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Board of Education Regular Meeting
Palos Verdes Peninsula USD
July 18, 2018 5:00PM
Malaga Cove Administration Center 375 Via Almar Palos Verdes Estates, CA 90274 Closed Session - 5:00 p.m. Open Session - 6:30 p.m.

A. 5:00 p.m. - Call to Order
A.1. Public Comment on Closed Session Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board on closed session agenda items. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
B. Recess to Closed Session
B.1. Conference with Labor Negotiator
Quick Summary / Abstract:

Agency Designated Representative:  Trent Bahadursingh and Matthew Horvath

Employee Organizations: PVFA and CSEA Chapter 123

Unrepresented Employees:

Superintendent of Schools
Interim Superintendent of Schools
Deputy Superintendent
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services
Assistant Superintendent, Human Resources
Executive Director, Secondary Education
Executive Director, Curriculum and Instruction
Director, Fiscal Services
Director, Food Services
Director, Information Systems
Director, Maintenance and Operations
Director, Purchasing
Director, Special Education and Pupil Personnel Services
Assistant Director, Fiscal Services
Coordinator, Human Resources
Coordinator, Student Services
High School Principal
Intermediate Principal
Elementary Principal
Associate Principal
Assistant Principal
Operations Supervisor
Administrative Assistant
Human Resource Specialist
Secretary, Executive
Secretary, Administrative
Secretary, Financial/Accounting
Preschool Site Supervisor

B.2. Public Employee Appointment; Public Employment
Quick Summary / Abstract:

Titles:

  • Superintendent of Schools
  • Principal
B.3. Public Employee Appointment
Quick Summary / Abstract:
General Counsel (independent contractor pursuant to Government Code section 54957(b)(4).)
B.4. Public Employee Discipline/Dismissal/Release
B.5. Conference with Legal Counsel - Anticipated Litigation
Quick Summary / Abstract:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. 2 cases. (Case name unspecified as disclosure would jeopardize existing settlement negotiations)
B.6. Conference with Legal Counsel - Existing Litigation
Quick Summary / Abstract:

Significant exposure to litigation pursuant to paragraphs (d)(2) and (e)(2) of Government Code Section 54956.9:

1 case, In the Matter of: Palos Verdes Peninsula Unified School District Property at 32201 Forrestal Drive, Rancho Palos Verdes, California, California Environmental Protection Agency, Department of Toxic Substances Control Docket No. HSA-FY 16/17-037

B.7. Conference with Legal Counsel - Existing Litigation
Quick Summary / Abstract:
Significant exposure to litigation pursuant to subdivisions (d)(1) and (g) of Government Code Section 54956.9.  1 case. (Case name unspecified as disclosure would jeopardize existing settlement negotiations)
B.8. Conference with Legal Counsel - Existing Litigation
Quick Summary / Abstract:

Denial of Claim per Subdivision (b) of Government Code Section 54956.9 and 945.6.

Case Number:  1804963
B.9. Conference with Legal Counsel – Existing Litigation
Rationale:



 
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case No. #2017100654

B.10. Conference with Legal Counsel – Existing Litigation
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case No. #2018050377

C. Reconvene to Open Session - Estimated Time 6:30 p.m.
D. Pledge of Allegiance to the Flag
E. Report of Board Action Taken in Closed Session
F. Approval of Agenda
F.1. Approval of the Regular Board of Education Meeting Agenda for July 18, 2018
Quick Summary / Abstract:
That the Board approve the agenda for the Regular Board of Education Meeting of July 18, 2018, as presented.
G. Public Communications
G.1. Public Comment on Open Session Agenda Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board during each agenda item. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
H. Approval of Minutes
H.1. Approval of the Special Board of Education Meeting Minutes for June 13, 2018
Quick Summary / Abstract:
That the Board approve the minutes for the Special Meeting of June 13, 2018, as presented.
Attachments:
Exhibit A - Proposed Minutes for Special Meeting of 6-13-18
H.2. Approval of the Special Board of Education Meeting Minutes for June 18, 2018
Quick Summary / Abstract:
That the Board approve the minutes for the Special Meeting of June 18, 2018, as presented.
Attachments:
Exhibit A - Proposed Minutes for Special Meeting of 6-18-18
H.3. Approval of the Regular Board of Education Meeting Minutes for June 20, 2018
Quick Summary / Abstract:
That the Board approve the minutes for the Regular Meeting of June 20, 2018, as presented.
Attachments:
Exhibit A - Proposed Minutes for Regular Meeting of 6-20-18
H.4. Approval of the Special Board of Education Meeting Minutes for June 28, 2018
Quick Summary / Abstract:
That the Board approve the minutes for the Special Meeting of June 28, 2018, as presented.

Attachments:
Exhibit A - Proposed Minutes for Special Meeting of 6-28-18
H.5. Approval of the Special Board of Education Meeting Minutes for July 3, 2018
Quick Summary / Abstract:
That the Board approve the minutes for the Special Meeting of July 3, 2018, as presented.

Attachments:
Exhibit A - Proposed Minutes for Special Meeting of 7-3-18
H.6. Approval of the Special Board of Education Meeting Minutes for July 9, 2018
Quick Summary / Abstract:
That the Board approve the minutes for the Special Meeting of July 9, 2018, as presented.

Attachments:
Exhibit A - Proposed Minutes for Special Meeting of 7-9-18
I. Board President Announcements
J. Consent Calendar
J.1. Human Resources
J.1.a. Personnel Assignment Orders and Other Personnel Action
Rationale:

Background Information

Unless noted under current considerations, all assignment orders are in accordance with the Adopted Budget, budget revisions, and/or negotiated contractual agreements (hiring ratios), as approved by the Board of Education.

Employees listed as “New Hires” are new to the District and hired into current openings. Employees listed as “Re-hires” are former employees who received a temporary release notice and are being re-hired due to openings resulting from adopted staffing ratios, projected enrollment or as temporary replacements for approved leave of absence requests.

The contract percentage (if less than full-time) and contract status (temporary, probationary or permanent) is noted for each certificated employee.

Current Considerations

The administration has reviewed the positions and believes that the additional and/or replacement personnel are necessitated by legitimate business, safety and/or educational needs.

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, Adult Education consultants, Lunada Bay Elementary consultants, Palos Verdes High consultant, Palos Verdes Peninsula High consultants, Point Vicente Elementary consultant and Student Services consultant, as presented.


Attachments:
Exhibit A - Proposed Personnel Assignments
J.1.b. Educational Affiliation Agreement with the University of Northern Colorado for a Dietetic Internship Program
Rationale:

Background Information

The Palos Verdes Peninsula Unified School District (District) participates in educational programs, partnering with colleges and universities to provide practical experience, instruction and supervision for students pursuing their career goals.

Current Considerations

The University of Northern Colorado requests the services of intern placement to provide clinical and food service experience in preparation for a career as a dietitian.

This affiliation agreement has been reviewed by the Associate Superintendent, Business Services and the Alliance of Schools for Cooperative Insurance Programs (ASCIP).  This agreement is ongoing beginning July 19, 2018.

Administrator

Assistant Superintendent, Human Resources




 
Quick Summary / Abstract:

That the Board of Education approve the Educational Affiliation Agreement with the University of Northern Colorado for the assignment of interns enrolled in the university’s Dietetic Internship Program to the Food Services Department for clinical and food service experience, effective July 19, 2018.


Attachments:
Exhibit A - Educational Affiliation Agreement
J.2. Educational Services
J.2.a. Agreement for 2018-19 Services of Nonpublic, Nonsectarian School and Agency Services for TK-12th Grade
Rationale:

Background
State and federal statutes require that appropriate educational programs, as well as support services (Designated Instructional Services [DIS]), be provided for all students identified as requiring special education.  Under existing law, the need and eligibility for these programs and services is based upon specific assessment and is established by the Individual Education Plan (IEP) team.  In a small number of cases when the needs of a student are so unique that they cannot be met in the public school setting or by public school providers, it is necessary to establish an individual services contract with a nonpublic school or agency in order to provide the program established by the IEP team. 

Current Considerations
Approval of 2018-19 Nonpublic, Nonsectarian School and Agency Service Contracts for students in Transitional Kindergarten through 12th grade, as mandated by Individual Education Plans (Exhibit A).

Administrators
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services


 
Financial Impact:

See Exhibit C for financial considerations

Quick Summary / Abstract:

That the District enter into an agreement with the designated nonpublic schools and agencies for the purpose of providing special education and related services for TK-12th grade students for the 2018-19 school year because the student's special education needs cannot be met within the District.

Attachments:
Exhibit A - Proposed 2018-19 NPS Contracts for TK-12
Exhibit B - Proposed 2018-19 NPA Contracts for TK-12
Exhibit C - Financial Considerations
J.2.b. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Follett School Solutions, Inc., Destiny: A Library Management System – 2018-19
Rationale:

Background Information

Since 2008, the PVPUSD school libraries have utilized the online software program, Destiny; a product of Follett School Solutions.

 

Destiny is a web-based library and textbook management system that students and school staff use for a variety of reasons.

  • Destiny’s online catalog is able to search for library materials, e-books, publications, and database materials for student or staff research.
  • School staffs use this program as it automates library circulation, inventory and produces instantaneous reports.
  • All school libraries are fully automated including circulation and cataloging of library books and textbooks.
    • Barcoding, a software component of Destiny, enables schools/libraries to catalog and track their inventory, improve school library efficiency and simplify student access to educational resources.
    • Every school site has search stations for student use; elementary schools have two to four student search stations; intermediate schools have from eight to twenty-two search stations; high schools have between 15 and 40 student search stations.
  • All schools will be connected to the Follett Destiny Library System at the District office.
  • Students and parents are able to search school online catalogs from home.

 

As part of the renewal process, Follett School Solutions, Inc., has provided a renewed addendum to the agreement for compliance with California Assembly Bill 1584.

 

This agreement has also been reviewed by District Administrators.

 

Current Considerations

District and school administrators are requesting Board approval on the renewal of the Destiny program, beginning July 1, 2018 through June 30, 2019.

 

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

The cost to the District totals $18,650.66 and paid out of District’s General Fund.


Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Follett School Solutions, Inc., Destiny: A Library Management System – 2018-19.


Attachments:
Exhibit A - Follett Destiny Addendum 2018-19
Exhibit B - Follett Destiny Original Agreement
Follett C - Follett Destiny Quote 2018-19
J.2.c. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Renaissance Learning (Accelerated Reader [AR] and STAR Reading) - 2018-19
Rationale:

Background

In past years, Renaissance Learning Education products have been used as supplemental learning resource in elementary schools throughout the District.  Two Renaissance products are Accelerated Reader and Star Reading.

 

  • Accelerated Reader (AR) is designed to motivate students to read independently and comprehend what they have read by using differentiated reading practice goals for each student.  This Lexile-based independent reading program tracks students’ success on the books they read, either at school or at home.  School/classroom libraries using the AR program have been updated to clearly identify AR titles for students.
  • Star Reading is a standards-based, computer-adaptive assessment that measures a students’ reading comprehension, monitors student achievement and growth, and tracks a students’ understanding of focus skills aligned to the California State Standards.

 

This agreement has been reviewed and approved by District Administrators.

 

Current Considerations

District and school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Renaissance Learning, for the 2018-19 school year.

 

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

Cost of the Renaissance Learning online products will be paid out of school site funds. The program will be used school-wide by Cornerstone ($2,185.06), Dapplegray [$10,461.60], Lunada Bay [$4,171.13], Pt. Vicente [$4,253.87], Soleado [$4,241.46], Vista Grande [$5,762.76], and Ridgecrest [$4,317.56].  The cost per site includes the annual Renaissance Place Hosting renewal fee of $635 for each site, less applicable discounts, for a total of $35,393.44.





Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Renaissance Learning, for the 2018-19 school year.


Attachments:
Exhibit A - Renaissance Learning (Accelerated Reader) Addendum 2018-19
Exhibit B - Renaissance Learning Quotes 2018-19
J.2.d. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and School Newspapers Online (SNO) - 2018-19
Rationale:

Background

School Newspapers Online (SNO) is an online platform for publishing a school newspaper. It provides room for video, interactivity, and floating visuals.  Journalism students develop digital media skills as they craft a school newspaper through online and mobile content.  Students learn how to network, promote their stories, and communicate concisely utilizing the skills and tools of modern journalism.

 

This agreement has been reviewed and approved by District Administrators.

 

Current Considerations

District and the Miraleste Intermediate school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and School Newspapers Online (SNO), for the 2018-19 school year.

 

Administrator

Assistant Superintendent, Educational Services

 



 
Financial Impact:

The total cost of School Newspapers Online is $360 per school/per year and will be paid out of Miraleste Intermediate School site funds.


Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and School Newspapers Online (SNO), for the 2018-19 school year.


Attachments:
Exhibit A - School Newspapers Online (SNO) Addendum 2018-19
Exhibit B - School Newspapers Online (SNO) Quote 2018-19
J.2.e. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and LH Connected (StrideTrack) – 2018-19
Rationale:

Background

Stride Track is a program provided by LH Connected that calculates the distance that a student has run.  Implemented with a hand-held scanner, students wear an adhesive barcode tag on their clothing, which is detected by the scanner.  The students are identified by the barcode, rather than by name, and the distance run is accurately recorded for each student. This equipment facilitates training for the mile-run administered as part of the Physical Fitness Test in the spring of each school year, beginning in grade 5.

 

This agreement has been reviewed and approved by District Administrators.

 

Current Considerations

District and school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and LH Connected (Stride Track), for the 2018-19 school year.

 

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

Cost of StrideTrack is $215.00 for up to 100 students and increases to $365.00 per site for 101-300 students.  The schools intending to utilize this program in 2018-19 are Montemalaga, Rancho Vista, and Vista Grande Elementary Schools.  The cost of the program at each school will be paid out of individual site discretionary funds.


Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and LH Connected (StrideTrack), for the 2018-19 school year.


Attachments:
Exhibit A - LH Connected (StrideTrack) Addendum 2018-19
Exhibit B - LH Connected (StrideTrack) Quote 2018-19
J.2.f. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and ViaTRON Systems, Inc. Annual Maintenance Agreement (MPJ6927) - June 30, 2018 through June 30, 2019
Rationale:

Background

The District uses ViaTRON Systems, Inc. to electronically archive District records including permanent student records, Board of Education meeting documents, legal records and business department documents. This electronic record archiving system allows approved staff users to search indexed records that the District is required to store.  The District continues to use the electronic records archiving system to manage, store, and retrieve required data.

 

The agreement has been review and approved by District Administrators.

 

Current Considerations

District administrators are requesting Board approval of the renewal agreement between the Palos Verdes Peninsula Unified School District and ViaTRON Systems, Inc., (Maintenance Agreement), for June 30, 2018 through June 30, 2019

 

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

The price for annual maintenance for the period of June 30, 2018 to June 30, 2019 is $8,514, payable out of District General Fund.


Quick Summary / Abstract:

That the Board of Education approve the renewal agreement (MPJ6927) between the Palos Verdes Peninsula Unified School District and ViaTRON Systems, Inc. (Maintenance Agreement) for June 30, 2018 through June 30, 2019.


Attachments:
Exhibit A - ViaTRON Addendum 2018-19
Exhibit B - ViaTRON Quote 2018-19
J.2.g. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and VocabularySpellingCity.com - 2018-19
Rationale:

Background Information

School personnel have previously used VocabularySpellingCity’s online program in elementary classrooms throughout the District.

 

The VocabularySpellingCity.com program is standards-based and used as a supplemental instructional resource for all students in English/Language Arts.  The program helps students build reading fluency, increases students’ reading accuracy and expression, strengthens students’ comprehension and vocabulary, and builds fluency.  The program also provides differentiated instruction with engaging interactive features and is used in both general education classrooms and as a resource in intervention programs.

 

This agreement has been reviewed by the District’s Administrators.

 

Current Considerations

 

District and school administrators are requesting the Board to approve renewing the licensing agreement between VocabularySpellingCity.com and the District.

 

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

Cost of the VocabularySpellingCity program is $675 for Soleado (250 students x $2.70) and $178.20 for Cornerstone (66 students x $2.70) payable out of site funds.


Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and VocabularySpellingCity.com for the 2018-19 school year.


Attachments:
Exhibit A - VocabularySpellingCity Addendum 2018-19
Exhibit B - VocabularySpellingCity Quote 2018-19
J.2.h. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and MobyMax - 2018-19
Rationale:

Background

MobyMax is an online platform that focuses on the math skills that are essential for math comprehension, develops math fact fluency, and instills an intuitive sense for numbers. Students are engaged through animated lessons, with immediate and interactive feedback via audio/video media. The program provides teachers to differentiate instruction for all levels of learners with continuous practice, while monitoring individual student progress. It is used as a supplemental resource to review, reinforce, and extend the regular mathematics instruction, both in the classroom and at home.

 

This agreement has been reviewed and approved by District Administrators.

 

Current Considerations

District and school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and MobyMax, for the 2018-19 school year.

 

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

The total cost of MobyMax per school site is $1295 for one year and will be paid with school site funds.  Last year, MobyMax was used at Mira Catalina Elementary School.


Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and MobyMax, for the 2018-19 school year.


Attachments:
Exhibit A - MobyMax Addendum 2018-19
Exhibit B - MobyMax Quote 2018-19
J.2.i. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Total Registration, LLC – 2018-19
Rationale:
Background

Every year, the high schools facilitate Advanced Placement (AP) testing.  The online and interactive program, Total Registration, allows students and families to register for their AP exams and pay online.  Total Registration serves school districts within every state in the country, including over 100 high schools in California (i.e., Capistrano High, Torrance High, South High, Poway High, and Gunn High Schools).

 

Palos Verdes High School has utilized Total Registration for the past three (3) years as it proved to be an efficient and user-friendly program for students when registering for AP exams.  Next year, PV Peninsula High School will also be using this program to service their students and families when registering for their AP tests.

 

This agreement has been reviewed and approved by District Administrators.

 

Current Considerations

District and high school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Total Registration, LLC, for the 2018-19 school year. 

 

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Total cost of Total Registration is $2,029.50 for Palos Verdes High School.  Cost includes a variety of AP tests for students, grades 9-12, and is covered through the current student cost of the AP exam.


Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Total Registration, LLC, for the 2018-19 school year.


Attachments:
Exhibit A - Total Registration Addendum & Privacy Policy 2018-19
Exhibit B - Total Registration Quote 2018-19
J.2.j. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Learning A-Z - 2018-19
Rationale:

Background

In past years, school personnel have used Learning A-Z online products, such as Headsprout, Raz-Kids and Reading A-Z, in K-2 elementary classrooms, to support and enhance student literacy skills in elementary schools throughout the District. 

 

These online programs are standards-based and used as supplemental instructional materials to assess and monitor student progress.  Teachers can differentiate instruction to support all individual student needs.  The online interactive materials and activities can be accessed at school or at home.  Teachers and students can track and monitor progress.

 

This agreement has been reviewed and approved by District Administrators.

 

Current Considerations

District and school administrators are requesting the Board to approve renewing the licensing agreement between Learning A-Z and the PVPUSD for the 2018-19 school year.

 

Administrator

Assistant Superintendent, Educational Services





 
Financial Impact:

Cost of the Learning A-Z online products for individual school sites varies depending on the programs purchased and will be paid with school site funds. Learning A-Z products will be used at Cornerstone @ Pedregal Elementary ($1055.70), Dapplegray Elementary ($499.30), Lunada Bay Elementary ($627.80), Montemalaga Elementary ($499.75), Point Vicente Elementary ($999.70), Rancho Vista Elementary ($1199.40), Silver Spur Elementary ($199.95), Soleado Elementary ($1055.70), and Miraleste Intermediate ($235.95) Schools.



Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Learning A-Z, for the 2018-19 school year.

Attachments:
Exhibit A - Learning A-Z Addendum 2018-19
Exhibit B - Learning A-Z Quote 2018-19
J.2.k. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and IXL Learning - 2018-19
Rationale:

Background

In the past, District schools have used IXL Learning online products that engage students, support educators, and bolster achievement.

 

IXL Learning provides a web-based math intervention program that incorporates interactive graphing, word problems, and parent/teacher support materials.  The interactive math program is standards-based and is used as supplemental instructional materials.  Teachers can differentiate instruction to support individual student needs.  The online interactive materials and activities can be accessed at school or at home. 

 

This agreement has been reviewed and approved by District Administrators.

 

Current Considerations

District and school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and IXL Learning, for the 2018-19 school year.

 

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

The cost of the IXL Learning online program varies between $12 to $20 per student depending on the number of licenses and the package purchased by each site.  IXL is used at Cornerstone, Dapplegray, Lunada Bay, Montemalaga, Silver Spur, Soleado, Elementary Schools, and Miraleste Intermediate School.


Quick Summary / Abstract:

That the Board approve the agreement between the Palos Verdes Peninsula Unified School District and IXL Learning, for the 2018-19 school year.


Attachments:
Exhibit A - IXL Learning Addendum 2018-19
Exhibit B - IXL Learning Quotes 2018-19
J.2.l. Authorization for Out-of-State Conference Attendance - PVHS AP Teacher - 2018 Advanced Placement (AP) Capstone Summer Institute - Vancouver, Washington - July 29-August 3, 2018
Rationale:

Background Information

In the past, the Board has approved requests by the District administration for school representatives to attend various out-of-state conferences and college visits, providing that arrangements for the proposed conference were made within strict accordance of Board Policy and Administrative Regulation 3350.

 

Teachers and staff from schools approved by the College Board to offer AP Capstone courses, AP Seminar and AP Research, are required to complete professional development before teaching either course.  This is also the case for all AP courses offered.

 

Current Considerations

 

Palos Verdes High School administration is requesting authorization for Jennifer Egan, PVHS teacher to participate in the 2018 AP Capstone Summer Institute in Vancouver, Washington.  Unfortunately, training was not available in California.

 

The AP Capstone professional development summer workshop trains instructors to teach college-level thinking and research skills while exploring academic and real-world questions, problems, and issues from different disciplines and from multiple perspectives. Special focus is given to facilitating student learning in collaborative settings, while motivating students to think critically and innovatively about research questions.  Jennifer is scheduled to depart commercial airline on Sunday, July 29, 2018, and return Friday, August 3, 2018.

 

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

Expenses for Jennifer are estimated at approximately $2,500, which includes air/ground transportation, meals, lodging, incidentals, are payable out of Curriculum’s General Fund. No substitute coverage is required.


Quick Summary / Abstract:

That the Board approve the proposed out-of-state conference attendance for the Palos Verdes High School teacher to attend the 2018 AP Capstone Summer Institute, from July 29-August 3, 2018, in Vancouver, Washington.


J.3. Business Services
J.3.a. Agreement to Provide Legal and Consultant Services - Atkinson, Andelson, Loya, Ruud and Romo, A Professional Law Corporation
Rationale:

Background Information 

The law firm of Atkinson, Andelson, Loya, Ruud and Romo (AALRR) has provided the District with legal services since November 1994.  AALRR provides legal and consultant services to the District in regard to matters relating to labor, employer-employee relations, Special Education, the facilities Complaint Procedures (UCP), and general school law on an hourly basis.

Current Considerations

The term of the proposed contract is for the 2018-19 and 2019-20 school years, but may be terminated by either party upon thirty (30) days’ written notice.

Administrator

Associate Superintendent, Business Services
Deputy Superintendent


 
Financial Impact:

The hourly rates are outlined in Exhibit  A.

Quick Summary / Abstract:

That the Board of Education Approve the Agreement to Provide Legal and Consultant Services - Atkinson, Andelson, Loya, Ruud and Romo, A Professional Law Corporation.

Attachments:
Exhibit A - AALRR Agreement
J.3.b. Agreement to Provide Legal and Consultant Services – Fagen Friedman & Fulfrost LLP
Rationale:

Background Information

The District utilizes the legal and consultant services of Fagen Friedman & Fulfrost LLP  in regard to matters relating to business settlement negotiations, technology, student privacy, purchasing  and compliance with California administrative regulations.

Current Considerations

The term of the proposed contract is effective through June 30, 2020, and the District may discharge Fagen Friedman & Fulfrost LLP at any time.

Administrators

Associate Superintendent, Business Services
Deputy Superintendent


 
Financial Impact:

Please see attached Exhibits for fee schedule.

Quick Summary / Abstract:

That the Board of Education Approve the Agreement to Provide Legal and Consultant Services – Fagen Friedman & Fulfrost LLP through June 30, 2020.

Attachments:
Exhibit A - Proposed Agreement for Legal Services
J.3.c. Approval of SOS Entertainment Contract
Rationale:

Background Information

Each year the students of Palos Verdes Peninsula High School (PVPHS) look for innovative new places to hold prom.  This year PVPHS approached the District regarding holding their prom at the Los Angeles Zoo.

Current Consideration

This item relates to a contract to hold the PVPHS Prom at the Los Angeles Zoo on April 27, 2019.  The cost of the space includes:

  • Four hours use of the LA Zoo

  • DJ, lighting and AV package

  • Sound Package

  • Décor and activity package

  • Catering package – SOS preferred caterer

  • Complimentary formal entrance to include red carpet and stanchions

  • Tables and Chairs

  • Coat check area – SOS to provide supplies

  • Professional services and staffing for set-up, strike and facility cleaning

  • Certificate of Liability Insurance

  • Professional security

  • SOS Entertainment event manager, crew and needed staff

Administrator

Associate Superintendent, Business Services


 
Financial Impact:

The cost of this contract is $66,950.00.  All costs will be recouped through Prom ticket sales.

Quick Summary / Abstract:

That the Board approve the SOS Entertainment Contract for Palos Verdes Peninsula High School to hold its prom at the LA Zoo.

Attachments:
Exhibit A - Peninsula H.S. Prom Contract 2019
J.3.d. Purchase Order Report
Rationale:

Background Information

The Education Code requires that the Board approve all purchase orders.

Administrator

Associate Superintendent, Business Services


 
Financial Impact:

All purchase orders issued are in accordance with the adopted budget and/or contract as approved by the Board.

Quick Summary / Abstract:

That Purchase Order numbers 106100 through 106781 issued from the General Fund; Adult Education; Miraleste Early Learning Academy (MELA), Valmonte Early Learning Academy (VELA) and Sunrise, PV Kids’ Corner; Print Shop and Special Reserve for Capital Outlay in the total amount of $2,179,377.91 be approved and/or ratified.

Attachments:
Exhibit A - Purchase Order Report
J.3.e. Acceptance of Gifts
Rationale:

Background Information

Gifts are presented to the Board for approval.  After the Board's acceptance of the gifts, a letter of appreciation is directed to each donor.

 

Current Considerations

These are the final gifts received for the 2017-18 fiscal year.

 

Administrator

Director of Fiscal Services


 
Financial Impact:

Total this Report:         $3,048,050.00

Total Year to Date:      $4,419,332.69

Quick Summary / Abstract:

That the gifts of materials, supplies and $3,048,050.00 in cash received June 2, 2018 through June 30, 2018, be accepted, as presented.

Attachments:
Exhibit A - Acceptance of Gifts
J.3.f. Warrant Report June 2018
Rationale:

Background Information

Warrants and Automated Clearing House (ACH) payments are issued in accordance with approved budget and/or contracts as approved by the Board of Education for the period from June 1, 2018 through June 30, 2018.

  

Current Considerations 

The Director of Fiscal Services certifies that no other warrants or ACH payments have been issued other than those previously approved or included in the registers listed on Exhibit A.

Reference: Copies of the warrant registers are available for review.

 

Administrator

Director of Fiscal Services


 
Financial Impact:

Funds for the warrants and ACH payments listed on Exhibit A have been budgeted for in the current fiscal year.

Quick Summary / Abstract:

That the Board approve the warrants and ACH payments issued from the various funds in the amount of $ $11,831,000.99, as presented.

Attachments:
Exhibit A - Warrant Report June 2018
J.4. Technology and Support Services
J.4.a. Renewal of Gold Support Agreement for Bradford Networks with Optiv
Rationale:

Background Information
User account access to the District's WiFi network is managed by a network hardware appliance from Bradford Networks. This Network Access Control (NAC) solution is critical to managing secure student, staff and guest WiFi user access.

The District has been happy with this solution and the support agreement which has been in place since 2011.  This 3-year agreement for Gold Support is sold by one of Bradford Networks partner vendors named Optiv.

Current Considerations
The number of users accessing the District's WiFi network continues to grow every year.  Staff anticipates continued growth and will need the NAC solution to help manage and secure campus networks.

Administrator
Deputy Superintendent





 
Quick Summary / Abstract:

That the Board of Education approve the 3-year renewal of the Gold support and maintenance agreement for Bradford Networks with Optiv in the amount at an annual cost of $18,469.27 per year ending on June 30, 2021.


Attachments:
Exhibit A - Bradford Networks Renewal
K. Report of Superintendent
L. Report of Southern California Regional Occupational Center Representative
M. Report from Board Members Serving on the Budget Advisory Committee
N. Public Communications
N.1. Public Comment on Non-Agenda Items
Quick Summary / Abstract:

The public will be given the opportunity to address the Board at this time on topics not listed on this agenda.  Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.  The Board cannot engage in public discussion during this portion of the agenda due to the Ralph M. Brown Act (Government Code Sections 54950 – 54963).

O. Discussion/Action
O.1. Approval to Publish a Request for Proposal for Transportation of Students for Athletic and Field Trip Events
Rationale:

Background

The District maintains a list of transportation companies tasked with transporting our students.  This list has become significantly smaller with companies going out of business, mergers and business decisions to not transport K-12 with traditional school buses.  These events have created the necessity to solicit a comprehensive proposal for transportation to accommodate athletics and field trips.  The District is seeking approval to publish a RFP for transportation to increase the number of approved transportation companies to meet our demands for transportation.

Administrator

Associate Superintendent, Business Services




 
Financial Impact:

The District is seeking competitive proposals  and pricing structures for rates that will be locked in for a minimum of 36 months. 


Quick Summary / Abstract:

That the Board authorize District staff to publish a Request for Proposal (RFP) seeking proposals for transportation of students to athletic and field trip events, with the understanding District staff will rank and qualify each responsible and responsive proposal.

Attachments:
Exhibit A - Notice Inviting Proposals
O.2. Approval to Publish a Request for Proposal for the Procurement of Solid Waste Handling Services
Rationale:

Background 

USA Waste of California, Inc., dba Waste Management (WM) provides solid waste and recycling services district-wide. The District signed the original contract in 2014 for a three (3) year term with optional one year extensions.  On April 26, 2017 the Board adopted Resolution No. 26 – 2016/2017 authorizing the procurement of solid waste handling services without competitive bidding and awarded an extension.  Staff recommends that is time to revisit the market and service providers on the Peninsula to seek competitive pricing and routes to accommodate our needs

Current Considerations

District staff negotiated an extension with Waste Management with the understanding there will be a 6.6% price increase retroactively effective July 1, 2017 through June 2018.  This was consistent with the CPI calculations stated in the contract.  Rates will continue to increase on extensions.  Staff recommends that the District seek competitive bids to set pricing for a minimum of three years.

Administrator

Associate Superintendent, Business Services

 
Financial Impact:
The cost for solid waste handling services currently costs approximately $204,000 annually.  District staff wants to revisit routes, frequency of pick-up, recycling and off-season schedules to reduce cost.
Quick Summary / Abstract:
That the Board authorize District staff to publish a Request for Proposal (RFP) seeking solid waste handling proposals for the time period of August 2018 through July 2021, with optional extensions.


Attachments:
Exhibit A - Notice Inviting Proposals
O.3. Public Disclosure Implementing the Memorandum of Understanding (MOU) between the Palos Verdes Peninsula Unified School District (District) and the Palos Verdes Chapter 123, California School Employees Association (CSEA)
Rationale:

Background Information

The Board of Education approves tentative contract agreements with the Palos Verdes Faculty Association (PVFA) and the Palos Verdes Chapter 123, California School Employees Association (CSEA).

Current Considerations

The District and CSEA have agreed to a voluntary schedule option to work four (4) days per week, ten (10) hours per day beginning at the end of the student-day school year and ending before the beginning of the subsequent student-day school year.  The Memorandum of Understanding (MOU) is attached as Exhibit A for information.

Administrator

Assistant Superintendent, Human Resources




 
Quick Summary / Abstract:

That the Board of Education approve the voluntary schedule option to work four (4) days per week, ten (10) hours per day beginning at the end of the student-day school year and ending before the beginning of the subsequent student-day school year, implementing the Memorandum of Understanding (MOU) between the Palos Verdes Peninsula Unified School District (District) and the Palos Verdes Chapter 123, California School Employees Association (CSEA).


Attachments:
Exhibit A - Memorandum of Understanding (MOU) CSEA
O.4. Resolution No. 2 – 2018/19, Liability Coverage for Volunteer Personnel and Resolution No. 3 – 2018/19, Workers Compensation Coverage for Volunteer Personnel
Rationale:

Background Information

The District is a member of the Alliance of Schools for Cooperative Insurance Programs (ASCIP).  Recognizing the need for, and benefit of, receiving the services of support groups and other volunteers and also recognizing that certain liability may arise out of those volunteer services, ASCIP has determined that participating districts should adopt two resolutions (Liability Coverage and Workers’ Compensation Coverage) which identifies support groups and other volunteers.

Current Considerations

ASCIP defines “volunteer” as an individual who renders service to the District and its programs without receiving remuneration of any kind.  This group includes the following:

  • District Board Members (resolutions to provide both workers compensation and liability coverage to this group)

  • Community members who serve as District volunteers including but not limited to classroom, library, playground, field trip, and coaching volunteers (resolutions to provide both workers compensation and liability coverage to this group)

  • Committee members including but not limited to Citizens’ Oversight Committee, Budget and Technology advisory committees or councils (resolutions to provide both workers compensation and liability coverage to this group)

  • University students acting in the capacity of interns and/or student teachers to the District while they perform unpaid services for the District in accordance with District regulations and policy (resolution to provide workers compensation coverage only to this group)

These groups are all clearly covered as volunteers by this insurance when they are acting in the capacity as a volunteer for the District.  With these resolutions, the District’s liability and/or workers compensation insurance shall provide coverage for members of these organizations and other individuals named, identical to that provided to employees of the District.  This coverage is provided during volunteer services that benefit the District or its programs during the period of September 1, 2018 through August 31, 2019.

Administrator

Associate Superintendent, Business Services


 
Quick Summary / Abstract:

That the Board adopt Resolution No. 2 – 2018/19, Liability Coverage for Volunteer Personnel for District Volunteers, and Resolution No. 3 – 2018/19, Workers Compensation Coverage for Volunteer Personnel, as presented.

Attachments:
Exhibit A - Resolution No. 2-2018/19 Volunteer Liability Insurance
Exhibit B - Resolution No. 3 - 2018/19 Volunteer Workers Compensation Coverage
O.5. Notice of Disposition of Obsoleted Instructional Materials
Rationale:

Background Information

At its meeting of September 14, 2016, the Board authorized the administration to enter into an agreement with Independent Book Buying Services for the disposal of obsolete materials in accordance with Education Code Sections 17540 through 17542 and 17545 through 17555.

In reviewing the large inventory of English/Language Arts books currently ready to be disposed of, it has been determined that many of these books would be beneficial to socio-economically disadvantaged students. The District would ideally make donations to a county free library, nonprofit charitable organizations, donation to children or adults in the State of California, or foreign countries for the purpose of increasing general literacy, in accordance with California Education Code Section 60510.  In doing so, 60510.5 requires the District to notify the public of its intent to dispose of the attached materials and permit members of the public to address the governing board regarding the disposition.  It is the intent of the District to have this agenda item serve as our 60 day notice to the public and community we serve, that disposition is scheduled to occur. 

Any organization taking possession of the obsolete instructional materials donated shall certify to the governing board that it agrees to make no charge of any kind to the persons to whom the organization gives or lends these materials.

Any obsolete instructional materials not requested through the above method of donation will result in disposition to Independent Book Buying Services (IBBS), who will determine if there is market value.  After the Instructional Materials are processed at a local IBBS Facility and if market value is determined, IBBS will pay Palos Verdes Peninsula Unified School District 80% of its wholesale buying guide price.  All obsolete instructional materials that do not meet the requirements for purchase and have no current or future market value will be recycled in an environmentally friendly manner.

Current Considerations

Exhibit A lists the books which have been deemed surplus.

Administrator

Associate Superintendent, Business Services


 
Quick Summary / Abstract:

That the Board 1) give 60 day notice to the public and community that a disposition of surplus English/Language Arts books, as presented, is scheduled to occur; and 2) authorize the District to take actions necessary, after the sixty day notice, to donate or dispose of instructional materials, as presented.

Attachments:
Exhibit A - Surplus Instructional Materials
P. Facilities
P.1. Facilities Discussion and Direction
Rationale:

Background Information

The Board of Education has requested a discussion regarding various facilities considerations facing the District at the present time. 

Current Considerations

Information related to the following items will be presented to the Board and discussed, as time allows.  Items not discussed at this Board meeting will be brought back to the August 1, 2018 Board meeting for discussion.  Items for consideration include:

  • Review of available funds for facilities projects
  • Discussion of projects under consideration
  • Discussion of the District Project Approval process

Administrator

Associate Superintendent, Business Services

 
Quick Summary / Abstract:
Presented for discussion/direction.
P.2. Resolution No. 1 - 2018/19, Replacement and Installation of Playground Surfacing at Vista Grande Elementary and Mira Catalina Elementary schools and Installation of Synthetic Turf at Palos Verdes High School Utilizing CMAS Contract #4-13-78-0068A
Rationale:

Background 

Vista Grande Elementary and Mira Catalina Elementary schools have existing Play Matta Surfacing that has passed its useful life and can no longer be repaired. Replacement and installation of new playground surfacing on their playgrounds is required.  In addition Palos Verdes High School has requested installation of synthetic turf to an area of asphalt that is not currently used due to the existing hard surface. One approved method for obtaining the installation of synthetic turf is through the State of California Multiple Award Schedule (CMAS), which are pre-bid statewide contracts.  Because this is a project utilizing a CMAS contract, the District is submitting Resolution No. 1 – 2018/19 Replacement and Installation of Playground Surfacing at Vista Grande E.S. and Mira Catalina E.S. and Installation of Synthetic Turf at Palos Verdes H.S. Utilizing CMAS Contract #4-13-78-0068A (Exhibit A).

Current Considerations

The District received three bids for these projects and determined that the bid from EasyTurf a FieldTurf Company (Field Turf) was the most cost effective bid for these projects.  The District wishes to authorize these projects as soon as possible to allow sufficient time for installation of these projects during the Summer of 2018. Given the timeline and desired specifications, the District is recommending use of CMAS Contract #4-13-78-0068A as the purchasing vehicle.

Administrator

Associate Superintendent, Business Services




 
Financial Impact:

The Vista Grande Elementary School CMAS playground resurfacing total is $52,213.07.  This project will be funded through Fund 14.0 Deferred Maintenance Funds.

The Mira Catalina Elementary School CMAS playground resurfacing total is $55,234.28.  This project will be funded through Fund 14.0 Deferred Maintenance Funds.

The Palos Verdes High School CMAS turf total is $54,831.59.  Palos Verdes High School will be paying for this synthetic turf project with a combination of site donations and site funds.


Quick Summary / Abstract:

That the Board adopt Resolution No. 1 – 2018/19 Replacement and Installation of Playground Surfacing at Vista Grande Elementary and Mira Catalina Elementary schools and Installation of Synthetic Turf at Palos Verdes High School Utilizing CMAS Contract #4-13-78-0068A and that the Governing Board authorize District staff to execute all necessary documents to implement these projects.


Attachments:
Exhibit A - Resolution No. 1 - 2018/19
Exhibit B - Field Turf Playground Surfacing Proposal
Exhibit C - KYA Playground Surfacing Proposal
Exhibit D - Play Matta Playground Surfacing Proposal
Q. Information
Q.1. Williams Uniform Complaint Quarterly Report
Rationale:

Background Information

The Board of Education adopted Administrative Regulation 1312.4 and approved Resolution No. 15 - 2004/05 at the March 10, 2005 regular scheduled Board Meeting.  As part of the Williams Lawsuit Settlement and according to California Education Code Section 35186, the State of California requires school districts to modify their uniform complaint procedures in order to identify and resolve complaints related to 1) instructional materials; 2) emergency or urgent facilities conditions that pose a threat to the health and safety of pupils or staff; and 3) teacher vacancy or missassignment.

Current Considerations

California Education Code Section 35186 (d) states, in part, that a school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the County Superintendent of Schools and to the Board of Education.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

Presented as an information item.


Attachments:
Exhibit A - Williams Uniform Complaints Report
R. Reports of Board Members
S. Adjournment
Disability Information:
Individuals who require disability-related accommodations or modifications in order to participate in the Board meeting, including auxiliary aids and services, should contact the Superintendent in writing at 375 Via Amar, Palos Verdes Estates, CA 90274. --Note: Agenda documents that have been distributed to members of the Board of Education less than 72 hours prior to the meeting are available for inspection at the Malaga Cove Administration Center, 375 Via Almar, Palos Verdes Estates, CA 90274, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday.

Published: July 12, 2018, 5:45 PM

The resubmit was successful.