REGULAR MEETING~BOARD OF TRUSTEES
San Mateo-Foster City SD
August 24, 2017 7:00PM
1170 Chess Drive
Foster City, CA 94404
| VISION STATEMENT: "The San Mateo–Foster City School District educates, inspires and empowers every student in every school every day to live, lead and learn with integrity and joy." |
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The meeting was called to order at 5:00 P.M.
Julie MacArthur, SMETA President addressed the Board regarding budget as related to negotiations. She asked that the Board review three transfers from the General Funds into Special Programs. She suggested that these funds could be used for teacher salaries.
The Board recessed to closed session at 5:09. |
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| The Board reconvened to Regular Meeting at 7:09 p.m. |
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| Board President Bonini reported the following from closed session: Upon the motion of Trustee Coady and second by Trustee Lawson, by an unanimous vote of the Board members present, the Board took action to place a classified employee on optional unpaid suspension pursuant to Education Code sections 45304, 44940, 44940.5 and 44011, and Article 26.5.3. of the Collective Bargaining Agreement. |
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| President Bonini requested that the President of San Mateo-Foster Education Foundation, Colleen Sullivan lead the Flag Salute. |
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| All Board Members were present. |
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lory 1st
audrey 2nd
5-0-0 |
Passed with a motion by Lory Lawson and a second by Audrey Ng. |
Yes Chelsea Bonini.
Yes Ed Coady.
Yes Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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The minutes were amended on Item 9.2 to read that the motion was passed with a second by Trustee Coady, not Trustee Lawson.
Trustee Lawson moved to approved the amended minutes, seconded by Trustee Ng.
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Passed with a motion by Lory Lawson and a second by Audrey Ng. |
Yes Chelsea Bonini.
Yes Ed Coady.
Abstain Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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Passed with a motion by Lory Lawson and a second by Audrey Ng. |
Yes Chelsea Bonini.
Yes Ed Coady.
Abstain Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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San Mateo-Foster City Education Foundation: The President of the San Mateo-Foster City Education Foundation, Colleen Sullivan presented a $70,000.00 check to the San Mateo-Foster City School District. The Board accepted this generous donation. President Sullivan encouraged the community to attend their next fundraising event, Run2FunD at Hillsdale High School on September 24. There will be activities for all ages.
Trustee Lory Lawson: President Bonini introduced Jeffrey Lew, representative from Senator Jerry Hill's and Kevin Fong, representative from Assemblymember Kevin Mullin's office to present a special resolution for Trustee Lawson upon her retirement from the Board.
Kevin Fong thanked Trustee Lawson for unwavering support for each child and her positive impact on students over her twelve year tenure.
The Board of Trustees and Superintendent Dr. Rosas presented Trustee Lawson with card, flowers, and a glass star fish representing those students that she helped.
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John Gieseker, parent from College Park, spoke to the Board about the need for additional support for office staff in order to help students with health needs.
Jerri Martin, parent from College Park, also spoke to the Board about the need for additional support for office staff, pointing out the need for help with student health needs.
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Trustee Ng, Liaison to the San Mateo City Council, reported out on a study session held on Monday regarding the construction of the Bayside Gym and a lease from 1985 that needs to renegotiated. The head of Parks and Recreations presented the plan for the gym and concerns were expressed regarding the loss of field space, construction impacts, and traffic/parking.
The City Council presented interesting ideas regarding increasing the number of spaces available, constructing a field at Abbott, and joint use options with the gym. Trustee Bonini, liaison to the San Mateo City Council, stated that she was encouraged by their out-of-the-box thinking.
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Chief Business Official Chow stated that it was joy to be at LEAD on the first day of school. Assistant Superintendent Barton stated that there will be five Williams Compliance visits next week: Fiesta Gardens international School, Park, Bayside, Parkside, and LEAD.
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Trustee Coady welcomed everyone back He stated that he will miss Trustee Lawson who mentored him. He appreciated her connection to the community and sense of humor. He thanked everyone for the smooth opening to the school.
Trustee Coady has met with several School Board candidates and appreciated the that this was a vibrant democracy and the interest in our school system. He thanked the Education Foundation for the donation, which can take pressure off the PTA foundation.
Trustee Hsieh will also miss Trustee Lawson. She appreciated her commitment to the children, her many civic lessons, and many years of service. She also thanked the staff for opening the schools and holding schools nights.
Trustee Hsieh explained that during the summer ten individual met to discuss the inadequate funding in this District. She shared a video from San Carlos regarding Education funding and they talked about a Parcel Tax process. If anyone is anyone is interested in joining this team, please let Trustee Hsieh know.
Trustee Ng thanked everyone for a good start of school She shared that the Women's Equality Day celebration had changed to a breakfast in Beresford Park on Saturday, August 26 from 9-11 a.m. Carole Groom? will be in attendance.
Trustee Ng quoted King Salomon stating, "to everything there is a season." She thanked Trustee Lawson for twelve years on the Board and her focus of students and their needs. She reminded them that they had challenging conversation in the past and not always united but Trustee Lawson was calming and respectful and always took the high road and that is a mark of a leader. She appreciated her wisdom, perspective, and her care for the community.
Trustee Lawson thanked everyone for their kind words and for the opportunity to serve.
Trustee Bonini also stated that she will miss for her centering force reminding us why we are here. She also welcomed everyone back. She thanked President Colleen Sullivan for her fundraising efforts. She appreciated the study sessions at San Mateo City Hall. She will be going to Anaheim as a representative as an Executive Board (ask what kind of Board). |
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Dr. Rosas welcomed everyone back and thanked everyone for preparing the schools to greet the students and their families.
She thanked President Colleen Sullivan for the Education Foundation donation to School District.
Dr. Rosas also thanked Lory for her service on the Board adding that Trustee Lawson and she first met in 1993 when opening Fiesta Gardens.
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Passed with a motion by Audrey Ng and a second by Nancy Hsieh. |
Yes Chelsea Bonini.
Yes Ed Coady.
Yes Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools. Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.
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| Funds have been provided for the goods and services paid by these warrants through the budgetary process. There is no impact on the various funds of the District beyond what has been budgeted. |
Warrants Report 082417
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Pursuant to the contract awarded by the Board of Trustees, D and T Painting has furnished all material and finished all labor for the completion of work related to the Brewer Island Elementary School Exterior Painting Project #17-124. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law.
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| THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE BREWER ISLAND ELEMENTARY SCHOOL EXTERIOR PAINTING PROJECT. |
NOC Brewer Isl Exterior Painting
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Pursuant to the contract awarded by the Board of Trustees, Anza Engineering Corp. has furnished all material and finished all labor for the completion of the concrete work related to the Shade Structure Installation at North Shoreview Project #14-85. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law.
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| THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE CONCRETE WORK RELATED TO THE SHADE STRUCTURE INSTALLATION AT NORTH SHOREVIEW PROJECT. |
NOC Anza Engineering N Shoreview Shade
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School Innovations and Achievement has been working with the District to prepare and file for Mandated Claims reimbursement on the mandates that are outside of the Mandated Block Grant. The primary mandates for which the District files for reimbursement are the Training for Mandated Reporters and administration of the California Assessment of Student Performance and Progress testing. Should the state fulfill its obligation to pay for these mandates, the District could receive $191,000 to $382,000 in reimbursement for 2017/18. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SERVICE AGREEMENT WITH SCHOOL INNOVATIONS AND ACHIEVEMENT FOR THE PREPARATION AND FILING OF MANDATED CLAIMS. |
Fund 1: $22,000.00 |
SI&A Mandated Claims 2017_18
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The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.
The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: - Child Nutrition Services-- Disposal of kitchen equipment: three ovens, one refrigerator, and one kettle.
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IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 2/17-18 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.
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Surplus Resolution 02 17-18
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Pursuant to the contract awarded by the Board of Trustees, Eternal Construction, Inc. has furnished all material and finished all labor for the completion of the work related to the George Hall Bathroom Remodel Phase I Project #14-84. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law.
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| THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE GEORGE HALL BATHROOM REMODEL PHASE I PROJECT. |
NOC George Hall Bathroom Remodel Phase I
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On June 16, 2016 the Board approved the contract with BKF Engineers for the surveying of Borel Middle School for the New Gymnasium and Classrooms Project. Amendment No.1 provides funding for more in-depth surface elevation surveying around the retaining walls and areas on the property where the New Gymnasium and Classrooms will be located. The cost of Amendment No.1 to the original contract is $14,975.00 for additional surveying work, funded by Measure X. The new contract amount will be $61,085.00.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY AMENDMENT NO.1 FOR BKF ENGINEERS REGARDING THE BOREL MIDDLE SCHOOL NEW GYMNASIUM AND CLASSROOMS PROJECT.
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$14,975.00 - Measure X Funding
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The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment. The Human Resources Department has received and processed all necessary documents for the following personnel actions according to the California Education Code.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS OR RELEASES.
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None – Replacement will be employed to fill vacated positions.
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Resignations, Releases and/or Retirees
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The Human Resources Department has received and processed all necessary documents for the following personnel actions.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED BELOW.
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None -Expenditure provided for in the 2017-2018 budget
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Personnel Actions 082417
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Program Specialist for Education Services will serve as a resource to teacher, teachers on special assignment (TOSAs) and administrators in planning and developing programs related to curriculum and instruction. The intent is to act as an advocate for student success by leading professional development and data-driven program implementation specifically with those working with unduplicated students.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE JOB DESCRIPTION FOR THE POSITION OF PROGRAM SPECIALIST-EDUCATION SERVICES. |
$112,000 |
Job Desc.-Program Spec. Ed. Svcs.
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The District provided summer school in Literacy/English Language Development, Extended School Year and Enrichment in Music and Theater.
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Dr. Olsen, Assistant Superintendent of Education Services presented information regarding District Summer Programs for 2017. She thanked the teachers(actual title?) who led the site work (...add names)
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING THE 2017 SUMMER SCHOOL PROGRAM. |
District Title I, Fee Based Enrichment & Supplemental Funds
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Summer Program 082417
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The State of California legislature agreed to allocate funds to school districts in order to enhance teacher effectiveness. The funds were set aside as a block grant and were based on the number of certificated teachers and administrators on their payroll. As a condition for receiving these funds, the District developed a plan delineating how the funds would be spent over three years 2016 - 2018. The District presented the Educator Effective Implementation Plan at the March 3, 2016 Board Meeting. The District is revising this plan based on changes in professional development plans and staffing.
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Dr. Olsen, Assistant Superintendent of Education Services presented information about a modification to the Educator Effectiveness program.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT'S EDUCATOR EFFECTIVENESS PLAN AS REVISED. |
$1466 per certificated full time equivalent (FTE) |
Educator Effectiveness 082417
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The District provides services for individual Special Education students according to commitments made in the student’s Individualized Education Plan (IEP). When appropriate services are not able to be provided through District programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services. Listed contracts are for the 2017-2018 school year (see attachment).
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The NPS/NPA Contracts were reviewed in closed session to protect student privacy. The contracts were approved in open session.
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| IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON PUBLIC AGENCY/NON PUBLIC SCHOOL (NPA/NPS) CONTRACTS IN THE AMOUNT OF $361,952.15
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON PUBLIC AGENCY/NON PUBLIC SCHOOL (NPA/NPS) CONTRACTS IN THE AMOUNT OF $361,952.15
Passed with a motion by Lory Lawson and a second by Nancy Hsieh. |
Yes Chelsea Bonini.
Yes Ed Coady.
Yes Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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$361,952.15 |
NPS NPA Contracts
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The Board of Trustees will continue discussions from the Budget Study Sessions on January 12 and June 8, 2017. Trustees will hear options and recommendations for making budget reductions and revenue enhancements effective in the 2018/19 fiscal year. The 2017/18 Adopted Budget incorporates preliminary budget reductions and revenue enhancements totaling nearly $4.3 million. A combination of additional budget savings and revenue enhancements of $5.3 million will need to be identified and implemented in the 2018/19 fiscal year to remove the structural deficit and achieve a balanced budget. The budget discussion will include the option of a potential parcel tax and next steps in that process.
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Chief Business Official Chow presented budget information to the Board of Trustees. The presentation included the scope of the deficit, reductions and revenue enhancements made in 2017-2018, reductions and revenue enhancement to be considered for 2018-2020, and the option of a parcel tax as a revenue enhancement.
The scope of the deficit is $9,000,000 for the 2018-2020 school years. The District staff identified reductions and enhancements totaling $6,532,289. This includes a one-time Basic Aid carry over from 2016-2017 of $1,400,000. CBO Chow reminded the Board that the District had been notified that it was in Basic Aid by $2,400,000 at P-1 and out of Basic Aid at P-2, and now at the end of the school year is back to Basic Aid by 1,400.000. Trustee Lawson asked if the School District still has to pay a $1,700,000 fair share penalty for being in Basic Aid. CBO Chow responded in the affirmative, which effectively negates any Basic Aid funding. This penalty will be in effect until the legislature takes action to change the process.
The Board of Trustees engaged in a robust conversation regarding a potential parcel tax for the San Mateo-Foster City School District. The staff was directed to research and bring back further information regarding the following steps:
- Utilizing Open.gov, CBO Chow will work with Trustee Hsieh and the community group on creating budget information of our community.
- Utilizing the Labor Management Initiative Structure and Trustee Hsieh's community team, begin a process of identifying the District's message ensuring a cross section of stake holders are represented.
- Contact a polling/campaign consultant for support with the messaging process.
- Search out other districts that are considering a parcel tax to learn how they are approaching this process.
Additional points discussed included:
- The timeline of the parcel tax election was discussed. No particular date was identified. However, concerns related to ensuring enough time to message the community along with education code parameters requiring the notification of employees of possible termination will inform this decision. With these parameters a spring election may be preferred.
- Fundraising in the previous parcel tax campaign was a concern and this would need to be addressed properly in any upcoming campaign.
- All community stake holders need to be involved earlier than later in the process.
- The District message needs to be consistent and clear.
There were two speakers: 1)Colleen Sullivan stated that a budget presentation was important ant that it needed to include the District message and the importance of the parcel tax. She described the grassroots efforts to mobilize the community and that a February Parcel Tax would be a difficult time for her to participate. 1) Julie MacArthur spoke to the importance of teacher support and being part of crafting the message. She stated that it might be difficult to support the parcel tax without an updated contract and she encouraged the District to follow the advise of the polling consultant.
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THE BOARD OF TRUSTEES WILL RECEIVE RECOMMENDATIONS FOR MAKING BUDGET REDUCTIONS AND REVENUE ENHANCEMENTS OF $5.3 MILLION FOR THE 2018/19 SCHOOL YEAR AND DISCUSS A POTENTIAL PARCEL TAX.
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Solutions to Deficit Spending 082417
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The Board of Trustees will receive information on the interior design and finishes for the New School in Foster City and a revision in Color Palette #2 for the exterior finish which was requested by some members of the City of Foster City's Ad Hoc Citizens' Education Facilities Committee. There will be an opportunity for the Board of Trustees to provide comments on the interior design and finishes as well as the exterior finishes. The Board of Trustees will also be provided with the current timeline of major milestones to be achieved in order to open the school for the 2019-2020 school year.
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Tish Busselle, Advisor(?) to the Superintendent, presented information about the New Elementary School in Foster City by sharing an updated exterior pallet and interior design colors.
The Board of Trustees preferred the terracotta exterior finish and appreciated the interior design colors.
Trustee Coady requested that the artist renderings be placed on the website.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION AND PROVIDE DIRECTION ON THE EXTERIOR AND INTERIOR DESIGN AND FINISHES FOR THE NEW ELEMENTARY SCHOOL IN FOSTER CITY. |
| Project costs are covered by the School Conveyance Agreement |
New Elementary Foster City School 08-24-2017
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Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district. |
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The Board accepted the gifts presented to the District.
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IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT THE GIFTS PRESENTED TO THE SCHOOLS AS APPROVED BY THE SUPERINTENDENT. (See attached list)
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IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT THE GIFTS PRESENTED TO THE SCHOOLS AS APPROVED BY THE SUPERINTENDENT. (See attached list)
Passed with a motion by Ed Coady and a second by Audrey Ng. |
Yes Chelsea Bonini.
Yes Ed Coady.
Yes Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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| The District receives direct benefit from these gifts, either in the form of cash contributions, or goods and services. |
Gifts 082417 Rev
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Trustee Bonini requested an agenda item on the updated CAASPP scores along with demographic data for each school, a review of the magnet policy and the review of the enrollment policy as they relate to equity in the District.
Trustee Hsieh would like to know when the previously requested housing item would be presented.
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9:50 pm
lory 1st
audrie 2nd
5-0-0 |
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| The meeting adjourned at 9:50 p.m. |
Passed with a motion by Lory Lawson and a second by Audrey Ng. |
Yes Chelsea Bonini.
Yes Ed Coady.
Yes Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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| "Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the Superintendent's Office at 1170 Chess Drive, Foster City, during normal business hours." ----- If you are an individual with a disability and need an accommodation to participate in this meeting, please contact the Superintendent's office at 312-7348 at least 48 hours in advance.
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| Present | Chelsea Bonini |
| Present | Ed Coady |
| Present | Nancy Hsieh |
| Present | Lory Lawson |
| Present | Audrey Ng |
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