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Board of Education Regular Meeting
Palos Verdes Peninsula USD
February 14, 2018 5:00PM
Malaga Cove Administration Center 375 Via Almar Palos Verdes Estates, CA 90274 Closed Session - 5:00 p.m. Open Session - 6:30 p.m.

A. 5:00 p.m. - Call to Order
A.1. Public Comment on Closed Session Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board on closed session agenda items. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
B. Recess to Closed Session
B.1. Conference with Labor Negotiator
Quick Summary / Abstract:

Agency Designated Representative:  Donald Austin, Trent Bahadursingh and Matthew Horvath

Employee Organizations: PVFA and CSEA Chapter 123

Unrepresented Employees:

Superintendent of Schools
Deputy Superintendent
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services
Assistant Superintendent, Human Resources
Executive Director, Secondary Education
Executive Director, Curriculum and Instruction
Director, Fiscal Services
Director, Food Services
Director, Information Systems
Director, Maintenance and Operations
Director, Purchasing
Director, Special Education and Pupil Personnel Services
Assistant Director, Fiscal Services
Coordinator, BTSA
Coordinator, Human Resources
Coordinator, Student Services
High School Principal
Intermediate Principal
Elementary Principal
Associate Principal
Assistant Principal
Operations Supervisor
Administrative Assistant
Human Resource Specialist
Secretary, Executive
Secretary, Administrative
Secretary, Financial/Accounting
Preschool Site Supervisor

B.2. Public Employee Discipline/Dismissal/Release
B.3. Conference with Legal Counsel - Existing Litigation (v)
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case No:

  • 2017080161
  • 2017100787

B.4. Student Discipline Matter per Education Code Sections 35146, 48900, 48916, 48917, 48918, 49073, 49076, and Government Code Sections 54956.9 and 54957
Quick Summary / Abstract:
Case Number: D1-2017/18
B.5. Public Employee Performance Evaluation
Quick Summary / Abstract:

Title:  Superintendent of Schools



C. Reconvene to Open Session - Estimated Time 6:30 p.m.
D. Pledge of Allegiance to the Flag
E. Report of Board Action Taken in Closed Session
F. Approval of Agenda
F.1. Approval of the Board of Education Regular Meeting Agenda for February 14, 2018
Quick Summary / Abstract:
That the Board approve the agenda for the Board of Education Regular Meeting for February 14, 2018, as presented.
G. Public Communications
G.1. Public Comment on Open Session Agenda Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board during each agenda item. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
H. Approval of Minutes
H.1. Approval of the Regular Board of Education Meeting Minutes for January 17, 2018
Quick Summary / Abstract:
That the Board approve the minutes for the Regular Meeting of January 17, 2018, as presented.
Attachments:
Exhibit A - Proposed Minutes for Regular Meeting of 1-17-18
H.2. Approval of the Special Board of Education Meeting Minutes for February 1, 2018
Quick Summary / Abstract:
That the Board approve the minutes for the Special Board of Education Meeting of February 1, 2018, as presented.
Attachments:
Exhibit A - Proposed Minutes for Special Meeting of 2-1-18
H.3. Approval of the Board of Education Budget Workshop Minutes for February 7, 2018
Quick Summary / Abstract:
That the Board approve the minutes for the Board of Education Budget Workshop of February 7, 2018, as presented.
Attachments:
Exhibit A - Proposed Minutes for Budget Workshop of 2-7-18
I. Board President Announcements
J. Report of Student Board Members
K. Consent Calendar
K.1. Human Resources
K.1.a. Personnel Assignment Orders and Other Personnel Action
Rationale:

Background Information

Unless noted under current considerations, all assignment orders are in accordance with the Adopted Budget, budget revisions, and/or negotiated contractual agreements (hiring ratios), as approved by the Board of Education.

Current Considerations

The administration has reviewed the positions and believes that the additional and/or replacement personnel are necessitated by legitimate business, safety and/or educational needs.

Administrator

Assistant Superintendent, Human Resources

 
Quick Summary / Abstract:

That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, Dapplegray Elementary consultant, Educational Services consultants, Mira Catalina Elementary consultant, Palos Verdes Peninsula High consultants, PV Kids’ Corner consultants and Silver Spur Elementary consultant, as presented.

Attachments:
Exhibit A - Proposed Personnel Assignments
K.2. Educational Services
K.2.a. Agreement for 2017-18 Services of Nonpublic, Nonsectarian School and Agency Services for TK-12th Grade
Rationale:

Background
State and federal statutes require that appropriate educational programs, as well as support services (Designated Instructional Services [DIS]), be provided for all students identified as requiring special education.  Under existing law, the need and eligibility for these programs and services is based upon specific assessment and is established by the Individual Education Plan (IEP) team.  In a small number of cases when the needs of a student are so unique that they cannot be met in the public school setting or by public school providers, it is necessary to establish an individual services contract with a nonpublic school or agency in order to provide the program established by the IEP team. 

Current Considerations
Approval of 2017-18 Nonpublic, Nonsectarian School and Agency Service Contracts for students in Transitional Kindergarten through 12th grade, as mandated by Individual Education Plans (Exhibit A).

Administrators
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services


 
Financial Impact:

See Exhibit B for financial considerations

Quick Summary / Abstract:

That the District enter into an agreement with the designated nonpublic schools and agencies for the purpose of providing special education and related services for TK-12th grade students for the 2017-18 school year because the student's special education needs cannot be met within the District.

Attachments:
Exhibit A - NPS-NPA Contracts
Exhibit B - Financial Considerations
K.2.b. Approval of New High School Course Description: Introduction to Mindfulness
Rationale:

Background Information

On November 9, 2016, the Board approved submission of the Specialized Secondary Program (SSP) Grant to the California Department of Education (CDE) for Palos Verdes High School.  SSP funds are used for new programs with advanced learning opportunities that serve high school students.

As outlined in the Specialized Secondary Program (SSP) Grant, two new high school year-long courses are required to be written that delineate and deliver Mindfulness content/practices to students. 

Education Code Sections 51040, 51050, 51054, 51220, 51224 requires that the Board of Education review and approve the course curriculum for use at the high school level.

The recommended new course description was presented to the Curriculum Advisory Committee at its last meeting on December 14, 2017.

Current Consideration

The first year course, Introduction to Mindfulness, will introduce students to the concept of self and social awareness, teach them stress resilience and coping skills.  The course description is attached in Exhibit A.

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

The student textbook recommended is entitled Growing Up Mindful, Christopher Willard, PsyD; Publisher: Sounds True, 2017 (ISBN: 978-1-622-03590-8) at a cost of $16.95 per student.  The Teacher resource, Learning to Breathe: A Mindfulness Curriculum for Adolescents to Cultivate Emotion Regulation, Attention, and performance; Patricia C. Broderick, Ph.D., Publisher: New Harbinger Publications, Inc., 2013, (ISBN 978-0-608-82783-1), will cost $69.95.  Student textbook materials will be paid out of the District textbook allocation 01.3-63000.0-11100-10000-4110-0000560 (Lottery).

 


Quick Summary / Abstract:

That the Board approve the new high school course description, Introduction to Mindfulness, as part of the Board approved Specialized Secondary Program (SSP) Grant.

Attachments:
Exhibit A - Introduction to Mindfulness HS Course Description
K.2.c. Acceptance of the West Basin Municipal Water District - Solar Cup Sponsorship Award - PVPHS - 2017-18
Rationale:

Background

Solar Cup is a high school education program in which teams of students from throughout Southern California build and race solar-powered boats.  The seven-month program culminates in a three-day, eco-boating competition at Lake Skinner, California, located in Temecula Valley.  Through the program, students learn about conservation of natural resources, electrical and mechanical engineering, and problem-solving while working collaboratively as a team.  The competition is paid for by the Metropolitan Water District of Southern California (parent company to the West Basin Municipal Water District).  The competition revolves around high school teams constructing solar-powered electric boats.

Every year, high schools have the opportunity to submit a Solar Cup Application to the West Basin Municipal Water District for funding.  The application asks three questions:

  1. Give a brief description of the solar cup teams background in science, technology or industrial arts;
  2. Give a brief description of how Solar Cup supports the school’s curriculum or group’s goals;
  3. Give a brief description of the group’s access to industrial arts equipment, resource people or construction workshop space that would support the group‘s successful completion of the boat building project.

Based on a formula set by the Metropolitan Water District of Southern California, a returning team is eligible to receive a $2,500 sponsorship award.

Current Considerations

Under the requirements of the West Basin Municipal Water District’s Solar Cup 2018 Sponsorship Application process, eligible schools can use the money to purchase necessary materials and specialized equipment for the construction of their eco-boat in preparation to compete at Lake Skinner in May.

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

The total sponsorship award to Palos Verdes Peninsula High School is $2,500, which will be used to fund materials and specialized equipment.



Quick Summary / Abstract:

That the Board accept the West Basin Municipal Water District’s Solar Cup Sponsorship Award of $2,500 to Palos Verdes Peninsula High School, as presented.


Attachments:
Exhibit A - West Basin Municipal Water District Award
K.2.d. Acceptance of Disney Be Inspired - Youth Service America - Grant Award - Away We Go - PVHS - 2017-18
Rationale:

Background

The Disney Be Inspired Grant program, administered by Youth Service America (YSA), offers students the opportunity to apply for funds through a competitive application process that would monetarily support the student’s proposed project.

Last fall, an 11th grade NEHS (National English Honors Society) student from Palos Verdes High School wrote and submitted a grant proposal to YSA, under the theme of Away We Go.  The category, Strengthen Communities, addresses literacy as well as raising global awareness.  Away We Go is based on a Czech artist, illustrator, and author Miroslav Sasek’s “This Is” travel series of children’s books.

On November 17, 2017, the student received notification that the grant had been approved.

Current Considerations

Under the proposed grant, once a month, beginning in fall of 2017 and extending through May 2018, two NEHS members (PVHS students) have visited their PVPUSD elementary school alma mater to share a book about a favorite city or country.  The books were selected from Miroslav Sasek’s book series “This Is.”  Reading and discussing these selected books help build an understanding of different nations and their cultures.  The project is benefiting many students in the District by initiating and inspiring their curiosity for different people, places, and things.  T

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:

The total award granted to Palos Verdes High School is $500, which will be used to fund enrichment activities and supplemental materials.


Quick Summary / Abstract:

That the Board accept the 2017-18 grant totaling $500 from The Disney Be Inspired Grant program, administered by Youth Service America (YSA) – Away We Go, as presented.


Attachments:
Exhibit A - Disney Grant Award - Nat'l English Honors Society
K.2.e. Acceptance of Northrop Grumman Corporate Charitable Grant Award - PVPHS - 2017-18
Rationale:

Background

By invitation only, Northrop Grumman extended the opportunity for Palos Verdes Peninsula High School to apply for a Northrop Grumman Corporate Charitable Grant in the field of robotics.  This program allows students to participate in team competitions where robots are programmed to perform a set of prescribed tasks.

During the past nine years, the Palos Verdes Peninsula High School team, the Phantom Catz, has successfully competed and placed in local and world competitions.  The Phantom Catz is comprised of approximately seventy students (grades 9-12), twenty-three technical members (parents in specific fields), and six school administrators.  The team operations are divided into three main departments: Robot Design and Requirements, Safety, and Robot Business Operations.  Team members plan, design, build, and program a robot to compete against other teams, gaining hands-on technical experience.  PVPHS administration wrote and submitted a grant to Northrop Grumman, which was recently awarded.

Current Considerations

The Palos Verdes Peninsula High School administration is requesting that the Board accept the Northrop Grumman Corporate Charitable Grant award, which provides support to their team, the Phantom Catz.

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

The total award granted to Palos Verdes Peninsula High School is $2,500, which will be used to support the PVPHS Phantom Catz.


Quick Summary / Abstract:

That the Board accept the 2017-18 grant award totaling $2,500 from Northrop Grumman Corporate Charitable Grant, as presented.


Attachments:
Exhibit A - Northrup Grumman Letter
K.2.f. Authorization for an Overnight Field Trip – PVHS - Annual Model United Nations (MUN) Conference @ UC Berkeley - Berkeley, California - March 1-4, 2018
Rationale:

Background Information

District high schools have previously participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policy and Administrative Regulation 6153 (School-Sponsored Trips) and Education Code Section 35330.

Copies of necessary permission slips and consent forms needed from each participating student and staff person will be collected and held in the Educational Services Department prior to departure and will be available upon request.

Current Considerations

Palos Verdes High School administration is requesting authorization for the Model United Nations team (approximately 30 students) to participate in the Annual Model United Nations (MUN) Conference at UC Berkeley in Berkeley, California.  Participating students will gain valuable experience and training as an MUN delegate in varied and informative conference environments.  The student delegation is scheduled to depart via motor coach on Thursday, March 1, 2018, and return on Sunday, March 4, 2018.  Two certificated teachers and one MUN Advisor (comprised of both male and female) will accompany the team.

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:

Expenses are estimated at $450 per participant, paid by family contributions, MUN Booster Club, and fundraisers, which will ensure that all students will be able to participate. These expenses include transportation, meals, lodging, registration fees, etc. Two certificated teachers and one MUN Advisor (comprised of both male and female) will accompany the team.  Two days of substitute coverage for both teachers will be incurred, payable at the current salary, plus benefits, paid out of school site discretionary funds.  ADA can be claimed for students who participate in a Board approved field trip chaperoned by credentialed personnel.





Quick Summary / Abstract:

That the Board approve the overnight state field trip to participate in the Annual MUN Conference at UC Berkeley in Berkeley, California, March 1-4, 2018), involving students in Model United Nations (MUN) at Palos Verdes High School.


K.2.g. Authorization for Overnight Field Trip - PVHS - Hewlett Packard (HP) CodeWars - Roseville, California - March 2-4, 2018
Rationale:

Background Information

District high schools have previously participated in overnight tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policy and Administrative Regulation 6153 (School-Sponsored Trips) and Education Code Section 35330.

Hewlett Packard hosts CodeWars, a first-class computer programming competition for high school students. CodeWars successfully combines a high-tech setting and a wide range of programming challenges in an exciting, stimulating, and competitive environment.  

Copies of necessary permission slips and consent forms needed from each participating student, staff person, and chaperone will be collected and held in the Educational Services Department prior to departure and will be available upon request. 

Current Considerations

Palos Verdes High School administration is requesting authorization for the PVIT Video Game Programming team (11 students) to participate in the HP CodeWars competition, held at the HP Labs.  Small teams of students are challenged with programming tasks to complete within a time limit.  Novice and Advanced divisions are available to maximize student success and the experience.  Students will have the opportunity to meet and dialogue with other students and professionals with similar engineering interests and will have the chance to experience a corporate environment at the HP Labs facility.  The students are scheduled to depart from PVHS on Friday, March 2, 2018, via private vehicles and return Sunday, March 4, 2018.  One certificated teacher and two-three parents (male and female) will accompany the team. 

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Expenses for the traveling team are estimated to be approximately $300 per participant, paid by parent/student donations, fund raising, and/or the PVHS Booster Club to ensure that all students have an opportunity to attend.  The expenses include registration, meals, lodging, etc.  One certificated teacher and two-three parents (male and female) will accompany the team.  One day of substitute coverage is required, paid at the current salary rate, plus, benefits, payable out of a school site funds.

Quick Summary / Abstract:

That the Board approve the proposed overnight field trip to participate in Hewlett Packard (HP) CodeWars in Roseville, California, from March 2-4, 2018, involving the PVHS PVIT Video Game Programming Team.

K.2.h. Authorization for Overnight Field Trip - MIS - Vex State Championship – Vallejo, California – March 3-4, 2018
Rationale:

Background Information

District schools have previously participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policy and Administrative Regulation 6153 (School-Sponsored Trips) and Education Code Section 35330.

Copies of necessary permission slips and consent forms needed from each participating student and staff person will be collected and held in the Educational Services Department prior to departure and will be available upon request. 

Current Considerations

Miraleste Intermediate School administration is requesting authorization for one team of five students to participate in the Vex State Competition.  The MIS Middle School Division team has advanced to compete in the “in-person” state competition in Vallejo, California. The group is scheduled to depart via private vehicles on Saturday, March 3, 2018, and return on Sunday, March 4, 2018.  One certificated teacher and 1-2 parent chaperones (male and female) will accompany the team.

Miraleste Intermediate School administration is requesting authorization for two teams of five students each to participate in the Vex State Competition.  The MIS Middle School Division team has advanced to compete in the “in-person” state competition in Vallejo, California. The group is scheduled to depart via private vehicles on Saturday, March 3, 2018, and return on Sunday, March 4, 2018.  One certificated teacher/Advisor, one female credentialed teacher, the Principal of Miraleste Intermediate School, and 1-2 adult/parent chaperones (comprised of both males and females) will accompany the team.

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:

Expenses for the group is estimated to be $250 per participant, will be paid by parent donations, fundraisers, and/or Booster Club funds, which will ensure that all students will be able to participate.  Expenses include ground transportation, lodging, meals, registration, etc.  One certificated teacher and 1-2 parent chaperones will accompany the team. No substitute coverage is required.



Quick Summary / Abstract:

That the Board approve the proposed overnight field trip to Vallejo, California, March 3-4, 2018, for two teams of five students each from Miraleste Intermediate School to participate in the Vex State Championship on March 3-4, 2018.

K.2.i. Authorization for Overnight Field Trip - PVPHS - AVID - San Diego Premier College Tour - March 15-16, 2018
Rationale:

 

Background Information

District high schools have previously participated in overnight or out-of-state invitational tournaments/competitions, conferences, or college visits.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policy and Administrative Regulation 6153 (School-Sponsored Trip) and Education Code Section 35330.

 

Copies of necessary permission slips and consent forms needed from each participating student and staff person will be collected and held in the Educational Services Department prior to departure and will be available upon request.

 

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for AVID students (approximately 40 students in grades 9, 10, and 11) to participate in the San Diego Premier College Tour.  AVID students will have an opportunity to visit the University of California, San Diego; University of San Diego; California State University, San Diego; and the California State University, San Marcos.  As part of the itinerary, the students will attend college admission workshops, tour the campuses, and be permitted to talk with college administrators, professors, and students about campus life.  The group will have the opportunity to see what California’s finest public universities have to offer and determine which could be the best “fit” for them.  The AVID group is scheduled to depart via bus on Thursday, March 15, 2018, and return on Friday, March 16, 2018.

 

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

Expenses for the traveling group are estimated at approximately $220 per student and will be paid by family contributions, grant writing, and/or ASB funds, which will ensure that all students will have an opportunity to attend.  These expenses include lodging, transportation, etc. One certificated teacher and three additional adult chaperones (comprised of both male and female), will accompany the team.  Two-days of substitute coverage will be required, payable at the current salary rate, plus benefits, paid out of a school site discretionary fund.  ADA can be claimed for students who participate in Board approved field trips supervised by credentialed personnel.


Quick Summary / Abstract:

That the Board approve the proposed overnight field trip to the San Diego Premier College Tour from March 15-16, 2018, involving AVID students in grades 9, 10, and 11 at Palos Verdes Peninsula High School.


K.2.j. Authorization for Overnight Field Trip - PVPHS - 43rd Sacramento Safari - Sacramento, California - March 21-22, 2018
Rationale:

Background Information

District high schools have previously participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policy and Administrative Regulation 6153 (School-Sponsored Trips) and Education Code Section 35330.

 

Copies of necessary permission slips and consent forms needed from each participating student and staff person will be collected and held in Educational Services prior to departure and will be available upon request.

 

Current Considerations

Administration is requesting authorization for two Palos Verdes Peninsula High School students to participate in the Sacramento Safari.  The students would have the opportunity to gain first-hand experience as to how bills become laws, as well as the inner workings of government in California.  They are scheduled to depart via commercial airline to Sacramento, California, on Wednesday morning, March 21, 2018, and return on Thursday evening, March 22, 2018.  One PVPHS Associate Principal (male) and one female chaperone will accompany the students. 

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Expenses for the traveling students are estimated at approximately $500 per participant, paid by the PVPHS PTA to ensure that both students have an opportunity to attend.  The expenses include air/ground transportation, registration, meals, lodging, etc.  One PVPHS Associate Principal (male) and one female chaperone will accompany the students.  No substitute costs will be incurred.  ADA can be claimed for students who participate in Board approved field trips supervised by credentialed personnel.


Quick Summary / Abstract:

That the Board approve the proposed overnight field trip to the Sacramento Safari in Sacramento, California, from March 21-22, 2018, involving two students from Palos Verdes Peninsula High School.


K.2.k. Authorization for Overnight Field Trip - PVPHS - Coed Choreo - United Spirit Association (USA) National Competition - Anaheim, California - March 30-31, 2018
Rationale:

Background Information

District high schools have previously participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policy and Administrative Regulation 6153 (School-Sponsored Trips) and Education Code Section 35330.

Copies of necessary permission slips and consent forms needed from each participating student, staff person, and chaperones will be collected and held in Educational Services prior to departure and will be available upon request.

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the Coed Choreo Team (approximately 50 students) to participate in the United Spirit Association (USA) National Competition.  The competition would give these students an opportunity to compete against other high schools from across the nation and to build team spirit.  The group is scheduled to depart via school bus on Friday, March 30, 2018, to Anaheim, California, and return on Saturday, March 31, 2018.  One certificated teacher/advisor and four assistant coaches, including both male and female, will accompany the team.

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:

Expenses for the traveling group are estimated at approximately $100 per athlete and will be paid by family contributions, fundraising, and/or ASB funds, which will ensure that every student will be able to participate. These expenses included meals, lodging, etc. One certificated teacher/advisor and four assistant coaches, including one male, will accompany the team.  One-day substitute costs will be incurred, payable at the current salary rate, plus benefits, paid out of school site funds.  ADA can be claimed for students who participate in Board approved field trips supervised by credentialed personnel.


Quick Summary / Abstract:

That the Board approve the proposed overnight field trip involving the Palos Verdes Peninsula High School Coed Choreo Team to participate in the United Spirit Association (USA) National Competition, from March 30-31, 2018.

K.2.l. Authorization for Overnight Field Trip - PVIS Band and Orchestra - Heritage Music Festival - San Francisco, California - April 5-8, 2018
Rationale:

Background Information

District schools have previously participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements be made in strict accordance with Board Policy and Administrative Regulation 6153 (School Sponsored Trips) and Education Code Section 35330.

Copies of necessary permission slips and consent forms needed from each participating student and staff person will be collected and held in the Educational Services Department prior to departure and will be available on request.

Current Considerations

The Palos Verdes Intermediate School administration is requesting authorization for approximately 76 students in the music department’s orchestra and band to attend the Heritage Music Festival in San Francisco, California.  The group is scheduled to depart from Palos Verdes Intermediate School on Thursday, April 5 2018, via motor coach and return on Sunday, April 8, 2018.  Festivals such as these provide an opportunity for evaluation and critique from a variety of experts in the field of music education. There will be two certificated teachers and seven adult/parent chaperones (comprised of both men and women) accompanying the group.  

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Expenses for the traveling students are estimated at approximately $600 per student and will be paid by family contributions, fundraisers, and/or PVIS Booster Club, which will ensure that every student will have an opportunity to attend. These expenses include transportation, meals, lodging, registration fees, etc. As the trip will occur during spring break, no substitute coverage is needed.


Quick Summary / Abstract:

That the Board approve the proposed overnight field trip for the Palos Verdes Intermediate Orchestra and Band (approximately 76 students) to participate in the Heritage Music Festival in San Francisco, California, from April 5-8, 2018.

K.2.m. Authorization for Overnight Field Trip - PVHS, PVPHS, RdMHS - Capitol Convoy - Sacramento, California - April 17-18, 2018
Rationale:

Background Information

The Palos Verdes Peninsula PTA Council has planned its annual Capitol Convoy to Sacramento on April 17-18, 2018.  Interested students will be selected through an open interview process.  Participants including parents, staff, and students, will lobby legislators on legislative and budget issues pertaining to the District.  High school students will have the opportunity to gain first-hand experience interacting with elected officials and lobbyists.  All arrangements will be made in strict accordance with Board Policy and Administrative Regulation 6153 (School-Sponsored Trips) and Education Code Section 35330.

Copies of necessary permission slips and consent forms needed from each participating student and staff person will be collected and held in the Educational Services Department prior to departure and will be available upon request.

Current Considerations

Palos Verdes High, Palos Verdes Peninsula High, and Rancho del Mar High School administrators are requesting authorization for 32 students (16 PVPHS, 15 PVHS, and 1 RdMHS) to participate in Capitol Convoy.  The students will have the opportunity to gain first-hand experience interacting with our State elected officials.  The delegation is scheduled to depart via commercial airlines to Sacramento, California, on Tuesday, April 17 and return on Wednesday, April 18, 2018.  One certificated administrator and one certificated teacher from PVHS; two certificated administrators from PVPHS; two parent chaperones from PVHS; and 2-3 parent chaperones from PVPHS (comprised of both male and female) will accompany the group.

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

Expenses for the traveling student group are approximately $17,600 ($550 per student) and will be paid by the PVPHS and PVHS PTSAs and the PVP PTA Council, which will give all students selected an opportunity to attend.  These expenses include meals, lodging, air/ground transportation, etc.  One certificated administrator, one certificated teacher from PVHS, two certificated administrators from PVPHS, two parent chaperones from PVHS, and 2-3 parent chaperones from PVPHS will accompany the group.  ADA can be claimed for students who participate in Board approved field trips supervised by credentialed personnel.



Quick Summary / Abstract:

That the Board approve the proposed overnight field trip to Sacramento, California, from April 17-18, 2018, involving 32 students (16 PVPHS, 15 PVHS, and 1 RdMHS) to participate in the PTA’s Capitol Convoy.


K.2.n. Authorization for Overnight Field Trip - PVHS - Robogames Robotics Competition - Pleasanton, California - April 26-29, 2018
Rationale:

Background Information

District high schools have previously participated in overnight or out-of-state invitational tournaments and competitions or conferences. Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policy and Administrative Regulation 6153 (School-Sponsored Trips) and Education Code Section 35330.

 In 2012, 2013, 2015, 2016, and 2017, the Palos Verdes High School Robomagellan Team participated in Robogames. In 2012 and 2015, the team took second place in this competition against other high schools and universities, and in 2017, took 3rd place against professional engineers.

The Robomagellan and BattleBotsTeams are part of the Palos Verdes Institute of Technology (PVIT) program where students learn the fundamentals of engineering. This particular competition is much like the DARPA (Defense Advanced Research Projects Agency) Grand Challenge. In Robomagellan, robots are programmed to make their way through an outdoor course traveling to various GPS-centered orange cones as waypoints. Scoring is based on both speed and accuracy. In BattleBots, robots challenge each other in an arena-style match, trying to outwit and overpower other robots to be the last robot standing. The competition promotes the development of technical, problem-solving, critical thinking, and teamwork skills.

Copies of necessary permission slips and consent forms needed from each participating student, staff person, and chaperone will be collected and held in the Educational Services Department prior to departure and will be available upon request. 

Current Considerations

Palos Verdes High School administration is requesting authorization for the Robomagellan and BattleBots Teams (25 students) to participate in the Robogames competition.  Robogames is a robotics competition with different events where students design, build, and test a fully autonomous or remotely controlled robots.  In the Robomagellan competition, the event emphasizes autonomous navigation and obstacle avoidance over varied, outdoor terrain using 3D modeling, mechanical engineering, programming, and electrical engineering.  Robots have three opportunities to navigate from a starting point to an ending point and are scored on time required to complete the course with opportunities to lower the score (lower score is better) based on contacting intermediate points.  In the BattleBots competition, the event emphasizes technically creative ways for robots to compete in a boxing-style match, complete with tools to maneuver, over-power, or flip the opponent.

The group is scheduled to depart via private vehicles driven by parents, to Pleasanton, California, on Thursday, April 26, 2018, and return on Sunday, April 29, 2018.  One certificated teacher and four parents (male and female) will accompany the teams.

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:

The expenses include meals, lodging, registration fees, and equipment will be approximately $500 per student and will be funded by student/parent donations, fundraisers, and/or PVHS PVIT Program/PVHS Booster Club, to ensure that all students have an opportunity to attend.   One certificated teacher and four parents (male and female) will accompany the team.  Substitute coverage for one teacher is required for two days, payable at the current salary rate, plus benefits, paid for out of the PVHS PVIT account.  ADA can be claimed for students who participate in Board approved field trips supervised by credentialed personnel.



Quick Summary / Abstract:

That the Board approve the proposed overnight field trip to participate in the Robogames Robotics Competition in Pleasanton, California, from April 26-29, 2018, involving students from the Palos Verdes High School PVIT Robomagellan Team.

K.2.o. Authorization for Out-Of-State Conference Attendance - PVPHS - California Association of Directors of Activities (CADA) Annual State Convention - Reno, Nevada - February 28-March 2, 2018
Rationale:

Background Information

In the past, the Board has approved requests by the District administration for school representatives to attend various out-of-state conferences and college visits, providing that arrangements for the proposed conference were made within strict accordance of Board Policy and Administrative Regulation 3350.

Current Considerations

Under the proposed trip, representatives from the Palos Verdes Peninsula High School Leadership staff (Season Pollock, Activities Director) and Heather Myrick (Service Learning Leadership Advisor) will attend the California Association of Directors of Activities (CADA) Annual State Convention in Reno, Nevada, to learn about positive school culture and climate.  This leadership experience is supported by the State Standards, which are designed to prepare students for success in college and the workplace.  The convention will focus on improving the culture and climate of PV Peninsula High School by infusing leadership philosophies that are aligned with the elements of the Local Control Accountability Program (LCAP).  Additionally, Heather Myrick has been invited to present at the conference on Service Learning Leadership and its impact on our local community.  

The duo are scheduled to depart via commercial airline to Reno, Nevada, on Tuesday, February 27, and return on Friday, March 2.

Administrators

Assistant Superintendent, Educational Services

 
Financial Impact:
Traveling expenses include air/ground transportation, lodging, meals and are estimated to be approximately $2,000. To offset the cost, Heather Myrick will be paid by CADA as a presenter at the conference. Two days of substitute coverage will be incurred, payable at the current salary rate, plus benefits, and the cost of the conference for both participants, less the presenters fee, will be paid out of PVPHS site discretionary funds.



Quick Summary / Abstract:

That the Board approve the out-of-state conference attendance for the Palos Verdes Peninsula High School Leadership staff to attend the California Association of Directors of Activities (CADA) Annual State Convention in Reno, Nevada, from February 27 through March 2, 2018.

K.3. Business Services
K.3.a. Ratification of Sectran Security Inc. Contract
Rationale:

Background Information

The District is seeking ratification of a new contract with Sectran Security Inc. for armored money transport services. Armored transport is used daily for Food Services and District Office check and currency deposits to the bank depository location.

Current Consideration

Four quotes were obtained for the new contract and Sectran Security Inc. quoted the lowest price for service. This is a request to use Sectran Security Inc. for armored money transport services for the contract term January 1, 2018 through January 1, 2019. An extension clause is available through the contract and will be re-evaluated at the end of the first year.

Administrator

Associate Superintendent, Business Services

 
Financial Impact:

The cost of this contract is estimated to be $3,190.00 annually, for 11 months of service.

See Exhibit A for Contract

Quick Summary / Abstract:

That the Board ratify the contract for armored money transport services with Sectran Security Inc. for the period of January 1, 2018 through January 1, 2019.

Attachments:
Exhibit A - Sectran Contract
K.3.b. Ratification of Branded Food Vendor Agreement Between Yummy OMG Pizza, Inc., dba Papa John's Pizza and PVPUSD
Rationale:

Background Information

The District is seeking ratification of a new contract with Yummy OMG Pizza INC, dba Papa John’s Pizza, for vended food. The District was previously in a 5-year vended food contract with GB You, Inc., beginning July 1, 2016, however the store has been sold to a new franchisee, Yummy OMG Pizza INC. The new contract contains the same terms and pricing for the same service.

Current Consideration

This is a request to ratify a vended food contract with Yummy OMG Pizza INC, dba Papa John’s Pizza, for the contract term January 1, 2018 through January 1, 2023.

Administrator

Associate Superintendent, Business Services


 
Financial Impact:

The cost of this contract is estimated to be $8,000 annually, for 10 months of service.

See Exhibit A for Contract


Quick Summary / Abstract:

That the Board ratify the contract for vended food with Yummy OMG Pizza INC, dba Papa John’s, for the period of January 1, 2018 through January 1, 2023.

Attachments:
Exhibit A - Contract with Papa John's
K.4. Fiscal Services
K.4.a. Approval of Resolution 24 - 2017/18, Certification of Signatures
Rationale:

Background Information

A new Certification of Signatures Resolution is needed to include the appointment of a new member of the Board of Education.

Current Considerations

As required by Education Code Sections 35143, 42632, and 42633, authorized signers for the District must be approved by the Board of Education.

Resolution No. 24 – 2017/18, replaces Resolution No. 16 – 2017/18, that was Board approved on December 13, 2017.



 
Quick Summary / Abstract:
That the Board adopt Resolution No. 24 – 2017/18, Certification of Signatures.
Attachments:
Exhibit A - Certification of Signatures Resolution 24 - 2017/18
K.4.b. Acceptance of Gifts
Rationale:

Background Information 

Gifts are presented to the Board for approval.  After the Board's acceptance of the gifts, a letter of appreciation is directed to each donor.

  

Administrator

Director of Fiscal Services

 
Financial Impact:
Total this Report:         $234,265.24

Total Year to Date:      $813,845.77

Quick Summary / Abstract:

That the gifts of materials, supplies and $234,265.24 in cash received December 14, 2017 through January 29, 2018, be accepted, as presented.

Attachments:
Exhibit A - Acceptance of Gifts
K.4.c. Warrant Report January 2018
Rationale:

Background Information

Warrants are issued in accordance with approved budget and/or contracts as approved by the Board of Education for the period from January 1, 2018 through January 31, 2018.

 

Current Considerations

The Director of Fiscal Services certifies that no other warrants have been issued other than those previously approved or included in the registers listed on Exhibit A.

Reference: Copies of the warrant registers are available for review.

 

Administrator

Director of Fiscal Services


 
Financial Impact:
Funds for the warrants listed on Exhibit A have been budgeted for in the current fiscal year.
Quick Summary / Abstract:
That the Board approve the warrants issued from the various funds in the amount of $ $10,817,670.39, as presented.
Attachments:
Exhibit A - Warrant Report January 2018
L. Report of Superintendent
M. Report of Southern California Regional Occupational Center Representative
N. Public Communications
N.1. Public Comment on Non-Agenda Items
Quick Summary / Abstract:

The public will be given the opportunity to address the Board at this time on topics not listed on this agenda.  Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.  The Board cannot engage in public discussion during this portion of the agenda due to the Ralph M. Brown Act (Government Code Sections 54950 – 54963).

O. Discussion/Action
O.1. 2018-19 PVPUSD Budget Reductions
Rationale:

Current Considerations

Given the Board of Education’s stated intent to balance the District budget, staff will present options for curtailing expenses for the 2018-19 fiscal year in order to minimize expenditure reductions needed for the 2019-20 fiscal year.  The Board has set a target of $1 million in expenditure reductions for the 2018-19 fiscal year.

Potential expenditure reductions for the 2018-19 fiscal year include:

Item #

 

 

1

Staffing adjustments

$320,000

2

Eliminate 1.0 FTE TOSA positions (no impact to Unrestricted General Fund)

$80,000

3

Eliminate comprehensive High School Choice budget ($6,000 each)

$12,000

4

Reduce comprehensive High School Discretionary Budgets

$50,000

5

Eliminate 0.4 FTE WASC Coordinators

$40,000

6

Eliminate 0.2 FTE District AVID Coordinator

$20,000

7

Reduce the Technology Department budget

$207,000

8

Reduce Professional Development from the General Fund

$30,000

9

Reduce Conference and Travel 25% from the General Fund

$15,000

10

Reduce attorney fees

$50,000

11

Eliminate elementary Project Lead the Way license and stipends

$51,000

12

Eliminate 5 Special Education aide positions

$150,000

13

Reduce District Office Administration

$100,000

14

Eliminate food for meetings

$4,000


Total, after removing item #2 (no impact upon the General Fund)

$1,049,000

 

Administrators

Deputy Superintendent
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services
Assistant Superintendent, Human Resources


 
Financial Impact:
The total financial impact will depend upon the specific items the Board chooses to endorse for 2018-19 budget development.

Quick Summary / Abstract:
The Board of Education will discuss the above list, by individual item.  The Board President will entertain motions, and items receiving a majority of votes in the affirmative to implement will be incorporated into the 2018-19 District budget.
O.2. Approval of Agreement Between the Palos Verdes Peninsula Unified School District and the Peninsula Education Foundation for 2018 Summer School Program
Rationale:

Background Information

Over the past several years, the Peninsula Education Foundation (PEF) has run a successful K-12 summer school program for the Palos Verdes community.  PEF seeks input from District staff on providing a program that is beneficial and advantageous for all students, kindergarten through grade 12.

 

Current Considerations

The District administration is requesting Board approval of the 2018 Summer School Contract, submitted by the Peninsula Education Foundation.  The following is a list of dates and campuses that will be used:

 

  • High School
    • Palos Verdes Peninsula High School
      • Full Term Dates: June 18 – July 26
      • First Semester Dates: June 18 – July 6
      • Second Semester Dates: July 9 – July 26

 

  • Intermediate School
    • Miraleste Intermediate School
    • Palos Verdes Intermediate School
      • Full Term Dates: June 18 – July 13

 

  • Elementary School
    • Cornerstone @ Pedregal Elementary School
    • Dapplegray Elementary School
      • Full Session Dates: June 18 – July 13
      • First Session Dates: June 18 – June 29
      • Second Session Dates: July 2 – July 13

 

Holiday Observance: No school will be in session on Wednesday, July 4, 2018.

 

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Outside agencies are charged rental fees for the use of District facilities, custodians, and equipment.  District rates are reviewed annually and increased as needed.

Quick Summary / Abstract:

That the Board approve the agreement between the Palos Verdes Peninsula Unified School District and the Peninsula Education Foundation for 2018 Summer School Program for K-12 students.

Attachments:
Exhibit A - PVPSS (PEF) Summer School Agreement 2018
O.3. Appointment of 2018 Board Representatives
Rationale:

Staff is requesting that the Board of Education appoint the 2018 representative(s) for the following committees or organizations:

  • California School Boards Association (CSBA)/Legislation Representative
  • Los Angeles County Committee on School District Organization Representative
  • Los Angeles County School Trustee Association (LACSTA) Representative
  • Southern California Regional Occupational Center (So Cal ROC) Board Member
  • Citizens' Oversight Committee for Measure M
  • PVPUSD Technology Advisory Committee
  • PVPUSD Curriculum Advisory Committee
  • PVPUSD Facilities Master Plan Committee
  • PVP PTA Council Meetings
  • PVP PTA Council Legislative Representative Meetings
  • Non-Voting Board Representatives to High School Site Councils


 
Quick Summary / Abstract:
That the Board of Education appoint representative(s) for committees and/or organizations for 2017.

Attachments:
Exhibit A - 2018 Meeting Dates and Times
Exhibit B - 2017 Board Representative Assignments
O.4. Revisions to the PVPUSD Board Policies and Administrative Regulations Manual (Business Services, Technology, Human Resources) – Presented for a First Reading
Rationale:

Background

Board Members (Lucky and Reid) have reviewed staff recommendations (Business Services, Technology, Human Resources) for revisions to the PVPUSD Board Policies and Administrative Regulations Manual based on recommendations from the California School Boards Association (CSBA).

Current Considerations

Board review of proposed revisions to the PVPUSD Board Policies and Administrative Regulations Manual based on recommendations from staff and the California School Boards Association (CSBA), as follows:

BP/AR 3260, Fees and Charges

BP 3280, Sale or Lease of District-Owned Real Property

BP 3311.1, Uniform Public Construction Cost Accounting Procedures

AR 3311.4, Procurement of Technological Equipment

AR 3515.6, Criminal Background Checks for Contractors

BP 7214, General Obligation Bonds

BP/AR 1312.3, Uniform Complaint Procedures

BP/AR 4030, Nondiscrimination in Employment

AR 4112.2, Certification

AR 4112.22, Staff Teaching English Learners

BP 4112.61, 4212.61, 4312.61, Employment References - DELETE

AR 4112.61, 4212.61, 4312.61, Employment References

BP 4312.1, Contracts

E 4112.9, 4212.9, 4312.9, Employee Notifications

BP/AR 4119.11, 4219.11, 4319.11, Sexual Harassment

BP/AR 4127, 4227, 4327, Temporary Athletic Team Coaches

BP/AR 1113, District and School Web Sites

BP 5111, Admission

Administrator

Deputy Superintendent

Associate Superintendent, Business Services

Assistant Superintendent, Human Resources
















 
Quick Summary / Abstract:
Presented for discussion/direction, as a first reading.
Attachments:
Exhibit A - BP 3260, Fees and Charges
Exhibit B - AR 3260, Fees and Charges
Exhibit C - BP 3280, Sale/Lease of District Real Property
Exhibit D - BP 3311.1, Uniform Public Const. Cost Accting Procedures
Exhibit E - AR 3311.4, Procurement of Technological Equipment
Exhibit F - AR 3515.6, Criminal Background Checks for Contractors
Exhibit G - BP 7214, General Obligation Bonds
Exhibit H - BP 1312.3, Uniform Complaint Procedures
Exhibit I - AR 1312.3, Uniform Complaint Procedures
Exhibit J - BP 4030, Nondiscrimination in Employment
Exhibit K - AR 4030, Nondiscrimination in Employment
Exhibit L - AR 4112.2, Certification
Exhibit M - AR 4112.22, Staff Teaching English Learners
Exhibit N - BP 4112.61, 4212.61, 4312.61, Employment References-DELETE
Exhibit O - AR 4112.61, 4212.61, 4312.61, Employment References
Exhibit P - BP 4312.1, Contracts
Exhibit Q - E 4112.9, 4212.9, 4312.9, Employee Notifications
Exhibit R - BP 4119.11, 4219.11, 4319.11, Sexual Harassment
Exhibit S - AR 4119.11, 4219.11, 4319.11, Sexual Harassment
Exhibit T - BP 4127, 4227, 4327, Temporary Athletic Team Coaches
Exhibit U - AR 4127, 4227, 4327, Temporary Athletic Team Coaches
Exhibit V - BP 1113, District and School Web Sites
Exhibit W - AR 1113, District and School Web Sites
Exhibit X - BP 5111, Admission
P. Reports of Board Members
Q. Adjournment
Disability Information:
Individuals who require disability-related accommodations or modifications in order to participate in the Board meeting, including auxiliary aids and services, should contact the Superintendent in writing at 375 Via Amar, Palos Verdes Estates, CA 90274. --Note: Agenda documents that have been distributed to members of the Board of Education less than 72 hours prior to the meeting are available for inspection at the Malaga Cove Administration Center, 375 Via Almar, Palos Verdes Estates, CA 90274, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday.

Published: February 9, 2018, 4:50 PM

The resubmit was successful.