Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

As part of the District-wide Shade Structure Project, the project included removing 1 Fabric Shade Structure and installing 1 Metal Shade Structure at the Parkside Elementary School campus.

The District, in working with Cleary Consultants (Geotechnical company) and PorterCorp/Poligon/All About Play (Shade Structure company), encountered differing site conditions at Parkside Elementary School, which required larger and deeper footings with base rock in the bottom of the footings to support the new metal shade structure.  The District solicited bids for the required excavation and preparation of the shade structure footings.

$27,964.29 - Measure L Funds

Pursuant to the contract awarded by the Board of Trustees, Eternal Construction, Inc. has furnished all material and finished all labor for the completion of the work related to the George Hall Bathroom Remodel Phase II Project #14-84. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law. 

THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE GEORGE HALL BATHROOM REMODEL PHASE II PROJECT. 

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Pursuant to the contract awarded by the Board of Trustees, Anza Engineering Corp. has furnished all material and finished all labor for the completion of the work related to the LEAD Elementary Shade Structure Concrete Work Project #14-85. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law.

THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE LEAD ELEMENTARY SHADE STRUCTURE CONCRETE WORK PROJECT. 

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Pursuant to the contract awarded by the Board of Trustees, Collier Building Specialties has furnished all material and finished all labor for the completion of the work related to the Turnbull Metal Shade Structure Translucent Panels Project #16-112. With the approval of the Board  of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law. 

THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE TURNBULL METAL SHADE STRUCTURE TRANSLUCENT PANELS PROJECT. 

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On June 30, 2016, the Board of Trustees approved the contract for Cal Pacific Construction, Inc. regarding the Bayside STEM/STEAM Classroom Conversion Project in the amount of $4,017,000.

The District, in working with Cal Pacific Construction, Inc., encountered unforeseen conditions, District and Architects requests, necessary field changes, as well as corrections.

The cost of Change Order No. 9 to the original contract is $5,475.00 (0.14% of the original contract). The cost of Change Orders Nos. 1-9 to the original contract is $469,633.00 (11.7% to the original contract).

The new contract amount will be $4,486,633.00, within the Bayside STEM/STEAM Classroom Conversion Project budget.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 9 FOR CAL PACIFIC CONSTRUCTION, INC., REGARDING THE BAYSIDE STEM/STEAM CLASSROOM CONVERSION PROJECT.

$5,475.00 - Special Reserve Funding

The housing crisis in the Bay Area affects many of the San Mateo - Foster City School District staff.  A variety of housing resources are becoming available and the District has met with community partners about options available to our staff.  Staff will provide an update of housing resources and options.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE AN UPDATE ON HOUSING PROGRAMS AND OPTIONS FOR EMPLOYEES.

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The San Mateo - Foster City School Board of Education is committed to fostering an environment in which all students are able to learn and excel, regardless of their place of birth or their parent's national origin and the United States Supreme Court has held, in Plyler v. Doe, 457 U.S. 202 (1982), that local school districts have a constitutional mandate to educate all students residing in their jurisdictional boundaries, whatever the students' immigration status.  

President Trump's recent decision to rescind the Deferred Action for Childhood Arrivals (DACA) has generated fear and concern among many San Mateo - Foster City students and their families.  The attached resolution reiterates the San Mateo - Foster City School District Board of Education's commitment to our students and restates District policies including:

• The SMFCSD will not collect information regarding student and family immigration status when enrolling students in District programs.
• The SMFCSD will not release information regarding immigration status or related matters contained in a student's records to federal agencies or other authorities enforcing immigration laws without the permission of the student's parent or guardian or pursuant to a judicial warrant, subpoena, court order, or as otherwise required by law.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES PASS RESOLUTION NO. 05/17-18 IN SUPPORT OF UNDOCUMENTED STUDENTS AND THEIR FAMILIES.

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Each year a projection of student enrollment is made based on the report the District receives from Enrollment Projection Consultants to determine staffing, facilities and for inclusion in the Board assumptions for budgetary purposes.  Actual enrollment is counted on Information Day, the first Wednesday in October.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE BEGINNING OF THE YEAR ENROLLMENT IN THE SAN MATEO-FOSTER CITY DISTRICT FOR THE 2017-2018 SCHOOL YEAR.

Student enrollment directly impacts the general funds, staffing and facilities.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SITE LEVEL SINGLE PLANS FOR STUDENT ACHIEVEMENT (SPSA).

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The District provides services for individual Special Education students according to commitments made in the student's Individualized Education Plan (IEP).  When appropriate services are not able to be provided through District programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services.  Listed contracts are for the 2017-2018 school year (see attachment).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY/NON-PUBLIC SCHOOL (NPA/NPS) CONTRACTS IN THE AMOUNT OF $368,467.55

$368,467.55

Recent developments in the District have necessitated looking for better solutions for communicating not only financial data, but District needs and goals as well.  With the loss of the Measure Y parcel tax and the economic uncertainties facing school finance, the District has been seeking to access better tools for communicating more effectively with staff, stakeholders, and the public.

The District has partnered with OpenGov to utilize their online platform as a communication tool for the District's financial data.  The OpenGov platform makes District financial reports publicly available to the school community and to the general public in a user-friendly format. Tonight's presentation will be a preview of the platform with the District's data and an opportunity for the Board of Trustees to learn how to access and navigate through the site.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION FROM THE PRESENTATION PREVIEWING THE OPENGOV SITE.

Implementation costs included in original software agreement

The 2016-2017 Unaudited Actuals Financial Report passed all state standards and criteria tests required for compliance with the State Account Code Structure and the California State Accounting Manual.  The District books are balanced with the San Mateo County Office of Education and County Treasurer ledgers.  A draft of the 2016-2017 Unaudited Actuals was presented at the September 14, 2017 Board meeting and upon final approval of the Board, it will be filed with the County Superintendent of Schools.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE 2016-2017 UNAUDITED ACTUALS FINANCIAL REPORT.

As shown in the financial report

Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district.

On February 5, 2008, the San Mateo-Foster City School District successfully passed the Measure L Bond.  The election was conducted under Proposition 39, which establishes strict accountability.  The District was obligated to establish a Citizens Bond Oversight Committee (CBOC), which has the duties and rights as set forth in the Committee Bylaws.  The CBOC does not have independent legal capacity from the District.

The Measure L Citizens Bond Oversight Committee will present the annual progress report on the work completed during calendar 2016.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE MEASURE L CITIZENS BOND OVERSIGHT COMMITTEE REPORT FOR CALENDAR 2016.

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The San Mateo-Foster City School District and Classified School Employees Association Chapter 411 negotiated the effects of increasing the staff to student ratio and agreed that the salary schedule must be improved in order to attract and retain Para-educators in the Annex program. The Parties agreed to a 5% salary increase effective August 14, 2017.  The 5% salary increase will be implemented in the following ways:

• Para-educator I-Extended Day position will be moved from range 35 to 37. The change will be reflected in the Classified Employees Job Classification list which is attached for review.
• Para-educator I-Lead Teacher/Extended Day  position will be moved from range 41-44 to 43-46. The change will be reflected in the Classified Employees Job Classification list which is attached for review.
  
• Para-educator II-Lead Teacher/Extended Day position will be moved from range 41-44 to 43-46. The change will be reflected in the revised salary schedule which is attached for review.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SALARY INCREASE AS REFLECTED IN THE CLASSIFIED EMPLOYEES JOB CLASSIFICATION LIST AND THE REVISED SALARY SCHEDULE FOR PARAEDUCATOR II- LEAD TEACHER/EXTENDED DAY PER THE NEGOTIATED MEMORANDUM OF UNDERSTANDING BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND THE CLASSIFIED SCHOOL EMPLOYEES ASSOCIATION CHAPTER 411.

Other Enterprise Fund $124,935.52