The San Mateo-Foster City School District (“the District”) values its relationship with the San Mateo Police Department (“SMPD”) and the San Mateo Union High School District (“SMUHSD”) to ensure student safety on our school campuses. In furtherance of that relationship, the District agrees to pay one third compensation for one school resource officer and ensuing vehicle costs for the next two fiscal years, July 1, 2017 – June 30, 2019.

The District intends to enter into this agreement stating its intention to pay and our agreement that:

• The respective governing bodies of all parties will approve the agreement.
• The contractual agreement will include a “notice and provision for termination of services” providing a 15-day notice period.
• The school resource officer positions funded by this arrangement will be employees of the City of San Mateo as fully employed police officers.
• Deployment of these officers will be through shared direction of the District, SMUHSD and the SMPD Juvenile Services Bureau.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEE APPROVE THE AGREEMENT BETWEEN THE CITY OF SAN MATEO AND THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND THE SAN MATEO UNION HIGH SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICER SERVICES.

$81,484.84   2017-2018

$84,540.90   2018-2019

On November 16, 2017, the Board of Trustees approved, as part of Measure L, and included in the Facilities Master Plan, re-roofing of the entire campus of Audubon Elementary School.   

Four mechanical unit enclosures on top of the four pod buildings will need to be repaired due to severe dry rot damage.  The repair will involve the replacement of the main supports, doors and some siding.  This work was required to be bid separately because the work required carpenter's trade rather than roofing trade. 
 
Through the California Uniform Public Construction Cost Accounting Act (CUPCCAA) the Administration solicited bids to repair four mechanical unit enclosures. 

The lowest lowest responsive bidder was C. Flaunders Construction, with a base bid of $19,135.00. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT WITH C. FLAUNDERS CONSTRUCTION  REGARDING THE REPAIR OF THE MECHANICAL UNIT ENCLOSURES AT AUDUBON ELEMENTARY SCHOOL.

$19,135.00 - Measure L Funding

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

On March 23, 2017, the Board approved the contract in the amount of $1,918,796.50 with IT Management Corporation for Servers, Storage, Classroom Intercoms, and VOIP Systems.

The District, in working with IT Management, encountered unforeseen conditions, not originally covered by the contract. Necessary field changes were made.

The cost of Change Order No. 4 is $30,010.82 (1.56% of the original contract). the cost of change orders No. 1-4  to the original contract is $56,826.87 (2.9% of the original contract). The new contract amount will be  $1,975,623.30.

This is still within the budget of the Technology Refresh Project.

In 2016 the residents of State of California supported the issuance of $9 billion in bonds to fund improvements and construction of school facilities for K-12 schools and Community Colleges.  School Advisors, was retained by the District to navigate the complex process of determining the District's eligibility for state funding.  Based on a formula devised by the State, School Advisors will determine the amount the District is eligible for, on a per school basis, and provide support to the District when submitting funding applications to the State.

The first schools that School Advisors will determine eligibility and help in the preparation of funding applications  are the schools that are in Phase I of the Measure X projects. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH SCHOOL ADVISORS TO HELP THE DISTRICT DETERMINE STATE FUNDING ELIGIBILITY AND TO PROVIDE SUPPORT TO THE DISTRICT IN SUBMITTING THE STATE FUNDING APPLICATION.   

MEASURE X - NOT TO EXCEED $25,000.00

None – Expenditure provided for in the 2017-2018 budget

Amber Farinha, Coordinator of Community Services, will present the current District Communication Practices and discuss future actions.   

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION AND DISCUSS DISTRICT COMMUNICATION PRACTICES.

Annually the Board Meeting Dates are set by the Trustees.  These dates avoid major holidays and known District events.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED BOARD MEETING DATES FOR 2018-2019.

Staff will provide Special Education enrollment data, programming, and fiscal information designed to meet student needs and Federal and State Special Education mandates.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE ANNUAL SPECIAL EDUCATION PROGRAM UPDATE.

None

The District provides services for individual Special Education students according to commitments made in the student’s Individualized Education Plan (IEP). When appropriate services are not able to be provided through District programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services. Listed contracts are for the 2017-2018 school year (see attachment).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON PUBLIC AGENCY/NON PUBLIC SCHOOL (NPA/NPS) CONTRACTS IN THE AMOUNT OF $201,911.00

$201,911.00

The Board will receive an update on the Local Control Accountability Plan (LCAP) around Family Engagement.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE LOCAL CONTROL ACCOUNTABILITY PLAN (LCAP).

None

In order to comply with the provisions of the Education Code and in accordance with Board Policy, staff will present the Second Interim Report for 2017-2018. This report is a summation of actual revenues and expenditures through January 31, 2018, and a projection of revenues and expenditures for the remainder of the fiscal year through June 30, 2018.

The Second Interim Report includes adjustments that are being made to the budget since the revisions approved by the Board at First Interim.  This report includes General Fund Unrestricted, Restricted, all other District Funds, and Multi-Year Projections for the two subsequent years.  It will be presented to the Board for approval and then submitted to the San Mateo County Office of Education for audit prior to final submission to the State.

The District is submitting the Second Interim Report with a positive certification stating it can meet its financial obligations for the current fiscal year and the two subsequent years.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE 2017-2018 SECOND INTERIM FINANCIAL REPORT.

As noted in the financial report

Support for Assembly Bill (AB) 2808 (Muratsuchi) would increase the Local Control Funding Formula (LCFF) targets to provide public schools with education funding at the national average. 

The new funding targets established in AB 2808 will help ensure that all school districts can better meet existing cost pressures in areas like retirement, health care, transportation and special education and allow for future growth and enrichment of instructional programs for all students. Current LCFF targets look backwards to 2007-08 funding levels and do not keep pace with the massive growth in fixed costs such as employer pension contributions, health care, and special education services. It is imperative that California look ahead and specify new, higher LCFF targets.

Specifically, this bill would increase LCFF targets as follows:

• From $6,845 to $11,799 for average daily attendance in kindergarten and grades 1 to 3, inclusive

• From $6,947 to $11,975 for average daily attendance in grades 4 to 6, inclusive

• From $7,154 to $12,332 for average daily attendance in grades 7 and 8

The funding level proposed by AB 2808 would be financed over time using the growth in Proposition 98 funds.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 17/17-18 IN SUPPORT OF AB 2808 TO INCREASE LOCAL CONTROL FUNDING FOR CALIFORNIA'S PUBLIC SCHOOLS.

None

Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district.

The reclassification has a fiscal impact of $5,754 annually.

Per Education Code 45114, the Governing Board may lay off classified employees for lack of work and/or lack of funds.

The recommendation for reduction of Classified Services for 2018-2019 in the attached resolution are based on the following:

• The Parent Teacher Association (PTA) funds classified positions, as recommended by administration, to provide intervention and enrichment programs for students. At this time the PTA has not finalized its budget and determined its available funding for the 2018-2019 school year. Due to the uncertainty of its funding, the PTA has not yet determined which classified positions it will continue to fund for the following school year. In order to meet statutory timeline to provide layoff notices to affected classified employees at least 60 days prior to the effective date of the layoff, the recommendation is made to reduce classified services of PTA funded positions. 

• Reduction in positions funded with supplemental funds due to increased costs for classified salaries as a result of salary and PERS rate increases. Schools are still in the process of gathering stakeholder engagement input and developing site plans so services have not been assigned for 2018-2019. 

• Reduction in positions funded with Title I funds due to increased costs for classified salaries as a result of salary and PERS rate increases. Schools are still in the process of developing site plans so services have not been assigned for 2018-2019.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 18/17-18 TO REDUCE CLASSIFIED SERVICES DUE TO LACK OF WORK AND/OR FUNDS. 

$1,904,608

Per Government Code 3547, all initial contract proposals of the Board and an Employee organization, which relate to matters within the scope of representation, shall be presented at a public meeting and recorded as part of the public record. 
                           
Attached and presented to the Board is the District’s initial proposal for the 2018-2019 reopener negotiations with the San Mateo Elementary Teachers Association (SMETA) that includes conceptual proposals for articles 5 and 6. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE DISTRICT'S INITIAL PROPOSAL FOR THE 2018-2019 REOPENER NEGOTIATIONS WITH THE SAN MATEO ELEMENTARY TEACHERS ASSOCIATION (SMETA).

Unknown at this time