Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

Jonathan Eldridge, Senior Vice President of Student Learning and Student Services for the College of Marin will provide an update of course offerings through the COMPASS program. 

An update related to bonds and Capital Facilities Program will be provided.

The San Rafael City Schools (SRCS) Board is presented with a request for approval of an amendment to the agreement with DLM-HED Architects for the first phase building project at Terra Linda High School.

Background:

The scope of work for the first phase building project at Terra Linda has changed as result of the intensive master planning process with the Terra Linda Site Design Committee.

DLM-HED Architects was approved by the Board in August 2016 as the Architect for projects at Terra Linda High School and Glenwood Elementary School.  The San Rafael City Schools entered into a Master Agreement for Architectural Services on August 22, 2016, which included Terra Linda HS and Glenwood ES.  Supplemental Agreements for Terra Linda HS projects were executed for Development of District Standards and HVAC.  In March 2017 the San Rafael City Schools Board approved Supplemental Agreement #4 with DLM-HED for Phase 1b Improvements, Interim Housing, and Master Plan Update.  The initial master planning for Terra Linda had identified Phase 1b Improvements as a large new 2-story building with Student Commons, Kitchen, and Additional Classrooms at the front of campus in the location of the existing Food Service/Cafeteria building.  Supplemental Agreement #4 included full Architectural and Engineering services for originally anticipated new building. 

DLM-HED engaged in a structured Master Planning process during the Spring of 2017 with the Site Design Committee and the Capital Facilities team.  As a result of this process the first major building project, the “Phase 1b Improvements” were changed to a large new 2-story building at the center of campus adjacent to the quad, at the location of the existing Band/Drama building.  The new Phase 1b Improvements project includes Food Service, Student Commons, Library, Music and Drama.  It also includes construction of Temporary Housing for use by Band and Drama during construction and relocation of existing utilities.  The San Rafael City Schools Board of Education approved the updated Master Plan for Terra Linda—with the new Phase 1b Improvements projects—on June 26, 2017. 

Current Considerations:

Now that the project’s scope and order have been established, the requested amendment reflects recalculated Architectural and Engineering Services for the new Phase 1b Improvements.  The Construction Budget for the updated project is $20,359,721.  The proposed Architectural and Engineering fees for the new Phase 1b Improvements are $2,215,000.  The new project also includes a separate Utilities Relocation Package prior to the main work, with a proposed Architectural and Engineering fee of $85,000.  Temporary Housing is included with no change in previously approved fees for Architectural and Engineering Services.

Revised Architectural fees Phase 1b Improvements:  $2,215,000 + $85,000.  Total $2,300,000.

This is an increase of $540,000 reflective of the increased scope of work and greater construction cost of the updated project.  These fees are within the Board-approved budget for the project.  Fees will be funded by Measure B Funds.        

Budget/SACS Code:  21-90100-6219-00-0000-8500-411-00 (HSD)

Approval of Amendment to Supplemental Agreement No. 4 with DLM-HED Architects for Phase 1b Improvements at Terra Linda High School.  

The Board is presented with a resolution adopting Best-Value Methodology for the Elementary District’s upcoming Modular Lease-Leaseback projects.

Background:

It is appropriate to utilize Best-Value Criteria that includes consideration of Modular Building Systems when evaluating proposals solicited as part of the District’s upcoming Lease-Leaseback RFQ/P for multiple elementary projects.

The San Rafael City Schools Board of Education adopted best value criteria and methodology for lease-leaseback projects at the meeting of January 9, 2017.  That criteria was utilized as part of the evaluation of responders to the Stadium Project Request for Qualifications and Proposals (RFQ/P).  That general best value criteria and methodology will continue to be utilized for non-modular projects. 

Current Considerations:

At this time the Capital Facilities Team is preparing a Lease-Leaseback RFQ/P for Modular Building projects at Davidson Middle School, Laurel Dell Elementary School and San Pedro Elementary School.  The updated Methodology and Weighting System included in the attached resolution includes Modular Building Systems as key criteria with consideration of the “Appropriateness & suitability of Modular Building System/Vendor partner for the identified project.”  This will ensure that respondents to the RFQ/P bring a modular vendor whose system or product works with the schematic design of the new buildings on each campus.

Legal counsel has reviewed the updated criteria and prepared the attached resolution ensuring compliance with the requirements of Education Code 17406 for Lease-Leaseback projects.

All documents have been reviewed by legal counsel.

Financial Impact: 

None at this time.  

Approval of Resolution 1718-6 Adopting Modular Best Value Procedures and Guidelines for Modular Projects Pursuant to Education Code Section 17406.  

The San Rafael City Schools (SRCS) Board is presented with Schematic Designs for San Pedro Elementary School Administration Building; Transitional Kindergarten and Kindergarten Buildings; and the Renovation of the existing Administration Building Projects.

BACKGROUND:  Schematic design approval is a key step in the project design.  The architects have completed extensive site design committee meetings, have refined project scope and have reviewed options for meeting the school’s educational program needs and addressing building and site deficiencies.  They have also presented their projects at a community/neighborhood update meeting.  They have prepared cost estimates for the projects and engaged with the Capital Facilities Program team to refine the estimates and adjust scope of work to meet budget. The San Pedro Elementary School Project is recommended by the Site Design Committee and has an estimated cost which is within budget.  The schematic designs will be on display during the Board meeting tonight.

If approved by the SRCS Board of Education, the architectural firm will proceed with design development and construction documents, which both phases will return to the Board as check points. Each of these projects is anticipated to begin work during 2018.   

The estimated construction cost (including appropriate escalation and design contingencies) is within the Board-approved Measure A Budget. 

Approval of the schematic designs for San Pedro Elementary School’s new Administration Building, new Transitional Kindergarten and Kindergarten classrooms, and Renovation of the existing Administration Building.

The Board is presented with Educational Specifications for Facilities Projects for final adoption. 

Background:

Educational Specifications are a bridge between San Rafael City Schools’ educational program and facilities.  Prior to beginning major construction and renovation it is important to ensure that the District has adopted a set of Educational Specifications to guide the design work of architects/engineers. 

The Capital Facilities team has worked over the last 5 months with San Rafael City Schools Educational Staff to develop the proposed educational specifications for the Elementary and Middle School Capital Facilities projects. The team led a comprehensive process which included multiple meetings with teachers, principals, support staff and district administrators.  The work included a district-wide survey to confirm features of the classroom/school environment that are the highest priority and best support for student engagement.  The Capital Facilities team presented a summary of the process and main areas of the proposed educational specifications as part of the Capital Facilities Update at the Board meeting of August 14^th.

Current Considerations:

Board-adopted Educational Specifications are required for state School Facilities Program funding applications.

None at this time.  

Approval to adopt the attached Educational Specifications for the Elementary and Middle School Capital Facilities projects.  

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 

Approval of the minutes of the Regular Board Meeting of August 14, 2017

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

Presentation of the new job description for Teacher on Special Assignment, Instructional Coach (K-8) (Certificated), for recommended approval. 

As part of the Educational Services team, Instructional Coaches are assigned to (a) site(s) as part of their instructional leadership team.  With a goal of continually building teacher capacity in service of our students, the instructional coach works to bring evidence based practices into the classroom to increase student learning, with an equity lens focused on historically underserved populations.  As a colleague, the Instructional Coaches focus on individual and group professional development, providing robust and differentiated support to teachers on site to further district and site based instructional goals.

This position is recommended for placement on the Elementary Certificated Salary Schedule.

Approval of the new job description for Teacher on Special Assignment, Instructional Coach (K-8) (Certificated).

Presentation of the 2018-2019 ESD/HSD SRCS District Calendar for approval.

BACKGROUND:  Board Policy BP  6111  Instruction states:

The Superintendent or designee shall recommend to the Board of Education a calendar for each school that will meet the requirements of law as well as the needs of the community, students and the work year as negotiated for represented personnel.

Each school calendar shall show the beginning and ending school dates, legal and local holidays, orientation meeting days, minimum days, vacation periods and other pertinent dates.

The district shall offer 180 days of instruction per school year.

Staff development days shall not be counted as instructional days.

At the last meeting of the Calendar Committee on May 1, the committee members unanimously recommended approval of the 2018-2019 school calendar.

The approved calendars will be translated and made available in Spanish. 

None

Approval of the 2018-2019 SRCS District Calendar for the ESD and HSD.

The Board is presented with addendum #4 for consideration and recommended approval.

BACKGROUND: As included in the provisions of the Pupil Transportation Services Agreement executed on July 1, 2015, through 7/31/2020, attached is Addendum #4 for the 2017-2018 school year. The adjustments include a contractually allowed 3% escalation factor and 5 additional buses for Wednesday early releases. Due to the impact of all day K, the District needed to increase the number of buses for Wednesday early release from 3 in 2016-17 to 5 in 2017-18. However, because there are no mid-day K routes, the additional 4 buses needed in 2016-17 for after-school programs can be performed within our 5 hours daily bus service.

2017-2018 SCHOOL YEAR First Student agrees to provide the following transportation services:

• Twelve (12) 84 passenger buses for Home-To-School service $472.80 per five (5) hour base per bus per day x 180 days = $1,021,248.00
• *Five (5) additional buses for Wednesday Early Release service (34 days) and other Minimum Day services (12 days)$145.64 per bus per day x 230 total bus days = $33,497.20
  

Total estimated cost for the above services = $1,054,745.20

Contingent approval is also requested for an additional afternoon route for the Enriching Lives through Music (ELM) program. This additional route will be funded by ELM and the creation of this route is pending their direction.

*Early Release and Minimum Day rates are subject to increase if Contractor is unable to utilize the five (5) additional buses from other current contract customers.

Attached is Addendum #3 outlining the service schedule for 2016-2017 and Addendum #4 outlining the service schedule for 2017-18.

The total estimated cost for the Home-to-School program and Wednesday Early Release transportation services is $1,054,745.20 for the 2017-18 fiscal year and is within the amount included in the Adopted Budget.

SACS Code:  01-0000-0-5860.00-1110-3600-700-000-000                    $1,054,745,.20

Approval of Addendum #4 for 2017-18.

This item presents an Independent Contractor Agreement for Special Services between San Rafael City Schools and National Equity Project for Coaching & Facilitation Support to the Principal and ILT for the 2017-2018 School Year, for review and recommended approval.

BACKGROUND:The mission of the National Equity Project (NEP), formerly the Bay Area Coalition for Equitable Schools (BayCES) is to improve educational experiences, outcomes, and life options for students and families who have been historically under served by their schools and districts. They do this by teaching, coaching and supporting school, district and community leaders to create and sustain systems of equitable and high performing small schools through:
•        school-site coaching of principals and teachers
•        professional development focused on educational equity
•        small school design and district redesign
•        technical assistance to new small schools
•        networking services
•        community partnerships

CURRENT CONSIDERATIONS: This agenda item presents for Board approval of Independent Contractor Agreement for Special Services between San Rafael City Schools, San Pedro and National Equity Project for Instructional Leadership Coaching and Individual Principal Coaching at San Pedro Elementary School.   

The National Equity Project will provide:

Instructional Leadership Team Support (5 days)

• Coaching teacher leaders to plan and facilitate monthly ILT meetings
• Supporting team to identify and implement high-leverage school-wide strategies and monitor progress to reach equity goals

Coaching In Support of Equity Leadership Development (5 days)

• Strengthening instructional leadership practices
• Building capacity for coaching conversations with staff members focused on equity issues
• Consultation as needed for strategy development and problem-solving

Exhibit A

Cost of services not to exceed $20,000 to be paid from Marin Community Foundation Grant funds.

01-6493-0-5840.00-1110-2140-095-120-000

Approval of the Independent Contractor Agreement for Special Services between San Rafael City Schools and National Equity Project for Coaching & Facilitation Support to the Principal and ILT for the 2017-2018 School Year.

This item presents a Memorandum of Understanding between San Rafael City Schools, San Pedro and Sanzuma for Farm to Cafeteria Program for 2017-2018 school year, for review and recommended approval.

Background:  Sanzuma is dedicated to increasing access to healthy food sources through a program with a focus on reconnecting communities with their environment. Sanzuma has taught garden education, environmental stewardship, nutrition education, and kids healthy cooking classes at 10 Marin County K-8 schools since 2014. The students become aware of where their food comes from, how to grow it, and what the consequences are when a person makes poor eating choices. 

Current Consideration: The Memorandum of Understanding (MOU) sets forth the terms and understanding between San Rafael City Schools, San Pedro Elementary and Sanzuma for the purpose of coordinating and facilitating a Farm to Cafeteria program. The program will include garden education 30 minutes per week for 30 weeks, grades TK - Kindergarten. Sanzuma will be working in collaboration with SRCS Food Services.

Exhibit A - Memorandum of Understanding (MOU)

The cost of services not to exceed $5,000 to be paid from site Lottery funds.

01-1100-0-5840.00-1100-1000-095-120-000

Approval of the Memorandum of Understanding between San Rafael City Schools, San Pedro and Sanzuma for Farm to Cafeteria Program for 2017-2018 school year.

This item presents an Independent Contractor Agreement for Special Services for the After School Education and Safety (ASES) Programs for Bahia Vista and San Pedro with Catholic Charities for the 2017-2018 school year, including summer 2017, for review and recommended approval.

Background: The After School Education and Safety Program (ASES) grant was originally submitted as a collaborative effort between San Rafael City Schools and agency partners, initially established through the School Linked Services Initiative Grant in the spring of 2000. Each year since 2000, SRCS has received state funding to operate after-school programs at six schools:  Bahia Vista, Coleman, Laurel Dell, San Pedro, Venetia Valley and Davidson. ASES was re-certified in 2006 as part of the larger Proposition 49 funding initiative granted by the State.  The program operates in San Rafael City Schools as Learning and Enrichment After School, or LEAP. In addition to the regular grant funding, San Rafael applied for and was granted supplemental funds to provide additional programs and services to students during the summer and school inter-sessions. This summer, LEAP is operating programs at Bahia Vista & Venetia Valley with supplemental ASES funds for approximately 360 kindergarten-4th grades students. The LEAP program at Davidson, for 220 5th-8th grade students, is also supported by supplemental ASES funds.The SRCS LEAP after-school programs are coordinated and monitored by Jennifer Lynch, Coordinator of After School and Extended Learning.

Current Consideration: Catholic Charities will provide after school program services at the Albert J. Boro Community Center at Pickleweed Park for students in the Canal area who attend Bahia Vista and San Pedro schools from July 1, 2017 through June 30, 2018. This agenda item presents for Board approval of Independent Contractor Agreement for Special Services with Catholic Charities Kids Club for grant implementation and support of the ASES grant. 

Independent Contractor Agreement for Special Services  (Exhibit A)

Cost of services not to exceed $21,685 to be paid from ASES grant funds.

01-6010-0-5849.00-7150-3900-090-242-000

Approval of the Independent Contractor Agreement for Special Services for the After School Education and Safety (ASES) Programs for Bahia Vista and San Pedro with Catholic Charities for the 2017-2018 school year, including summer 2017.

This item presents a Memorandum of Understanding between Huckleberry Youth Programs and San Rafael City Schools for California Healthy Youth Act(AB-329) teacher training and education workshops to seventh graders and facilitation of parent education night during the 2017-2018 school year, for review and recommended approval. 

Background: Huckleberry’s mission is to educate, inspire, and support under served youth to develop healthy life choices, to maximize their potential, and to realize their dreams. Since 1967, we have accomplished this by providing San Francisco and Marin youth and their families with a network of services and opportunities by caring for peers and adults.

For teens and their families everywhere, adolescence can be a difficult time. Many low-income youth face additional barriers, risks and pressures, making these years even more critical. Though challenging, adolescence presents a unique opportunity to change course and make choices that will lead to a more promising future. For nearly 50 years, Huckleberry has partnered with teens and families to overcome adversity.

Huckleberry seeks to empower young people to develop and maintain healthy relationships as well as promote their talents, ideas, leadership and health; to assist youth and their families in overcoming the obstacles they may encounter, which can include family concerns, drug and alcohol abuse, mental health challenges, teen pregnancy, sexually transmitted infections, violence, social and economic inequities, and physical and sexual abuse; and to assist clients in navigating complex social welfare, educational and juvenile justice systems.

Current Consideration: 

In January 2016, California adopted a new law, the California Healthy Youth Act (AB-329), covering sexual health education in public schools. 

This new law requires the middle and high school curriculum to include discussions of sexual orientation, gender identity and sex trafficking, as well as information about contraception and HIV treatment. Previous sexual education curriculum requirements were bolstered and new ones were added. Instruction must:

• Be age appropriate and medically accurate, and may not promote religious doctrine.
• Recognize different sexual orientations and include same-sex relationships when providing examples of couples.
• Include information about all FDA-approved methods of contraception and prevention of sexually transmitted infections (STIs).
• Address gender identity, sexual assault, relationship abuse and sex trafficking.
• Describe abstinence as the only certain way to prevent pregnancy, HIV and other STIs. However, abstinence-only instruction is not permitted.

Given these new curriculum requirements, San Rafael City Schools is partnering with Huckleberry Youth Programs to build capacity for our teachers to deliver this instruction.  This year Huckleberry counselors will provide the curriculum and model instruction which will include team teaching and lesson debriefing. The goal is to provide our teachers with this direct, experiential training in order to build their capacity to deliver this curriculum content in the future. Huckleberry will facilitate the Parent Education Night.

Exhibit A - MOU 

Cost of services not to exceed $7,500 

01-0000-0-5840.00-1110-2490-700-240-000

Approval of the Memorandum of Understanding between Huckleberry Youth Programs and San Rafael City Schools for California Healthy Youth Act(AB-329) teacher training and education workshops to seventh graders and facilitation of parent education night during the 2017-2018 school year.

This item presents an  Independent Contractor Agreement for Special Services with Marin Head Start's Pre-K to 3rd Grade Initiative Support for Bahia Vista Elementary School for the 2017-2018 School Year, for review and recommended approval. 

BACKGROUND:   The Marin Community Foundation launched a multi-strategy initiative in Marin County aimed at closing the educational achievement gap for all students. One strategy of the initiative is focused on improving educational outcomes of low-income students and students of color through support of school transformation. A second is focused on early success in school, serving students in pre-school through grade 3.

CURRENT CONSIDERATIONS:  That the Board approves the Independent Contractor Agreement for Special Services with Marin Head Start and  Bahia Vista Elementary School for Pre-K to 3rd Grade Initiative. Marin Head Start will provide Bahia Vista Elementary School  with the following:

• Participate in the P3 Design Team
• Assist in hiring of ECE Assistant to support BV Preschool Program
• Shared support and training for ECE Teacher and Assistant Teacher
• Meeting time with teachers and administrative staff

Independent Contractor Agreement for Special Services (Exhibit A).

Cost of services not to exceed $43,114 to be paid from MCF grant funds.

SACS Account Code: 01-9463-0-5840.00-1110-2495-090-120-000

Approval of the Independent Contractor Agreement for Special Services with Marin Head Start's Pre-K to 3rd Grade Initiative Support for Bahia Vista Elementary School for the 2017-2018 School Year.

This item presents an Agreement between ESGI and San Rafael City Schools for assessment software license during 2017-2018 School Year, for review and recommended approval. 

BACKGROUND: ESGI is an online assessment platform that used for 1:1 assessments with students in grades K/1. All SRCS teachers in grades K/1 are expected to complete the required assessments as recommended by the Assessment Task Force in ESGI four times per year.  These assessments let us know student progress in early literacy skills and early math skills, as well as inform teaching.  From a classroom level, teachers can see areas of strength and need and use this to inform their teaching, as well as the 1:1 and small group differentiation that can occur from using these assessments.

CURRENT CONSIDERATION: This is a request to continue the use of ESGI in grades K/1. It is reflected in the LCAP, Goal 1 Action 2. 

Exhibit A - ESGI Quotation for Software License

The cost of 12 month license for 49 teachers not to exceed $7,301 to be paid from general funds.

01-0000-0-4307.00-1511-1000-700-240-000

Approval of the Agreement between ESGI and San Rafael City Schools for assessment software license during 2017-2018 School Year.

This item presents an Agreement between Discovery Education, Inc., and San Rafael City Schools, Davidson Middle School for science software license during 2017-2018 school year, for review and recommended approval. 

Background: Discovery Education is the global leader in standards-based digital content for K-12, transforming teaching and learning with award-winning digital textbooks, multimedia content, professional development, and the largest professional learning community of its kind. Serving 4.5 million educators and over 50 million students, Discovery Education's services are in half of U.S. classrooms, 50 percent of all primary schools in the U.K., and more than 50 countries. Accelerate student achievement by capturing the minds and imaginations of students with the fascination of Discovery, tapping into students' natural curiosity and desire to learn.

Current Consideration: Discovery Education, Inc., will provide license access to Discovery Education Streaming PLUS K-8 and Discovery Education Science K-8 for all teacher and student use at Davidson Middle School during the 2017-2018 school year.

Cost of science software not to exceed $4,595 to be paid from site lottery funds.

Approval of the Agreement between Discovery Education, Inc., and San Rafael City Schools, Davidson Middle School for science software license during 2017-2018 school year.

This item presents an Independent Contractor Agreement for Special Services with Youth in Arts for program operations at Davidson Middle School for the 2017-2018 school year, for review and recommended approval. 

Background: Youth in Arts’ (YIA) mission is to provide students with high-quality experiences and instruction in the visual and performing arts, and to enrich the community with cultural events.

Through artist residencies, professional performances, school and community events, and intensive out-of-school programs for teens, we help young people develop skills and confidence to share their unique creative voices. We maintain a roster of Mentor Artists that is both artistically and culturally diverse, enabling us to share a wide range of world cultures with students through the arts. We are dedicated to the principle of “reaching all learners,” tailoring programs as needed for students of all abilities. Art is ultimately a form of communication, and we help our students share their artistic voices through culminating events (exhibits and performances) at school, as well as in our own YIA Gallery, the only art gallery in the North Bay dedicated to showcasing student work.

Current Consideration: Davidson Middle School staff  has developed a master schedule that provides increased access to electives for students. The schedule has created a need for unique course offerings in the area of fine arts. When the DMS team recruited staff for Fall 2017, they were unable to find credentialed teachers with the expertise needed to offer electives in fine arts. DMS has an interest in partnering with Youth in Arts in order to provide students with an enriched fine arts curriculum. Youth in Arts will provide Mentor Artists  who will offer multisession residencies and workshops for students. All Mentor Artists will be credentialed and be processed like all SRCS staff. 

Exhibit A - Independent Contractor Agreement for Special Services

Cost of services not to exceed $78,470 to be paid from unrestricted district funds.

Approval of Independent Contractor Agreement for Special Services with Youth in Arts for program operations at Davidson Middle School for the 2017-2018 school year.

The Board is presented with an MOU with Huckleberry Youth Services to provide bilingual mental health counseling for San Rafael High School students, for review and recommended approval. 

BACKGROUND:
Huckleberry will provide bilingual mental health counseling support at San Rafael High School 8 hours per week.  Appropriate training, clinical supervision, and program support for the counselor will be provided by Huckleberry.  Group counseling in Spanish will be provided within the "Newcomer" program, focusing on issues such as acculturation, social pressures, family dynamics, and coping strategies.  


CURRENT CONSIDERATION: 
This partnership with Huckleberry will provide necessary bilingual mental health support to San Rafael High School students.  Staff recommends approval of the MOU. 

$15,000 per school year in Title I site funds. 

Approval of the Huckleberry Memorandum of Understanding for bilingual mental health services. 

The Board is presented with an MOU from Huckleberry Youth Services to provide health education support for San Rafael High School students, for review and recommended approval. 

BACKGROUND:
Huckleberry will direct class facilitation of sexuality education, meeting the requirements of the California Healthy Youth Act, to every Health class during the Fall semester. Additionally, Huckleberry will train and support SRHS teachers so that they will have the capacity to provide the same level of instruction to students starting in the Spring semester.  The MOU also addresses curriculum and training materials.  

CURRENT CONSIDERATIONS:
This MOU outlines a strong transition plan to support SRHS teachers taking over the teaching of sexuality education with the continued training and support from Huckleberry.   Staff recommends approval of this MOU.

Approval of the MOU with Huckleberry Youth Services for Health Education support at San Rafael High School. 

The Board is presented with the Aeries proposal for services in 17/18 with additional support for prior year data reserves, for review and recommended approval. 

BACKGROUND:
The Board is presented with the  proposal for 2017-2018 Aeries SIS services which includes additional maintenance and support of prior year databases.

CURRENT CONSIDERATION: 
Staff recommends approval of the proposal for continued Aeries services. 

$58,616.00  Total

½ split each $29308.00 HS/ES District

SACS CODE: 01-0000-0-4307.00-0000-1000-700-290-000

Approval of the Eagle Software proposal for Aeries SIS services in 2017-18.

The Board is presented with an MOU for  HeadsUp Executive Director Michelene Moayedi, as Administrator on Loan for the 17/18 school year, for review and recommended approval. 

The District continues to partner with the San Rafael City Schools' HeadsUp Education Foundation to support and enrich the academic experience for District students.

The Foundation has approached the District for the purpose of providing fiscal sponsorship of an Administrator on Loan, Michelene Moayedi, who will function as HeadsUp Executive Director. 

The attached MOU between the District and HeadsUp allows Michelene Moayedi  to function in  the Administrator on Loan position.

CURRENT CONSIDERATION: Staff recommends approval of the MOU. 

None.

Approval of the MOU.

BACKGROUND:                      

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

COST/FUNDING SOURCE: Total of donations: $10,386.00