The Uniform Complaint Procedures apply to the filing of complaints which allege unlawful discrimination in any program or activity conducted by the District. The Williams Case resulted in a new Education Code designed to address complaints or deficiencies at schools related to instructional materials, emergency or urgent facility conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or reassignment.

The Williams Settlement Education Code 35186 requires that a quarterly report be made to the Board of any complaints related to the Williams Case. There have been no complaints filed for the first quarter of the 2016-2017 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS.

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Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

On May 26, 2016, the Board approved a contract in the amount of $650,780 with Andy’s Roofing Company Inc. for the roof replacement at Highlands Elementary School.

In the original contract, the District had provided a $25,000 allowance for unforeseen conditions. The District, in working with Andy’s Roofing Company Inc., encountered the need to replace rusted gutters as well as the need to provide additional walk pads in order to facilitate safe access to service equipment.

The cost of Change Order No. 1 to the original contract is a credit of ($11,890) (-1.83% of the original contract), funded by Measure L Funding. The new contract amount will be $638,890, within the Measure L Budget.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 1 WITH ANDY'S ROOFING REGARDING THE ROOF REPLACEMENT AND REPAIR PROJECT AT HIGHLANDS ELEMENTARY SCHOOL.

Pursuant to the contract awarded by the Board of Trustees, Western Roofing Service, has furnished all material and finished all labor for the completion of work related to the Baywood School Roofing Project #16-113.  With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE BAYWOOD SCHOOL ROOFING PROJECT #16-113.

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On June 30, 2016 the Board of Trustees approved Cal Pacific Construction, Inc., as the General Contractor (Contractor) for the Bayside STEM/STEAM Classroom Conversion Project.

The Bid Documents specify in Milestone #1 that the Contractor was supposed to finish all underground work at playgrounds and at the street next to Joinville Park, and to perform specific clean-up before the opening of School.

The Contractor failed to perform as deemed necessary by the District.  Per the Bid Documents, the Contractor was provided with a 24-hour written notice of "non performance", and the District hired MK Pipelines, Inc., a reputable contractor, to perform the task of clean-up and preparation for the opening of school.
 
As stated in the Bid Documents, all costs associated with the clean-up work by MK Pipelines, Inc., in the amount of $18,857.00, will be deducted from the Contract Price in future change order(s) .

   

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE CONTRACT WITH MK PIPELINES, INC. FOR THE CLEAN-UP FOR SCHOOL OPENING AT BAYSIDE STEM.

$18,857.00 - Special Reserve Funding

The PTA at Baywood Elementary School has requested that energy efficient honeycomb shades to help diffuse sunlight and block heat from entering the classrooms be installed. The shades will provide insulation and protection for the students and staff at Baywood Elementary.

The Administration, through public contract code, solicited bids for the shades at Baywood Elementary School.

The Administration recommends awarding the contract in the amount of $30,093 to The Shutterman for  installation of the shades, the contract is within the Baywood ES PTA Budget.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE BID FROM THE SHUTTERMAN REGARDING THE FLAME RETARDANT INDOOR SHADE PROJECT AT BAYWOOD ELEMENTARY SCHOOL. 

The Administration, through public contract code, solicited costs for re-working the existing dirt/base rocked overflow parking lot at Turnbull Learning Center.  The existing dirt parking lot is failing and causing considerable dust for the neighboring residents. 

The Administration recommends awarding a contract for the necessary repair work to Anza Engineering, Inc., in the amount of $37,031.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE THE CONTRACT FOR ANZA ENGINEERING INC. REGARDING THE TURNBULL LEARNING CENTER OVERFLOW PARKING LOT REPAIR PROJECT. 

$37,031.00 - Restricted Routine Maintenance Plan Budget

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All students participate in state-wide assessments as part of the California Assessment of Student Performance and Progress (CAASPP) program yearly, as well as district-wide assessments quarterly. These assessments measure student learning in key areas specific to the student's grade level. Staff will present information on student performance on the CAASPP assessments, the relevance of district-wide benchmarks to state testing data, and current year assessment programs.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE CALIFORNIA ASSESSMENT OF STUDENT PERFORMANCE AND PROGRESS (CAASPP).

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Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district.