IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION NO. 24/17-18 HONORING THE DISTRICT’S CLASSIFIED STAFF AND DECLARING MAY 21-25, 2018 AS CLASSIFIED EMPLOYEE APPRECIATION WEEK

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SMFCSD has been awarded annual grants from the SMCOE to promote Safe Routes to School (SRTS) education and activities since 2012. Funding for SMCOE SRTS grants is provided by a combination of federal funds from the Metropolitan Transportation Commission (MTC), Regional Safe Routes to School Program and local Measure M funds from the City/County Association of Governments of San Mateo County (C/CAG). Goals of the program include:

• Increased bicycle and pedestrian traffic safety around schools
• More children walking and bicycling to and from schools
• Decreased vehicular traffic congestion around schools
• Reduced childhood obesity
• Improved air quality, community safety and security, and community involvement
• Improved partnerships among schools, local agencies, parents, and other stakeholders

SMFCSD works to achieve these goals through participation in SRTS events and educational activities. During the 2016 – 2017 school year, SMFCSD began targeting bicycle safety education through offering it to all 4^th grade students. Last school year, 14 Elementary schools participated in the 4^th grade Bicycle Safety Education. The YMCA’s YBike program taught approximately 1,020 of our District’s 4^th graders. Overall, $20,421 was spent on YBike bicycle safety education in 2016 – 2017.  

This year, C/CAG changed the funding cycle to align with their fiscal calendar, which resulted in a delay of grant awards to January 2018 and no SRTS grant funding in the fall. Due to this delay, the current grant cycle extends from January 2018 to June 30, 2019. The total grant award for the remainder of this school year and next school year is $42,000. We now have 17 elementary sites. If all elementary school sites choose to participate in 4^th grade bicycle education this school year and next school year, projections indicated the entire grant award may be spent in covering this aspect of the SRTS program. The YBike contract has therefore been written to not exceed $42,000. The contract was drawn up months ago after the grant was awarded. However, in February, C/CAG instructed grantees they could not enter into any vendor contracts until Caltrans approved the SRTS Vendor List. SMFCSD was notified of the Vendor List approval on 4/25/18. In the interim, the City of San Mateo SRTS program has kindly covered costs of 4^th grade bicycle education for San Mateo schools.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE YBIKE CONTRACT PAID FOR WITH SAFE ROUTE TO SCHOOL FUNDS.

No Impact to the General Fund.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

Funds have been provided for the goods and services paid by these warrants through the budgetary process. There is no impact on the various funds of the District beyond what has been budgeted.

The District has an interest in conducting a study on the eligibility for funding through the state's facility bond program.  School Facility Consultants was highly recommended from several sources and their proposal for the study is attached.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PROPOSAL FROM SCHOOL FACILITY CONSULTANTS TO CONDUCT A STUDY ON THE DISTRICT'S ELIGIBILITY FOR STATE FACILITY FUNDING.

Fund 21:  $30,000 

None – Expenditure provided for in the 2017-2018 budget

Public Works Director Jeff Moneda from the City of Foster City will present information about the levee project in Foster City.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ABOUT THE LEVEE PROJECT.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES CONSIDER A RESOLUTION IN SUPPORT OF MEASURE P.

Assembly Bill 699 - Educational Equity: Immigration and Citizenship Status, required Attorney General Becerra to issue model policies to help California's public K-12 schools and other local educational agencies protect the rights of undocumented students and their families.  San Mateo County Council provided the necessary policies:  BP 1250, BP 5022, BP 5111, BP 5131.2, BP 5141, AR 5141, BP 5145.11, and BP 5145.6

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE FOR FIRST READING BOARD POLICIES BP 1250, BP 5022, BP 5111, BP 5131.2, BP 5141, AR 5141, BP 5145.11, and BP 5145.6

Annually school districts review their participation in the Title 1 Funding program. This year the requirements for Federal Funding have changed and the District will review eligibility criteria for schools who demonstrate need. A needs assessment will be reviewed for consideration as eligible sites begin to develop their Single Plans for Student Achievement (SPSA).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE TITLE 1 FUNDING PROGRAM NEEDS ASSESSMENT.

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The Board presentation will include an update on the Local Control Accountability Plan (LCAP), including stakeholder engagement and progress towards development of the 2018-2019 LCAP.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE LOCAL CONTROL ACCOUNTABILITY PLAN (LCAP).

In order to maximize and enhance the instruction and achievement of students with disabilities the District will present the disaggregated CAASPP data for students with disabilities.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ABOUT THE 2017 CAASPP DATA FOR STUDENTS WITH DISABILITIES. 

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In 2014, the District leased 3,000 Chromebooks for the purpose of CAASPP Testing as well as daily instruction.  The lease will expire in July of 2018 requiring the District to either purchase the equipment at fair market value, or return the equipment to Lenovo.  The specific devices that are under lease will become obsolete as of June 2018.  This means that Google or Lenovo will no longer support the device with features or security updates.

The District needs to replace these devices and increase the number of devices available in order to have sufficient testing devices, as well as meet the teacher and student demand for use in daily instruction.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PURCHASE OF REPLACEMENT AND ADDITIONAL TECHNOLOGY DEVICES FOR TESTING AND INSTRUCTION.

$1.3 Million between fiscal years 2017-2018 and 2018-2019 as provided through the Technology Refresh Project.

The Board of Trustees will continue their conversation on the language of a resolution calling for a parcel tax measure for the November 2018 ballot.

Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district.

The District receives direct benefit from these gifts, either in the form of cash contributions, or goods and services.