The Williams Case resulted in a new Education Code designed to address complaints or deficiencies at schools related to instructional materials, emergency or urgent facility conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

The Williams Settlement Education Code 35186 requires that a quarterly report be made to the Board of any complaints related to the Williams Case. There have been no complaints filed for the fourth quarter of the 2017-2018 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS.

None

The District provides services for individual Special Education students according to commitments made in the student’s Individualized Education Plan (IEP). When appropriate services are not able to be provided through District programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services. Listed contracts are for the 2018-2019 school year (see attachment).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON PUBLIC AGENCY/NON PUBLIC SCHOOL (NPA/NPS) CONTRACTS IN THE AMOUNT OF $864,411.35

$864,411.35

On November 16, 2017, the Board of Trustees approved the contract with Western Roofing Services for the Audubon Elementary School Roof Replacement and Repairs Project in amount of $949,179.

The District, in working with Western Roofing Services, encountered unforeseen conditions.  Therefore,  District and Consulting Engineer request the necessary field changes as well as corrections.

The cost of Change Order No. 1 to the original contract is $52,475.00 (5.53% of the original contract)

The new contract amount will be $1,001,654.00 which is within the Audubon Roof  Replacement and Repair Project.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO.1 FOR WESTERN ROOFING SERVICES REGARDING THE AUDUBON ROOF REPLACEMENT AND REPAIR PROJECT. 

$52,475.00 - Measure L Funding

The Dream Lab is the space adjacent to the library at Baywood.  The library is currently undergoing renovations.  The casework/bookshelves in the library will not be re-used and instead will be used in the adjacent space which the school has labeled "Dream Lab."

Through the California Uniform Public Construction Cost Accounting process, a proposal was solicited from EAP Electric & Construction for the re-installation of the casework/bookshelves in the Dream Lab.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH EAP ELECTRIC & CONSTRUCTION FOR THE INSTALLATION OF THE CASEWORK/BOOKSHELVES IN THE DREAM LAB OF BAYWOOD ELEMENTARY SCHOOL.

$9,000.00 - Baywood Elementary School PTA

One of the sewer lines that services the older part of the Baywood Campus has collapsed and is leaking raw sewage onto the courtyard.  A video of the sewer line was taken and after approximately 150 feet, only sand was showing which confirms that the sewer line has collapsed. Unfortunately, the collapsed portion of the sewer line is at the foot of a ramp and under the adjacent stairs.  One half of the stairs will need to be demolished to access the line and the stairs reconstructed.

Through the California Uniform Public Construction Cost Accounting process, the District solicited a proposal from Eternal Construction for the repairs of the sewer line, and the repairs of the stairs.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH ETERNAL CONSTRUCTION FOR THE SEWER LINE REPAIR AT BAYWOOD ELEMENTARY SCHOOL.

$37,983.00 - Routine Restricted Maintenance Plan Budget

One of the main sewer lines that runs through the courtyard has two breaks, one at mid courtyard and the other is just off the Multi-Use Building.  The two sewer line breaks are on the same line.  The portion that is in the middle of the courtyard is 8 feet below grade and requires extensive digging and shoring.  The other break just off the Multi-Purpose Room, while still requiring shoring, is only 4 feet below grade. 

This break in the line was discovered during the summer and the school is in use by San Mateo Parks and Rec's summer program through a facility rental.  Immediate attention was needed to address this sewer issue. 

The District contacted two contractors, Bayview Construction and Eternal Construction, and a plumbing company, Caccia Plumbing.  Neither of the two contractors were able to schedule this work for the District as they were already committed to other projects.  Consequently, only Caccia Plumbing submitted a bid for this work.   

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH CACCIA PLUMBING FOR THE SEWER LINE REPAIRS AT LAUREL ELEMENTARY SCHOOL.

$50,533.00 - Routine Restricted Maintenance Plan Budget

The Sunnybrae PTA has submitted a Special Projects Request to have the play yard improved by applying a layer of seal coat and re-striping the game lines.  This project will be entirely funded by the Sunnybrae PTA and no additional funding from the District is anticipated.  It is too late to have this work done over the summer break.  Therefore, the work will be done during the Fall break.  

Through the California Uniform Public Construction Cost Accounting process, the District solicited a proposal from W.L Butler (work subcontracted to Dryco Construction, inc.) for the seal coating and striping work at the play yard of Sunnybrae Elementary School.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH  W.L. BUTLER FOR THE SEAL COATING AND STRIPING OF THE PLAY YARD OF SUNNYBRAE ELEMENTARY SCHOOL.  

$22,298.00 - Sunnybrae PTA Funding

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

With the change in District personnel, the District’s bank, First Bank, requires new signature authorization from the Governing Board of the San Mateo-Foster City School District. The resolution will authorize the following administrators to sign bank deposit accounts on behalf of the District:

1) Dr. Joan Rosas, Superintendent

2) Carolyn Chow, Chief Business Official 

3) Christine Gong, Director of Fiscal Services 

4) Sue Wieser, Assistant Superintendent of Human Resources

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 01/18-19 AUTHORIZING THE SIGNATURES FOR DEPOSIT ACCOUNTS WITH FIRST BANK.

None

With the change in District personnel, the Local Agency Investment Fund Account (LAIF) Administrator requires new signature authorization from the Governing Board of the San Mateo-Foster City School District. The resolution will authorize the following administrators to sign on behalf of the District:

1) Dr. Joan Rosas, Superintendent

2) Carolyn Chow, Chief Business Official 

3) Christine Gong, Director of Fiscal Services 

4) Sue Wieser, Assistant Superintendent of Human Resources

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 02/18-19 AUTHORIZING THE SIGNATURES FOR THE LOCAL AGENCY INVESTMENT FUND (LAIF).

None

Education Code Section 42632 requires that each order drawn on the funds of a school district shall be signed by a majority of the members of the Governing Board of the District, or by a person or persons authorized by the Governing Board to sign orders. The authorized signatures shall be filed with the County Superintendent of Schools. With district personnel changes in 2018-19, the Government Board of the San Mateo-Foster City School District has authorized any of the following administrators' signatures on district orders: 

1) Dr. Joan Rosas, Superintendent

2) Carolyn Chow, Chief Business Official 

3) Christine Gong, Director of Fiscal Services 

4) Sue Wieser, Assistant Superintendent of Human Resources

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 03/18-19 AUTHORIZING THE SIGNATURES FOR ORDERS DRAWN ON DISTRICT FUNDS.

None

The Administration recommends that the Permit for Use of Facilities at Knolls School to Shiloh United School, along with the First Amendment, be ratified.  Shiloh United School is a small start up private school that will be serving students in grades K-12.  The permit allows Shiloh United School to use 4 classrooms, the Large Group Instruction (LGI) room and other noted areas for storage, a school office, and playground use.  The term is for the 2018-19 school year and either party may terminate with 120 days written notice.

The Knolls site had previously been used by the Dawn Christian Academy for their K-12 program.  Dawn Christian notified the District that they would no longer be operating their program and their permit ended June 30, 2018.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE PERMIT FOR USE OF FACILITIES AT KNOLLS SCHOOL TO SHILOH UNITED SCHOOL FOR 2018-19.

Revenue of $18,000 per month

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and Under. 

• George Hall Elementary School-- Disposal of five desktop computers.
• Abbott Middle School/Library--Disposal of furniture.
• North Shoreview Montessori School--Disposal of electronic equipment: one overhead projector, keyboards, screens, computers, scanners, printers and other equipment.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 4/18-19 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270. 

Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district.

None – Expenditure provided for in the 2017-2018 budget

College Park Elementary School offers a Chinese Immersion program for students both with and without a background in Mandarin.  It uses a 50/50 model where students receive language arts instruction in both English and Mandarin.  For English instruction, the school implements the district-adopted Benchmark Advance curriculum.  Since its inception, College Park has not used a published Mandarin curriculum, rather staff has developed its own curriculum, grounded in Mandarin-language leveled readers.

While the site-developed curriculum has enabled College Park teachers to provide quality Mandarin instruction for many years, it has presented challenges too.  It has been difficult for teachers to maintain good alignment and content articulating across grade levels.  Also, students who need additional learning support, particularly those without a background in Mandarin, are not able to access aligned online resources, which are now standard with all published materials.  Given these challenges, the College Park staff spent several months in spring 2018 reviewing published Mandarin-language curricula for adoption, for the next five year period.  The staff identified Better Immersion, by Better Chinese LLC (c)2018 as the best option for their program. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ADOPTION OF BETTER IMMERSION FOR THE MANDARIN LANGUAGE ARTS PROGRAM.

$150,723 - Lottery Funding