The Uniform Complaint Procedures apply to the filing of complaints which allege unlawful discrimination in any program or activity conducted by the District. The Williams Case resulted in a new Education Code designed to address complaints or deficiencies at schools related to instructional materials, emergency or urgent facility conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or reassignment.

The Williams Settlement Education Code 35186 requires that a quarterly report be made to the Board of any complaints related to the Williams Case. There have been no complaints filed for the first quarter of the 2017-2018 school year.

On August 18, 2016, the Board of Trustees approved the contract with IT Management Corporation in the amount of $4,610,403.50 for the Network Electronic Upgrade Project

The District, in working with IT Management, encountered unforeseen conditions, not originally covered by the contract. Necessary field changes were made.

The cost of Change Order No. 9 to the original contract is $2,408.86 (0.05% of the original contract). 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 9 FOR IT MANAGEMENT CORPORATION REGARDING THE NETWORK ELECTRONICS PROJECT.

On August 18, 2016, the Board of Trustees approved the contract with IT Management Corporation in the amount of $4,610,403.50 for the Network Electronic Upgrade Project

The District, in working with IT Management, encountered unforeseen conditions, not originally covered by the contract. Necessary field changes were made.

The cost of Change Order No. 10 to the original contract is $2,301.66 (0.05% of the original contract).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 10 FOR IT MANAGEMENT CORPORATION REGARDING THE NETWORK ELECTRONICS PROJECT.

$2,301.66 - Network Upgrade Budget

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

Through the California Uniform Public Construction Cost Accounting Act (CUPCAA), the District solicited a bid from Harry L. Murphy, Inc. ("HLM") to replace the existing carpet flooring in the LGI of Sunnybrae Elementary School.  HLM submitted a bid of $35,860.00 and the District accepted the bid.

The existing portable stage had carpeting and a request was made from the school administration to have the carpeting removed and keep the portable wooden stage with exposed wood finish.  HLM submitted a proposed change order for this additional work for labor and materials to remove the existing carpeting.    

The cost of Change Order No. 1 to the original contract is $1,610.00 (4.5% of the original contract).  The new contract amount will be $37,470.00.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 1, FOR HARRY L. MURPHY, INC., FOR THE ADDITIONAL SCOPE OF REMOVING EXISTING CARPETING AT THE PORTABLE WOODEN STAGE IN THE LGI AT SUNNYBRAE ELEMENTARY SCHOOL.

$1,610.00 - Restricted Routine Maintenance Budget

On September 5, 2013, the Board of Trustees approved the Facilities Master Plan (Plan).  As part of the Plan, which included the architect's roofing analysis, it was recommended that the roof replacement and repair at Sunnybrae Elementary School should be classified as a Priority action. 

On June 18, 2015, the Board of Trustees approved the roof replacement and repair project at the Administrative Building at Sunnybrae Elementary School, of which the Built-up Single Ply roof replacement project was included as an Alternate.  At that time, the Administration decided not to proceed with the Alternate due to scheduling conflicts.

The Administration, through the Uniform Public Construction Cost Accounting Act ("CUPCCAA"), recently invited bids for the Built-up Single Ply Roof Replacement and Repair Project at Sunnybrae Elementary School.

The "Informal Bidding", pursuant to CUPCCAA procedure, took place on October 19, 2017, when bids were publicly opened.  The lowest responsive bidder was State Roofing Systems, Inc., with a base bid of $107,202.00

 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT WITH STATE ROOFING SYSTEMS, INC., REGARDING THE SUNNYBRAE BUILT-UP SINGLE PLY ROOF REPLACEMENT AND REPAIR PROJECT. 

$107,202.00 - Measure L Funding

Through the California Uniform Public Construction Cost Accounting Act (CUPCCAA), the District solicited a bid from Harry L. Murphy, Inc., to replace the existing carpet flooring in the LGI of Meadow Heights to linoleum flooring.  HLM submitted a bid of $29,990.00, and the District accepted the bid.  During the installation, scope was changed by replacing the flooring in the kitchen off the main LGI space.  HLM submitted a Change Order for the demolition of the existing flooring and installation of new linoleum flooring. 

The cost of Change Order No.1 to the original contract is $6,575.41 (21% of the original contract).  The new contract amount will be $36,565.41.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 1,  FOR HARRY L. MURPHY, INC. FOR THE ADDITIONAL FLOORING FOR THE KITCHEN OF THE LGI AT MEADOW HEIGHTS.

$6,575.41 - Routine Restricted Maintenance Budget

The District's Child Nutrition Services Department participates in co-operative purchasing with the Super Co-Op (A California USDA Foods Cooperative). The co-op is led by the Santa Clarita Valley School Food Services Agency and the membership for 2017-2018 is 230 districts with a $78.4 million USDA Foods entitlement based on an estimated 233.9 million lunches served.  Membership in the co-op allows for greater purchasing power and provides better pricing on USDA Foods. 

Andrew Soliz, Director of Child Nutrition Services, represents the sub-regional group (28 school districts) on the Governing Council of the Super Co-Op.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RENEW THE MEMBERSHIP WITH THE SUPER CO-OP TO CONTINUE PARTICIPATION IN THE PURCHASING CO-OP FOR THE 2018-19 SCHOOL YEAR.

The District contracts with an outside vendor, PortionPac Chemical Corporation, to deliver a complete food safety and sanitation system, including education, just-in-time delivery of detergents and kitchen supplies, and Hazard Analysis Critical Control Point (HACCP) verification. This service covers the District's central kitchen and all school site satellite kitchens.  

SFSPac services provides training to Child Nutrition Services team members that meets USDA Professional Standards annual training requirements. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE FOOD SAFETY AND SANITATION SYSTEM CONTRACT WITH PORTION PAC CHEMICAL CORPORATION FOR THE 2017-18 SCHOOL YEAR.

$26,100 - Fund 13 Child Nutrition Services

Government Code 53646 imposes disclosure requirements on all Government Agencies. District staff must provide a quarterly report to the Board.

If a local agency has placed all of its investments in a Local Agency Investment Fund (LAIF), in a Federal Deposit Insurance Corporation, insured accounts in a bank or savings and loan association, in a county investment pool, or any combination of these, staff will provide the most recent quarterly statement received by the local agency from these institutions.

Gross interest earned for the quarter ending September 30, 2017 is as follows:

California State Treasurer - LAIF: 1.081%

San Mateo County Treasurer: 1.315%

At Borel Middle School the roots from many existing trees and shrubs have caused tripping hazards along the sidewalk at the edge of the parking lots.  The roots have lifted up the asphalt creating numerous tripping hazards of 2-3" high.

The District has selected Anza Engineering Corp. to remove and replace the asphalt sidewalk with a concrete sidewalk along the edge of the parking lots at Borel Middle School.  The contract is in the amount of $24,650.00.

THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH ANZA ENGINEERING CORP. TO REMOVE AND REPLACE THE ASPHALT SIDEWALK WITH A CONCRETE SIDEWALK ALONG THE PARKING LOTS AT BOREL MIDDLE SCHOOL.

$24,650 - Measure L Funds

At Bowditch Middle School the roots from existing trees and shrubs have lifted up the asphalt in the lunch area and have created many tripping hazards in the 2-4" high range.

The District has entered into a contract with Anza Engineering Corp. in the amount of $24,447.00 to remove and replace the asphalt in the lunch area to eliminate the tripping hazards. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH ANZA ENGINEERING CORP. TO REMOVE AND REPLACE THE ASPHALT IN THE BOWDITCH MIDDLE SCHOOL LUNCH AREA.

$24,447 -  Restricted Routine Maintenance Budget

At Borel Middle School there are numerous teachers that move from one unused classroom to another unused classroom throughout the day ("teachers on carts").   As part of the Borel Gym/Classrooms Measure X project, the administration requested that a new wall be constructed in the library space in order to create an additional teaching space for the "teachers on carts" to utilize.

The District selected Eternal Construction, Inc. to build a new wall in the Borel library, in the amount of $19,600.00.

$19,600 - Measure X Funds

None – Expenditure provided for in the 2017-2018 budget

IT IS RECOMMENDED THAT THE BOARD APPROVE RESOLUTION NO. 6/17-18 HONORING THE DISTRICT'S ADMINISTRATORS AND DECLARING OCTOBER 9-13, 2017 AS THE WEEK OF THE SCHOOL ADMINISTRATOR.

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When Trustee Lawson resigned her position as Vice President of the Board, Trustee Ng was voted into that position.  Trustee Ng had held the position of Clerk and now that position is open.  It is recommended that the Board of Trustees elect a Clerk for the San Mateo - Foster City School Board.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ELECT A CLERK FOR THE SAN MATEO - FOSTER CITY SCHOOL BOARD.

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On November 13, 2017 at 7:00 at the San Mateo County Office of Education there will be a meeting of the County Committee on on School District Organization (CCSDO).  The purpose of the meeting will be to elect five members of the County Committee whose terms expire on November 30, 2017.  

Trustee Lawson had served on this Committee and a replacement is needed.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ELECT A REPRESENTATIVE TO THE COUNTY COMMITTEE ON SCHOOL DISTRICT ORGANIZATION.  

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All students participate in state-wide assessments as part of the CAASPP Program yearly.  These assessments measure student learning in key areas specific to the student's grade level.  Staff will present information on student performance on the CAASPP assessments and current year assessment programs. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE CALIFORNIA ASSESSMENT OF STUDENT PERFORMANCE AND PROGRESS (CAASPP).

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The District provides services for individual Special Education students according to commitments made in the student’s Individualized Education Plan (IEP). When appropriate services are not able to be provided through District programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services. Listed contracts are for the 2017-2018 school year (see attachment).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON PUBLIC AGENCY/NON PUBLIC SCHOOL (NPA/NPS) CONTRACTS IN THE AMOUNT OF $399,761.00

$399,761.00

The California Basic Educational Data System (CBEDS) is an annual data collection administered in October. The purpose of CBEDS is to collect data about schools and districts, as well as some aggregate data on students and staff. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON 2017 CBEDS DEMOGRAPHICS.

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District enrollment is growing and impacting space for transfers. Magnet Schools Board Policy 0110 shall be revised to reflect current practice based on overall District impacted enrollment.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING BOARD POLICY 0110 REVISIONS.

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Government Code Sections 66001 and 66006 require the District to provide an annual report within 180 days of the end of the fiscal year and to make certain findings in conjunction with any portion of fees remaining unexpended for a period of five years. Based on a review of Fund 25, Capital Facilities Fund, there are no unexpended funds that would have been received five or more years ago.

The revenue and expenditures for the Developer fees and interest earned on the collected fees in Fund 25 will be presented.

In accordance with Section 66006 of the Government Code, the information in this report has been available for public review for a period fifteen (15) days prior to Board review.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE DEVELOPER FEE REPORT FOR 2016-17.

Fund 25 per attached report

Design Documents have been completed for the new school in Foster City and highlights will be shared with the Board of Trustees. 

As planned from Measure X bond funds

The California Department of Education (CDE), the Division of State Architect (DSA) and other agencies may require a District signature on applications and related documents.  It is recommended that the Chief Business Official and / or Superintendent be authorized to sign applications and related documents for the new elementary school in Foster City.

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Voters approved the Measure A parcel tax in 2010 with the provision that a Citizen’s Oversight Committee be convened to “provide independent fiscal oversight by regularly reviewing the use of parcel tax funds to ensure that the funds are spent according to the specific purposes identified in this measure and that no parcel tax proceeds are taken away by the State.”  The Committee reviews annual revenues and expenditures and makes a report on these findings, along with any additional recommendations, to the Board.  Since Measure A expired in June 2017, this presentation is the final report from the Oversight Committee.

As stated in attached report

Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district.

The SMFCSD Board of Trustees have requested an amendment to the June 4, 2015 “San Mateo-Foster City School District Agreement for Services as Superintendent” (“Agreement”), between the San Mateo-Foster City School District’s Board of Trustees and Superintendent Joan Rosas, Ed.D. 

This amendment is effective retroactive to July 1, 2015.  The purpose of this amendment is to extend the Superintendent’s original Agreement by one year.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AMENDMENT TO THE JUNE 4, 2015 "SAN MATEO - FOSTER CITY SCHOOL DISTRICT AGREEMENT FOR SERVICES AS SUPERINTENDENT" TO EXTEND THE ORIGINAL AGREEMENT FOR ONE YEAR.

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