The Uniform Complaint Procedures apply to the filing of complaints which allege unlawful discrimination in any program or activity conducted by the District. The Williams Case resulted in a new Education Code designed to address complaints or deficiencies at schools related to instructional materials, emergency or urgent facility conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or reassignment.

The Williams Settlement Education Code 35186 requires that a quarterly report be made to the Board of any complaints related to the Williams Case. There have been no complaints filed for the fourth quarter of the 2015-2016 school year.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

During the current and previous two fiscal years the District has been in the process of replacing aged vehicles in its fleet of vans and trucks.

Public Contract Code Section 20118 permits the District to "piggyback" on any lawfully procured public agency bid.  District Board Policy BP 3311 provides that when the Board has determined that it is in the best interest, the District may piggyback onto the contract of another public agency or corporation to lease or purchase equipment or supplies to the extent authorized by law.

The California Department of General Services ("DGS") has numerous purchasing agreements with various vehicle dealerships throughout the state.  District staff has determined that by piggybacking on one existing DGS contract with Downtown Ford Sales (located in Sacramento), the District will receive the best terms for the purchase of one vehicle to replace an existing truck used by the Maintenance & Operations Department.

Staff recommends that the Board approve piggybacking on one of the Department of General Services contracts with Downtown Ford Sales for the purchase of one District vehicle to replace one existing vehicle.  The total purchase price is $33,653.36.

On June 5, 2014 the Board approved the contract, in the amount of $1,196,650, with Crusader Fence Company, Inc. providing and installing ornamental fencing and gates at Abbott Middle School, Audubon Elementary School, Bowditch Middle School, Laurel Elementary School, Meadow Heights Elementary School, North Shoreview Montessori School, and San Mateo Park Elementary School.

The District, in working with Crusader Fence Company, Inc., encountered the need to modify the configuration of the ornamental fencing at San Mateo Park Elementary School due to access to the Multi-Purpose Room.

The cost of Change Order No. 2 to the original contract is a credit of  ($33,204) (-2.8% of the original contract), funded by Measure L funds.  The cost of Change Orders Nos. 1 - 2 is ($35,716) (-3.0% of the original contract).  The new contract amount will be $1,160,934, within the Facilities Master Plan Budget.

-$33,204.00 - Measure L Funds, Deductive Change Order

The District contracts with an outside vendor to deliver a complete food safety and sanitation system, including education, just-in-time delivery of detergents and kitchen supplies, and Hazard Analysis Critical Control Point (HACCP) verification. This service covers the District's central kitchen and all school site satellite kitchens.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH SFSPAC (PORTION PAC) TO PROVIDE THE DISTRICT WITH A FOOD SAFETY AND SANITATION SYSTEM FOR THE 2016-2017 FISCAL YEAR.

$26,100 - Fund 13 Child Nutrition Services

The District's Child Nutrition Services Department participates in co-operative purchasing with the Bay Area School Nutrition Co-Operative. The co-op is led by the New Haven Unified School District and has approximately thirty other member districts participating in the program.  Membership in the co-op allows for greater purchasing power and provides better pricing on purchased food items and supplies. New Haven Unified School District has issued Resolution 083-1516 extending the bid for 2016-2017, the third and final year.

The Administration recommends membership renewal with Bay Area School Nutrition Co-op to continue participation in the purchasing co-op for the 2016-2017 school year.

$150 membership fee - Fund 13 Child Nutrition Services

$450,000 (Individual vendor expenditures are indicated in the chart) - Fund 13 Child Nutrition Services

Child Nutrition Services, through public contract code, solicited a Request for Proposal (RFP) for Fresh Produce Products and Services (i.e. fruits, vegetables) for the 2016-2017 school year. Gold Star Foods was the highest scoring responsive bidder based on the criteria outline in the RFP (CNS No. 02-17).

Selection criteria for the Child Nutrition Services RFP is not solely determined by the lowest responsive bid. The components of the scoring process include price, service, delivery, safety, records and control, technology (online ordering processes), ability to provide product within 250 miles of San Mateo, and tracking of source product. A vendor's low score in one or more areas of the RFP may outweigh the value of a low bid price.

The Administration recommends awarding the contract in the amount of $89,428.23 to Gold Star Foods to provide fresh produce products and services to the District for 2016-2017. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE BID FROM GOLD STAR FOODS TO PROVIDE FRESH PRODUCE PRODUCTS AND SERVICES TO THE DISTRICT FOR THE 2016-2017 SCHOOL YEAR.

Child Nutrition Services, through public contract code, solicited a Request for Proposal (RFP) for Dairy Products and Services for the 2016-2017 school year. Crystal Creamery was the sole responsive bidder based on the criteria outlined in the RFP (CNS No.01-17).

The Administration recommends awarding the contract in the amount of $114,599.22 to Crystal Creamery to provide dairy products and services to the District for 2016-2017.

$114,599.22 - Fund 13 Child Nutrition Services

• District Offices-- Disposal of a vending coffee machine.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 04/16-17 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270. 

With the change in District personnel, the Local Agency Investment Fund Account (LAIF) Administrator requires new signature authorization from the Governing Board of the San Mateo-Foster City School District. The resolution will authorize the following administrators to sign on behalf of the District:

1) Joan Rosas, Superintendent

2) Carolyn Chow, Chief Business Official

3) Christine Gong, Director of Fiscal Services

4) Molly Barton, Assistant Supt., Student Services

5) Donna Lewis, Assistant Supt., Human Resource

6) Heather Olsen, Assistant Supt., Education Services

The District has successfully applied for the Gizmos Science Success Grant.  The grant program incorporates professional development and Gizmos interactive simulations to promote students' deep conceptual understanding in STEM disciplines.  The grant was awarded to the San Mateo-Foster City School District and is valued at $17,000.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE PARTICIPATION OF THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT IN THE GIZMOS SCIENCE SUCCESS GRANT PROGRAM.

$17,000.00

The California Mathematics Placement Act of 2015 requires the governing boards or bodies of local educational agencies (LEAs) that serve pupils entering grade nine to adopt a "fair, objective, and transparent mathematics placement policy" before the beginning of the 2016-2017 school year.  The mathematics placement policy must be adopted in a regularly scheduled public meeting.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE FOR FIRST READING BOARD POLICY 6152.1 - PLACEMENT IN MATHEMATICS COURSES.

None.

No cost to District

The Lower-Emission School Bus Program (LESBP) provides financial incentives to replace on-board compressed natural gas (CNG) fuel tanks on public school buses to reduce the exposure of children to harmful emissions.  

A requirement of the U.S. Department of Transportation (DOT) is that CNG buses be removed from service once the on-board CNG tank has reached the manufacturer's service life, typically 15 years.  The estimated cost to replace the tanks is $15,000 -$20,000 per bus and LESBP grant provides up to $20,000 per bus to cover tank replacement. The District would be responsible for any costs in excess of $20,000. The District owns four buses that meet this criteria and all four are included in the grant application.

A copy of the District's resolution authorizing the submission of the application and identifying the individuals responsible to administer the tank replacement project is a condition of the grant.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 03/16-17 TO AUTHORIZE THE SUBMISSION OF THE APPLICATION FOR THE LOWER-EMISSION SCHOOL BUS PROGRAM ON-BOARD NATURAL GAS TANK REPLACEMENT GRANT.

Potential cost savings to the general fund of $80,000 upon receipt of grant funding

Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district.

The Data Analyst will provide data to principals and teachers in a timely manner to support the use of current data for instructional guidance. The intent is to monitor the progress of unduplicated pupils in their achievement of grade level standards.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE FIRST READING OF THE JOB DESCRIPTION FOR THE POSITION OF DATA ANALYST.

$78,000.00