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Regular Board Meeting
San Diego County Office of Education
May 10, 2017 6:00PM
Ernest J. Dronenberg, Jr. Board Room (Joe Rindone Regional Technology Center), 6401 Linda Vista Road, San Diego, CA 92111

1. OPENING PROVISIONS
1.1. Call to Order and Roll Call
1.2. Pledge of Allegiance to the Flag
2. REPORT OUT OF CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957
3. ORAL REPORT OF SUMMARY OF RECOMMENDATION FOR COUNTY SUPERINTENDENT
4. PUBLIC COMMENT ON COUNTY SUPERINTENDENT EMPLOYMENT CONTRACT
5. APPROVAL: COUNTY SUPERINTENDENT EMPLOYMENT CONTRACT
Attachments:
SuptPGotholdContract
6. RECONVENE OPENING PROVISIONS
6.1. Introduction of Student Representative on County Board of Education
6.1.1. Momentum Learning Student Representative
Quick Summary / Abstract:
The Momentum Learning student representative for the May 10, 2017, meeting is Joshua Romero from Monarch School. Principal Joseph Wiseman will introduce Joshua to the Board.  Board Member Mark Powell will present an award to Joshua on behalf of the Board.


6.2. Approval of Agenda
6.3. Public Comment - Agenda and Non-Agenda Items
7. APPROVAL OF CONSENT ITEMS
Quick Summary / Abstract:
Items listed in this section are considered to be routine and are acted on by the Board in one motion. It is understood that the Superintendent recommends approval on all Consent Items. Each item of the Consent agenda approved by the Board shall be deemed to have been considered in full and adopted as recommended.

7.1. Approval: Minutes of Regular Meeting on April 12, 2017
Attachments:
Regular Board Meeting Minutes - April 12, 2017
7.2. Approval: Minutes of Special Meeting on April 13, 2017
Attachments:
Special Meeting Minutes - April 13, 2017
7.3. Approval: Minutes of Special Meeting on April 20, 2017
Attachments:
Special Meeting Minutes - April 20, 2017
7.4. Approval: Minutes of Special Meeting on April 21, 2017
Attachments:
Special Meeting Minutes - April 21, 2017
7.5. Approval: Minutes of Special Meeting - Budget Study on April 25, 2017
Attachments:
Special Meeting-Budget Study Minutes - April 25, 2017
7.6. Approval: Minutes of Special Meeting on April 27, 2017
Attachments:
Special Meeting Minutes - April 27, 2017
7.7. Approval: Minutes of Special Meeting on April 28, 2017
Attachments:
Special Meeting Minutes - April 28, 2017
7.8. Approval: Budget Adjustments
Speaker:
Lora Duzyk, Assistant Superintendent
Quick Summary / Abstract:
The County Board of Education is asked to approve revision to the budget in accordance with the recommendation listed on the attached Budget Transfer sheet.
Rationale:
Board Policy No. 3102 authorizes the County Superintendent of Schools to approve budget revisions that do not result in an overall increase in the specific fund income requirement or the total expenditures for that fund and do not authorize new personnel positions.  The County Board of Education must authorize overall increases in total expenditures and new personnel positions.  
 
Financial Impact:
Budget revision as listed. 
Recommended Motion:
That the Board of Education authorize adjustment of the budget in accordance with the recommendation listed on the attached Budget Transfer sheet.
Attachments:
Budget Transfer Sheet
7.9. Approval: Accept a Donation from the Southwest San Diego County Lions Club
Quick Summary / Abstract:
Approval of the County Board of Education is requested to accept a $26,730 donation by the Southwest San Diego County Lions Club to Davila Day School.


Rationale:

The Southwest San Diego Lions Club awarded Davila Day School a monetary donation for the specific purpose of purchasing educational technology, materials, and supplies, (e.g. science equipment) as well as to provide scholarships for Davila Day School students to attend sixth grade camp.

A committee will be developed to research appropriate educational technology and to coordinate with the IT department at San Diego County Office of Education on the purchase of technology.  Additionally, the committee will allocate funds for sixth grade camp scholarships.
 
Financial Impact:

The San Diego County Office of Education Davila Day School will receive a $26,730.00.donation from the Southwest San Diego County Lions Club.

Recommended Motion:
Accept the donation.
7.10. Approval: Momentum Learning 2017-18 School Calendars
Quick Summary / Abstract:
The County Board of Education is requested to adopt the 2017-18 school calendar for Momentum Learning in accordance with Board Policy 6111.


Rationale:
SDCOE Board Policy No. 6111 requires that no later than May of the preceding school year the County Superintendent of Schools present to the County Board of Education for adoption the recommended school calendars for schools and programs operated by the County Superintendent of Schools.


The attached recommended school calendars for Momentum Learning were created for maximum benefit to students and are the product of staff planning and input. The recommended calendars include the designation of the beginning and ending of the school year, legal holidays, school recess periods, and the instructional days for students.


 
Recommended Motion:

Adopt the recommended calendars.

 

Attachments:
2017-18 ML Community Calendar
2017-18 ML Court Calendar
2017-18 ML Monarch Calendar
2017-18 ML SPA Calendar
7.11. Approval: Resolution Day of the Teacher May 10, 2017
Quick Summary / Abstract:

In conjunction with the California Day of the Teacher celebrations, the San Diego County Board of Education is asked to approve the attached resolution acknowledging May 10, 2017, as the “Day of the Teacher” in recognition of the teachers throughout San Diego County.



Rationale:

Day of the Teacher arose out of legislation co-sponsored by the California Teachers Association and the Association of Mexican American Educators.  Senator Joseph Montoya wrote the bill and it was adopted in 1982.


 
Recommended Motion:

Adopt the attached resolution declaring May 10, 2017, as “Day of the Teacher.”


Attachments:
2017 Resolution Day of the Teacher
7.12. Approval: Resolution Declaring Classified School Employee Week May 21-27, 2017Was edited within 72 hours of the Meeting
Quick Summary / Abstract:
The San Diego County Board of Education is asked to approve the attached resolution declaring the third full week in May as “Classified School Employee Week.”




Rationale:

Schools throughout California will observe May 21-27, 2017, as “Classified School Employee Week.” The California Legislature has established Classified School Employee Week in order to acknowledge the valuable services provided to California public schools by classified employees.  The San Diego County Office of Education has 696 classified employees, including both support staff and management.

Classified employees include application architect, attendance clerk, building maintenance specialist, cybersecurity officer, classroom assistant-alternative education, cybersecurity analyst, English language development assistant, instructional technology specialist, interpreters, migrant education program advocates, PASS community aides, project specialist-designated subjects, registrars, small school district business specialist, speech language pathology assistant, supervisor III-retirement reporting, student transition technician, work readiness assistants, among many others.  

Classified School Employee Week provides the appropriate opportunity to recognize the contributions of classified employees and to say “thank you.” 







 
Financial Impact:
No negative financial impact.

Recommended Motion:
Adopt the attached resolution declaring May 21 to 27, 2017, as “Classified School Employee Week.”

Attachments:
2017 Resolution Classified Employee Week
8. ASSOCIATIONS COMMENTARY
9. RECOGNITIONS AND PRESENTATIONS
9.1. Recognition: Outstanding Student in the Momentum Learning Schools Program
Quick Summary / Abstract:
Presentation of students for Winner’s Circle recognition by the San Diego County Board of Education for outstanding progress and achievement.

Rationale:

The Momentum Learning schools program presents students to the County Board of Education for recognition of outstanding progress and achievement.  Each student receives a Winners’ Circle award. 

 

The selection is based on the following criteria:

-Excellent academic progress

-Triumph over personal adversity

-Academic growth and improvement

-Citizenship demonstrating positive behaviors

-Community service

     

Momentum Learning uses a variety of methods for recognizing students:

-Letters to parents

-Bulletin board displays for exemplary work

-Community service certificates

-Lunch with the teacher

-Gift certificates for academic or behavior improvement (donated by local businesses)

-Student photos displayed

-Certificates, ribbons, medals for outstanding effort and achievement

-Points system--students earn points for positive behavior and/or good grades and spend points   

 on items donated by the business community (school supplies, sodas, music)

-Honor roll (t-shirts, medals, certificates)

 

The selection process includes:

-Eligibility of all Momentum Learning students

-Nominations of prospective honorees by teachers and selection by program principals



 
Financial Impact:
There is no negative fiscal impact to the County Office of Education.
Recommended Motion:

It is recommended that the San Diego County Board of Education recognize the following Momentum Learning student and present the student with an award:

  

Alex Rubio Navarrete, Grade 8, from Monarch School.


9.2. Recognition: Operation Recognition
Quick Summary / Abstract:
The County Board of Education is asked to award a high school diploma to Mr. Richard Paul Real, who served in the Korean War.
Rationale:
In July 2004, the San Diego County Office of Education instituted a program called “Operation Recognition.”  California Education Code 51440-51442 authorizes county offices of education to retroactively grant high school diplomas to eligible veterans of World War II, the Korean War, the Vietnam War, and persons who were detained in internment camps.

The goal of this program is to honor those in our community who were forced to discontinue their high school education due to wartime circumstances.  These veterans and Japanese American citizens will be granted diplomas as a gesture of our society’s gratitude for the sacrifices they made during wartime.

This is the eleventh diploma awarded by the San Diego County Board of Education since the program’s inception in 2004. 




 
Recommended Motion:
Present and award a high school diploma to Mr. Richard Paul Real. 

9.3. Recognition: SDCOE Teacher of the Year
Quick Summary / Abstract:
Introduction of the San Diego County Office of Education’s 2018 Teacher of the Year.


Rationale:
This is the 28th year that the San Diego County Office of Education (SDCOE) has implemented a formal process for identifying the SDCOE Teacher of the Year.  This candidate will go on to compete for San Diego County Teacher of the Year and may go on to receive state and national recognition.  Nominees in this year’s process were Michelle McArthur (Special Education) and Stephanie Cruz (Momentum Learning).
 
Mrs. Cruz has been selected as the 2018 SDCOE Teacher of the Year.  She was selected by a panel of SDCOE administrators and teachers and now becomes eligible for San Diego County Teacher of the Year.

She started her career as an educator more than 20 years ago as a substitute teacher in juvenile hall. Through the years, she has worked at a variety of court and community schools.  Now she teaches English language arts, as part of a humanities block at Momentum Learning’s 37ECB.



 
9.4. Recognition: Resolution Declaring May 10, 2017, as Day of the Teacher
Quick Summary / Abstract:
The San Diego County Office of Education will recognize the crucial difference teachers make in the lives of students throughout San Diego County on May 10, 2017, "Day of the Teacher." 

9.5. Recognition: Resolution Declaring May 21-27, 2017, as Classified Employee Week
Quick Summary / Abstract:
The San Diego County Office of Education will recognize the valuable services provided to California  public schools by classified employees during "Classified School Employee Week" to be celebrated May 21-27, 2017.


Rationale:




 
Recommended Motion:


9.6. Presentation: Instructional Media Resource Associate Course of Study
Quick Summary / Abstract:

Library Media Services, a department of Learning and Leadership Services, will be submitting the Instructional Media Resource Associate (IMRA) Course of Study to the California School Boards Association for consideration of a Golden Bell Award.  This presentation will provide the Board information on the IMRA Course of Study as required by the application process.





Rationale:




 
9.7. Presentation: Momentum Learning Enrollment Trend
Quick Summary / Abstract:
At the request of the San Diego Board of Education, enrollment patterns for San Diego County Office of Education (SDCOE) Momentum Learning Schools will be shared.  The presentation will include information from similar class county offices of education on their JCCS enrollment. Data from designated student enrollment metrics from the following schools will be specifically highlighted: Monarch, San Pasqual Academy, Court, and Community Schools.  Strategies for addressing the declining enrollment will be discussed.

Attachments:
Presentation on Momentum Learning Enrollment Trend
10. PUBLIC HEARING: Approve Publication of the 2017-18 Recommended Budget
Speaker:
Lora Duzyk, Assistant Superintendent
Quick Summary / Abstract:
The Board is asked to approve the publication of the 2017-18 Recommended Budget submitted by the Superintendent.

Rationale:

Under the State Early Budget Adoption Program, the County Board of Education is required to hold a public hearing on the County School Service Fund Budget prior to our June 14 adoption.  Notice of the hearing shall be posted not less than 72 hours prior to the hearing date.

Our currently approved budget calendar provides for publication of our 2017-18 budget in a newspaper on May 25 and a public hearing and final adoption on June 14. The board held a budget study session on April 25th to review the 2017-18 Recommended Budget.



 
Financial Impact:
2017-18 Budget
Recommended Motion:
Approve the publication of the Recommended Budget including any addendums for the San Diego County Office of Education as submitted for the 2017-18 fiscal year.
Attachments:
17-18 Recommended Budget
17-18 Recommended Budget - Special Funds
17-18 Recommended Budget - Special Projects
17-18 Recommended Budget Letter
11. PUBLIC HEARING: Adopt Resolution to Approve the Use of the Education Protection Account Funds for 2016-17
Speaker:
Lora Duzyk, Assistant Superintendent
Quick Summary / Abstract:
The San Diego County Board of Education is asked to adopt a resolution to approve the uses of the Education Protection Account funds for the 2016-17 fiscal year.

Rationale:

With the passage of Proposition 30, Article XIII, Section 36 was added to the California Constitution which created in the state General Fund an Education Protection Account (EPA) to receive and disburse the revenues derived from the incremental increases in taxes imposed by Article XIII, Section 36(f).

As a condition of receiving the EPA funds, the governing board of a school district, charter school, community college district and county office shall, in a public meeting open session of the governing board, adopt a resolution making the spending determination with respect to the monies received from the EPA. 

The funds included on Attachment A are estimates of the 2016-17 EPA funding. Any subsequent changes to these amounts will be forwarded to the governing board as part of the first interim report.




 
Financial Impact:
To receive the funds the board shall adopt a resolution to approve the use of the funding for salaries and benefits for Business Advisory Services staff that provide technical assistance and oversight for school districts on fiscal issues. The staff provide AB 1200 fiscal oversight, including reviewing each district’s adopted budget, interim budget reports, unaudited actual report, audit resolution process, proposed collective bargaining agreements and assistance on various topics such as property taxes, special education funding and categorical funding.  
Recommended Motion:
Adopt the resolution to approve the use of EPA funds for 2016-17 as shown on Attachment A.
Attachments:
EPA Program Report - Attachment A
EPA Resolution
12. PUBLIC HEARING: Local Control Accountability Plan
Quick Summary / Abstract:
The San Diego County Office of Education, as every district and county office in California, is required to hold a public hearing prior to the Local Control and Accountability Plan (LCAP) being approved.  



Rationale:

The LCAP focuses on pupil needs as determined locally in each LEA and county. Education Code Section 52060(g) and 52066(g) require school districts and county offices of education to consult with a broad range of school personnel, parents, and pupils in developing the local LCAP. In addition, prior to adopting the local LCAP, Education Code sections 52062 and 52069 require school districts and county offices of education to present their LCAP to the parent advisory and English learner parent advisory committees, provide public notification and hold a public hearing before the governing Board or county board of education. The governing board or county board of education must then adopt the LCAP at another public meeting, after the public hearing has been held.

 

Data from the input sessions with stakeholder groups informed the annual update and development of the goals, actions, and services in the 2017-2020 SDCOE LCAP. The District English Learner Advisory Committee and the District Parent Advisory Committee also provided feedback regarding the goals and actions.




 
Financial Impact:

Education Code sections 52060 and 52066 require school districts and county offices of education to complete an annual review and adopt an LCAP by July 1, 2017, using the template adopted by the SBE. The LCAP will identify how LEAs will use LCFF funds to address pupils’ needs and ensure, among other state priorities delineated in Education Code section 52060, 52066(d), and 47605(b)(5)(B), that school facilities are maintained in good repair and action is taken to improve pupil achievement, school climate, and student and staff safety.


Recommended Motion:

That the Board certify that it conducted a public hearing on May 10, 2017, to allow for any public comment prior to adoption of the Local Control Accountability Plan on June 14, 2017.

 


Attachments:
LCAP Annual Update
LCAP Annual Update Spanish
13. ACTION ITEMS
13.1. Acceptance of Specified Board Bylaws for First Reading
Speaker:
Lora Duzyk, Assistant Superintendent
Quick Summary / Abstract:
The County Board of Education is asked to accept specified Board Bylaws for first reading. 
Rationale:
The Policy Committee submits the Board Bylaws listed in Attachment 1 for acceptance at first reading.  In accordance with established practice, if accepted, the proposed Bylaws will be posted online for comments and/or recommendations for ten working days and will be resubmitted at a future Board meeting for second reading and adoption.  
 
Recommended Motion:
Accept the Board Bylaws listed in Attachment 1 for first reading.
Attachments:
Attachment 1
BB 9011 Disc of Conf/Privileged Information
BB 9210 Qualifications
BB 9220 Governing Board Elections
BB 9250 Remuneration
BB 9260 Liability Insurance
BB 9300 Governance
BB 9310 Board Policies
BB 9311 Board Bylaws
BB 9312 Suspension
BB 9322 Agenda Meeting Materials
BB 9322 Agenda Meeting Materials - Exhibit
BB 9323 Meeting Conduct
BB 9323 Meeting Conduct - Exhibit
BB 9324 Minutes and Recordings
BB 9341 Motions During Meetings
BB 9500 Evaluation of County Superintendent
BB 9510 County Superintendent Contract
BP 2121 Superintendent Contract
BP 2123 Evaluation of County Superintendent
13.2. Acceptance of Specified Board Bylaws for Second Reading and Adoption
Speaker:
Lora Duzyk, Assistant Superintendent
Quick Summary / Abstract:
The County Board of Education is asked to accept specified Board Bylaws for second reading and adoption.
Rationale:
At the April 12, 2017, Board meeting, the Board Bylaws listed in Attachment 1 were presented and accepted for first reading. In accordance with established procedures, the Bylaws were posted online for comments and/or recommendations for ten working days, and no input was received.
 
Recommended Motion:
Accept the Board Bylaws listed in Attachment 1 for second reading and adoption.
Attachments:
Attachment 1
BB 9005 Governance Standards
BB 9010 Public Statements
BB 9012 Board Member Electronic Communications
BB 9100 Organization
BB 9121 Board Officers
BB 9121.1 Vacancies Officers
BB 9122 Secretary to the Board
BB 9124 Attorney
BB 9125 Contracts for Special Services
BB 9130 Board Committees
BB 9140 Board Representatives
BB 9200 Limits of Board Member Authority
BB 9215 Educational Districts
BB 9222 Resignations
BB 9223 Board Vacancies
BB 9224 Oath or Affirmation
BB 9230 Orientation
BB 9240 Board Development
14. INFORMATION ITEMS - NO ACTION
14.1. Quarterly Report of Investments Held
Speaker:
Lora Duzyk, Assistant Superintendent
Quick Summary / Abstract:

Government Code Section 53646 states that the treasurer or chief financial officer may render a quarterly report of investment disclosures to the chief executive officer, internal auditor, and legislative body.  The report is to address amounts and types of investments held, the agency responsible for the investment decisions, and the sufficiency of the investment pool.  It is a matter of disclosure only, and no action is required.

The pool continues to be very stable and is operating under the approved County Board of Supervisors investment policy.  The County Treasurer, County Board of Supervisors, and Oversight Committee (Lora Duzyk is a member) continue to monitor all investment pool activities.  In order of priority, pool priorities continue to be preservation of principal, cash liquidity, and interest on deposits.

Attachments:
Quarterly Investment Report
15. BOARD REPORTS - Communication from Board Members
16. FUTURE AGENDA ITEMS
Quick Summary / Abstract:
Future agenda items are not considered on the agenda and Board Members will not be able to discuss per the Brown Act.
17. NEXT MEETING DATES
17.1. Regular Board Meeting on Wednesday, May 31, 2017, 6 p.m., Joe Rindone Regional Technology Center
17.2. Regular Board Meeting on Wednesday, June 14, 2017, 6 p.m., Joe Rindone Regional Technology Center
18. ADJOURNMENT
Disability Information:
In accordance with the Americans with Disabilities Act, if accommodations are required, please call the Board Secretary 48 hours in advance at (858) 292-3515 and every effort will be made to accommodate your request. In compliance with Government Code section 54957.5, non-exempt writings that are distributed to a majority or all of the board in advance of a meeting, may be viewed at 6401 Linda Vista Road, Room 509, San Diego, California 92111; at our website at http://www.sdcoe.net/Board/Pages/default.aspx; or at the scheduled meeting. In addition, if you would like a copy of any record related to an item on the agenda, please contact Carmen P. Aguilar at (858) 292-3515.

Published: May 5, 2017, 5:25 PM

The resubmit was successful.