Regular Meeting - SRCS Board of Education
San Rafael City Schools
November 13, 2017 6:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee
Maika Llorens Gulati, Trustee Natu Tuatagaloa
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| President Kertz convened the meeting to Open Session at 5:01 PM. |
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| President Kertz reconvened the meeting to Open Session at 6:05 PM. |
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| Coordinator of Afterschool and Extended Learning Programs Jennifer Lynch, led the Pledge of Allegiance. |
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Ryan Corr, Terra Linda HS reported:
- A STEAM meeting was held two weeks ago; a prospective for 8th grade parents. Introduction was by Maya Bartolf, TL's Academic Excellence Co-Chairperson. TL's site architect provided an update on TL projects. Update given on the STEAM program.
- Save the Date: CRP training for students March 5-9, 2018
- Working with MCOE on a pilot for CPR training for high school students. AB 1719 goes into effect with the 2018-19 school year to add CPR as a graduation requirement
- TL won the Bell game against SR
- Upcoming SBAC assessments for all juniors will provide students with exposure to the format and content of the SBAC and will provide math teachers with data
- An Advanced Drama theater production will be held on November 16, 7:30 PM
- On November 17th at 8:15 AM a parent forum "Charting Courses for Success" will be held
- A Fire Fundraiser Fling will be held on November 18, 7-10 PM in the gym, with all proceeds to be donated to the Redwood Credit Union fund to assist victims of the North Bay fires. Tickets are $15
Yessenia Hernandez, San Rafael HS reported:
- Fundraising for North Bay fire victims ends this week; care packages also
- Advisory activities have included assistance from the College and Career Center with college application packets and filling out FAFSA forms
- Student Senate meeting and the Senior Government class learning about policies and the process to change them
- 8th grade Parent Night was held last week. A panel of students met with 8th grade parents
- Drama play "Is He Dead?" will be opening Nov. 16-19
- This Friday PAL and ASB groups will be going on a field trip to the Exploratorium with 2nd graders from BV
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| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
| There were no comments at this time from CSEA, SRTA or SRFT. |
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Coordinator of Extended Learning and After School Programs Jennifer Lynch, and Director of Secondary Education Kevin Kerr will present a report on the 2017 Summer School Program.
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Coordinator of Afterschool and Extended Learning Programs Jennifer Lynch provided an overview of the 2017 summer programs held at Bahia Vista and Davidson Middle School.
-At Bahia Vista, 93 students were served in a Headstart Summerbridge program, with 50% of those attending having no preschool experience. The program has a component of parent engagement with education days held for parents every Friday. The participation rate of parents on Fridays was high so a second day may be added on Wednesdays for next summer's program.
- The Summer Leap program served 1st – 8th grade: 24 classes; 15-24 students in each, extra volunteers were added for classes over 20
- She reviewed comments from a teacher survey about the summer program curriculum
- Breakfast, lunch and transportation were provided
- A new math program and a newcomer program were piloted this year
- Teachers were reallocated to accommodate the new pilot programs that were added
- The Newcomer pilot had three classes in the elementary program and three in the middle grades. The focus was on oral language development and emergent literacy. Students focused on finding their self-identity and their identity in the community. The program will be reviewed to look at what worked this year and what did not
- The Math pilot program was YouCubed. Of the elementary students who participated, 68% showed growth, and 66% of middle schoolers showed growth. The focus was on math mindset and group work
- The WRITE program is in its 3rd year with a focus on writing. 91% showed growth in the elementary program after 18 days of instruction; 90% of middle school students showed growth. WRITE is no longer a pilot and now has a dedicated coach; teachers have what they need on Day 1
- Moving forward the Newcomer and Math programs will continue
Director of Secondary Programs Kevin Kerr provided a brief overview of the summer programs for secondary, which included an EL Academy, a Transitional Youth Program called Three Connect, and an APEX credit recovery program.
- EL Academy: 54 students participated, attending field trips, including the Angel Island Immigration Station. Students expressed their emotions from this visit in poems
- Transitional Youth Pilot: designed to capture students who turn 18 and normally exit our schools, to give them fundamental skills to prepare them for what is next. Ten students participated this year and all transitioned to an adult education program. Another program will begin in January to identify students earlier; hoping to identify 30 students in January
- APEX: the program is not for everyone; students work at their own pace and need to be self-motivated and literate; looking at a blended summer program in the future for expansion to give students more opportunities for enrichment activities for motivation.
In response to trustee questions, Mr. Kerr and Ms. Lynch provided information about how students are nominated for the summer programs based on site input and data.
President Kertz shared that the topic of summer programs and resources came up at a recent Parent Leaders group meeting as well as a Budget Advisory Committee meeting. She noted that sites that are used during the summer become essentially year around schools, with wear and tear on the site's equipment and resources; posing the question of whether summer and afterschool programs need their own resources.
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Presentation Summer School 2017
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Accountability Coordinator Julia Neff, will present information to the Board on Local Indicators, or LCFF priority areas that do not meet the criteria established for the state indicators. The Local Indicators only apply at the LEA level.
Presenation Link: https://docs.google.com/presentation/d/1YEkJYDL1YO0_7OystmPcXO09WkwD2j0mfDP5cunoXu8/edit?usp=sharing |
BACKGROUND: Based on the Local Control Funding Formula (LCFF), which was passed in 2013, California has a new accountability system that is based on multiple measures. These measures are used to determine local educational agency (LEA) and school progress toward meeting the needs of their students. The measures are based on factors that contribute to a quality education, including high school graduation rates, college/career readiness, student test scores, English learner (EL) progress, suspension rates, and parent engagement.
There are several LCFF priority areas that do not meet the criteria established for the state indicators. These remaining priority areas are considered local indicators and will require LEAs to determine whether they have Met, Not Met, or Not Met for Two or More Years for each applicable local indicator. The local indicators only apply at the LEA level. LEAs will use the local indicators to evaluate and report their progress on priority areas. The local indicators will only appear on the LEA Dashboard. The standards for the local performance indicators are based on whether LEAs: - Measure their progress on the local performance indicator based on locally available information, and
- Report the results to the LEA's local governing board at a regularly scheduled meeting of the local governing board and to stakeholders and the public through the evaluation rubrics.
LEAs determine whether they have (Met, Not Met, or Not Met for Two or More Years) for each applicable local performance indicator. LEAs make this determination by using self-reflection tools included in the evaluation rubrics, which will allow them to measure and report their progress through the California School Dashboard. The performance standards for the local performance indicators are: Appropriately Assigned Teachers, Access to Curriculum-Aligned Instructional Materials, and Safe, Clean and Functional School Facilities (Priority 1)Standard: LEA annually measures its progress in meeting the Williams settlement requirements at 100% at all of its school sites, as applicable, and promptly addresses any complaints or other deficiencies identified throughout the academic year, as applicable. Based upon the current SARC data, San Rafael City Elementary School District has met standard for priority 1. Based upon the current SARC data, San Rafael City High School District has met standard for priority 1. Implementation of State Academic Standards (Priority 2)Standard: LEA annually measures its progress implementing state academic standards. Based upon the CDE provided survey administered to all certificated staff in November 2017, San Rafael City Elementary District has met standard for priority 2. Based upon the CDE provided survey administered to all certificated staff in November 2017, San Rafael City High School District has met standard for priority 2.
Parent Engagement (Priority 3)
Standard: LEA annually measures its progress in (1) seeking input from parents in decision making and (2) promoting parental participation in programs. Based upon input from the annual parent survey administered Spring 2017, San Rafael City Elementary School District has met standard for priority 3. Based upon input from the annual parent survey administered Spring 2017, San Rafael City High School District has met standard for priority 3. School Climate (Priority 6)
Standard: LEA administers a local climate survey at least every other year that provides a valid measure of perceptions of school safety and connectedness. San Rafael City Schools administers the California Healthy Kids Survey, to students in at least one grade within the grade span(s) that the we serve (e.g., K-5, 6-8, 9-12) in accordance with CDE guidance.
Based upon the results from the California Healthy Kids Survey administered Spring 2016, San Rafael City Elementary School District has met standard for priority 6. Based upon the results from the California Healthy Kids Survey administered Spring 2016, San Rafael City High School District has met standard for priority 6.
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Accountability Coordinator Julia Neff reported on the new accountability system that requires reporting out on the local indicators that meet the four state priorities- 1,2,3 and 6. The local indicators are only included in the LEA's dashboard.
Local priorities are:
- Priority 1: Appropriately Assigned Teachers, Access to Curriculum-Aligned Instructional Materials, and Safe, Clean and Functional School Facilities - the District has met this standard in both ESD and HSD
- Priority 2: Implementation of State Academic Standards - the CDE survey was used with teachers; the District met this standard in both ESD and HSD
- Priority 3: Parent Engagement - Parent survey was used; the District has met this standard in both ESD and HSD
- Priority 6: School Climate - Healthy Kids survey was used; the District met this standard in both ESD and HSD |
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An update related to bonds and Capital Facilities Program will be provided.
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| Staff will present preliminary review information for discussion of the proposed levels of compliance under CEQA for upcoming projects at the Elementary sites and Terra Linda High School.
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| Background:
District Capital Facilities projects must comply with environmental review requirements under the California Environmental Quality Act (“CEQA”). Staff has developed a matrix of upcoming projects with a summary of project impacts and issues which has been used in review with legal counsel to determine appropriate levels of compliance. The matrix is provided as Attachment A to this item.
To date, the San Rafael City Schools (“SRCS”) Capital Facilities Program has completed the following project filings under CEQA: - San Rafael High School Stadium and Master Plan: Full Environmental Impact Report
- Terra Linda High School Air Conditioning Project: Categorical Exemption
- Bahia Vista Shade Structure: Categorical Exemption.
Board-approved projects are in design at multiple sites and it is appropriate at this time to initiate identified levels of environmental review. Current Considerations: This discussion item will allow the Board of Education to review all of the proposed levels of review for each of the upcoming projects in the Capital Facilities Program. Complimentary action items on this Board agenda will initiate reviews or authorize filings under CEQA. |
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| No financial impact.
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Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Senior Director of Capital Facilities Programs Dr. Dan Zaich introduced a presentation to cover: a CEQA matrix for site projects, the first reading of Terra Linda HS and Madrone HS Education Specifications, foreshadowing for discussion of a solar master plan, and the sustainability committee and a meeting tomorrow.
Dannis Woliver Kelley attorneys Mark Kelley and Jessika Johnson, along with Amy Skewes-Cox, CEQA consultant, provided an update to the Board, reviewing the CEQA matrix:
- Terra Linda: recommending categorical exemptions but will do one more community outreach meeting. It was noted in response to Trustee Jackson's questions about how the community is being notified about the meetings, that in addition to a parent meeting that was held and included Dixie parents, notices are being mailed to the neighborhood, like the notifications that the Montecito Heights neighborhood near SRHS received.
-Davidson MS, Laurel Dell and the Davidson Annex: will be treated as one interrelated project for CEQA purposes, with a focused EIR recommended. Traffic, parking, esthetics and cultural resources will be studied with a projected timeline for a conclusion in June. In response to President Kertz's question about whether the city could come back and ask for more intersections to be studied as they did with the SRHS EIR, it was noted that is not known at this time, but the city is aware that the EIR is coming
- Categorical exemptions recommended for the Glenwood MPR and VV projects
Kathleen Moore, consultant, provided an update on Education Specifications for the HSD, noting a process similar to that used in the ESD was followed; met with teachers, principals and students over the past 9 months to gather input.
Terra Linda HS: the Innovations Hub will be transformed for career technical education and possibilities for STEAM, with digital arts, science, projects area, green room and sound room controls to support industry sections. The new Student Commons will look like college commons for gathering and collaboration, with a space for ASB, a student lounge, and staff dining; met to be a hub of the campus. A new upstairs 21st Century library with spaces for collaboration and tutoring, computer lab, project-based space, and an outside area for students. A new competitive gym will include a health classroom, team rooms, training room and coaches' offices, and will have a capacity of 1200. Performing Arts is being rebuilt with a new blackbox theater, music classroom and drama area. IT is also part of the Ed Specs.
Madrone: the new school will build identity for MHS; classrooms being created adjacent to SRHS. The new Madrone will include 3 regular classrooms, 1 science classroom and 1 art lab, as well as outdoor space.
These Education Specification plans will be brought to the Board for approval on December 18th. The SRHS Ed Specs are not expected to ready until after the new year.
Trustee Knell inquired about the bridge in the TLHS conceptual drawings that links the 2nd story classrooms and the commons area. Dr. Zaich noted this is just a conceptual design, budget would need to be looked at to see if it is feasible at this time.
Bill Savidge, consultant with Van Pelt Construction, provided an introduction to a discussion about a solar master plan. Staff hopes for a study session with the Board in December for a more in depth discussion of a solar master plan.
Mr. Savidge noted that the Master Solar Plan will focus on 9 sites as some sites are not ideal for solar. Options for funding are: cash option, a Power Purchase Agreement (PPA) or low energy bonds. An immediate item for discussion with the Board is related to changing regulatory requirements that will change the current time of use periods when the value of the electricity produced is the most valuable, to a timeframe that would reduce the value of the electricity produced by the District’s solar array by 20-40%. In order to be grandfathered into the old timeframe that will maximize the District's return on energy, the District has to file interconnections agreements with PG&E by December 26, giving a timeline of 2 years to build the projects. Staff proposed the District make the filing prior to the deadline of Dec. 26 and bring it back to the Board for ratification at the Dec. 18 meeting. SRHS and DMS have multiple meters and will be interconnected.
A student-led Sustainability Committee will hold a meetimg tomorrow. Goals for the committee will be identified.
Having an energy management fellow in place will help with the development of outcomes from energy management work around the District and will help with branding of the District with energy savings. In conversation with Strategic Energy Innovations (SEI) to provide support with this position. Prop 39 funds are available for an energy management fellow.
Trustee Jackson suggested staff contact with Dawn Weisz, CEO of Marin Clean Energy regarding solar materials. She also suggested exploring free vehicle charging stations before they are no longer available.
Trustee Knell requested an update in a future Board report on what is happening with escalation of construction costs because of the North Bay fires. He noted that Novato District is projecting a 40% increase next year and is considering postponing projects.
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CFP BOARD UPDATE 11.13.17
Environmental Review Matrix
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Trustee Tuatagaloa requested that Capital Facilities Program (CFP) Consent Item # 1 be pulled for discussion.
M/S/C (Tuatagaloa, Jackson) the Board voted 4-0 to approve the balance of the CFP Consent Agenda, with the exception of item #1, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Natu Tuatagaloa - YES
Maika Llorens Gulati - ABSENT |
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Capital Facilities staff are recommending consideration and approval of Change Order No. 1 to the Contract of Trahan Mechanical for the San Rafael High School HVAC Upgrade project.
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| Background:
Changes to the work on District Facilities projects which are negotiated during construction require approval by the Board of Education.
The San Rafael High School HVAC Upgrade Project is nearly complete at this time. During the course of the work there have changes in scope which have cost and time impacts. Preliminary approval has been negotiated in the field to keep the project moving. Current Considerations:
Change Order No. 1, attached, consists of three Potential Change Orders (“PCO’s”). The specific scope of each PCO is noted on the Change Order document. In general, the additional work is related to: Division of State Architect requirements not shown in the bid documents; work related to accommodating occupancy by students and staff during construction; and, unforeseen conditions. Change Order No. 1 includes time extensions which have been negotiated with the Contractor. As noted on the attached Change Order, these time extensions are non-compensable. Upon Board approval the Contractor can bill for the additional work. |
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| Financial Impact: $211,344.73. Adjusted contract amount with Change Order #1: $2,391,444. Budget/SACS Code: 21-9010-0-6200-00-0000-8500-410-000-476
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Approval of Change Order No. 1 to the Contract of Trahan Mechanical for the San Rafael High School HVAC Upgrade Project.
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In response to Trustee Tuatagaloa's request for additional information, Mr. Savidge provided background on three Potential Change Orders (PCOs) for SRHS. The first PCO is related to going out to bid prior to DSA approval and having to address changes that DSA made, the 2nd was for a delay, and the 3rd was for unforeseen conditions and adds because of system elements that were uncovered during the work.
On a related note, Trustee Jackson noted significant noise from what sounded like an HVAC belt could be heard over the weekend. She asked that it be checked out before signing off on the work. |
Change Order No. 1 - SRHS HVAC
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| Work is complete on the Terra Linda HS HVAC Upgrade project, it is proposed to adjust and close the contract and file the Notice of Completion.
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| Background:
When all construction work is completed on District projects, Capital Facilities Staff initiates final contract adjustments for approval by the Board. When, after final completion, all contract adjustments are approved it is appropriate to authorize filing of the Notice of Completion which will trigger limitations on any filing of claims and allow the release of retention to the Contractor. The Terra Linda High School HVAC Upgrade Project was substantially complete in time for the opening of school this year. After school opened the Contractor completed remaining work, provided all required training, operations manuals and warranties. The Final Completion date is October 6, 2017. There were no unforeseen conditions encountered and no significant changes to the work. The original contract documents contained an Allowance for Unforeseen Conditions in the amount of $220,696. This contract Allowance was not used during the work. Current Considerations:
It is appropriate at this time to close out the Trahan contract by crediting back the unused contract Allowance funds, this is accomplished through the attached Deductive Change Order No. 1. Upon approval of this contract adjustment it is appropriate to file the attached Notice of Completion. |
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| Returns contract Allowance to District in amount of $220,696. Budget/SACS Code: 21-9010-0-6200-00-0000-8500-411-000-475
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Approval of Change Order No. 1 to the Contract of Trahan Mechanical for the Terra Linda High School HVAC Upgrade Project and authorize staff to file the Notice of Completion for the project.
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Approval of Change Order No. 1 to the Contract of Trahan Mechanical for the Terra Linda High School HVAC Upgrade Project and authorize staff to file the Notice of Completion for the project.
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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DSA 168 Statement of Final Project Cost
Notice of Completion - TLHS HVAC
TLHS HVAC Deductive Change Order No 1
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| Staff is recommending approval of Amendment No. 2 to the Independent Consultant Agreement with Amy Skewes-Cox Environmental Planning for the preparation of an Initial Study and Focused EIR considering the Davidson Middle School, Davidson Annex Temporary Housing, and Laurel Dell Elementary projects in a single study.
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| Background:
District facilities projects must comply with environmental review requirements under the California Environmental Quality Act (“CEQA”). Staff has reviewed these upcoming projects with legal counsel and considering the proximity of the Davidson, Davidson Annex, and Laurel Dell campuses and the potential impacts related to traffic and the very narrow neighborhood streets, has proposed a single Initial Study and focused EIR for the three projects.
The Davidson Middle School site master plan projects include the construction of a new two-story STEM Building at the front of campus, construction of a new Multi-Purpose Room with performing arts classrooms, gym building renovations, and removal of portables The Laurel Dell Elementary School project includes demolition of half of the campus and removal of existing portables to allow construction of a new 8 Classroom Wing, Multi-Purpose Building and Administration Wing. The project also includes renovation of the existing Multi-Purpose Building for classroom use and renovation of three classrooms, with associated site and playground work. There is a projected increase in enrollment and a net of three additional classrooms at the site. In order to allow construction, the school will be moved temporarily to the Davidson Annex after basic renovations to the existing classrooms and the addition of two new portables. Amy Skewes-Cox Environmental Planning history is outlined below:
Contract/Increment BOE approval Amount Site(s) or project Consultant Agreement June 13, 2016 $ 331,278 SRHS, Stadium Amendment No. 1 September 26, 2016 $ 102,616 SRHS, Stadium Trans./Traffic Amendment No. 2 November 13, 2017 $ 213,263 Davidson, Laurel Dell Total Including this Amendment $ 647,157
Current Considerations: The first project at Davidson and the full projects at Laurel Dell and Davidson Annex Temporary Housing are in design and anticipated to begin construction in mid-2018 (Annex – Spring 2017). It is prudent to initiate the environmental review process at this time. The Capital Facilities Program Team has hosted neighborhood meetings to review the projects and hear community concerns. The EIR process will allow for further structured input and review with the City and other agencies to ensure the projects meet environmental requirements. |
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| $213,263, from the Measure A Bond, using identified CEQA compliance funds in the Program Management Budget. Budget/SACS Code: 21-9010-0-6219-00-0000-8500-700-000-491
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| Approval of Amendment No. 2 to the Independent Consultant Agreement with Amy-Skewes Cox Environmental Planning for preparation of an Initial Study and Focused EIR for Davidson Middle School and Laurel Dell Elementary School (including Davidson Annex Temporary Housing).
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Approval of Amendment No. 2 to the Independent Consultant Agreement with Amy-Skewes Cox Environmental Planning for preparation of an Initial Study and Focused EIR for Davidson Middle School and Laurel Dell Elementary School (including Davidson Annex Temporary Housing).
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Amy Skewes-Cox Amendment No. 2
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| Capital Facilities staff and legal counsel are recommending Venetia Valley K-8 Capital Facilities projects for Categorical Exemption under CEQA and are requesting approval to file the Notice of Exemption.
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| Background: District Capital Facilities projects must comply with environmental review requirements under CEQA. Capital Facilities Staff and legal counsel have reviewed the Venetia Valley facilities projects and has determined that the projects meet, without limitation, the categorical exemptions identified in the Notice of Exemption (“NOE”) attached.
The project consists of the replacement of existing deteriorated classroom buildings, the construction of a new Multi-Purpose Room building with associated staff offices, renovations to existing classroom and gym buildings and construction of temporary classrooms to house students during building replacement construction. The work includes demolition of existing buildings for replacement. The project includes associated underground utilities serving the buildings on campus. Also, these projects include landscaping, site work, and playground replacement. All work is on the existing school site. Current Considerations: This item will satisfy environmental review requirements under CEQA. Once the project is determined to be exempt, the project is no longer subject to either the procedural or substantive requirements of CEQA, and construction of the project can begin upon its approval. Upon Board approval, staff will file the Notice of Exemption with the Marin County Clerk. |
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No financial impact.
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| Determine the Venetia Valley K-8 classroom replacements, new construction, and renovation projects are Categorically Exempt from CEQA, and approve the filing of a Notice of Exemption under CEQA.
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Determine the Venetia Valley K-8 classroom replacements, new construction, and renovation projects are Categorically Exempt from CEQA, and approve the filing of a Notice of Exemption under CEQA.
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Notice of Exemption - Venetia Valley
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| Capital Facilities Staff and legal counsel have determined the Glenwood Elementary Multi-Purpose Building Project is categorically exempt under CEQA and is requesting Board of Education approval to file the Notice of Exemption.
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| Background:
District Capital Facilities projects must comply with environmental review requirements under CEQA. Staff has reviewed the Glenwood Elementary Multi-Purpose Building Project and has determined that the project meets, without limitation, the categorical exemptions identified in the Notice of Exemption (“NOE”) attached. The Project consists of the construction of a new 4,138 sf Multi-Purpose Building at the center of the campus. Staff is not aware of any unusual circumstances that would except the project from the Categorical Exemptions listed in the attached NOE. Current Considerations:
This item will satisfy environmental review requirements under CEQA. Once the Project is determined to be exempt, the project is no longer subject to either the procedural or substantive requirements of CEQA, and construction of the project can begin upon its approval. Upon Board approval, staff will file the NOE with the Marin County Clerk. |
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No financial impact. |
| Determine the Glenwood Multi-Purpose Building Project is Categorically Exempt from CEQA and approve the filing of a Notice of Exemption under CEQA.
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Determine the Glenwood Multi-Purpose Building Project is Categorically Exempt from CEQA and approve the filing of a Notice of Exemption under CEQA.
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Notice of Exemption - Glenwood
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| Staff seeks approval for the execution of a purchase order for water flow testing and the associated report for Glenwood Elementary School. The purpose of this work is to provide fire hydrant flow testing at Glenwood Elementary School, necessary for the fire sprinkler design for the new multi-purpose building.
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| Background:
As part of the San Rafael City Schools (“SRCS”) Bond Measure A Program, Glenwood Elementary School is scheduled to receive a new multi-purpose building. Deems, Lewis, McKinley architects are in the process of completing their design and are required to obtain a fire hydrant flow test report for the new fire suppression system. Fire flow calculations are required to meet the State of California Fire Code. Current Considerations:
The Capital Facilities Program recently received two proposals for fire hydrant flow test services: one from Marquee Fire Protection and the second from Act Now Fire Protection. While the proposal from Act Now Fire Protection was priced lower, they were considered “non-responsive” as they were not currently registered with the Division of State Architect (“DIR”). Marquee Fire Protection is DIR registered and their proposal is recommended for approval. |
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| The proposed compensation for this purchase order is $1,200, funded from the District Bond Program, under Measure A. Budget/SACS Code: 21-9010-0-6174-00-0000-8500-093-000-482
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| Approval of a purchase order for fire hydrant flow testing at Glenwood Elementary School by Marquee Fire Protection.
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Approval of a purchase order for fire hydrant flow testing at Glenwood Elementary School by Marquee Fire Protection.
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Marquee Proposal
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| Staff seeks review and approval for an amendment to the Independent Consultant Agreement with Ninyo & Moore Geotechnical Environmental Science Consultants for follow-up cone penetration testing (CPT) at San Pedro Elementary School. The purpose of this amendment is to provide additional testing required as a result of the recent field exploration and preliminary engineering analyses performed for the proposed administration building and kindergarten buildings in the northeast portion of the campus. |
| Background:
On December 12, 2016, the San Rafael City Schools (SRCS) Board of Education approved three firms as a qualified pool to provide Geotechnical services for the Capital Facilities Program which included Ninyo & Moore. Ninyo & Moore has been approved as the Geotechnical Engineer for Glenwood and San Pedro Schools. Supplemental Phase 2 Geotechnical services for Glenwood Elementary were approved by the Board of Education on July 24 and Supplemental Geotechnical Services at San Pedro Elementary were approved by the Board of Education on August 14. The Ninyo & Moore contract history is outlined below: Contract/Increment BOE approval Amount Site(s) or project Consultant Agreement Dec. 12, 2016 $ 36,500 Glenwood, San Pedro Amendment No. 1 July 24, 2017 $ 13,880 Glenwood MPR Amendment No. 2 August 14, 2017 $ 17,500 San Pedro Amendment No. 3 November 13, 2017 $ 6,300 San Pedro Total Including this Amendment $ 74,180 Current Considerations:
Included in the supplemental services at San Pedro Elementary, Ninyo and Moore completed the field exploration and preliminary engineering analyses for the proposed administration building and kindergarten buildings in the northeast portion of the campus. During this exploration, they encountered saturated loose, sandy soils in specific borings located in the southeastern portion of the proposed administration building, which are prone to liquefaction and settlement. This settlement will directly impact the type of foundation and cost of the structure. In order to better identify the amount of settlement and lateral limits of these soils, cone penetration testing (CPT) is necessary. All documents have been reviewed by legal counsel.
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| The proposed additional compensation for Amendment No. 3 is $6,300, funded from the District Bond Program, Under Measure A. Budget/SACS Code: 21-9010-0-6178-00-0000-8500-095-000-000 |
| Approval of Amendment No. 3 to Master Agreement for Geotechnical Investigation – Ninyo & Moore, Geotechnical Environmental Science Consultants.
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Approval of Amendment No. 3 to Master Agreement for Geotechnical Investigation – Ninyo & Moore, Geotechnical Environmental Science Consultants.
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Ninyo & Moore Amendment No. 3 Signed
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| Staff seeks review and approval for a Modification to the Independent Consultant Agreement with Millennium Consulting Associates (“MECA”) for proposed Industrial Hygiene Services at San Rafael High School Stadium Renovation Project. The purpose of this modification is to provide necessary industrial hygiene survey services required for the demolition of the clubhouse and bleacher structures.
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| Background:
On January 9, 2017, the San Rafael City Schools (SRCS) Board of Education (“Board”) approved three firms as a qualified pool to provide Industrial Hygiene (“Hazmat”) Consultant Services for the Capital Facilities Program: Millennium Consulting Associates, Sensible Environmental Solutions, and Terracon. Millennium Consulting Associates was assigned as the Hazmat Consultant for the San Rafael High School Campus and Davidson Middle School. Supplementary Hazmat Services for the San Rafael High School campus and Davidson Middle School were approved by the Board on September 11 and further Supplemental Phase 2 Hazmat Services for the San Rafael High School campus were approved by the Board on September 25.vc The Millennium Consulting Associates contract history is outlined below: Contract/Increment BOE approval Amount Site(s) or project Phase 1 ESA Dec. 12, 2016 $ 4,950.00 SRHS Primary Hazmat Agreement Jan. 9, 2017 $ 53,846.00 SRHS, DMS Modification #1 Sept 11, 2017 $ 29,046.00 DMS Annex Modification #2 September 25, 2017 $ 18,986.00 SRHS Modification #3 November 13, 2017 $ 33,973.50 SRHS Stadium Total Including this Amendment $140,801.50
Current Considerations:
Prior to demolition of the San Rafael High School Stadium bleacher and clubhouse structures, it is necessary to perform industrial hygiene (“Hazmat”) services, similar to those performed for the San Rafael High School and Davidson Middle School campuses. All documents have been reviewed by legal counsel. |
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| The proposed cost of this work is a not to exceed amount of $18,968. The proposed cost of this Modification to the Millennium Consulting Associates contract is within planned budgeting for this type of work and will be funded from the District’s Measure B bond funds. Budget/SACS Code: 21-9010-0-6153-00-0000-8500-410-000-466
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| Approval of Modification No. 3 to the Independent Consultant Agreement for Millennium Consulting Associates.
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Approval of Modification No. 3 to the Independent Consultant Agreement for Millennium Consulting Associates.
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Millennium Modification No. 3 Signed
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President Kertz noted revisions received to Personnel Actions for the Elementary and High School Districts.
Trustee Tuatagaloa requested Item #5 be pulled for discussion. Trustee Jackson requested Item #11 be pulled for discussion.
M/S/c (Tuatagaloa, Knell) the Board voted 4-0 to approve the balance of Consent Agenda items, with the exception of items #5 and #11, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Natu Tuatagaloa - YES
Maika Llorens Gulati - ABSENT |
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| Board meeting minutes are presented for approval. |
Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. |
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Approval of the Minutes of the Special Meeting for Recognition of October 23, 2017, and the Regular Meeting with Special Study Session of October 23, 2017
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Approval of the Minutes of the Special Meeting for Recognition of October 23, 2017, and the Regular Meeting with Special Study Session of October 23, 2017
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Minutes - October 23, 2017 Special Mtg for Recog.
Minutes- October 23, 2017 Regular Mtg w Study Session
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This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.
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Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District, as revised.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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ESD Personnel Actions - REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District, as revised. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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HSD Personnel Actions - REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Joint ESD/HSD Personnel Actions
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The District administered a Request for Proposal (RFP) for copy machines to several companies and Discovery Office System provided the most cost-effective solution. The District was able to negotiate favorable terms that will provide enhanced savings and benefits as outlined in the addendum. Staff recommends the Board award the attached purchase to Discovery Office Systems.
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BACKGROUND:
It has been determined by the district that the purchase of a TASKalfa 6052ci is necessary in order to provide support for the Superintendents Office. CURRENT CONSIDERATIONS:
The District will purchase a Discovery Kyocera TASKalfa 6052ci. The new digital copiers are significantly faster and have considerably more options for staff. It will increase productivity and efficiency for our staff.
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COST/FUNDING SOURCE:
The purchase cost for the new TASKalfa 6052ci. The annual maintenance cost is included in the purchase. Copy overages will be billed at .003 per b/w copy and .0396 per color copy per the contract.
The monthly maximum copy limit for the new machines are 2,500 for b/w and 2,000 for color. SACS Code: 01-0000-0-6500.00-0000-7150-700-210-000 $7,860.54
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Approval of purchase of a TASKalfa 6052ci for the Superintendent's office.
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Approval of purchase of a TASKalfa 6052ci for the Superintendent's office.
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| In response to Trustee Tuatagaloa's question about what the extra fees are for the purchase of this copier, Mr. Marquand provided information about the maintenance and supplies for the copier, and the advantage of buying over leasing for the amount of usage this copier will provide. |
TASKalfa 6052ci Superintendents Office purchase
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The Board will consider the disposal of obsolete equipment. |
BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner." CURRENT CONSIDERATIONS IT has determined that the following equipment from Davidson Middle School is obsolete. | Site | Quantity | Item | Serial No. | Inventory Tag# | Value | Reason | | DMS | 1 | Desktop Apple iMac | QP84201MWH4 | 010520SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | W871508DWRQ | 004739SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | W871208JWRQ | 004616SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | W87120HSWRQ | 004607SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | W87121DAWRQ | 010519SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | QP84202DWH4 | 006392SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | W87389YUX85 | 006172SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | H09502DB9TH | 006717SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | H09502CX9TH | 006710SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | H09502DF9TH | 006711SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | n/a | 006376SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | W871208HWRQ | 004605SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | n/a | 006380SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | W8715077WRQ | 004738SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | W87150F0WRQ | 004727SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | H09502D49TH | 006713SRCSD | NA | Obsolete | | DMS | 1 | Laptop Apple MacBook | W8821A9J0P0 | 006147SRCSD | NA | Obsolete | | DMS | 1 | ProBook 6560b | n/a | 007556SRCSD | NA | Obsolete | | DMS | 1 | Latitude e5410 | n/a | 007696SRCSD | NA | Obsolete | | DMS | 1 | Latitude e5410 | e6SJC9N1 | 007733SRCSD | NA | Obsolete | | DMS | 1 | n3150 | STW93406668 | 005833SRCSD | NA | Obsolete | | DMS | 1 | ProBook 6560b | n/a | 006926SRCSD | NA | Obsolete | | DMS | 1 | ProBook 6560b | n/a | 006925SRCSD | NA | Obsolete | | DMS | 1 | 4000 | MXL1351W1F | 007245SRCSD | NA | Obsolete | | DMS | 1 | dc7800 | 2UA74516D5 | 006739SRCSD | NA | Obsolete | | DMS | 1 | Desktop Apple iMac | H09502DJ9TH | 006702SRCSD | NA | Obsolete |
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COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district.
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Approval of the disposal of obsolete equipment.
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Approval of the disposal of obsolete equipment.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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The Board will review the ESD and HSD October 2017 warrants for ratification.
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BACKGROUND:
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged. CURRENT CONSIDERATIONS:
Copies of summary warrant registers for all funds from October 1, 2017, through October 31, 2017, are attached.
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COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 504.
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Ratify the ESD and HSD warrants for October 2017.
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Ratify the ESD and HSD warrants for October 2017.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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ESD Warrants October 2017
HSD Warrants October 2017
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This item presents out-of-state travel for Jennifer Lynch to attend Strive Together Social-Emotional Learning Expert Conference in San Antonio, Texas on February 27-28, 2018, for Board review and recommended approval.
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Background:
StriveTogether works with a national network of communities to create stronger systems of support for major milestones in a child’s life. Pursuing the bold changes needed means doing whatever it takes to identify and close gaps in academic achievement by race, income, gender and zip code. StriveTogether provides coaching, connections and resources to members in the StriveTogether Cradle to Career Network. They help local partnerships find and solve problems with data; use a rigorous approach to define and measure progress; and push people on changing behavior to create lasting change. They strive to create better systems of opportunity that truly benefit every child, cradle to career. Current Consideration:
The Social-Emotional Learning Convening will bring together 8-10 cradle to career partnerships to learn how experts in the field are measuring social-emotional learning competencies, share knowledge with one another and dive deeper into the root causes of social-emotional learning disparity gaps in their community. Staff recommends the Board approve the out-of-state travel for Jennifer Lynch to attend Strive Together Social-Emotional Learning Expert Conference in San Antonio, Texas on February 27-28, 2018.
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Strive Together will be funding the cost of the travel for this conference. The estimated cost of $100 additional mileage and meals will be paid from the core ASES grant. 01-9253-0-5200.00-1110-2140-700-242-000
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Approval of out-of-state travel for Jennifer Lynch to attend Strive Together Social-Emotional Learning Expert Conference in San Antonio, Texas on February 27-28, 2018.
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Approval of out-of-state travel for Jennifer Lynch to attend Strive Together Social-Emotional Learning Expert Conference in San Antonio, Texas on February 27-28, 2018.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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This item presents a Memorandum of Understanding Between the Marin County School to Career Partnership and the San Rafael City Schools for Business and Education Liaisons Services for the 2017-2018 Fiscal Year for recommended approval.
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BACKGROUND:
For the past twelve school years, the Marin County Office of Education (MCOE) and San Rafael City Schools have participated in a Partnership based on a School to Career State of California grant. Within this School to Career Partnership, the position of a Business and Education Liaison was developed. A partial list of the job responsibilities of this position includes: Employer Engagement for Work-Based Learning
• Development of employer interest and participation in School to Career through presentations, phone contacts, meetings, workshops and written materials, and development and maintenance of employer database, or through other means, as appropriate;
• Development of specific career exploration and work-based learning opportunities, such as career speakers, workplace tours, job shadows, field studies and internships, to be made available to students both in their assigned districts and to students throughout Marin County;
• Recruitment of employers to participate in specific in-school, work-based learning or School to Career activities, such as career speakers and school-based enterprises; and
• Serving as the Partnership central point of contact for large
Student Placement
• Placement of students in career exploration and work-based learning activities such as workplace tours, informational interviews, job shadows and internships using the resources of the Marin County School to Career Partnership;
• Assisting teachers in conveying curricular requirements to employers to ensure the integration of the required activities into the work-based learning experiences;
• Monitoring of students at internship sites and in the evaluation process of workbased learning experiences;
• Recruitment and placement of students for internships at the request of employers; and
• Assisting teachers or other staff in district or feeder middle and elementary schools in the placement of students in workplace tours or job shadows, as requested.
The School to Career Business Education Liaison, working in the San Rafael City Schools, is seen as an integral position for the development of internships, business school connections, classroom work- based learning projects and the development of academies.
Exhibit A - Memorandum of Understanding between Marin County School to Career Partnership and San Rafael City Schools |
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The School to Career Partnership grant funds 50% of this position and the District is required to make a matching contribution for the 2017-2018 school year of $34,010. This amount provides a Business and Education Liaison for 30 hours per week, 196 days per year to support San Rafael High School, Terra Linda High School and Madrone High School students and will provide Partnership contact with middle schools in the district. Activities will vary depending on the time of year and the changing needs of San Rafael Elementary and High School District or the Partnership. SACS Code: 01-9635-0-5849.00-1470-1000-800-000-000
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Approval of the Memorandum of Understanding Between the Marin County School to Career Partnership and the San Rafael City Schools for Business and Education Liaisons Services for the 2017-2018 Fiscal Year.
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Approval of the Memorandum of Understanding Between the Marin County School to Career Partnership and the San Rafael City Schools for Business and Education Liaisons Services for the 2017-2018 Fiscal Year.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents an Agreement between Marin County Office of Education and San Rafael High School District for the Regional Occupational Program Services for the 2017-2018 Fiscal Year for recommended approval.
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BACKGROUND:
Both San Rafael High School and Terra Linda High School have participated for several years in the Regional Occupational Program (ROP) through the Marin County Office of Education. This program provides sections and/or funding for schools to offer sections with District staff for various Career Technical Education (CTE) programs such as Automotive Technology, Engineering and Tech Design 1, and Medical Assisting.
CURRENT CONSIDERATION:
To continue the collaboration with MCOE and the ROP in providing vocational classes for students from the San Rafael High School District, other Marin County high schools, and adults from participating school districts of the ROP collaborative. The ROP agreement for the 2017-2018 school year include classes for the following subjects: - Automotive Technology at San Rafael High School
- Automotive Technology at Terra Linda High School
- Medical Assisting at Terra Linda High School
- Engineering and Tech Design 1 at San Rafael High School
Exhibit A - Agreement Between Marin County Office of Education and San Rafael High School District for the Regional Occupational Program Services |
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There will be a cost impact for SRHS Engineering and Tech Design I class at San Rafael High School and Medical Assisting at Terra Linda High School estimated at $42,800. SRHS 01-9635-0-1110.00-1487-1000-410-000-000 $38,578 TLHS 01-9635-0-1110.00-1470-1000-411-000-000 $4,222
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Approval of the Agreement between Marin County Office of Education and San Rafael High School District for the Regional Occupational Program Services for the 2017-2018 Fiscal Year.
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Approval of the Agreement between Marin County Office of Education and San Rafael High School District for the Regional Occupational Program Services for the 2017-2018 Fiscal Year.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents a Memorandum of Understanding between San Rafael City Schools, and the School of Environmental Leadership at Terra Linda High School during the 2017-2018 school year.
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Background:
The School of Environmental Leadership (SEL) is a "school within a school" located within a comprehensive public high school. The SEL is a project-based, environmentally-focused program that emphasizes development in leadership and 21st century skills. The four-year program is designed to give students increasing ownership and independence over their educational experience. The SEL does this by integrating academics, leadership, development, public speaking, creative arts, technology, engineering, project management, environmental justice, and community service. All of which focus on the "Four C's": Collaboration, Communication, Critical Thinking, and Creativity. The SEL's flagship school opened in 2011 and is located in Marin County, CA, commonly referred to as MarinSEL. MarinSEL is located within Terra Linda High School in the San Rafael City Schools district in San Rafael, CA. Being a “school within a school” means that MarinSEL students are integrated with the Terra Linda High School community and attend many of the conventional classes that are taught. MarinSEL distinguishes itself by offering an innovative curriculum that builds on the traditional subjects and augments the students’ high school experience. Current Consideration:
This MOU states the commitment that the San Rafael High School District and The SEL makes to maintaining and ensuring the ongoing success of the MarinSEL "school within a school" at TLHS. Staff recommends the Board approve the Memorandum of Understanding between San Rafael City Schools, and the School of Environmental Leadership at Terra Linda High School during the 2017-2018 school year.
Exhibit A |
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There is no expected financial impact to the district. |
Approval of the Memorandum of Understanding between San Rafael City Schools, and the School of Environmental Leadership at Terra Linda High School during the 2017-2018 school year.
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Approval of the Memorandum of Understanding between San Rafael City Schools, and the School of Environmental Leadership at Terra Linda High School during the 2017-2018 school year.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| In response to Trustee Jackson's questions about this MOU and how MSEL is addressing diversity in the program, Deputy Superintendent Mayra Perez explained this is the first time an MOU is coming forward so it is starting with just one year. Diversity issues will be addressed in the next MOU. |
Exhibit A
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The Board is presented with an agreement to support our 2017-18 school year for ERATE funding years 2018-19 support, for review and recommended approval.
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BACKGROUND:
ERATE is federal funding for Telecom and Network services. San Rafael City Schools receives approximately $200,000.00 in reimbursement or discounted services. Schooley Mitchell monitors for current changes in legislation and submits recommendations to ensure the District's optimum return on investment. CURRENT CONSIDERATIONS:
Staff recommends approval of this agreement for ERATE services.
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$17,000 to be split 50/50 ESD/HSD SACS: HSD 01-9040-0-5849.00-0000-2425-700-290-000 ESD 01-0000-0-5849.20-0000-7700-700-290-000
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Approval of agreement with Schooley Mitchell. |
Approval of agreement with Schooley Mitchell. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Schooley Mitchell Agreement
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The Board will review the donations for approval
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Board Policy 3290 Section 1.1 states: “The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032) The following donations were received for the San Rafael City Schools District, as follows: Donor Item/Purpose Site Amount/Value Orbis Payment Services CSO-Business Office $1000
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COST/FUNDING SOURCE: Total of general donation: $1,000.00
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Approval of donations
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Approval of donations
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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THIS REQUIRED ITEM WAS ADDED BY A MAJORITY VOTE OF BOARD:
The Board will consider upholding the panel's recommendation for expulsion of student case #1718-2 for the remainder of the 2017-18 school year and the fall semester of the 2018-19 school year.
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Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Absent Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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The Board will have an opportunity, as needed, to review the status of trustee goals as they relate to operational items that may require a study session.
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| None. |
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Trustee Jackson requested information regarding the EL roadmap moving forward and interpretation of a recent EdTrust West report, noting the demographics in San Rafael City Schools are unique.
As a point of order, Trustee Tuatagaloa noted there was not the required item on the agenda to take action on the expulsion case that was heard in Closed Session. He called for a vote to add the necessary item to this agenda so they Board could take the required action.
M/S/c (Tuatagaloa, Jackson) the Board voted 4-0 to add Discussion/Action item XI.2 ... by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Natu Tuatagaloa - YES
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| Superintendent Watenpaugh noted in a Friday update the Board will receive with a summary chart noting when future items that have been requested will be either scheduled for presentation at a meeting, or in a staff report. |
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Natu Tuatagaloa:
- He attended the Marin Athletic Hall of Fame dinner where sisters Linda Roland and Nancy Roland were honored.
- The San Rafael Rotary is awarding $10K in mini-grants for teachers; the District is providing $3K of the grants
- He will be speaking at Venetia Valley's Career Day tomorrow on how to become a professional athlete
Linda M. Jackson:
- She attended the MSEL night for 8th graders
- On October 24 she attended a meeting with the County regarding potential affordable housing near Venetia Valley School
- She attended an October 25th meeting at MCOE with Canal Alliance, regarding immigration and protection for our community
- - She attended the SchoolsRule gathering for distribution of funds
- On November 8 she attended an Efficiency and Effectiveness Committee meeting at MCOE where there was discussion about safety and wildfire assessments at each school
- She attended the School/Law Enforcement Partnership meeting, and a high school leadership meeting; regular meetings of student leaders are being held
- She attended a presentation by Deputy Superintendent Mayra Perez and Christina Perrino about immigration protocols
- She attended the recent JLAC meeting. The Sacramento trip is coming up in January.
- She is working with Jesse Madsen at MCOE on a student partnership program with Sustainable San Rafael
Greg Knell:
- He attended the School/Law Enforcement Partnership meeting
- He attended the JLAC meeting, reporting on the call to action to contact your State Assemblyperson and Senator regarding more bonds
- He attended the TL presentation on the Innovation Center, and Student Commons. It was very well done and had many Dixie parents present
- He attended the first meeting of the MCOE foster homeless committee; large participation and full-time staffing
Rachel Kertz:
- She attended a recent Terra Linda HS facilities meeting
- She attended the Bell game
- She joined Superintendent Watenpaugh for site visits at Terra Linda, Glenwood and Davidson MS
- She attended the most recent Elementary Budget Advisory Committee meeting
- She attended the SchoolsRule distribution of funds
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Superintendent Watenpaugh reported:
- He and Dr. Perez attended the ACSA Leadership Summit last week. Keynote speaker Pedro Noguera had time to talk with Dr.’s Watenpaugh and Perez about SRCS
- At the last Parent Leaders Group meeting there was robust discussion and good input about budget advisory committees, and athletics
- He is visiting all sites to provide recognition to staff and teachers for their years of service, at their work location and in front of students to acknowledge their commitment to San Rafael City Schools. It has been received with mostly positive response |
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| President Kertz noted that the next meeting is on December 18th and will be the Annual Organizational Meeting of the Board. |
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| There being no further business, President Kertz adjourned the meeting at 7:24 PM. |
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| Present | Linda Jackson |
| Present | Rachel Kertz |
| Present | Greg Knell |
| Absent | Ms. Maika Llorens Gulati |
| Present | Natu Tuatagaloa |
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