REGULAR MEETING~BOARD OF TRUSTEES San Mateo-Foster City SD January 25, 2018 7:00PM 1170 Chess Drive
Foster City, CA 94404
VISION STATEMENT: "The San Mateo–Foster City School District educates, inspires and empowers every student in every school every day to live, lead and learn with integrity and joy." |
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Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools. Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.
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Funds have been provided for the goods and services paid by these warrants through the budgetary process. There is no impact on the various funds of the District beyond what has been budgeted. |
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The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.
The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: - Instructional Materials Center -- Disposal of two Heat Seal Laminators.
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IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 9/17-18 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.
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Surplus Form 012518 Surplus Resolution 09 17-18
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The Human Resources Department has received and processed all necessary documents for personnel actions. |
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IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED. (See attached list)
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None – Expenditure provided for in the 2017-2018 budget |
Assignments - Board Personnel Actions 012518
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The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment. The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code. |
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IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES. (See attached list)
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None - Replacement will be employed to fill vacated positions |
Resignation Releases and or Retirees HR 012518
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California has the world's sixth-largest economy and the highest gross domestic product of any state. Yet, California ranks near the bottom nationally in funding for public schools, a status that threatens the prosperity of our state and the strength of our communities. While California lags behind most of the country in public school funding, school districts and county offices of education are facing increased financial pressure from rapidly rising costs. It's time that California end decades of underinvestment in public schools and provide the resources needed to offer all students a high-quality education.
To that end, all CSBA member boards have been asked to adopt a resolution urging the State Legislature to fund California's public schools at the national average or higher by the year 2020, and at a level equal to or above the average of the top 10 states by 2025.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION NO. 11/17-18 CALLING FOR FULL AND FAIR FUNDING FOR CALIFORNIA'S PUBLIC SCHOOLS.
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Resolution No. 11 17-18 CSBA Resolution Calling for Full and Fair Funding of California's Public Schools 012518
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Public schools in California are underfunded and the San Mateo - Foster City School District (SMFCSD) is no exception. In fact, the SMFCSD has been chronically underfunded and the fiscal gap in salaries, programming and services desired by our students, families, staff and the greater community has been consistently off set by implementing efficiencies, connecting with community partners, seeking grants, working with the San Mateo - Foster City School District Education Foundation and utilizing parcel taxes. This is not singular to SMFCSD. Other Districts in San Mateo County utilize the same methods to meet the needs of their students. A Superintendent's Fiscal Advisory Committee (FAC) was formed to review the fiscal state of the District, understand what other Districts in San Mateo County are doing to off set their funding gaps, review local Town Hall and survey data and make recommendations to the Superintendent in order to bring considerations to the SMFCSD Board of Trustees. Members of the FAC include: Pastor Marlyn Bussey, Will Colglazier, Steven Davis, Principal Pattie Dullea, Molly Glover Gallatin, Katherine Goodman, Diana Harlick, Rachel Jordan, SMETA President Julie MacArthur, Foster City Council Member Catherine Mahanpour, CSEA President Sue Olinger, San Mateo Council Member Diane Papan, John Pavolotsky, Mark Schoenberg, Michael Scott, Jacob Thiel and Angela Zaki Warfel. Data collected from the participants in the 4 Town Hall meetings (held at each middle school in the District) and the results from 253 respondents to the survey indicate that it is important to these members of our community to continue to be efficient and use our funds wisely, to further our community connections, find additional grant funding and to support the San Mateo - Foster City School District Education Foundation. FAC members agreed with these findings and added that the low per pupil funding level across the State of California was unacceptable so statewide advocacy efforts must be pursued. Additionally, the data showed and the FAC agreed that attracting and retaining our staff is of utmost importance. High support was also noted for programming such as art, physical education, counseling, STEM and innovative practices along with maintaining small class sizes. The majority of Town Hall participants, survey respondents and FAC members also support a District revenue measure. At the same time, cautions were raised which included being mindful of the high property tax rate already, a possible Foster City levy tax and the fact that the general community is not aware of where funds are expended now so there is a lack of understanding regarding the allocation and the use of funds the District receives. Finally, a crisp, direct message of need that is tied to outcomes would be required for any community request for a parcel tax. Based on the fact the the majority of respondents to the Town Hall meetings and surveys were parents in our District, there was also a recommendation that community polling be completed utilizing the themes that were uncovered in the FAC conversations, that a strategic, targeted communication campaign explaining school funding be launched immediately and that the District determine a message that could be utilized for a parcel tax campaign. While the FAC understands that the Board of Trustees may be considering a Strategic Planning process, they were committed to the idea of both a Strategic Planning process and parcel tax campaign process operating in tandem. It was felt that time was of the essence and since Strategic Planning takes up to 18 months it would be close to two years before a parcel tax campaign would be launched if they were enacted consecutively. Based on the information gathered from the Fiscal Advisory Committee, strategist John Whitehurst will present further information for the Trustees' consideration in the next agenda item.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION FROM THE SUPERINTENDENT REGARDING RECOMMENDATIONS FROM THE SUPERINTENDENT'S FISCAL ADVISORY COMMITTEE (FAC).
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John Whitehurst, Principal of Barnes Mosher Whitehurst Lauter & Partners, is a veteran of more than 100 elections and has one of the best records of winning elections in California. His success lies with using a variety of successful elements. Rather than relying on a single campaign methodology or pattern, he builds campaigns to fit the need. John Whitehurst will share seven steps to a successful revenue measure. Topics will include polling, messaging, communications and timing for the San Mateo - Foster City School District.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ABOUT THE ELEMENTS REQUIRED FOR A SUCCESSFUL REVENUE MEASURE. |
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The District provides services for individual Special Education students according to commitments made in the student’s Individualized Education Plan (IEP). When appropriate services are not able to be provided through District programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services. Listed contracts are for the 2017-2018 school year (see attachment).
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON PUBLIC AGENCY/NON PUBLIC SCHOOL (NPA/NPS) CONTRACTS IN THE AMOUNT OF $213,829.
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$213,829.
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NPS/NPA Report 012518
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The intent of the California School Dashboard is to provide families, educators, other stakeholders an overview of how districts and schools are performing under California's new school accountability system. The Dashboard provides a quick overview, with additional detail available, about overall performance and student group performance on multiple measures of student success. The information in the Dashboard is used in identifying strengths, weaknesses and areas in need of improvement for districts and schools. The Dashboard is used to develop our Local Control Accountability Plan.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE CALIFORNIA SCHOOL DASHBOARD.
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None |
California School Dashboard Presentation 012518 Rev 012518
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The purpose of this agenda item is for the Board of Trustees to receive information on the latest cost estimate for the new elementary school in Foster City and to provide direction to the administration on reductions in the design and/or scope of the project and/or adjustments to the budget for the project. Staff worked with the developer, architects, general contractor and other consultants to confirm the various aspects of the current cost estimates and the items that can be valued engineered in the project to reduce costs without affecting the design and/or the operation or functionality of the new school. Since the current costs, after the internal value engineering phase, exceed the budget increase approved by the Board of Trustees on August 10, 2017, information will be provided about the savings which can be achieved by modifying the design, materials, and/or potential elimination/delay in constructing some parts of the school. Staff will also provide options for consideration which will identify sources of funding for the project should the Board desire to increase the project budget.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE CURRENT COST ESTIMATE FOR THE NEW ELEMENTARY SCHOOL IN FOSTER CITY AND PROVIDE DIRECTION TO THE ADMINISTRATION.
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New School in Foster City Cost Est 012518 Rev 012518 New School in Foster City--Groups 2-3 Locations and-or Visuals of Potential Changes 012518
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On January 21, 2016, the Board of Trustees selected the Borel Middle School New Gym and Classroom Project as one of the Phase 1 Measure X Projects. The project includes adding additional classrooms. In an effort to reduce the construction costs of the additional classrooms, the District looked in various modular classroom manufacturers and well as site built classrooms. Public Contract Code Section 20118 permits the District to “piggyback” on any lawfully procured public agency bid. District Board Policy BP 3311 provides that, when in the best interest of the District, the District may piggyback onto the contract of another public agency or corporation to lease or purchase equipment or supplies to the extent authorized by law. On May 19, 2016, the Santa Rita Union School District in Salinas, California (“Santa Rita USD”), awarded a contract to American Modular Systems for “Facility Supply Services Contract." The Facility Supply Services Contract has been extended by agreement between Santa Rita USD and American Modular Systems (AMS) through April 30, 2019. The Facility Supply Services Contract contains a clause allowing other public entities to “piggyback” on the terms and conditions of the Facility Supply Services Contract pursuant to Public Contract Code section 20118. The District is proposing to purchase six (6) modular classroom buildings for the Borel Middle School New Gym & Classroom Project. The District has determined that by utilizing the Santa Rita USD Facility Supply Services Contract, the District will receive the lowest procurement price for the 6 additional classroom in the form of Gen7 Modular Buildings offered under the Facility Supply Services Contract.
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IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE A PIGGYBACK AGREEMENT WITH AMERICAN MODULAR SYSTEMS BUILDINGS TO PROCURE SIX PORTABLE BUILDINGS FOR THE BOREL MIDDLE SCHOOL NEW GYM AND CLASSROOM PROJECT PURSUANT TO PUBLIC CONTRACT CODE SECTION 20118 AND BP 3311.
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$1,851,240.00 - Measure X Funds |
Borel Middle School – New Gym & Classrooms and Construction Project - American Modular 012518
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On January 21, 2016, the Board of Trustees selected the Borel Middle School New Gym and Classroom Project as one of the Phase 1 Measure X Projects. As part of the project for Borel Middle School New Gym & Classroom Project, the Administration with Michael Baker International completed a California Environmental Quality Act (CEQA) report. The report and findings from Michael Baker International indicate that by using a Class 1 (Existing Facilities) and a Class 14 (Minor Addition to Schools) the project qualifies for a Categorical Exemption. The Notice of Exemption will be filed at the County Clerk-Recorder's Office and mailed to the State Clearinghouse once approved by the Board of Trustees.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THIS NOTICE OF CATEGORICAL EXEMPTION FOR THE BOREL MIDDLE SCHOOL NEW GYM AND CLASSROOM PROJECT.
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None |
CEQA Report for the Borel Middle School New Gym and Classrooms 012518
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Every January, the Governor has the responsibility to submit his Budget Proposal for the following fiscal year. On January 10, 2018, the Governor announced his proposal for the 2018-19 fiscal year. Staff attended the School Services of California's workshop on the Governor's Proposed Budget on January 16th and will report on the highlights of the workshop and some of the key topics of the proposed budget as it relates to the District. Staff will continue to analyze the Governor's 2018-19 budget proposal in order to determine the impact of this proposal on the 2018-19 budget for San Mateo-Foster City School District.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE GOVERNOR'S PROPOSED STATE BUDGET FOR 2018-19. |
As presented |
Governor's Proposed Budget 012518
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Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district. |
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IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT THE GIFTS PRESENTED TO THE SCHOOLS AS APPROVED BY THE SUPERINTENDENT. (See attached list)
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The District receives direct benefit from these gifts, either in the form of cash contributions, or goods and services. |
Gift List 012518 Rev
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The San Mateo-Foster City School District is planning a total of eight projects to be funded by Measure X. Six of those projects are planned within the city limits of the City of San Mateo. Since school districts are established by the State as State entities, the improvement and addition of school facilities requires approval of a variety of State agencies depending on the nature of the project. For example, the State’s Division of State Architect is charged by law with reviewing, approving and monitoring all public school facilities projects and the California Department of Education is given the responsibility by law for approving all new sites to be acquired for new school projects and for reviewing and approving the educational specifications for all new schools as well as existing schools in which school facilities will increase the existing facilities by a defined percent. Because of these State approval and oversight responsibilities for public school facilities, the Legislature enacted and the Governor signed legislation many years ago which would enable school districts to exempt themselves by a two-thirds vote of the trustees of the school district from local jurisdictions’ planning, review and approval processes (California Government Code Section 53094) when the new and modernized facilities will be for the benefit of education and used for educational purposes. It is important to note that the District will still need to obtain permits for Grading and Encroachment into the Public Right of Way where necessary for the specific project. Resolution No. 10/17-18 which is attached would, if adopted by a two-thirds vote of the Board of Trustees, provide an exemption from the City of San Mateo’s zoning and other ordinances for the following projects committed to the voters with the passage of Measure X in 2015:
Phase I: New Gym, Locker Rooms and Classroom Wing at Abbott Middle School New Gym, Locker Rooms and Classroom Wings at Borel Middle School New Gym at Bayside Middle School Phase II: New Multipurpose Room and Classrooms at George Hall Elementary School New Multipurpose Room and Classrooms at Sunnybrae Elementary School New Elementary School on the vacant lot adjoining the College Park Elementary School Campus
Pursuant to State law, if the Resolution is adopted, the Superintendent will provide the City of San Mateo with the Resolution and notification of its adoption within 10 days of Board action.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 10/17-18 TO EXEMPT THE SCHOOL DISTRICT FROM THE CITY OF SAN MATEO'S ORDINANCES AND GENERAL PLAN AND OTHER RELATED ORDINANCES AND REGULATIONS AND DIRECT THE SUPERINTENDENT TO MAKE THE REQUIRED NOTIFICATION TO THE CITY.
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None |
Resolution No. 10 17-18 Exempting the SMFCSD from Zoning Ordinances and Regulations of the City of San Mateo 012518
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"Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the Superintendent's Office at 1170 Chess Drive, Foster City, during normal business hours." ----- If you are an individual with a disability and need an accommodation to participate in this meeting, please contact the Superintendent's office at 312-7348 at least 48 hours in advance.
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Published: January 19, 2018, 4:46 PM
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