REGULAR MEETING~BOARD OF TRUSTEES
San Mateo-Foster City SD
October 06, 2016 7:00PM
1170 Chess Drive
Foster City, CA 94404
| VISION STATEMENT: "The San Mateo–Foster City School District educates, inspires and empowers every student in every school every day to live, lead and learn with integrity and joy." |
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| Closed Session began at 6:00 p.m. and ended at 6:53 p.m. |
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| The Regular Meeting began at 7:00 p.m. |
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| There was no action taken. |
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| The Flag Salute was led by Nicole Masarova, an 8th grader at Bowditch Middle School. |
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Present: Trustees Coady, Bonini, Lawson, Ng
Absent: Trustee Nancy Hsieh |
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Motion: Audrey
2nd: Lory
Vote: |
Passed with a motion by Audrey Ng and a second by Lory Lawson. |
Yes Chelsea Bonini.
Yes Ed Coady.
Absent Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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Motion: both reg & special - Ed abstain - LOry moved
2nd: Audrey
Vote: 1 absent |
Passed with a motion by Lory Lawson and a second by Audrey Ng. |
Yes Chelsea Bonini.
Abstain Ed Coady.
Absent Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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9-15-16 Board Minutes (Special)
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| A group of middle school math teachers presented their views on students taking geometry while in middle school. They claim that high school is the best option for geometry and that middle schoolers don't have the academic discipline required for this advanced class. Teaching geometry at middle schools would also stretch teacher resources and ignore those students who require more help to succeed. |
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| Trustee Bonini reported on the September 21 Education Foundation meeting. A new Board, consisting of 13 members, were elected. Trustee Bonini commended Ed Foundation President Colleen Sullivan on recruiting a balanced Board. |
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Trustee Ng toured Borel Middle School with Dr. Rosas and reported on the September 19 PTA Council/Social event.
Trustee Lawson thanked staff for keeping their heads above water this busy week and expressed appreciation for all they do to keep the Board informed.
Trustee Bonini and Dr. Rosas attended the San Mateo County School Board Association (SMCSBA) Dinner/Meeting. Vernon Billy spoke on equity.
Trustee Coady publicly thanked Dr. Rosas for undertaking the thankless chore of gathering details for the board and community and noted that he is proud to on the Board. |
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Dr. Rosas thanked Trustee Coady for his kind words in his Board Statement tonight. She also thanked the Borel Middle School staff for the recent school visit.
She is excited about the new math program at the elementary schools. Thanks to the teachers' dedication, the students are engaged and learning. English Language Learner materials are also coming along for use next year.
She noted that there is money in the Local Control Accountability Plan (LCAP) for all District schools. The PTA and Education Foundation are gearing up for their valuable work this year.
She announced that a number of families have been joining her at Coffee Chats and are coming prepared with many questions.
She is thankful for our staff, parents, and community. Staff should look out for a "treat" before the upcoming Fall Intersession. |
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Motion: Audrey
2nd:Chelsea
Vote: |
Passed with a motion by Audrey Ng and a second by Chelsea Bonini. |
Yes Chelsea Bonini.
Yes Ed Coady.
Absent Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools. Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.
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| Funds have been provided for the goods and services paid by these warrants through the budgetary process. There is no impact on the various funds of the District beyond what has been budgeted. |
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Pursuant to the contract awarded by the Board of Trustees, G&G Painting Inc. has furnished all material and finished all labor for the completion of work related to the Baywood Elementary School Exterior Painting Project #16-109. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law. |
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THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR BAYWOOD ELEMENTARY SCHOOL EXTERIOR PAINTING PROJECT #16-109. |
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NOC Baywood Exterior Painting Project # 16-109
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Pursuant to the contract awarded by the Board of Trustees, Ionian Construction Inc. has furnished all material and finished all labor for the completion of work related to the Wallpaper Removal & Painting Project at Bowditch Middle School (Contract MO19.16). With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law. |
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THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE WALLPAPER REMOVAL AND PAINTING PROJECT AT BOWDITCH MIDDLE SCHOOL PER CONTRACT MO19.16. |
Notice of Completion Wallpaper Removal & Painting Contract MO19.16
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As part of the shade structure project at Laurel Elementary School, an American Disability Act (ADA) compliant Path of Travel (POT) was needed. The Administration, through public contract code, solicited bids for the POT in conjunction with the new shade structure. The lowest responsive/responsible bid was from Anza Engineering Inc., for $21,810. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH ANZA ENGINEERING INC. FOR THE AMERICAN DISABILITY ACT PATH OF TRAVEL TO THE NEW SHADE STRUCTURE AT LAUREL ELEMENTARY SCHOOL.
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$21,810 - Measure L Funding |
Bid Results - Path of Travel - Laurel
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On May 26, 2016, the Board approved the contract in the amount of $181,237 with Western Roofing for the roof replacement at Baywood Elementary School. In the original contract, the District had provided a $15,000 allowance for unforeseen conditions. The District, in working with Western Roofing, encountered dry rot; had repairs completed to the expansion joint (located between Classroom Building A & Classroom Building B); and added two awnings to the scope.
The cost of Change Order No. 1 to the original contract is a credit of ($7,264.00) (-4.0% of the original contract), funded by Measure L Funding. The new contract amount will be $173,973.00, within the Measure L Budget.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 1 WITH WESTERN ROOFING REGARDING THE ROOF REPLACEMENT AND REPAIR PROJECT AT BAYWOOD ELEMENTARY SCHOOL.
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($7,264.00) - Measure L Funding, Deductive Change Order
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Western Roofing Change Order No. 1
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On September 15, 2016, the Board approved the contract in the amount of $23,000.00 with Edges Electrical Group for the purchase of lighting materials for Bayside STEM/STEAM Academy. The cost of Change Order No. 1 to the original contract is $4,787.03 (20.8% of the original contract amount). With this adjustment, the new contract amount will be $27,787.03.
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IT IS RECOMMENDED THAT THE THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 1 FOR EDGES ELECTRICAL GROUP.
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$4,787.03 - Prop 39 Funding
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Edges Electrical Group CO#1
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The District, in conjunction with the San Mateo County of Education (SMCOE), is working on an initiative to test drinking water throughout the District's facilities - 20 Middle and Elementary Schools, a Child Development Center, the District Office, Central Kitchen, Facilities M & O Warehouse, and the Knolls Campus. Air and Water Sciences are Environmental Consultants recommended by SMCOE, and it is whom the District will contract with.
The goal of this initial sampling effort at each site is to identify whether there are any drinking water sources with elevated lead levels. The sampling strategy and protocols for testing, as proposed by Air and Water Sciences, are based on guidelines provided by the US Environmental Protection Agency (EPA) in the document entitled "3 Ts for Reducing Lead in Drinking Water in Schools, Revised Technical Guidance, October 2006." |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT FOR DRINKING WATER TESTING AT ALL DISTRICT FACILITIES TO AIR AND WATER SCIENCES ENVIRONMENTAL CONSULTANTS. |
$69,200.00 - Restricted Routine Maintenance Plan Budget |
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On June 30, 2016, the Board of Trustees approved the contract for Cal Pacific Construction, Inc., regarding the Bayside STEM/STEAM Classroom Conversion Project, in the amount of $4,017,000. The District, in working with Cal Pacific Construction, Inc., encountered unforeseen conditions, Division of State Architect (DSA) changes, District requests and necessary field changes. The cost of Change Oder No. 1 to the original contract is $12,634 (0.31% of the original contract). The new contract amount will be $4,029,634, within the project budget. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 1 FOR CAL PACIFIC CONSTRUCTION, INC. REGARDING THE BAYSIDE STEM/STEAM CLASSROOM CONVERSION. |
$12,634.00 - Special Reserve Funding |
Cal Pacific Construction CO No. 1
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| The Human Resources Department has received and processed all necessary documents for personnel actions. |
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IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED. (See attached list)
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| None – Expenditure provided for in the 2016-2017 budget |
Personnel Actions
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| The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment. The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code. |
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IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES. (See attached list)
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| None - Replacement will be employed to fill vacated positions |
Resigns, Releases, Retirees
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| The Board read Resolution No. 13/16-17 aloud in recognition of the October 9-15, 2016 Week of the School Administrator. |
IT IS RECOMMENDED THAT THE BOARD APPROVE RESOLUTION NO. 13/16-17 HONORING THE DISTRICT'S ADMINISTRATORS AND DECLARING OCTOBER 9-15, 2016 AS THE WEEK OF THE SCHOOL ADMINISTRATOR. |
IT IS RECOMMENDED THAT THE BOARD APPROVE RESOLUTION NO. 13/16-17 HONORING THE DISTRICT'S ADMINISTRATORS AND DECLARING OCTOBER 9-15, 2016 AS THE WEEK OF THE SCHOOL ADMINISTRATOR. Passed with a motion by Audrey Ng and a second by Lory Lawson. |
Yes Chelsea Bonini.
Yes Ed Coady.
Absent Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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Resolution No. 13/16-17 - School Administrators
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The state of California passed its last school facilities bond in 2006. Currently, there is a list of two billion dollars worth of eligible school construction projects waiting to be funded. The state's Local Control Funding Formula (LCFF) does not provide funding for school facilities. The Kindergarten through Community College Public Education Facilities Bond Act of 2016 (Proposition 51) would authorize $9 billion in general obligation bonds for new construction and modernization of K-12 public school facilities; charter schools and vocational education facilities; and California Community Colleges facilities. Voter approval of Proposition 51 would generate $9 billion in general obligation bonds. Proceeds would be allocated according to the following: - $3 billion for the construction of new school facilities;
- $500 million for providing school facilities for charter schools;
- $3 billion for the modernization of school facilities;
- $500 million for providing facilities for career technical education programs; and
- $2 billion for acquiring, constructing, renovating, and equipping community college facilities
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Dr. Rosas provided an overview of Resolution No. 12/16-17 - Kindergarten through Community College Public Education Facilities Bond Act of 2016 (Proposition 51), which would authorize eligible school construction projects waiting to be funded. The Board discussed the parameters of Proposition 51.
Motion: Chelsea
2nd: Lory
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 12/16-17 IN SUPPORT OF THE KINDERGARTEN THROUGH COMMUNITY COLLEGE PUBLIC EDUCATION FACILITIES BOND ACT OF 2016.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 12/16-17 IN SUPPORT OF THE KINDERGARTEN THROUGH COMMUNITY COLLEGE PUBLIC EDUCATION FACILITIES BOND ACT OF 2016.
Passed with a motion by Chelsea Bonini and a second by Lory Lawson. |
Yes Chelsea Bonini.
Yes Ed Coady.
Absent Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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Resolution No. 12/16-17 - Education Facilities Bond Act
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| Average rents have nearly doubled in the San Mateo-Foster City area over the past five years. In response to this serious housing situation, the San Mateo-Foster City Labor Management Team is surveying our membership to learn more about their housing needs. Julie MacArthur, SMETA President; Sue Olinger, CSEA President, and Joan Rosas, Superintendent, worked with Amber Farinha, Coordinator of Community Services, to create this survey utilizing a template from the Community College District. Board members will have the opportunity to learn more about the survey of our membership. Additionally, potential housing partnerships and upcoming meetings/seminars will be shared. Carolyn Chow, Chief Business Official, will close with information on ways that school districts have funded housing ventures. |
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Dr. Rosas provided information on the District's response to the housing situation affecting employees. Dr. Rosas, SMETA President Julie MacArthur, CSEA President Sue Olinger, and Coordinator of Communications Amber Farinha created the survey. Preliminary survey results, potential housing partnerships, and upcoming information was shared. Dr. Rosas noted a need to look into the viability of developing the Knolls campus.
San Mateo Elementary School Teacher Association (SMETA) President Julie MacArthur and Classified School Employee Association (CSEA) President Sue Olinger added anecdotal information to the discussion. There is high level of interest in workforce housing and the District is losing good employees.
CBO Carolyn Chow provided examples of how other school districts have funded housing ventures.
The Board asked many clarifying questions. |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING WORKFORCE HOUSING NEEDS AND OPTIONS IN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT. |
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Williams vs. State of California and Education Code Section 60119 require school districts to annually hold a public hearing regarding the appropriation of instructional materials throughout the District. In particular, the Williams settlement requires that each student is in possession of a standards-based textbook in each of the four core academic areas of Language Arts, Math, Science, and Social Science for use in the classroom and to take home. (This requirement does not equate to two copies.) All English Learners will have required English Language Development textbooks. Abbott Middle School, The Bayside STEM Academy, Borel Middle School, Bowditch Middle School, Audubon, Baywood, Beresford, Brewer Island, College Park, Fiesta Gardens International, Foster City, Highlands, George Hall, Laurel, LEAD, Meadow Heights, North Shoreview Montessori, Parkside, San Mateo Park and Sunnybrae Elementary Schools do have sufficient textbooks for all students in each of the content areas of Language Arts, Math, Science, and Social Science. All English Learners do have required English Language Development textbooks.
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Board President Ed Coady opened the Public Hearing at 8:07 p.m. to provide an opportunity for the public to comment on the adequacy of sufficiency of Pupil Textbook and Instructional Materials at all 20 District schools. As there were no public comments, the Public Hearing closed at 8:08 p.m.
By the vote below, the Board approved Resolution No. 11/16-17 for the sufficiency of textbooks available to students as required by Williams vs. State of California for fiscal year 2016-2017.
Motion: Lory
2nd: Chelsea |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES HOLD A PUBLIC HEARING TO RECEIVE COMMENTS REGARDING THE ADEQUACY OF SUFFICIENCY OF PUPIL TEXTBOOK AND INSTRUCTIONAL MATERIALS AT ABBOTT MIDDLE SCHOOL, THE BAYSIDE STEM ACADEMY, BOREL MIDDLE SCHOOL, BOWDITCH MIDDLE SCHOOL, AUDUBON, BAYWOOD, BERESFORD, BREWER ISLAND, COLLEGE PARK, FIESTA GARDENS INTERNATIONAL, FOSTER CITY, GEORGE HALL, HIGHLANDS, LAUREL, LEAD, MEADOW HEIGHTS, NORTH SHOREVIEW MONTESSORI, PARKSIDE, SAN MATEO PARK, AND SUNNYBRAE ELEMENTARY SCHOOLS AND APPROVE RESOLUTION NO. 11/16-17 FOR THE SUFFICIENCY OF TEXTBOOKS AVAILABLE TO STUDENTS AS REQUIRED BY WILLIAMS VS. STATE OF CALIFORNIA FOR FISCAL YEAR 2016-2017. |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES HOLD A PUBLIC HEARING TO RECEIVE COMMENTS REGARDING THE ADEQUACY OF SUFFICIENCY OF PUPIL TEXTBOOK AND INSTRUCTIONAL MATERIALS AT ABBOTT MIDDLE SCHOOL, THE BAYSIDE STEM ACADEMY, BOREL MIDDLE SCHOOL, BOWDITCH MIDDLE SCHOOL, AUDUBON, BAYWOOD, BERESFORD, BREWER ISLAND, COLLEGE PARK, FIESTA GARDENS INTERNATIONAL, FOSTER CITY, GEORGE HALL, HIGHLANDS, LAUREL, LEAD, MEADOW HEIGHTS, NORTH SHOREVIEW MONTESSORI, PARKSIDE, SAN MATEO PARK, AND SUNNYBRAE ELEMENTARY SCHOOLS AND APPROVE RESOLUTION NO. 11/16-17 FOR THE SUFFICIENCY OF TEXTBOOKS AVAILABLE TO STUDENTS AS REQUIRED BY WILLIAMS VS. STATE OF CALIFORNIA FOR FISCAL YEAR 2016-2017. Passed with a motion by Lory Lawson and a second by Chelsea Bonini. |
Yes Chelsea Bonini.
Yes Ed Coady.
Absent Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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Notice of Public Hearing Sufficiency of Instructional Materials
Resolution for Sufficiency of Textbooks & Instructional Materials
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The San Mateo-Foster City School District has obtained services for the administration of the Music for Minors Professional Educator Program and the Music for Minors Docent Program to provide music education to TK-4th grade students at the following elementary schools: Audubon, Beresford, Brewer Island, College Park, Fiesta Gardens, Foster City, George Hall, Highlands, LEAD, Laurel, North Shoreview Montessori, Parkside, San Mateo Park and Sunnybrae. (Baywood & Meadow Heights provide a different music program). The music instruction will provide weekly classroom instruction for 24 weeks/30 minutes per session. The Docent program will provide weekly classroom instruction for 20 weeks/30 minutes per session at North Shoreview Montessori.
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Motion: Audrey
2nd: Lory
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE AGREEMENT BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND MUSIC FOR MINORS TO PROVIDE TK-4TH GRADE ELEMENTARY MUSIC. |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE AGREEMENT BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND MUSIC FOR MINORS TO PROVIDE TK-4TH GRADE ELEMENTARY MUSIC. Passed with a motion by Audrey Ng and a second by Lory Lawson. |
Yes Chelsea Bonini.
Yes Ed Coady.
Absent Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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$347,631.00 Music for Minors Professional Educator Program. $2,400.00 Music for Minors Docent Program |
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Motion: Chelsea
2nd: Lory
Vote: |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SITE LEVEL SINGLE PLANS FOR STUDENT ACHIEVEMENT (SPSA). |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SITE LEVEL SINGLE PLANS FOR STUDENT ACHIEVEMENT (SPSA). Passed with a motion by Chelsea Bonini and a second by Lory Lawson. |
Yes Chelsea Bonini.
Yes Ed Coady.
Absent Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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Due to a severe shortage of Special Education teachers and following a diligent search for fully credentialed candidates, we have determined that Ms. Lisa King is the most qualified applicant for the position of Special Day Class (Moderate/Severe) Teacher at Abbott Middle School, grades 6-8. Ms. King taught special education classes for three years in Missouri where she held a provisional credential for mild/moderate learning disabilities. She has served as a substitute teacher for our district in our special education classes in the 2015-2016 school year. She holds a BA degree in Human Services from Park College, Missouri, and has nearly enough units for a MA degree. Because she has more coursework to complete in order to fulfill California credentialing requirements she needs to be placed on a Provisional Internship Permit while she completes these programmatic requirements. |
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Motion: Lory
2nd:Audrey
Vote: |
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PROVISIONAL INTERNSHIP PERMIT ON BEHALF OF LISA KING FOR SCHOOL YEAR 2016-2017.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PROVISIONAL INTERNSHIP PERMIT ON BEHALF OF LISA KING FOR SCHOOL YEAR 2016-2017.
Passed with a motion by Lory Lawson and a second by Audrey Ng. |
Yes Chelsea Bonini.
Yes Ed Coady.
Absent Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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None |
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The following dates were read by Board President Ed Coady:
--October 13, 2016 - 7:00 p.m. - Board Meeting
--October 20, 2016 - 7:00 p.m. - CANCELLED
--November 3, 2016 - 7:00 p.m. - Board Meeting
The following dates were added:
--October 12, 2016 - 7:00 p.m. - Education Foundation Meeting
--October 17, 2016 - 7:00 p.m. - PTA Member Education Night |
Future Meeting Dates
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Board President Ed Coady adjourned the Regular Meeting at 8:11 p.m.
Motion: Chelsea
2nd: Lory
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Passed with a motion by Chelsea Bonini and a second by Lory Lawson. |
Yes Chelsea Bonini.
Yes Ed Coady.
Absent Nancy Hsieh.
Yes Lory Lawson.
Yes Audrey Ng.
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| "Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the Superintendent's Office at 1170 Chess Drive, Foster City, during normal business hours." ----- If you are an individual with a disability and need an accommodation to participate in this meeting, please contact the Superintendent's office at 312-7348 at least 48 hours in advance.
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| Present | Chelsea Bonini |
| Present | Ed Coady |
| Absent | Nancy Hsieh |
| Present | Lory Lawson |
| Present | Audrey Ng |
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