REGULAR MEETING~BOARD OF TRUSTEES
San Mateo-Foster City SD
September 01, 2016 7:00PM
1170 Chess Drive
Foster City, CA 94404
| VISION STATEMENT: "The San Mateo–Foster City School District educates, inspires and empowers every student in every school every day to live, lead and learn with integrity and joy." |
| |
|
| Closed Session began at 5:53 p.m. and ended at 7:05 p.m. |
|
|
| The Regular Board Meeting began at 7:09 p.m. |
|
|
| There was no action taken. |
|
|
| The Flag Salute was led by Victoria Lopez, Eva Montgomery, Leah Scibetta, and Jazmine Wong, 7th and 8th graders at Abbott Middle School. |
|
|
Present: Trustees Bonini, Lawson, Ng, Hsieh
Absent: Board President Ed Coady |
|
|
Motion: Audrey
2nd:Lory
Vote: |
Passed with a motion by Audrey Ng and a second by Lory Lawson. |
Yes Chelsea Bonini.
Absent Ed Coady.
Yes Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
|
|
|
|
Motion: Lory
2nd: Audrey
Vote: |
Passed with a motion by Lory Lawson and a second by Audrey Ng. |
Yes Chelsea Bonini.
Absent Ed Coady.
Yes Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
|
|
|
|
| Trustee Ng reported on the first PTA Council Meeting of the year. PTA President Remee Vargas reviewed procedures for new PTA presidents and the structure of the Council. Dr. Rosas and Assistant Superintendent of Education Services Dr. Heather Olsen were present to provide updates on District facilities. |
|
|
| Trustee Bonini, Liaison to the San Mateo-Foster City Education Foundation, announced that the foundation's Board Election will take place in the District Board Room on September 21 from 7:30-8:30 p.m. |
|
|
| Assistant Superintendent of Student Services Molly Barton reported that four of five scheduled Williams Compliance inspections have been completed and the schools performed very well. The last inspection will take place on September 2. |
|
|
Trustees Hsieh and Bonini attended the annual Silicon Valley Education Summit. The focus was on education technology workforce development and updates on current education legislative. Trustees Hsieh and Coady had a wonderful time at the 50th Anniversary of Central Park's Japanese Tea Garden, where they met guests from Toyonaka City, Sister City to San Mateo. They also participated in an enlightening Learner Tour of San Quentin Prison.
Trustee Ng provided information on LEAD and George Hall Elementary Schools' 1-on-1 reading tutoring program, started by former school board member Sue Lempert. Trustee Ng is a tutor and asked the audience to consider volunteering for this worthwhile service.
Trustee Lawson was disturbed to hear that a District parent was encouraged to blind copy the Board in an email containing criticism of District staff members. She encouraged the community to treat staff like the professionals they are and to communicate openly. |
|
|
Dr. Rosas shared that schools are finishing up back to school nights. She thanked staff and parents for their participation in these important events.
Math update:
--Staff will continue to review math pathways.
--the high schools have offered several seats for advanced students. However, there are more requests than can be accommodated.
--The District is looking into offering geometry. Information will follow.
--the new Board Policy specifies 10 days for placement review. This period is now over. Parents are to bring any concerns to classroom staff and counselors.
--The District hosted educators from San Mateo's Sister City Toyonaka City, Japan at the District Office, North Shoreview Montessori School, Fiesta Gardens International School, LEAD Elementary School (DID I GET THEM ALL), and a group dinner at the Fish Market. The Toyonaka City group also attended the 50th Anniversary of the Japanese Tea Garden in Central Park.
Congratulations to Borel Middle School teacher Jan Asaka (NOT IN DIRECTORY)on winning the Robert Brownlee Teacher of the Year Award! (CK) |
|
|
Motion: Audrey
2nd: Lory
Vote:
Dr. Rosas was pleased to announce and welcome the following new administrator to the District for the 2016-2017 school year:
--Amy Snow is the District's new Principal at Beresford Elementary School
--Cristina Haley, formerly Principal at Beresford, will be the new principal at San Mateo Park Elementary School. |
Passed with a motion by Audrey Ng and a second by Lory Lawson. |
Yes Chelsea Bonini.
Absent Ed Coady.
Yes Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
|
|
|
|
Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools. Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.
|
| |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.
|
| Funds have been provided for the goods and services paid by these warrants through the budgetary process. There is no impact on the various funds of the District beyond what has been budgeted. |
|
|
Government Code 53646, added by SB564 (Chapter 783, Statues of 1995), imposed disclosure requirements on all Government Agencies. The Chief Business Official must provide a quarterly report to the Board of Trustees of these disclosures. If a local agency has placed all of its investments in a Local Agency Investment Fund (LAIF) or in Federal Deposit Insurance Corporation (FDIC)-insured accounts in a bank, savings and loan association, in a county investment pool, or any combination of these, the CBO must supply the most recent statement or statements received from these institutions. The District has such investments and the report is attached. The interest earnings are within the budget. Interest earned for the quarter ending June 30, 2016: California State Treasurer - LAIF: .551% San Mateo County Treasurer: 1.006% SEE ATTACHED PORTFOLIO |
| |
| IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE INVESTMENT REPORT FOR THE QUARTER ENDING JUNE 30, 2016. |
|
|
Pursuant to the contract awarded by the Board of Trustees, ERC Roofing & Waterproofing Professionals has furnished all material and finished all labor for the completion of work related to the Beresford Elementary School Roofing Project No. 16-114. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder’s Office as required by law.
| |
|
| |
THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR BERESFORD ELEMENTARY SCHOOL ROOFING PROJECT NO. 16-114. |
NOC Beresford Roofing 16-114
|
|
|
Pursuant to the contract awarded by the Board of Trustees, Culver-Newlin, Inc. has furnished all material and finished all labor for the completion of work related to the Districtwide Outdoor Lunch Table Project. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law. |
| |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE DISTRICTWIDE OUTDOOR LUNCH TABLE PROJECT. |
Notice of Completion District Wide Outdoor Lunch Table Project
|
|
|
Pursuant to the contract awarded by the Board of Trustees, Coulter Construction Inc. has furnished all material and finished all labor for the completion of work related to the Baywood Elementary School Dry Rot Repair project. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law. |
| |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR BAYWOOD ELEMENTARY SCHOOL DRY ROT REPAIR. |
Notice of Completion-Baywood School Dry Rot Repair Project
|
|
|
Pursuant to the contract awarded by the Board of Trustees, C&P Painting has furnished all material and finished all labor for the completion of work related to the Beresford Elementary School Exterior Painting Project No. 16-110. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder’s Office as required by law.
|
| |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE BERESFORD ELEMENTARY SCHOOL EXTERIOR PAINTING PROJECT NO. 16-110. |
Notice of Completion Beresford Exterior Painting Project #16-110
|
|
|
The Abbott New Gym and Classrooms project is subject to compliance with the California Environmental Quality Act (CEQA). The District would act as the lead agency for CEQA compliance. The administration solicited separate proposals for CEQA consulting services for the Abbott Middle School Project from the pool of CEQA consultants that was pre-approved by the Board on April 21, 2016. The administration recommends awarding the agreement with EMC Planning Group Inc. to provide the District with recommendations and informed decisions for the appropriate CEQA documentation in the amount of $37,190. This is within the Measure X budget. |
| |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT WITH EMC PLANNING GROUP INC. FOR THE CEQA CONSULTING SERVICES FOR THE ABBOTT MIDDLE SCHOOL NEW GYM AND CLASSROOMS PROJECT.
|
$37,190.00 - Measure X Funding
|
Abbott CEQA Proposals
|
|
|
On May 26, 2016, the Board approved the contract in the amount of $193,000 with G&G Painting, Inc., for the exterior painting at Baywood Elementary School. In the original contract, the District had provided a $10,000 allowance for unforeseen conditions. Due to dry rot repair work done by others, additional painting was requested by the District. The cost of Change Order No. 1 to the original contract is a credit of ($3,264.10) (-1.7% of the original contract), funded by the Restricted Routine Maintenance Budget. The new contract amount will be $189,735.90, within the Restricted Routine Maintenance Budget.
|
| |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY CHANGE ORDER NO. 1 FOR G&G PAINTING INC. REGARDING THE EXTERIOR PAINTING PROJECT 16-109 AT BAYWOOD ELEMENTARY SCHOOL.
|
-$3,264.10 - Restricted Routine Maintenance, Deductive Change Order
|
G&G - Baywood Exterior Painting CO
|
|
|
On June 16, 2016, the Board of Trustees approved a contract between the San Mateo-Foster City School District and Ionian Construction in the amount of $124,000. The scope of the project was to remove the existing wallpaper in the Media Center/Library, and most of the classrooms at Bowditch Middle School, prepare the walls for painting, and paint the walls with one coat primer and two coats finishing paint. Upon removal of the wallpaper, a large percentage of the rubber baseboard could not be salvaged and re-used, and needed to be replaced with new rubber baseboard. The direction given to Ionian Construction was to remove all rubber baseboards at the Media Center/Library and the classrooms that were being painted, and replace them with new rubber baseboards. The cost of Change Order No. 1 is $5,412 (4% of the original contract amount). With this adjustment, the new contract amount will be $129,412. |
| |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY CHANGE ORDER NO. 1 FOR IONIAN CONSTRUCTION.
|
$5,412.00 - Restricted Routine Maintenance Plan Budget |
Ionian Construction - Change Order #1
|
|
|
On January 8, 2015, the Board of Trustees approved the Montessori / STEM / STEAM Program. The program included converting part of the Bayside STEM Academy Campus to a K-5 STEAM Program. As part of the program for Bayside STEM/STEAM Classrooms Conversion, the Administration with MIG/TRA Environmental Sciences, Inc., (MIG/TRA) completed a California Environmental Quality Act (CEQA) report. The report and findings from MIG/TRA indicate that by using a Class 1 (Existing Facilities) and a Class 14 (Minor Addition to Schools) the project qualifies for a Categorical Exemption. The Notice of Exemption will be filed at the County Clerk-Recorder's Office and mailed to the State Clearinghouse once approved by the Board of Trustees. |
| |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 07/16-17 AND NOTICE OF CATEGORICAL EXEMPTION FOR THE BAYSIDE STEM/STEAM CLASSROOMS CONVERSION PROJECT. |
None |
Exhibit A, CEQA Report
Resolution 07.16.17
|
|
|
On January 8, 2015, the Board of Trustees approved the Montessori / STEM / STEAM program. The program included converting a portion of the Bayside STEM Academy Campus to a K-5 STEAM Program. Part of this program calls for purchasing two play structures. On August 8, 2014, the Board of Trustees approved the contract with Playcraft Systems of Krauss Craft Inc. (name has changed) for purchasing district-wide play structures through the California Multiple Award Schedule (CMAS) program. Purchasing the play structures using the CMAS contract pricing directly from the manufacturer offers the District savings for play equipment by eliminating contractors' overhead and profit mark-ups. The Administration negotiated with Playcraft Systems of Krauss Craft Inc. to purchase and deliver two (2) play structures to the Bayside STEAM Project using CMAS pricing. The contract amount for purchasing and delivering two (2) play structures to the site is $52,624.11.
|
| |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH PLAYCRAFT SYSTEMS OF KRAUSS CRAFT INC. FOR THE PURCHASE AND DELIVERY OF TWO (2) PLAY STRUCTURES FOR THE BAYSIDE STEAM PROJECT. |
$52,624.11 - Measure L Funding
|
|
|
| The Human Resources Department has received and processed all necessary documents for personnel actions. |
| |
IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED. (See attached list)
|
| None – Expenditure provided for in the 2016-2017 budget |
Personnel Actions
|
|
| 
| The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment. The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code. |
| |
IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES. (See attached list)
|
| None - Replacement will be employed to fill vacated positions |
Resigns, Releases, Retirees
|
|
|
The SMFCSD Board of Trustees have agreed to a salary increase for the Superintendent. As a result, an amendment to the June 4, 2015 employment contract for services as Superintendent between the San Mateo-Foster City School District and Dr. Joan Rosas is required. Modifications of contract salary amounts are governed by the Board of Trustees. The amendment is effective retroactive to July 1, 2015. The amendment to the contract only changes the salary amount. All other items listed in the original contract remain the same.
|
| |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AMENDMENT TO INCREASE THE SALARY FOR THE SUPERINTENDENT.
|
$20,902.00
|
|
|
Dr. Rosas reviewed Resolution No. 10/16-17 - California School Board Association (CSBA) Outstanding Legislator of the Year and recommended that the Board nominate State Senator Jerry Hill. Dr. Rosas then turned the meeting over to Trustee Bonini for further conversation and comments from the Board.
WRITE UP - Go back! cristina addressed board re her new position at Park.
LOry moved!
2nd - Nancy |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 10/16-17 TO NOMINATE STATE SENATOR JERRY HILL FOR THE CALIFORNIA SCHOOL BOARD ASSOCIATION'S OUTSTANDING LEGISLATOR OF THE YEAR.
|
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 10/16-17 TO NOMINATE STATE SENATOR JERRY HILL FOR THE CALIFORNIA SCHOOL BOARD ASSOCIATION'S OUTSTANDING LEGISLATOR OF THE YEAR.
Passed with a motion by Lory Lawson and a second by Nancy Hsieh. |
Yes Chelsea Bonini.
Absent Ed Coady.
Yes Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
|
|
Resolution No. 10/16-17 - Senator Jerry Hill
|
|
|
This report will outline the professional development opportunities provided for teachers by the San Mateo-Foster City School District during the summer of 2016. Professional development included: - Summer Institute - Reading & Writing Workshop
- BaySci Teacher Leadership Academy
- Math Grades 4th-8th
- Early Learning Math Initiative (ELMI) Preschool, Transitional Kindergarten & Kindergarten
- College Preparatory Mathematics (CPM) for Algebra
- Science - 6th Grade NGSS
- ELA/ELD Pilot Teacher Training
- New Teacher Orientation
Additionally, on August 15, 2016 elementary staff attended the opening day professional development training on the new elementary math program enVisionMATH. Middle school staff attended training on Gender Spectrum. |
| |
| Director of Curriculum and Instruction Michael Biondi provided an overview of professional development opportunities offered by the District during the 2016 summer break and on August 15, 2016. The Board asked several questions. |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING TEACHER PROFESSIONAL DEVELOPMENT OFFERED IN THE SUMMER OF 2016 / AUGUST 15, 2016.
|
Local Control Accountability Plan (LCAP) funding |
Teacher PD Presentation
|
|
|
The 2015-2016 Unaudited Actuals Financial Report passed all State standards and criteria tests required for compliance with the State Account Code Structure and the California Accounting Manual. The District books are balanced with the County Office of Education and County Treasurer ledgers. The 2015-2016 Unaudited Actuals Financial Report will be presented to the Board for approval on September 15, 2016 and upon Board approval will be filed with the County Superintendent of Schools.
|
| |
CBO Carolyn Chow provided information on the 2015-2016 Unaudited Actuals Financial Report. The District passed all state standards and criteria tests and that the District books are balanced with the County Office of Education and County Treasurer ledgers. CBO Chow also highlighted that all District funds produced a positive ending fund balance.
Trustee Lawson questioned an entry on the MYP Budget Assumptions. CBO Chow will provide the Board with an update to the figures in this section. The Board and Dr. Rosas asked several clarifying questions. |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING THE 2015-2016 UNAUDITED ACTUALS REPORT.
|
| As shown in the financial report |
Unaudit Actuals Presentation - draft
|
|
|
The San Mateo-Foster City School District Children’s Annex is a twelve month program. Overseeing this program is a Principal on Special Assignment who works 220 days. Due to increasing enrollment, staffing, and reporting requirements for the After School Education and Safety (ASES) grant, staff recommends re-implementing the Annex Coordinator position at a reduced work year of 208 work days. In order to align with other District coordinator positions, it is further recommended that the daily rate be commensurate with the other District coordinator positions. |
| |
CBO Carolyn Chow reviewed the need for a salary adjustment for the Principal on Special Assignment/Coordinator of the San Mateo-Foster City School District Children's Annex. She also recommended approval of a decrease in the number of work days and aligned per diem rate for the Coordinator position.
Motion: Lory
2nd: Audrey
Vote:
|
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE DECREASE IN THE NUMBER OF WORK DAYS AND ALIGNED PER DIEM RATE FOR THE COORDINATOR/ANNEX. |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE DECREASE IN THE NUMBER OF WORK DAYS AND ALIGNED PER DIEM RATE FOR THE COORDINATOR/ANNEX. Passed with a motion by Lory Lawson and a second by Audrey Ng. |
Yes Chelsea Bonini.
Absent Ed Coady.
Yes Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
|
|
| $117,885.00 |
|
|
The following dates were read by Board Vice President Chelsea Bonini:
--September 15, 2016 - 5:00 p.m. - Special Board Meeting/SPSA Study Session
--September 15, 2016 - 7:00 p.m. - Board Meeting
--September 29, 2016 - 5:00 p.m. - Special Board Meeting/Parcel Tax Survey Data
--October 6, 2016 - 7:00 - Board Meeting
--October 20, 2016 - 7:00 - Board Meeting - CANCELLED
Trustee Bonini requested that sites be reminded about the October 20, 2016 cancellation. Trustee Lawson suggested that a replacement date for October 20 be considered. The Board decided that October 13 be held as needed for a regular meeting, special meeting, or a special closed session. The Board will be polled for preference as the date approaches. |
Future Meeting Dates
|
|
|
Board Vice President Chelsea Bonini adjourned the Regular Meeting at 8:40 p.m.
|
Passed with a motion by Lory Lawson and a second by Nancy Hsieh. |
Yes Chelsea Bonini.
Absent Ed Coady.
Yes Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
|
|
|
| "Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the Superintendent's Office at 1170 Chess Drive, Foster City, during normal business hours." ----- If you are an individual with a disability and need an accommodation to participate in this meeting, please contact the Superintendent's office at 312-7348 at least 48 hours in advance.
|
| |
| Present | Chelsea Bonini |
| Absent | Ed Coady |
| Present | Nancy Hsieh |
| Present | Lory Lawson |
| Present | Audrey Ng |
|
|