Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

An update related to bonds and Capital Facilities Program will be provided.

BACKGROUND:

Schematic design approval is a key step in the project design.  The Architects have completed extensive Site Design Committee meetings, have refined project scope and reviewed options for meeting the school’s educational program needs and addressing building and site deficiencies.  They have also presented their projects at a Community/Neighborhood update meeting.  They have prepared cost estimates for the projects and engaged with the Capital Facilities Program team to refine the estimates and adjust scope of work to meet budget.  The Architects made a preliminary presentation of their schematic designs to the SRCS Board at the meeting of February 27, 2017. 

Each of projects is recommended by the Site Design Committees and has an estimated cost which is within budget.  The Schematic Designs for each of the projects is on display during the Board meeting tonight.

The proposed new Facilities Master Plans for each site have been reviewed by the Capital Facilities Program Team and the proposed expenditures are below the Board-approved budgets.  The adjusted school site budgets have been input into the Measure B Program Budgets, which are included with this item.  The overall project expenditures have decreased by $955,204 and the anticipated revenue from donations has been reduced by a comparable amount for the Measure B Program.  

The updated Facilities Master Plans and Measure B Budgets will be presented for review at tonight’s Board meeting.   

Approval of the updated Facilities Master Plans and adjusted budgets for San Rafael High School and Terra Linda High School. 

BACKGROUND: 

Effective August 22, 2016, SRCS entered into a Master Agreement for Architectural Services with SVA Architects, Inc. (“Master Agreement”) for the provision of architectural services to SRCS for projects under the District’s Measure A bond program (“Program”).  Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project.  Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project.  The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect. 

For SVA, to date, SRCS has issued Supplemental Agreement No. 1 for assistance in developing District Design Standards, Supplemental Agreement No. 2 for all design and engineering services relating to a replacement two-story classroom building at Venetia Valley Elementary School, and Supplementary Agreement No. 3 for services related to a 30’ x 40’ shade structure at Bahia Vista Elementary School. 

SVA Supplemental Agreement No. 4 is for architectural services related to the Multi-Purpose Room (MPR) with a warming kitchen at Venetia Valley Elementary School.  These services will include a Food Services Consultant. SVA’s fee for this project is a fixed fee of Five Hundred Nine Thousand, Three Hundred Fifty-Eight Dollars ($509,358). 

All documents have been reviewed and edited by legal counsel.

RATIONALE:

Included in Bond Measure A, phase one projects, is the design and construction of a new lunch shade structure at Bahia Vista Elementary School. Plans were approved by the Division of State Architect (“DSA”) on April 25, 2017. The modular Structure was approved and purchased from Polygon DSA, with approval from the Board of Education on May 9, 2017. To adhere to DSA structural test and special inspection requirements, the Capital Facilities Team is requesting approval of using Integrated Inspection Services to perform In-Plant Inspection Services at the Polygon facility in Holland, MI.

BACKGROUND:

The Master Plan for Bond Measure A called for construction of a Shade Structure at Bahia Vista Elementary School as a result of the weather conditions at the outside lunch area.  SVA Architects were retained to design the shade structure, its location on the Bahia Vista Campus, and the surrounding ADA compliant site paving. The design of the purchased structure included a DSA pre-approved modular structure manufactured by Polygon. The Polygon design and structure was reviewed and approved by the Bahia Vista Staff. On May 9, 2017, The Board of Education approved the purchase of the Shade Structure, using Polygon DSA.  In accordance with DSA Document IR 17-3, Capital Facilities is required to obtain in-plant welding inspection services by a fully certified inspector.

CURRENT CONSIDERATIONS:

The bidding process to select a General Contractor to assemble the structure is in its final stages.  The manufacturing of the shade structure is scheduled to take six to eight weeks with an additional one (1) week for delivery.  Inspection services will be concurrent with the manufacturing schedule.

All documents have been reviewed and edited by legal counsel. 

Approval of an Independent Consultant Agreement with Integrated Inspection for the In-Plant Inspection Services needed for the Polygon Shade Structure, purchased for Bahia Vista Elementary School.

RATIONALE:

Bond Measure A- Phase One Projects include the design and construction of a Lunch/ Shade Structure and associated site work for the playground area on the Bahia Vista Elementary School campus.

BACKGROUND:

The Master Plan for Bond Measure A calls for installation of a Shade Structure at Bahia Vista Elementary School. SVA Architects were retained to provide plans and design the systems. The project was put out to bid on May 6, 2017, with bids due June 8, 2017.

CURRENT CONSIDERATIONS:

Three responsive bids from JCP Industries ($164,490.00), Massa Construction ($188,400.00), and Buhler Commercial ($267,000.00) were received for the previously approved Shade Structure, approved by the Board on May 9, 2017. JCP Industries, apparent low bidder, is categorized as non-responsive – failed to provide a subcontractor list.

All documents have been reviewed by legal counsel.

Budgets are being realigned with current project scope as well as with project contingency.

RATIONALE: 

Staff has recommended that we retain the firm of Dannis Woliver Kelley (“DWK”) to handle upcoming bond issuances from Bond Measure(s) A and B.  DWK proposes to serve as both Bond Counsel and Disclosure Counsel, for a period of five years but can be terminated at any time, with thirty (30) days’ notice, without cause.

Fees proposed for Bond Counsel work are $40,000 per issuance plus expense reimbursement, and for Disclosure Counsel work, $20,000 per issuance plus expense reimbursement.  The Agreement would also cover legal support for any future bond measures, if needed and requested.

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 

Approval of the minutes of the Special and Regular Board Meetings of May 22, 2017.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

This agenda item presents Administration's recommendation to enter into a Student Internship Agreement with Dominican University of California, for recommended approval.

Providing high quality learning environments for intern teachers both assists the professional in teaching and enables the District to have a first look at up-and-coming talented professionals.

Education Code section 45103 permits Districts to employ individuals in classified positions for short-term projects for a period not to exceed seventy-five percent (75%) of the school year.  The Enrollment and Student Services Departments require additional assistance during the summer months.

Staff requests approval for additional short-term services through August 18, 2017.

This item presents the Memorandum of Understanding (MOU) between San Rafael City Schools Elementary and High School Districts (SRCS) and the North Coast Beginning Teacher Program for recommended approval. 

The North Coast Beginning Teacher Program coordinates with SRCS to provide support services to teachers in the Alternative Certification Intern Program. 

The fee will be $2,500 per Intern registered in the program.

Each SRCS support provider receives a $1,250.00 stipend per intern, of which $800.00 is paid to the District by North Coast.

Approval of the attached Memorandum of Understanding.

The Board will consider the disposal of obsolete equipment from Venetia Valley.

BACKGROUND:
Board Policy 3270 states: 
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS Venetia Valley has determined that the following equipment/textbooks are obsolete:

Approval of the disposal of obsolete equipment.

BACKGROUND:      

EDUCATION PROTECTION ACCOUNT:  As approved by the voters on November 6, 2012, The Schools and Local Public Safety Protection Act of 2012 (Proposition 30) temporarily increased the State’s sales tax rate and the personal income tax rates for taxpayers in high tax brackets.   The creation of the Education Protection Account (EPA) by Proposition 30 provides that a portion of K-14 general purpose funds must be utilized for instructional purposes.  K-14 local agencies have the sole authority to determine how the funds received from the EPA are spent, but with these provisions:

• The spending plan must be approved by the governing board during a public meeting
• EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs (as identified within the account code structure)
• Each year, the local agency must publish on its website an accounting of how much money was received from the EPA and how the funds were expended

Further, the annual financial audit includes verification that the EPA funds were used as specified by Proposition 30.  If EPA funds are not expended in accordance with the requirements of Proposition 30, civil or criminal penalties could be incurred.

Proposition 55 takes effect January 1, 2018, and the income taxes generated will be distributed to each LEAs’ EPA. The statutory reporting requirements of Proposition 30 mentioned above carry forward under Proposition 55. 

CURRENT CONSIDERATIONS:    

Resolution #1750 and #1751 and the attached expenditure reports verifying the expenditures under the EPA (resource 1400), have all been used to support teacher salaries and benefits. No EPA funds were used to support any administrative costs. This information is in compliance with the requirements of Proposition 30.

Once the Board approves the resolutions, they will be posted on the District web-site along with the supporting documentation in compliance with Article XIII, Section 36 of the California Constitution.

COST/FUNDING SOURCE:

See attached documentation of revenues and expenditures for the Education Protection Account (Resource 1400) for 2016-17  and 2017-18 for both the San Rafael City Elementary School District and the San Rafael City High School District.

This agenda item presents for Board approval the Elementary School Districts' Consolidated Application for Funding Categorical Aid Programs, 2017-2018.

The San Rafael City Elementary District receives categorical funds from the State and Federal governments for supplemental educational programs. The district must annually submit an application for State and Federal Funding. The application for Federal programs covers Title I (disadvantaged children), Title II, Part A (teacher and principal training), and Title III (Immigrant and Limited English Proficient funds).

The District utilizes a portion of categorical fund dollars to supplement programs and services to students, especially in the areas of math, reading, language arts, and English Language development. All funds will be used for identified students and/or the specified purpose and all compliance requirements will be fully met. Staff development, parent education and participation, guidance, evaluation, assessment and planning are also required elements of the program.

Schools qualify for Title I funding by meeting the requirement of a percentage unique to each district of students eligible for free and reduced lunches. The schools meeting the requirements for Title I funding are Bahia Vista, Coleman, Laurel Dell, San Pedro and Short Elementary Schools, Davidson Middle School and Venetia Valley K-8 School. Saint Raphael School has requested to participate in Title I, Title II, and Title III funding. Brandeis Hillel has requested to participate in Title II funding.

Students will be identified for Title I academic assistance in grades 2-8 by performing below grade level based upon district and school assessments. Teachers will identify students in grades K-1 who are performing significantly below grade level according to the criteria identified in the district K-1 Assessment.

The application has been reformatted for online completion and submission with restricted access. As a result, the ability to present the preliminary or completed application in digital form has become limited. The board will be presented with a hard copy at the board meeting of the preliminary or completed application for review for the purposes of approving the application for funds. 

The figures presented in this application are sourced by current categorical budgets and consultation with Nonprofit and private schools within the geographical boundaries of San Rafael. The figures presented are accurate and true to the best of our records. Upon approval of the Board, the application will be submitted and the digital version of this submission will be retroactively uploaded to this agenda item for public record as Exhibit A - ESD Consolidated Application for Funding.

The Consolidated Application declares the District's intent to apply for categorical funding. The District expects to receive allocations in the following categorical funds:

Title I, Part A - Basic Grant

Title II, Part A - Teacher Quality

Title III, Part A – Immigrant

Title III, Part A - Limited English Proficient (LEP)

Approval of the Elementary School District consolidated application for funds.

This agenda item presents for Board approval the High School Districts' Consolidated Application for Funding Categorical Aid Programs, 2017-2018.

The San Rafael City High School District receives categorical funds from the State and Federal governments for supplemental educational programs. The District must annually submit an application for State and Federal Funding. The application for Federal programs covers Title I (disadvantaged children), Title II, Part A (teacher and principal training), and Title III (Immigrant and Limited English Proficient funds).

The District will use many of the categorical fund dollars to supplement programs and services to students, especially in the areas of math, reading, language arts, and English language development. All funds will be used for identified students and/or its specified purpose and all compliance requirements will be fully met. Staff development, parent education and participation, guidance, evaluation, assessment, and planning are also required elements of the program.

Schools qualify for Title I funding by meeting the requirement of a percentage unique to each district of students eligible for free and reduced lunches. The schools meeting the requirements for Title I funding are Madrone and San Rafael High School.

Students will be identified for Title I academic help in grades 9-12 by performing below grade level expectations.

The application has been reformatted for online completion and submission with restricted access. As a result, the ability to present the preliminary or completed application in digital form has become limited. The board will be presented with a hard copy at the board meeting of the preliminary or completed application for review for the purposes of approving the application for funds.

The figures presented in this application are sourced by current categorical budgets and consultation with Nonprofit and private schools within the geographical boundaries of San Rafael. The figures presented are accurate and true to the best of our records. Upon approval of the Board, the application will be submitted and the digital version of this submission will be retroactively uploaded to this agenda item for public record as Exhibit A - HSD Consolidated Application for Funding.

The Consolidated Application declares the District's intent to apply for categorical funding. The District expects to receive allocations in the following categorical:

Title I, Part A - Basic Grant

Title II, Part A - Teacher Quality

Title III, Part A - Immigrant

Title III, Part A - Limited English Proficient (LEP) Students 

Staff recommends the Board approve the High School District consolidated application for funds. 

This item presents a Memorandum of Understanding between North Bay Taxi and San Rafael City Schools, San Pedro Elementary for transportation services for family engagement during the 2016-2018 school years, for recommended approval.

Background: North Bay Taxi has been providing professional transportation services in and around Marin County for over 16 years, with a special emphasis on community partnership with local schools and non-profits.

Current Consideration: North Bay Taxi will provide transportation services for on campus school events, school emergencies when no other transportation is available, pick up sick children and parent conferences for parents and guardians of students and others in the San Pedro school community during the 2016-2018 school years. Exhibit A

Cost of services is estimated at $5,000 to be paid from the Transportation Grant.

01-9460-0-5840.00-1110-2495-095-120-000

Approval of the Memorandum of Understanding between North Bay Taxi and San Rafael City Schools, San Pedro Elementary for transportation services for family engagement during the 2016-2018 school years.

This item presents an agreement with McGraw Hill Education Acuity Assessment System for Grades 2-5, July 1, 2017 Through June 30, 2018, for recommended approval.

Cost of Acuity Assessment System not to exceed $8,580 to be paid from general funds.

01-0000-0-4307.00-1511-1000-700-240-000

Approval of McGraw Hill Education Acuity Assessment System for Grades 2-5, July 1, 2017 Through June 30, 2018.

This item presents a Memorandum of Understanding between San Rafael City Schools and Four Points by Sheraton to offer English as a Second Language (ESL) courses to employees of Four Points By Sheraton, for recommended approval.

Background: San Rafael City Schools through Adult Education will partner to offer a beginning English as a Second Language (ESL) course to employees of the Four Points by  Sheraton, on-site at the Four Points by Sheraton, San Rafael, CA. The purpose of this partnership is to improve employees’ knowledge of the English language in order to improve their future job opportunities, a goal of AB 104 Adult Education Block Grant.

San Rafael City Schools will provide:

• A credentialed teacher, funded by the Marin County Adult Education Block Grant consortium. The teacher is paid for 4 fours of teaching and two hours of preparation time per week.
• Registration and Pre- and post-assessment of students’ level of English
• Instructional materials
• Textbooks, if used by the teacher, for loan to students for the duration of the course
• Instruction will be provided on Wednesdays and Thursdays from 4:30 – 6:30 pm for 10 weeks, beginning on a mutually agreeable date.

Four Points Sheraton will provide:

• A room suitable for conducting classroom instruction to include a white board, LCD projector, and internet connection
• Parking for the teacher and Program Outreach & Support Coordinator
• Access to a photo copier for occasional copying

Exhibit A

Estimated salary is $1,800 with benefits to be funded by the Adult Education Block Grant.

11-6391-0-1120.00-4110-1000-700-240-000

Approval of a Memorandum of Understanding between San Rafael City Schools and Four Points by Sheraton to offer English as a Second Language (ESL) courses to employees of Four Points By Sheraton.

This item presents an overnight field trip for San Rafael High School ASB Students to attend California Association of Directors of Activities (CADA) Camp on July 17-20, 2017 at UC Santa Barbara, CA, for recommended approval.

BACKGROUND: Summer leadership camps are held each year at UC Santa Barbara. The camps are designed for student leaders who are interested in acquiring skills necessary to become successful school leaders. They work together and network with other students through camp councils. The advisor program, which is parallel to the student program, will cover topics designed to assist new and experienced advisors in developing the most effective strategies to meet their individual school activity plans.

CADA's Summer Leadership Camps:

• Are a great setting to develop personal and interpersonal skills.
• Help to ensure future success in high school, college and the 21st century work force.
• Are staffed by professional and credentialed educators.
• Have been training California student leaders for 28 years.
  

CADA/CASL Camps can help students to become:

• Dynamic Student Leaders
• Well-rounded team players
• Creative Problem Solvers
• Effective Communicators
• Successful Presenters
• Visionary Planners
• Prepared for College & Career Studies

After acquiring these skills student leaders will be prepared to promote a positive school climate, involving and connecting more students on your campus.

CURRENT CONSIDERATION:  This item presents for Board approval of overnight field trip for San Rafael High School ASB Students to attend California Association of Directors of Activities (CADA) Camp on July 17-20, 2017 at UC Santa Barbara, CA.

Four ASB students and two teachers (Alexandra Verheecke and Maggie Heredia) from San Rafael High School will be traveling by private cars from San Rafael to Santa Barbara on July 17, 2017 to attend the California Association of Directors of Activities (CADA) camp. Accommodations will be dormitory style on the UC Santa Barbara campus. Each student will have their own bed. No water activities will be allowed. Students and teachers will return to San Rafael by private cars on July 20, 2017.

Cost of the trip is estimated at $3,700 will covered by ASB and site funds.

Approval of an overnight field trip for San Rafael High School ASB Students to attend California Association of Directors of Activities (CADA) Camp on July 17-20, 2017 at UC Santa Barbara, CA.

This agenda item presents a Memorandum of Understanding with Bay Area Community Resources for intern services which include individual and group counseling, family outreach and consultation, crisis intervention and other clinical services as requested by the school administrations, for recommended approval. 

Students will be offered therapeutic counseling services in an effort to improve student engagement and foster a positive school climate.

$10,000 to ESD

$11,105 to HSD

Approval of Memorandum of Understanding (MOU) with Bay Area Community Resources (BACR) to Provide Counseling Interns at Davidson Middle School and San Rafael High School

The Board and public are presented with a second reading of new Board Policy and Administrative Regulation 5141.52, for recommended approval.

BACKGROUND: BP/AR 5141.52 is being revised to comply with AB 2246, the suicide prevention legislation recently signed into law.  Pursuant to the mandate, SRCS elicited and considered feedback from district staff and community partners to develop the draft policy and regulations.  This policy applies to grades 7-12, and requires annual staff development to identify warning signs- with particular focus on high risk student populations- and how to appropriately intervene when necessary.  The administrative regulations specify specific prevention, intervention, and postvention strategies to guide staff in supporting students. 

This second reading includes feedback on the policy and regulation, from parents. Suggested new language and strikethroughs are bolded in the attached. 

Approval of new board policy and administrative regulation 5141.52

The Board and public are presented with a second reading of recommended revisions to BP 5146, for approval.

BACKGROUND: Board policy 5146 is being updated to reflect the state requirement that any education program or activity offered separately to pregnant students be "equal" to that offered to other district students, a standard that is more stringent than the federal standard for "comparable" programs. Policy also reflects new law from 2015, AB 302, 2015, that requires schools to offer reasonable accommodations, as specified, to any lactating student on the campus and providing that any complaint regarding noncompliance with these provisions may be addressed through the district's uniform complaint procedures.

Staff recommend approval of the revisions.

None.

Approval of revised Board Policy 5146.

Review and approval of the Declaration of Need for Fully Qualified Educators for 2017-2018. 

Summary

As a requirement of the California Commission on Teacher Credentialing, San Rafael City Schools is required to have a Declaration of Need submitted. The Declaration of Need predicts our need for temporary, emergency, and/or provisional credentials. In the event that we are not able to recruit, interview, or hire teachers with appropriate credentials, we will have to fill our open position(s) with teachers who will require a temporary or provisional credential. This will be particularly true for specific subject areas like special education, math and science, and with certifications such as CLAD and BCLAD.

This process requires that the District make a good faith recruitment effort, that the District asserts that other certificated persons did not meet specific employment criteria, and that the Board took action to support the Declaration of Need. By law, this action may not be part of a Consent (Routine Business) agenda.

The attached documents, Exhibit A (San Rafael Elementary District) and Exhibit B (San Rafael High School District), are the Declaration of Need forms for the 2017-2018 school year.

The District's objective is to employ highly trained individuals for specific positions while they complete the credential requirements.

None

Approval of the Declaration of Need for Fully Qualified Educators for 2017-2018.

A Public Hearing will be held for the community and Board to hear and review the Elementary District Adopted Budget for the 2016-17 fiscal year. Included will be a review of 2016-17 revisions that are incorporated into the 2017-18 adopted budget.

2016-17 Budget Revisions

In June of each year, the Board of Education will adopt the Budget for all funds within the District.  During the fiscal year, the “working” budget for all funds in the District are monitored on a regular basis.  Individual accounts are revised throughout the year in response to changes in information from external sources such as the State & Federal governments or the Marin County Office of Education; from local sources, such as local granting agencies; and from internal sources, such as staffing changes in both classified and certificated positions within the District.                                    

The revised budget is then brought before the Board of Education at various times throughout the year for review and approval of the changes between the major revenue and expenditure accounts.  These modifications are brought before the Board in the form of a “Budget Revision” incorporated into the 1^st and 2^nd Interim Reports. 

The following are details of some changes since the 2^nd Interim Report:

Unrestricted & Restricted Revenues:

The Local Control Funding Formula (LCFF) revenue has been recalculated based on P-2 ADA and the percentage of students eligible for Free & Reduced Meal (FRM). In addition, the budgets for the property tax estimates, which were provided in the J-29B from the MCOE and the Marin County Auditor-Controller’s Office in April, have been updated to reflect this information with an offset to State Aid.  The District will receive final information on these taxes during the closing process this summer. 

The budgets for State Aid (8011) have been adjusted for the revised LCFF calculations along with Education Protection Account Funds (8012). 

The budget for Mandated Cost Reimbursements has been adjusted based on actual receipts (one-time) for the mandate backlog and lottery has been adjusted based on current estimates. 

The budgets for Other State/Federal Revenues were adjusted for updated information. 

Other local revenues have increased due to local donations received by the various school sites and budgeted accordingly.   

Contributions to restricted programs decreased in large part due to decreases in estimated costs for Special Education transportation, reduction in contract services budget for NPS and NPA and reductions to the Excess Cost Billback from MCOE. 

Expenditures & Restricted Programs:

During the past several weeks, the budgets for Salaries and Employee Benefits have been revised to reflect staffing changes for both certificated and classified staff including reductions for open positions.  The District continues to monitor and reconcile Position Control to Human Resources records and Payroll and the budget has been updated accordingly.  In addition, The Classified School Employees Association ratified an Agreement with the District for a 4.5% salary increase retro-active to July 1, 2016.  The budget also includes adjustments for Certificated Administrators, Classified Management and Confidential in anticipation of a revised salary schedules being presented in the future for approval. Since this is the final budget revision of the year some step placement changes have also occurred. 

The budgets for Materials & Supplies and Other Operating Expenditures have been reviewed and updated for current estimates.  There are revisions in the Non-Capital Equipment budget to reflect the need to purchase some chromebook carts and computers using categorical funds.  The budget in the restricted programs has been adjusted in order to budget estimated carryover for materials and supplies for the upcoming school year as well as Parcel Tax carryover to support programs in 2017-18. The restricted budget for Grants was reduced in order to be included in the 2017-18 Adopted Budget.  In addition, the budget for Routine Restricted Maintenance was adjusted to include the Debt Service on the COPs since this debt was created by projects that directly related to Deferred Maintenance projects in 2005-06 and 2006-07.  

The budgets for Services and Other Operating Expenditures have been adjusted for current estimates based on site and department requests and specifically, as local donations have been received.  In addition, the budget has been adjusted for increases and/or decreases in special education contracts, settlement agreements and special education transportation. The unrestricted budget for Professional Consulting Services was increased to include contracts specifically aligned to the LCAP and for Professional Development. Substitute costs were adjusted with a saving offset from open positions not filled. The restricted budget for Other Contract Services, Professional Consulting Services, Sub-Agreements and Travel and Conferences includes adjustments in various grants. 

The budget for “All Other Transfers” was increased for the transfer of former HSD Marin Pupil Transportation Authority (MPTA) funds that will flow through the San Rafael City Elementary District in order to avoid having the funds “swept” via the Fair Share calculations for the San Rafael City High School District (- $153,718).                                                                                               

CURRENT CONSIDERATIONS: As the 2016-17 Budget revision indicates, San Rafael City Elementary School District’s General Fund Budget reflects a positive ending fund balance.  It does, however, also reflect deficit financing in both the “unrestricted” and “restricted” General Fund Budget.  This is created in large part by one-time expenditures, “spending down” prior year carryover, and will be eliminated in the upcoming budget year. Included are revisions for the General Fund and all of the Other Funds.  All of the ending fund balances are projected to be positive. 

Preliminary 2017-18 Budget and Assumptions

BACKGROUND: The District is required to adopt a budget for all funds prior to June 30th each year.  This action must be taken after the Board has held a “public hearing”, which provides the public with an opportunity to comment on the budget. Under the State regulations for the Local Control Funding Formula (LCFF) and the Local Control Accountability Plan (LCAP), the Public Hearing on the budget and the LCAP must happen at a public Board meeting prior to the meeting in which the Budget and the LCAP will be presented to the Board for formal approval.  In compliance with the Education Code and the Brown Act, the District must provide notice of the Public Hearing 10 days prior to the Board Meeting, and the budget must be available for review 72 hours in advance.  The District provided the appropriate notice and the budget was available for review on Thursday, June 22, 2017. The Adopted Budget will be presented to the Board for final review and approval on June 28, 2017.

During the months prior to June, staff works diligently to collect data necessary to be included in the upcoming budget.  This information comes from several sources, including the State, the Federal Government, and the Marin County Office of Education, the SELPA, the County of Marin, the Marin Schools Insurance Authority and other various local sources.  This information is incorporated into the budget in the form of budget assumptions.  Some of these assumptions are preliminary and may change once information is finalized at the State, Federal & local levels.

The Budget Advisory Committee was convened in October 2016 and has met monthly through May of this year.  This committee reviewed information on various sources of District revenues, types of expenditures, contractual or mandated obligations and expenditures outside of the control of the District (e.g. utilities, insurance and payroll driven costs) as well as discussing the potential implications of the new Local Control Funding Formula (LCFF) and the new Local Control Accountability Plan (LCAP) that was adopted by the State in July 2013.

The following is a list of the various funds included in the Preliminary Budget, all of which are projected to have a positive ending fund balance:

CURRENT CONSIDERATIONS: The Governor’s May Revise was not significantly different from the Governor’s January budget proposal for K-12 education in concept as there were no new programs added.  The Governor continued to support Local Control Funding Formula (LCFF) as a key component of the State budget proposal with an increase in the percentage of “GAP” funding @ 43.97%.  The State COLA was increased from 1.48% to 1.56% and there was new one-time funding to support the ongoing implementation of Common Core State Standards (CCSS) and other important programs through a repayment of the old mandate backlog that the State owes to public schools.  This one-time funding is estimated to be $145 per ADA or approximately $673,000 for the SRESD. 

For more detailed information on the Governor’s May Revise, see The Marin Common Message – Executive Summary issued by the Marin County Office of Education attached.

Within this dynamic and ever-changing fiscal environment, staff continues to work to identify changes or modifications in information both from the State and Federal governments that will then be incorporated into the budget during the 1^st Interim budget revision being brought to the Board in the fall.

As the Budget indicates, based on the assumptions included in the Governor’s May Revise and in the School Services of California Dartboard, the San Rafael City Elementary School District will be able to meet its financial obligations for the current and two subsequent years.  This agenda item presents for Board review, discussion and authorization for staff to prepare the final 2017-18 Adopted Budget for approval on June 28, 2017.

COST/FUNDING SOURCE: In compliance with GASB 54, the components of the ending fund balance are as follows:

A Public Hearing will be held for the community and Board to hear and review the High School District adopted budget for the 2017-18 fiscal year. A component of this adoption process will be a review and approval of the 2016-17 budget revisions. 

2016-17 Budget Revisions

BACKGROUND:   In June of each year, the Board of Education will adopt the Budget for all funds within the District.  During the fiscal year, the “working” budget for all funds in the District are monitored on a regular basis.  Individual accounts are revised throughout the year in response to changes in information from external sources such as the State & Federal governments or the Marin County Office of Education; from local sources, such as local granting agencies; and from internal sources, such as staffing changes in both classified and certificated positions within the District.

The revised budget is then brought before the Board of Education at various times throughout the year for review and approval of the changes between the major revenue and expenditure accounts.  These modifications are brought before the Board in the form “Budget Revision” incorporated into the 1^st Interim and 2^nd Interim Reports.

Unrestricted & Restricted Revenues:

The Local Control Funding Formula (LCFF) has been recalculated based on P-2 ADA and the percentage of students eligible for Free & Reduced Meal (FRM). District of Choice calculations have not been adjusted as the budget is in line with current projections.  Once the P-2 Certification with District of Residence information is released in August, the LCFF estimates will be used for the final calculations.

The LCFF calculations confirm that the San Rafael High School District will continue to be a “Basic Aid” District with funding from the State being reduced from 70% to 25% effective 7/1/2017 for the LCFF.  As a “Basic Aid” District, the majority of funding comes from property tax estimates.  The budgets for property tax revenues have been adjusted for information provided in the J-29B from the MCOE and the Marin County Auditor-Controller’s office in April based on 100%.  The District will receive final information on these taxes during the closing process and will calculate the final LCFF based on the tax information, P-2 and annual ADA for MCOE Special Education (NPS & SDC) and District of Choice ADA along with other factors included in the LCFF calculations.

With the passage of Proposition 30, a new account was added last year in order to account for these funds.  It is important to note that although Proposition 30 did not generate any new funds for LCFF funded Districts, it did increase the minimum guarantee by $200 per ADA.  This increase benefited Basic Aid districts by generating additional revenue and creating a new fund to account for the revenues and expenditures of these funds.  This is reflected in the Education Protection Account (8012).

The budget for Mandated Cost Reimbursements has been adjusted based on actual receipts (one-time) for the mandate backlog and lottery has been adjusted based on current estimates.

The budgets for Other State/Federal Revenues were adjusted for updated information with only minor adjustments necessary.

The budgets for Interest Earnings has not changed as the projections based on year-to-date receipts is on track to be in-line with the budget.  Other local revenues have increased due to local donations received by the various school sites and budgeted accordingly. 

The budget for Parcel Tax revenues was decreased based on current estimates and an increase in the number of senior exemptions.

Contributions to restricted programs decreased in large part due to changes in estimated costs for Special Education transportation, reduction in contract services budgeted for NPS and NPA.

Expenditures & Restricted Programs:

During the past several weeks, the budget for Salaries and Employee Benefits has been revised to reflect staffing changes for both certificated and classified staff including reductions for open positions.  The District continues to monitor and reconcile position control to Human Resources records and Payroll and the budget has been updated accordingly. 

The budgets for salary & benefits have also been adjusted to reflect the Classified School Employees Association Tentative Agreement with the District for a 2% salary increase retro-active to July 1, 2016. Although negotiations have not been settled with SRFT, the budget has been adjusted for a 2% increase for certificated staff, administrators, managers and confidential employees.

The budgets for Materials & Supplies have been reviewed and updated for current estimates along with local donations to support purchases at the school sites.  In addition, restricted program budgets have been reduced in order to budget estimated carryover for materials and supplies for the upcoming school year as well as Parcel Tax carryover to support programs in 2017-18.  The restricted budget for Grants were also reduced in order to be included in the 2017-18 Adopted Budget. 

The budgets for Services and Other Operating Expenditures have been adjusted for current estimates based on site and department requests and specifically as local donations have been received.  In addition, the restricted budget has been adjusted for increases and/or decreases in special education contracts, settlement agreements, MCOE Billback and transportation.

A budget transfer was recognized for $153,718 for the reallocation of former HSD Marin Pupil Transportation Authority (MPTA) funds that flow through the SRESD in order to avoid having the funds “swept” via the Fair Share calculations.

CURRENT CONSIDERATIONS: As the 2016-17 Budget revisions indicate, the SRHSD General Fund Budget continues to reflect deficit spending. Although the District was able to recognize savings from items mentioned above, after increasing the budget for a projected 2% salary increase, the projected unrestricted budget deficit is ($1,483,517) in comparison to our 2^nd Interim reported deficit of ($1,494,436).

2017-18 Adopted Budget

BACKGROUND: The District is required to adopt a budget for all funds prior to June 30th each year.  This action must be taken after the Board has held a “public hearing”, which provides the public with an opportunity to comment on the budget. Under the State regulations for the Local Control Funding Formula (LCFF) and the Local Control Accountability Plan (LCAP), the Public Hearing on the budget and the LCAP must happen at a public Board meeting prior to the meeting in which the Budget and the LCAP will be presented to the Board for formal approval.  In compliance with the Education Code and the Brown Act, the District must provide notice of the Public Hearing 10 days prior to the Board Meeting, and the budget must be available for review 72 hours in advance.  The District provided the appropriate notice and the budget was available for review on Thursday, June 22, 2017. The Adopted Budget will be presented to the Board for final review and approval on June 28, 2016.

During the months prior to June, staff works diligently to collect data necessary to be included in the upcoming budget.  This information comes from several sources, including the State, Federal Government, Marin County Office of Education, SELPA, County of Marin, Marin Schools Insurance Authority and other various local sources.  This information is incorporated into the budget in the form of budget assumptions.  Some of these assumptions are preliminary and may change once information is finalized at the State, Federal & local levels.

The Budget Advisory Committee was convened in October 2016 and has met monthly through May of this year.  This committee reviewed information on various sources of District revenues, types of expenditures, contractual or mandated obligations and expenditures outside of the control of the District (e.g. utilities, insurance and payroll driven costs) as well as discussing the potential implications of the new Local Control Funding Formula (LCFF) and the new Local Control Accountability Plan (LCAP) that was adopted by the State in July 2013.

The following is a list of the various funds included in the Preliminary Budget, all of which are projected to have a positive ending fund balance:

CURRENT CONSIDERATIONS:   It is important to note that although the San Rafael High School District is a “basic aid” District and therefore not typically impacted significantly by State budget proposals, the LCFF calculations and the LCAP are still required even though there is no additional funding provided by the State.  It is also important to remember that over the past several years of State budget cuts, Basic Aid Districts were impacted by “fair-share” budget reductions from the State through the reduction and/or elimination of various State categorical programs. These fair-share reductions resulted in the loss of revenues of $1.3 million annually and are not restored by the LCFF even though these reductions were initially implemented as one-time. Fortunately, the Marin County housing market is recovering with the June 2^nd tax estimates from the County Tax Assessors Office estimating increases of approximately 5.3% for 2017-18. 

While this is welcome news, the level of growth in student population continues to increase creating the need for teachers as well as other costs associated with educating more students.  That combined with the costs associated with significant STRS rate increases, the ongoing implementation of CCSS and developing actions to address the needs of our target “at-risk” population of students, is creating fiscal challenges.  Many of the expenditures included in the budget were identified during the LCAP process and needs assessment and were based on community input.  Many of these expenditure also help to ensure that the District can meet the proportionality requirements by demonstrating that the level of increased or improved services for EL/Low Income students is proportionate to the supplemental grant funds calculated by the LCFF.

The Governor’s May Revise was not significantly different from the Governor’s January budget proposal for K-12 education.  The Governor continued to support Local Control Funding Formula (LCFF) as a key component of the State budget proposal with 43.97% in “GAP” funding.  The State COLA was increased from 1.46% to 1.56% and there was there was new one-time funding to support the ongoing implementation of Common Core State Standards (CCSS) and other important programs through a repayment of the old mandate backlog that the State owes to public schools.  This one-time funding is estimated to be $145 per ADA or approximately $348,000 for the SRHSD.

For the HSD, changes to general purpose revenues are primarily due to estimated changes in property tax revenues based on a 5% growth rate. EPA State funding is projected to remain unchanged. The HSD is also authorized as a Basic Aid “District of Choice” District. The original District of Choice (DOC) legislation was scheduled to sunset on 6/30/17 and provide 70% funding for current DOC students enrolled as of 6/30/17. These students would have been funded through 6/30/18. DOC was reauthorized with the 2017 Budget Adoption for five additional years. Based on this emergency legislation, MCOE notified SRHSD to reduce funding from 70% to 25% effective 7/1/2017. This new DOC funding formula is estimated to reduce revenues from $284,000 to $101,000 in 2017-18. The District will follow Board Policy for existing and future DOC Interdistrict student placement within SRHSD.

For more detailed information on the Governor’s May Revise, see The Marin Common Message – Executive Summary issued by the Marin County Office of Education attached.

Within this dynamic and ever-changing fiscal environment, staff continues to work to identify changes or modifications in information both from the State and Federal governments that will then be incorporated into the budget during the 1^st budget revision being brought to the Board in the fall.

As the Preliminary Budget indicates, based on the assumptions included in the Governor’s May Revise and in the School Services of California Dartboard, the San Rafael City High School District will be able to meet its financial obligations for the current and two subsequent years. This agenda item presents for Board review, discussion and authorization for staff to prepare the final 2017-18 Adopted Budget for approval on June 28, 2017.

COST/FUNDING SOURCE:  In compliance with GASB 54, the components of the ending fund balance are as follows:

The Board will conduct a Public Hearing on the 2017-2020 Local Control Accountability Plan for the San Rafael Elementary District, for discussion and input.

BACKGROUND INFORMATION: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities.  

The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals.

The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision.

The LCAP must include LCFF funds received by a local educational agency and can include other funds if such information is helpful. Each LCAP is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each targeted population of students.

Furthermore, the LCAP must reflect specific goals for school sites, which may be districtwide or called out by individual site. The LCAP does not replace existing site plans. Rather it is expected that the LCAP and site plans are aligned and that site level advisory groups are informed about and have been engaged in providing input to the development of the LCAP.

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all.

CURRENT CONSIDERATION:

Beginning in 2014-15, the State Board of Education (SBE) adopted regulations that offer guiding principles as well as provide an LCAP template that Districts are required to use.

The LCAP must include district annual goals that are aligned to the eight state priorities and specific actions a district will take to ensure that academic performance improves. Student achievement goals will be based on the expectations of the Common Core State Standards, Next Generation Science Standards, and California English Language Development Standards.

The SBE guidance states that the LCAP should be:

• Simple: avoids duplication, jargon, and non-essential information
• Transparent: demonstrates how LCFF funding supports student performance
• Local: expects information to be highly contextual and support a local story
• Performance-focused: emphasizes student performance outcomes and avoids compliance-oriented information

The SBE unanimously adopted a new and improved LCAP template, which goes into effect for the upcoming 2017-18 school year. The new template reorders many of the sessions, and includes new and updated sections and content areas. The new template contains the following sections, with updates noted:

1. Plan Summary: New section that provides LCAP Highlights, including: District Overview, Performance Review with greatest progress / need / performance gaps, Improved Services for unduplicated students and Budget Summary.
2. Annual Update: Moved up from end of Plan, with slight change to actions and expenditure formatting, plus additional analysis fields to increase year-to-year transparency. Also requires analysis of forthcoming LCFF Evaluation Rubrics data.
3. Stakeholder Engagement: Reordered, with current year and Annual Update fields now combined, reducing 4 fields to 2.
4. Goals, Actions and Services: Additional fields and formatting changes provide more detail and accountability, including: New / Modified / Unchanged options, an updated and fixed (non-rolling) three-year display, and Actions specific to whether or not Improved Services requirements were met.
5. Improved Services for Unduplicated Students: No significant changes
6. Instructions: Now concentrated at the end of the Plan, with emphasis on clearer and more helpful directions & prompts. Includes reference links throughout document.

The LCAP must be structured around eight key state priorities:

• Basic Services

Compliance with Williams requirements: appropriate teacher assignment, sufficient instructional materials, and facilities in good repair.

• Implementation of the CCSS

Implementation of the academic content and performance standards adopted by SBE, including how the programs and services will enable English learners to access the common core academic content standards and the English Language Development standards.

• Parental Engagement

Parental involvement, including efforts the school district makes to seek parent input in making decisions for the school district and each individual school site, and including how the school district will promote parental participation in programs for economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Student Achievement

Pupil achievement as measured by multiple indicators including, but not limited to, assessment data, college readiness, and language proficiency.

• Student Engagement

Pupil engagement as measured by multiple indicators including, but not limited to, rates associated with attendance, chronic absenteeism, dropout (middle and high school), and high school graduation.

• School Climate

School climate as measured by multiple indicators including, but not limited to, pupil suspension and expulsion rates as well as other local measures assessing safety and school connectedness.

• Course Access

The extent to which pupils have access to, and are enrolled in, a broad course of study that includes core subject areas (i.e., English, mathematics, social science, science, visual and performing arts, health, physical education, career and technical education, etc.), including the programs and services developed and provided to economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Other Student Outcomes

Pupil outcomes, as available, in the subject areas comprising a broad course of study.

The PAC was established in 2014-15. Representatives are invited to continue each year and new members are added as people are interested. The PAC continued its work this year, with its initial meeting in January 2017. PAC members were invited to attend and participate in the LCAP Stakeholder Taskforce sessions, which had a series of meetings from February through April 2017. The Taskforce consisted of representatives from various stakeholder groups throughout the District, including parents, teachers, staff, students and community groups. The PAC reconvened in May 2017 to review the draft LCAP and submit questions to the Superintendent. Feedback and input from the PAC, LCAP Stakeholder Taskforce and various stakeholder groups has been incorporated into the presented draft. 

This board item presents for public review and comment on the Local Control Accountability Plan for the San Rafael Elementary School District. The plan includes a description of the LCAP community engagement and involvement process, goals, progress indicators chosen as metrics, a description of specific actions, services and related expenditures, and an Annual Update.

Exhibit A - 2017-2020 Local Control Accountability Plan for the Elementary School District 

The Board will conduct a Public Hearing on the 2017-2020 Local Control Accountability Plan for the San Rafael High School District, for discussion and input. 

BACKGROUND INFORMATION: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities.  

The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals.

The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision.

The LCAP must include LCFF funds received by a local educational agency and can include other funds if such information is helpful. Each LCAP is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each targeted population of students.

Furthermore, the LCAP must reflect specific goals for school sites, which may be districtwide or called out by individual site. The LCAP does not replace existing site plans. Rather it is expected that the LCAP and site plans are aligned and that site level advisory groups are informed about and have been engaged in providing input to the development of the LCAP.

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all.

CURRENT CONSIDERATION:

Beginning in 2014-15, the State Board of Education (SBE) adopted regulations that offer guiding principles as well as provide an LCAP template that Districts are required to use.

The LCAP must include district annual goals that are aligned to the eight state priorities and specific actions a district will take to ensure that academic performance improves. Student achievement goals will be based on the expectations of the Common Core State Standards, Next Generation Science Standards, and California English Language Development Standards.

The SBE guidance states that the LCAP should be:

• Simple: avoids duplication, jargon, and non-essential information
• Transparent: demonstrates how LCFF funding supports student performance
• Local: expects information to be highly contextual and support a local story
• Performance-focused: emphasizes student performance outcomes and avoids compliance-oriented information

The SBE unanimously adopted a new and improved LCAP template, which goes into effect for the upcoming 2017-18 school year. The new template reorders many of the sessions, and includes new and updated sections and content areas. The new template contains the following sections, with updates noted:

1. Plan Summary: New section that provides LCAP Highlights, including: District Overview, Performance Review with greatest progress / need / performance gaps, Improved Services for unduplicated students and Budget Summary.
2. Annual Update: Moved up from end of Plan, with slight change to actions and expenditure formatting, plus additional analysis fields to increase year-to-year transparency. Also requires analysis of forthcoming LCFF Evaluation Rubrics data.
3. Stakeholder Engagement: Reordered, with current year and Annual Update fields now combined, reducing 4 fields to 2.
4. Goals, Actions and Services: Additional fields and formatting changes provide more detail and accountability, including: New / Modified / Unchanged options, an updated and fixed (non-rolling) three-year display, and Actions specific to whether or not Improved Services requirements were met.
5. Improved Services for Unduplicated Students: No significant changes
6. Instructions: Now concentrated at the end of the Plan, with emphasis on clearer and more helpful directions & prompts. Includes reference links throughout document.

The LCAP must be structured around eight key state priorities:

• Basic Services

Compliance with Williams requirements: appropriate teacher assignment, sufficient instructional materials, and facilities in good repair.

• Implementation of the CCSS

Implementation of the academic content and performance standards adopted by SBE, including how the programs and services will enable English learners to access the common core academic content standards and the English Language Development standards.

• Parental Engagement

Parental involvement, including efforts the school district makes to seek parent input in making decisions for the school district and each individual school site, and including how the school district will promote parental participation in programs for economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Student Achievement

Pupil achievement as measured by multiple indicators including, but not limited to, assessment data, college readiness, and language proficiency.

• Student Engagement

Pupil engagement as measured by multiple indicators including, but not limited to, rates associated with attendance, chronic absenteeism, dropout (middle and high school), and high school graduation.

• School Climate

School climate as measured by multiple indicators including, but not limited to, pupil suspension and expulsion rates as well as other local measures assessing safety and school connectedness.

• Course Access

The extent to which pupils have access to, and are enrolled in, a broad course of study that includes core subject areas (i.e., English, mathematics, social science, science, visual and performing arts, health, physical education, career and technical education, etc.), including the programs and services developed and provided to economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Other Student Outcomes

Pupil outcomes, as available, in the subject areas comprising a broad course of study.

The PAC was established in 2014-15. Representatives are invited to continue each year and new members are added as people are interested. The PAC continued its work this year, with its initial meeting in January 2017. PAC members were invited to attend and participate in the LCAP Stakeholder Taskforce sessions, which had a series of meetings from February through April 2017. The Taskforce consisted of representatives from various stakeholder groups throughout the District, including parents, teachers, staff, students and community groups. The PAC reconvened in May 2017 to review the draft LCAP and submit questions to the Superintendent. Feedback and input from the PAC, LCAP Stakeholder Taskforce and various stakeholder groups has been incorporated into the presented draft.

This board item presents for approval of the Local Control Accountability Plan for the San Rafael High School District. The plan includes a description of the LCAP community engagement and involvement process, goals, progress indicators chosen as metrics, a description of specific actions, services and related expenditures, and an Annual Update.

Exhibit A - 2017-2020 Local Control Accountability Plan for the High School District 

That the Board reviews AB 1200 - Disclosure of proposed Collective Bargaining Agreement between the San Rafael City Elementary School District and the Certificated and Classified Management and Confidential for the 2016-17 Fiscal Year.

Provides a 4.5% salary increase for the certificated administrators, classified managers and confidential employees as was provided to the certificated staff in SRTA and the CSEA classified staff retroactive to 07-01-2016. Included in this AB 1200 Disclosure are the same salary increases for the Superintendent, Deputy Superintendent and Assistant Superintendents.

That the Board reviews the attached salary schedules for the Certificated Administrators, Classified Management and Confidential positions.

BACKGROUND:       

To provide the required “Public Disclosure” of the proposed settlement between San Rafael City Elementary School District and the Certificated & Classified Management and Confidential employees in order to be in compliance with AB 1200, Government Code 35547.5, CCR, Title V, Section 15449 for the 2016-17 fiscal year. 

In addition, the disclosure document must be signed by the District Superintendent and Chief Business Officer at the time of public disclosure, who must certify that the District can meet the costs incurred under the Collective Bargaining Agreement for the current year and two (2) subsequent years.

CURRENT CONSIDERATIONS:    

The information provided in the “Disclosure of Collective Bargaining Agreement” document summarizes the financial implications of the proposed agreement and is submitted to the Board of Education for “Public Disclosure” of the major provisions of the agreement.  This is in accordance with the requirements of AB 1200 (Statutes of 1991, Chapter 1213, Government Code 3547.5, and CCR, Title V, Section 15449.

Once it has been reviewed and approved by the Board of Education, it will be submitted to the Marin County Office of Education for review and comment.

The total annual (ongoing) cost of the 2016-17 Settlement Agreement between the San Rafael City Elementary School District and the Certificated & Classified Management and Confidential employees are as follows (See AB 1200-Disclosure Documents attached):

The total cost of the settlement agreement is $210,398.

These costs will be covered by the General Fund 01 and the Cafeteria Fund 13.

Approval of the AB 1200 - Disclosure of proposed Collective Bargaining Agreement between the San Rafael City Elementary School District and the Certificated and Classified Management and Confidential for the 2016-17 Fiscal Year.

Approval of the attached salary schedules for the Certificated Administrators, Classified Management and Confidential positions.

That the Board reviews AB 1200 - Disclosure of proposed Collective Bargaining Agreement between the San Rafael City High School District and the Certificated and Classified Management and Confidential for the 2016-17 Fiscal Year.

Provides a 2% salary increase for the certificated administrators, classified managers and confidential employees as was ratified by the CSEA classified staff and offered to the certificate SRFT staff retroactive to 07/01/2016. Included in this AB 1200 disclosure are the same increases for the Superintendent, Deputy Superintendent and Assistant Superintendents.

That the Board reviews the attached salary schedules for the Certificated Administrators, Classified Management and Confidential positions.

BACKGROUND:       

To provide the required “Public Disclosure” of the proposed settlement between San Rafael City High School District and the Certificated & Classified Management and Confidential employees in order to be in compliance with AB 1200, Government Code 35547.5, CCR, Title V, Section 15449 for the 2016-17 fiscal year. 

In addition, the disclosure document must be signed by the District Superintendent and Chief Business Officer at the time of public disclosure, who must certify that the District can meet the costs incurred under the Collective Bargaining Agreement for the current year and two (2) subsequent years.

CURRENT CONSIDERATIONS:    

The information provided in the “Disclosure of Collective Bargaining Agreement” document summarizes the financial implications of the proposed agreement and is submitted to the Board of Education for “Public Disclosure” of the major provisions of the agreement.  This is in accordance with the requirements of AB 1200 (Statutes of 1991, Chapter 1213, Government Code 3547.5, and CCR, Title V, Section 15449.

Once it has been reviewed and approved by the Board of Education, it will be submitted to the Marin County Office of Education for review and comment.

COST/FUNDING SOURCE: The total annual (ongoing) cost of the 2016-17 Settlement Agreement between the San Rafael City High School District and the Certificated & Classified Management and Confidential employees are as follows (See AB 1200-Disclosure Documents attached): 

The total cost of the settlement agreement is $$63,154

These costs will be covered by the General Fund 01 and the Cafeteria Fund 13.

Approval of the AB 1200 - Disclosure of proposed Collective Bargaining Agreement between the San Rafael City High School District and the Certificated and Classified Management and Confidential for the 2016-17 Fiscal Year.

Approval of the attached salary schedules for the Certificated Administrators, Classified Management and Confidential positions.

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

COST/FUNDING SOURCE: Total of donations: $33,845.00      

The Board is presented with a first reading to review/provide direction on the revisions to Board Policy and Administrative Review 3551 - Food Service Operations/Cafeteria Plan. These items will be brought back for a second reading with recommended approval at a subsequent Board meeting. 

BACKGROUND: This policy and regulation are being updated to reflect new federal guidance (U.S. Department of Agriculture Memorandum SP 46-2016 and SP 23-2017) which mandates any district participating in the National School Lunch and/or Breakfast Program to adopt a written policy on meal charges, including the collection of delinquent meal charge debt, no later than July 1, 2017, and to annually communicate that policy to parents/guardians. The policy and regulation also reflect new state guidance (California Department of Education Management Bulletin SNP-03-2017) which requires district policy to ensure that students with unrecovered or delinquent meal charge debt are not overtly identified, requires that debt collection efforts are consistent with specified cost principles, and establishes conditions for reclassifying unpaid debt as bad debt. Policy also revised to reflect the Buy American provision of federal regulations which requires districts, to the maximum extent practicable, to purchase domestically grown and processed foods.

This policy and regulation will be brought for a second reading for recommended approval at a subsequent Board meeting.

None

The Board is presented with a first reading to review/provide direction on the revisions to Board Policy 7214 General Obligation Bonds. This item will be brought back for a second reading with recommended approval at a subsequent Board meeting. 

BACKGROUND: This policy is being updated to reflect new law (SB 1029, 2016) which requires the Board to adopt a debt management policy prior to issuing any debt, including a general obligation bond, and to certify to the California Debt and Investment Advisory Commission that any proposed issuance of debt is consistent with the district's policy. The policy also reflects new law (AB 2116, 2016) which requires the Board to obtain reasonable and informed projections of assessed valuations that take into consideration projections of assessed property valuations made by the county assessor, and new law AB 2738, 2016) which prohibits districts from withdrawing proceeds from bond sales at any time for the purpose of making investments outside the county treasury. The policy also adds caution that some uses of bond proceeds that are specified in the Education Code for bond elections with a 66.67 percent threshold may be inconsistent with the California Constitution and encourages consultation with legal counsel.

*On February 27, 2017, the Board approved San Rafael City Schools BP 3471 Debt Issuance and Management. 

This policy will be brought to a subsequent Board meeting for a second reading and recommended approval.

None

Staff will present a required response to the 2016-17 Marin Civil Grand Jury Report: “Overcoming Barriers to Housing Affordability”, for recommended approval.

BACKGROUND: 

The San Rafael City Schools Board of Education is requested to respond in writing to the findings and recommendations of the 2015-2016 Marin Civil Grand Jury Report in accordance with Penal Code Section 933.05(f).

Governing bodies should be aware that the comment or response from the governing body must be conducted in accordance with Penal Code Section 933 (c) and is subject to the notice, agenda, and open meeting requirements of the Ralph M. Brown Act. The Brown Act requires that any action of a public entity governing body occur only at a noticed and agendized meeting. Our response is therefore being brought before the Board for action. Responses are public record.

The response to the 2016-17 Marin Civil Grand Jury Report: “Overcoming Barriers to Housing Affordability” will be presented to the Board at this regular meeting, for recommended approval.

Approval of the District Response to the 2016-17 Marin Civil Grand Jury Report: “Overcoming Barriers to Housing Affordability”

Quarterly Reporting for Williams Complaints

Staff presents a report on PE minutes monitoring for 16/17.