Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

2017 Board President Rachel Kertz will be acknowledged and thanked for her year of service as Board President. 

The Board will receive a report on Budget Revision #1 and the First Interim Report for 2017-18 for the Elementary District.

BACKGROUND:   The First Interim Report is the first of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992.  AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices.  Districts are required by Education Code 42130 to submit a report on their financial status as of October 31.  The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years.  The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative).  Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county.

In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval.  Included in the attached budget assumptions are details on some of the significant changes between the Adopted Budget and Budget Revision #1.  In addition, they include detailed assumptions for the Multi-Year projections for the General Fund.  The forms included in the first Interim Report are as follows: 

• Form 01 - General Fund
• Forms 11-51 – Other Funds
• Form AI – Average Daily Attendance
• Form MYPI – Multi-Year Projections
• Form CASH – Cash Flow Worksheet
• Form  CSI – Criteria & Standards Review
• Form TRC – Technical Reviews

Budget Revision #1 includes a revision of the General Fund and all of the Other Funds.  All of the ending fund balances are projected to be positive and include the following funds: 

• Child Development Fund 12
• Cafeteria Fund 13
• Deferred Maintenance Fund 14
• Special Revenue Fund for Post-Employment Benefits 20
• Building Fund 21
• Capital Facilities Fund 25
• Special Reserve Fund for Capital Outlay Projects Fund 40 (Facilities Use and New-Prop 39 funds)
• Bond Interest and Redemption Fund 51

CURRENT CONSIDERATIONS:   As the First Interim Report and Multi-year Projections indicate, San Rafael City Elementary School District will be able to meet its financial obligations for the current year and two subsequent years.  This agenda item presents for Board authorization, the approval of Budget Revision #1 and the First Interim Report for the 2017-18 Fiscal Year with a positive certification.

The Board will receive a report on the San Rafael High School District Budget Revision #1 and First Interim Report for the 2017-18 Fiscal Year for approval.

BACKGROUND:   The First Interim Report is the first of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992.  AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices.  Districts are required by Education Code 42130 to submit a report on their financial status as of October 31.  The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years.  The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative).  Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county.

In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval.  Included in the attached budget assumptions are details on some of the significant changes between the Adopted Budget and Budget Revision #1.  In addition, they include detailed assumptions for the Multi-Year projections for the General Fund.

The forms included in the first Interim Report are as follows: 

• Form 01 - General Fund
• Forms 11-51 – Other Funds
• Form AI – Average Daily Attendance
• Form MYPI – Multi-Year Projections
• Form CASH – Cash Flow Worksheet
• Form  CSI – Criteria & Standards Review
• Form TRC – Technical Reviews

Budget Revision #1 includes a revision of the General Fund and all of the Other Funds.  All of the ending fund balances are projected to be positive and include the following funds: 

• Adult Education Fund 11
• Cafeteria Fund 13
• Deferred Maintenance Fund 14
• Special Revenue Fund for Post-Employment Benefits 20
• Building Fund 21 (Redevelopment funds and facilities use)
• Capital Facilities Fund 25
• Special Reserve Fund for Capital Outlay Projects Fund 40 (New-Prop 39 funds)
• Bond Interest and Redemption Fund 51

CURRENT CONSIDERATIONS:   As the First Interim Report and Multi-year Projections indicate, San Rafael City High School District will be able to meet its financial obligations for the current year and two subsequent years.  This agenda item presents

for Board authorization, the approval of Budget Revision #1 and the First Interim Report for the 2017-18 Fiscal Year with a positive certification.

FINANCIAL IMPLICATIONS: In compliance with GASB 54, the components of the ending fund balance are as follows:

Approval of the San Rafael High School District Budget Revision #1 and First Interim Report for the 2017-18 Fiscal Year.

Staff will present a report on the 2016 CAASPP results.

An update related to bonds and Capital Facilities Program will be provided.

Staff seeks review and approval from the Board of Education for Schematic Designs for Terra Linda High School Cafeteria, Kitchen, Library, Music and Drama Projects.

BACKGROUND:  
Schematic design approval is a key step in the project design.  The architects have completed extensive site design committee meetings, have refined project scope and have reviewed options for meeting the school’s educational program needs and addressing building and site deficiencies.  They have also presented their projects at community/neighborhood update meetings.  They have prepared cost estimates for the projects and engaged with the Capital Facilities Program Team to refine the estimates and adjust scope of work to meet budget.

CURRENT CONSIDERATIONS:
The Terra Linda High School Project is recommended by the Site Design Committee and has an estimated cost which is within budget.  The schematic designs will be on display during the Board Meeting tonight.  If approved by the SRCS Board of Education, the architectural firm will proceed with design development and construction documents, which both phases will return to the Board as check points.

The estimated construction cost (including appropriate escalation and design contingencies) is within the Board-approved Measure B Budget.  

Approval of the schematic designs for Terra Linda High School’s Cafeteria, Kitchen, Library, Music and Drama Projects.

BACKGROUND:  
Schematic design approval is a key step in the project design.  The architects have completed extensive site design committee meetings, have refined project scope and have reviewed options for meeting the school’s educational program needs and addressing building and site deficiencies.  They have also presented their projects at community/neighborhood update meetings.  They have prepared cost estimates for the projects and engaged with the Capital Facilities Program Team to refine the estimates and adjust scope of work to meet budget.

CURRENT CONSIDERATIONS:
The Terra Linda High School Project is recommended by the Site Design Committee and has an estimated cost which is within budget.  The schematic designs will be on display during the Board Meeting tonight.  If approved by the SRCS Board of Education, the architectural firm will proceed with design development and construction documents, which both phases will return to the Board as check points.

The estimated construction cost (including appropriate escalation and design contingencies) is within the Board-approved Measure B Budget.  

Approval of the schematic designs for San Rafael High School’s Kitchen, Commons, and Administration Projects and Madrone Continuation Project.

Staff seeks approval from the Board of Education for the execution of a Notice of Completion for the San Rafael High School HVAC Project. 

Background:
When all construction work is completed and contract adjustments have been approved, it is appropriate to authorize filing of the Notice of Completion which will trigger limitations on any filing of claims and allow the release of retention to the Contractor.   

The final completion date for the San Rafael High School HVAC Upgrade Project was Monday, December 4, 2017. Punch list items have been addressed.  The District has received all Maintenance and Operations manuals and training of District staff is complete.

Current Considerations:
It is now appropriate to file the Notice of Completion with the County of Marin.

Authorization from the Board of Education to file the Notice of Completion for the San Rafael High School HVAC Project.    

Capital Facilities staff and legal counsel are recommending Terra Linda High School Capital Facilities Project for Categorical Exemption under CEQA and is requesting Board of Education approval to file the Notice of Exemption.

Background:

District Capital Facilities projects must comply with environmental review requirements under CEQA.  Capital Facilities Staff and legal counsel have reviewed the Terra Linda project and has determined that the project meets, without limitation, the categorical exemptions identified in the Notice of Exemption (“NOE”) attached.   

This new construction and modernization project consists of building new student commons, kitchen, upper library, competition gymnasium, and modernization of existing buildings with student support spaces to replace inadequate space.  These improvements will bring the school up to current educational and structural standards.  Upgrades will include site landscaping and renovations to parking lot and drop-off/pick-up areas.

Current Considerations:

This item will satisfy environmental review requirements under CEQA.  Once the project is determined to be exempt, the project is no longer subject to either the procedural or substantive requirements of CEQA, and construction of the project can begin upon its approval.  Upon Board approval, staff will file the Notice of Exemption with the Marin County Clerk.  

No financial impact. 

Determine the Terra Linda High School projects are Categorically Exempt from CEQA and approve the filing of a Notice of Exemption under CEQA. 

Capital Facilities staff and legal counsel are recommending San Pedro Elementary Capital Facilities project for Categorical Exemption under CEQA and is requesting Board of Education approval to file the Notice of Exemption.

 Background:

District Capital Facilities projects must comply with environmental review requirements under CEQA.  Capital Facilities Staff and legal counsel have reviewed the San Pedro project and has determined that the project meets, without limitation, the categorical exemptions identified in the Notice of Exemption (“NOE”) attached. 

The San Pedro Project consists of the construction of five (5) new kindergarten classrooms, including a transitional kindergarten, one preschool classroom, an office, and student support spaces.  In addition, spaces to be modernized include six classrooms, a music room, extended learning spaces, a “newcomers” classroom and the remodel of an existing office into one new primary classroom.  An outdoor learning courtyard and redesigned, more efficient parking and drop-off, pick up areas will also be included.  This project will include the demolition of existing building (A) for replacement and associated underground utilities serving the new and existing buildings on campus.

Current Considerations:

This item will satisfy environmental review requirements under CEQA.  Once the project is determined to be exempt, the project is no longer subject to either the procedural or substantive requirements of CEQA, and construction of the project can begin upon its approval.  Upon Board approval, staff will file the Notice of Exemption with the Marin County Clerk.  

Determine the San Pedro Elementary School projects are Categorically Exempt from CEQA and approve the filing of a Notice of Exemption under CEQA. 

The San Rafael City Schools (SRCS) Board is presented with Educational Specifications for Madrone Continuation School.

Background:

Educational Specifications are a bridge between San Rafael City Schools’ educational program and facilities.  Prior to beginning major construction and renovation it is important to ensure that the District has adopted a set of Educational Specifications to guide the design work of architects/engineers. 

Board-adopted Educational Specifications are required for state School Facilities Program funding applications.

The Capital Facilities Team has worked over the last ten (10) months with San Rafael City Schools Educational Staff to develop the proposed educational specifications for the Elementary, Middle, and High School Capital Facilities projects. The team participated in multiple meetings with Consultant Kathleen Moore, teachers, principals, support staff and district administrators to work together in developing the District Educational Specifications.  This work included a district-wide survey to confirm features of the classroom/school environment that are the highest priority and best support for student engagement.  The Educational Specifications for the Elementary and Middle Schools were finalized and approved by the Board of Education on August 28, 2017. 

It was determined that the Educational Specifications for Terra Linda High School, San Rafael High School and Madrone Continuation would be developed individually as there are distinct and specific features and requirements required at each.

Current Considerations:

None at this time.  

Approval of the adoption of the attached Educational Specifications for Madrone Continuation School.  

The San Rafael City Schools (SRCS) Board is presented with Educational Specifications for Terra Linda High School.

Background:

Educational Specifications are a bridge between San Rafael City Schools’ educational program and facilities.  Prior to beginning major construction and renovation it is important to ensure that the District has adopted a set of Educational Specifications to guide the design work of architects/engineers.

Board-adopted Educational Specifications are required for state School Facilities Program funding applications.

The Capital Facilities Team has worked over the last ten (10) months with San Rafael City Schools Educational Staff to develop the proposed educational specifications for the Elementary, Middle, and High School Capital Facilities projects. The team participated in multiple meetings with Consultant Kathleen Moore, teachers, principals, support staff and district administrators to work together in developing the District Educational Specifications.  This work included a district-wide survey to confirm features of the classroom/school environment that are the highest priority and best support for student engagement.  The Educational Specifications for the Elementary and Middle Schools were finalized and approved by the Board of Education on August 28, 2017. 

It was determined that the Educational Specifications for Terra Linda High School, San Rafael High School and Madrone Continuation would be developed individually as there are distinct and specific features and requirements required at each.

Current Considerations:

The Capital Facilities Team continued with the comprehensive process of developing the final Educational Specifications for Terra Linda High School.  They were presented to the Board of Education for a first review during the Capital Facilities Update on November 13, 2017, and final adjustments were completed.  At this time, Capital Facilities Team is presenting for consideration and approval the final Educational Specifications for Terra Lina High School. 

None at this time.  

Adoption of the attached Educational Specifications for Terra Linda High School.  

Staff seeks review and approval from the Board of Education for a Modification to the Independent Consultant Agreement with Millennium Consulting Associates (“MECA”) for proposed Phase 1 Environmental Services at Laurel Dell, Davidson, and the Annex.

The purpose of this modification is to perform the necessary Phase 1 Environmental Report required for compliance under the California Environmental Quality Act (“CEQA”). 

Background:

On November 13, 2017, the Capital Facilities Team presented a preliminary review of District requirements under the California Environmental Quality Act (“CEQA”).  The team shared a matrix of upcoming projects with a summary of project impacts and issues.  This matrix was initially used in a review with legal counsel to determine appropriate levels of compliance.

The first step for compliance is to conduct the Phase 1 Environmental Site Assessment Laurel Dell Elementary, Davidson Middle School, and the Annex.

The Millennium Consulting Associates contract history is outlined below:

Current Considerations:

Millennium will conduct the Phase 1 Environmental Site Assessment by identifying potential environmental concerns through the evaluation for the following three areas: (1) current conditions and documented status of the subject property and associated vicinity, (2) history of the subject property and vicinities, and (3) subject property setting.  This assessment is designed to meet the general requirements of the American Society of Testing and Materials (“ASTM”) Standard #-1527-05.

The proposed cost of this work is a not to exceed amount of $10,500.

The proposed cost of this Modification to the Millennium Consulting Associates contract is within planned budgeting for this type of work and will be funded from the District’s Measure A Bond Funds.

Budget/SACS Code: 

21-9010-0-6153-00-0000-8500-094-000-000 - $3,500

21-9010-0-6153-00-0000-8500-340-000-000 - $3,500

21-9010-0-6153-00-0000-8500-094-000-485 - $3,500

Approval of Modification No. 4 to the Independent Consultant Agreement for Millennium Consulting Associates. 

Staff seeks review and approval from the Board of Education for a modification to the Independent Consultant Agreement with SAGE Renewables for the submission of an interconnect application for San Rafael City Schools (“SRCS”) Bond Programs A & B solar PV projects.

The purpose of this modification is to provide the SRCS District with services to complete the necessary application, required by the California Public Utility Commission (“CPUC”).  Utility-specific net energy metering (“NEM”) interconnection applications are required of public agencies by December 25, 2017 in order to be “grandfathered” in to existing time of use periods, applicable through 2017.

Background:

As a part of the Capital Facilities Program, San Rafael City Schools (SRCS) circulated a Request for Qualifications and Proposals (“RFQ/P”) for Energy Consulting Services for the Procurement of Renewable Energy Projects at school sites involved in the Bond Measures A & B Programs.  The RFQ/P sought qualified firms with a record of providing specialized assistance to California public schools in the procurement of solar renewable energy systems, including assistance regarding financing and ownership options, system selection, system sizing, procurement documentation and processes and construction phase assistance.  After interviewing five (5) firms, the District selected SAGE Renewables of San Rafael.

Current Considerations:

The added proposed scope for the Sage Renewables contract is for the preparation and submission of mandatory utility-specific net energy metering (“NEM”) interconnection applications.  This is in response to the California Public Utility Commission (“CPUC”) decision requiring commercial solar PV customers to file interconnect applications by December 25, 2017 in order to be grandfathered in on existing Time of Use periods.  The scope will include determining installation specifications, system size, layout, usage, make, model, and quantity.

The SAGE contract history is outlined below:

Contract/Increment                                      BOE approval           Amount          Project

$9,600 for Modification No. 1 to SAGE Renewables Independent Consultant Agreement to provide assistance with preparing and submitting interconnection applications required by California Public Utility Commission. 

Budget/SACS Code:   50% ESD 21-9010-0-6174-00-0000-8500-700-000-491

                                     50% HSD 21-9010-0-6174-00-0000-8500-700-000-491

Approval of Modification to Independent Consultant Agreement with SAGE Renewables. 

The Board of Education is presented with a recommendation for approval to work collaboratively with SEI to assist the San Rafael City School’s District (“District”) with an Energy Manager Fellowship for the District’s Measures A & B Bond Programs.

The purpose of this work is to assist the District in facilitating energy and cost saving measures involved in the Elementary and High School District Bond Programs through Prop. 39 funding.

BACKGROUND:
In a continual effort to seek energy and cost saving solutions for the Bond Measures A & B Programs, the Capital Facilities Team has been in discussions with Strategic Energy Innovations (“SEI”) to provide an experiential learning opportunity for an Energy Manager Fellow while providing the District with the manpower to research and explore energy and cost saving efforts throughout the Bond Measures A & B Programs.

CURRENT CONSIDERATIONS:
The Energy Manager Fellowship will be supported through an innovative partnership between Strategic Energy Innovations (“SEI”) and San Rafael City Schools (“SRCS”) and funded by Prop 39 allocations through the California Energy Commission.  Aimed at addressing myriad energy and environmental sustainability issues in the education system, this work presents a distinct opportunity to shape sustainability practices and to influence efforts of energy usage reduction goals. 

SEI will help support this Energy Manager Fellowship role, and assist with facilitating their scope of work with the District.  Through the Energy Manager Fellowship role, SEI will engage all of the schools involved in the Measure A and B Bond Programs in energy saving efforts, saving money and energy district-wide.

$40,000 funded by Prop 39 Allocations through the California Energy Commission (“CEC”).

50% Measure A – 21-9010-0-6215-00-0000-8500-700-000-491 - $20,000

50% Measure B – 21-9010-0-6215-00-0000-8500-700-000-491 - $20,000

Approval of the collaboration with Strategic Energy Innovations for an Energy Manager Fellowship for Proposition 39 projects.

The Board of Education is presented with a recommended appointment to the San Rafael City Schools (“SRCS”) Citizens' Bond Oversight Committee (“CBOC”).

The purpose of this item is to appoint Carsten Andersen as a “Taxpayer Organization Member” to serve a one-year term on the CBOC. 

BACKGROUND:

On November 3, 2015, elections were held for the issuance and sale of general bonds for the San Rafael Elementary and High School Districts under Proposition 39. Bond Measure A for the elementary district ($108,225,000) and Bond Measure B for the high school district ($160,500,000) were approved by voters. The bond funds are used for capital facilities improvements in both in the elementary and high school districts. 

In accordance with Proposition 39, the ballot language specified that an independent Citizens Bond Oversight Committee (“CBOC”) be appointed by the Board of Education (“Board”) to ensure that bond proceeds are spent for their authorized purposes, and to report annually to the Board of Education and the public regarding the expenditure of such funds.  On January 11, 2016, the Board of Education approved Resolution 1668 establishing an Independent Citizens’ Bond Oversight Committee (“CBOC”) for the elementary and high school district bond funds. The Board also approved Bylaws which set forth the power and responsibilities of the CBOC and authorized the Superintendent to take other actions which will result in a recommendation to the Board of 10 persons to serve on the Committee. 

Previously, the Board of Education appointed seven (7) members based on the applications received.  Those members included:

On October 9, 2017 Carol Farrer (“Member at Large”) and Neils von Doepp (“Local Business Organization Representative”) were each approved by the Board of Education to continue serving one additional year in their current capacities.

CURRENT CONSIDERATIONS:

The Citizens Bond Oversight Committee (“CBOC”) has been actively looking to fill the “Taxpayer Organization Member” position since the inception of this Committee.  On November 7, 2017, Carsten Andersen submitted his application to serve in this capacity.  A quorum of the CBOC met on November 27, 2017 and after reviewing Mr. Andersen’s application and related expertise, unanimously agreed to bring Mr. Andersen’s application to the Board of Education for approval.

There will be no financial impact.

Approve the appointment of Carsten Andersen to serve one (1) year as “Taxpayer Organization Member” of the Citizens’ Bond Oversight Committee, effective December 18, 2017.

The Board will review the AB 1200 Disclosure of Tentative Collective Bargaining Agreement for 2017-18 between SRCS and CSEA. 

Pending approval of the AB1200 Disclosure and Tentative Agreement with the CSEA, the attached revised salary schedule for the ESD and HSD will be implemented.

BACKGROUND:
To provide the required Public Disclosure of the tentative settlement agreement between San Rafael City Elementary School District and the California Schools Employees Association (CSEA) in order to be in compliance with AB 1200, Government Code 35547.5, CCR, Title V, Section 15449 for the 2017-18 fiscal year.

In addition, the disclosure document must be signed by the District Superintendent and Chief Business Officer at the time of public disclosure, who must certify that the District can meet the costs incurred under the Collective Bargaining Agreement for the current year and two (2) subsequent years.

CURRENT CONSIDERATIONS:
The information provided in the Disclosure of Collective Bargaining Agreement document summarizes the financial implications of the proposed agreement and is submitted to the Board of Education for "Public Disclosure" of the major provisions of the agreement. This is in accordance with the requirements of AB 1200 (Statutes of 1991, Chapter 1213, Government Code 3547.5, and CCR, Title V, Section 15449.

Once it has been reviewed and approved by the Board of Education, it will be submitted to the Marin County Office of Education for review and comment.

The agreement includes many elements, and several of the significant factors are highlighted below.

• An across the board 3.5% salary increase in the Elementary School District and High School District,
retroactive to July 1, 2017.
• The District shall fully cover the increases to medical benefits at each level. The increases and coverage will be effective as of January 1, 2018.

Additionally:
• Mother-in-law and Father-in-law shall be added to the definition of immediate family for utilization of sick
leave.
• A new section to allow for catastrophic leave donations and use shall be added to the contract.
• Additions, revisions, and improvements shall be added to the contract language regarding the
reclassification process. The parties agreed to postpone the submission date for 2018 reclassifications from February 2018 to October 2018 to allow sufficient time to get caught up with job description revisions from prior reclassifications.
• Additions, revisions, and improvements shall be added to the contract language regarding the process for
job description revisions and updates.
• There will be a review of work calendars for 2018-2019 to see where modifications are needed. Additional meeting dates to be determined.

COST/FUNDING SOURCE:
The total annual (ongoing) cost of the 2017-18 Tentative Agreement between the San Rafael Elementary and High School Districts and the CSEA for the following:

1. An across the board 3.5% salary increase in the Elementary School District and High School District, retroactive to July 1, 2017.
2. The District shall fully cover the increases to medical benefits at each level. The increases and coverage will be effective as of January 1, 2018.
3. Limited bilingual stipends of 2% of the selected employees annual salary.

Annual Cost of Compensation for the Elementary District is $317,101 (equivalent to a 4.36% increase)

Annual Cost of Compensation for the High School District is $233,356 (equivalent to a 4.31% increase)

These increases will be funded by the General Fund 01 and the Cafeteria Fund 13.

Approval of the AB 1200 Disclosure of Proposed Collective Bargaining Agreement for 2017-18.

Approval of the SRESD Classified Employees Salary Schedule

Approval of the SRHSD Classified Employees Salary Schedule

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

The Board is presented with a Frontline Technologies Group Master Services Agreement for Absence Management and Substitute Placement Services between San Rafael City Schools and Frontline Technologies from July 1, 2017 to June 30, 2018, for review and recommended approval. 

The Board is presented with the job description for Transitional Youth Case Manager.

BACKGROUND:

The Transitional Youth Case Manager will provide supports and services to 17-18 year old newcomers who will be “aging out” of our two comprehensive high schools. The Transitional Youth Case Manager will connect students to community-based organizations, career training opportunities, and most importantly Adult Education and other post-secondary programs. The purpose of this position is to help reduce the drop-out rate among our newcomer students.

Approval of the Case Manager job description and salary schedule range.

The Board will review the ESD and HSD November 2017 warrants for ratification.

BACKGROUND:      
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:  
Copies of summary warrant registers for all funds from November 1, 2017, through November 30, 2017, are attached. 

COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 506.

Ratify the ESD and HSD warrants for November 2017.

The Districts have a desire to investigate an alternative health insurance provider and wishes to utilize School Employers Association of California (SEAC) to perform this evaluation. SEAC has recently performed these services for Tamalpais HSD and Mill Valley SD with favorable results.

BACKGROUND:
SEAC contracts with an Independent Contractor to provide this Health Benefit Advisory Services.  These services are provided to SEAC Member Districts at a discounted rate from non-SEAC Member Districts.  Monthly Retainer Rates for non-SEAC Member Districts are $5000 per month, and for SEAC Member Districts, $4000 per month.  A SEAC Consultant, Mr. Mark Lowenthal, provides the full range of services from data analysis, meeting with employer-employee groups, comparisons of all health insurance providers, recommendations for the best and most cost-effective plans as well as assisting with implementation, enrollment and beyond. 

CURRENT CONSIDERATION:
Upon approval, informational meetings will take place beginning on January 10, 2018 (tentative) through May 2018 with a decision from this committee no later than June 15, 2018. Based on the committee’s recommendation and Board's direction and action, the term of this contract will last between 6 month to 16 months, not to exceed $64,000.

Contract costs will be divided between the ESD and HSD 50%/50%, not to exceed $64,000 ($4000 x 16 months)

01-0000-0-5840.00-0000-7200-700-210-000

Approval of contract with SEAC for Health Benefits analysis. 

The Board shall consider for action the approval of a 12% increase in the Athletic Stipends for the San Rafael High School District effective 07/01/2018 plus ongoing increases aligned with future SRFT negotiated salary agreements.

BACKGROUND: Since at least 2004, athletic coaching stipends have not been increased. As a result, our coach stipends are significantly lower than surrounding districts and our sports programs have suffered due to the inability to recruit and retain quality personnel. On 11/27/17, the Athletic Task Force Committee (AFT) compiled a priority list of issues which ranked coach compensation as the single most important area to address out of 28 items.

On 12/11/17, the AFT met with district staff and negotiated a proposal to present for Board consideration and action. District staff supports the AFT proposal to increase athletic stipends by 12% effective 07/01/2018.  In an effort to maintain a competitive compensation schedule, it is also proposed, beginning 07/01/2019, that annual stipend increases will occur based on the prior year negotiated salary increase on the SRFT salary schedule.

The Board will consider the disposal of obsolete books from Davidson Middle School Library.

BACKGROUND:
Board Policy 3270 states: 
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  Staff will seek out appropriate organizations to donate these textbooks. Should no organization be willing to accept these materials, staff shall dispose of them per Board Policy.

CURRENT CONSIDERATIONS

Davidson Middle School has determined that the following equipment/textbooks are obsolete:

San Rafael High School has determined that the following equipment/textbooks are obsolete:

The equipment/textbooks will be donated, recycled or disposed of at no cost to the district.

Approval of the disposal of obsolete equipment/textbooks. 

The Board will review the Developer Fee annual accounting report for the 2016-17 fiscal year and the Five Year Financial Report. 

BACKGROUND:Government Code 66006 requires that an annual report of income and expenditures from developer fees and the beginning and ending fund balances in the Capital Facilities Fund (Fund 25) be made available to the public within 180 days, after the end of each fiscal year.              

Government Code 66001 requires a five-year report if there are any funds remaining in the Fund at the end of the prior fiscal year. The five-year report identifies the project to which the fee is to be applied and identifies all sources and amounts of funding anticipated to complete financing on incomplete improvements.

Developer Fee Financial Report Fiscal Year

The following report is provided to reflect the specific financial activity that has occurred during the fiscal year 2016-2017.  Government code 6606(b) defines the information that must be included in this report.

The Capital Facilities Fund (Fund 25) is used to segregate the developer fee collections from all other revenues the District collects.

The fees below were Board-approved on June 30, 2014. The fee increase went into effect on July 1, 2014.

Fee Type              Fee

Residential          $ 2.32

Commercial         $ 0.37

July 1, 2016, Beginning Balance of Fund 25: 88,795.46

Public Improvement on which Fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.

Project                                                                                   Amount Expended

Short Elementary-Furniture & Equipment for new Classroom              $10,483.12

Debt Service – Principle on COPs*                                                 $78,366.88

Total Expenses                                                                                $88,850.00

*Note: Certificates of Participation (COP) were issued in 2005 in order to support the new construction costs of the Bahia Vista Elementary School.  The balance of the Debt Service on the COPs was funded by the General Fund and accounted for in fund 40 as the collection of Developer Fees were not adequate to fully fund the Debt Service due in 2016-17.

Net Increase/ (Decrease)                                          $    18,156.91

June 30, 2017, Ending Balance of Fund 25              $   106,952.37

The District is required to identify an approximate date by which the construction of the public improvement (project) will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete.

No refunds were given during the fiscal year 2016-2017.

Five Year Financial Report

Government Code 66001 requires that for the fifth fiscal year following the first deposit into the account or fund, and every five years, thereafter, the local agency shall make all of the following findings with respect to that portion of the account or fund remaining unexpended, whether committed or uncommitted. 

The table below will identify the purpose to which the fee is to be put; demonstrate a reasonable relationship between the fee and the purpose for which it is charged; identify all sources and amounts of funding anticipated to complete financing in incomplete improvements identified in paragraph (2) of subdivision (a) and designate the approximate dates on which the funding referred to in subparagraph (c) is expected to be deposited into the appropriate account or fund.

Any members of the public desiring more detailed information regarding developer fees may contact the Business Office. Please refer to the December 2014 Developer Fee Justification Study for further explanation on the fees charged.

Capital Facilities Fund Balance as of June 30, 2017, was $106,952.37 (See Income Statement & Balance Sheet attached).

The Board will review the Developer Fee annual accounting report for the 2016-17 fiscal year and the Five Year Financial Report. 

BACKGROUND: Government Code 66006 requires that an annual report of income and expenditures from developer fees and the beginning and ending fund balances in the Capital Facilities Fund (Fund 25) be made available to the public within 180 days, after the end of each fiscal year.              

Government Code 66001 requires a five-year report if there are any funds remaining in the Fund at the end of the prior fiscal year. The five-year report identifies the project to which the fee is to be applied and identifies all sources and amounts of funding anticipated to complete financing on incomplete improvements.

Developer Fee Financial Report Fiscal Year

The following report is provided to reflect the specific financial activity that has occurred during the fiscal year 2016-2017.  Government code 6606(b) defines the information that must be included in this report.

The Capital Facilities Fund (Fund 25) is used to segregate the developer fee collections from all other revenues the District collects.

The fees below were Board-approved on June 30, 2014. The fee increase went into effect on July 1, 2014.

Fee Type              Fee

Residential           $1.04

Commercial         $  .17

Public Improvement on which Fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.

Net Increase/(Decrease) $55,879.98

June 30, 2017, Ending Balance of Fund 25: 176,225.78

The District is required to identify an approximate date by which the construction of the public improvement (project) will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete.

No refunds were given during the fiscal year 2016-2017.

Five Year Financial Report

Government Code 66001 requires that for the fifth fiscal year following the first deposit into the account or fund, and every five years, thereafter, the local agency shall make all of the following findings with respect to that portion of the account or fund remaining unexpended, whether committed or uncommitted.

The table below will identify the purpose to which the fee is to be put; demonstrate a reasonable relationship between the fee and the purpose for which it is charged; identify all sources and amounts of funding anticipated to complete financing in incomplete improvements identified in paragraph (2) of subdivision (a) and designate the approximate dates on which the funding referred to in subparagraph (c) is expected to be deposited into the appropriate account or fund.

Any members of the public desiring more detailed information regarding developer fees may contact the Business Office. Please refer to the December 2014 Developer Fee Justification Study for further explanation on the fees charged.

The District administered a Request for Proposal (RFP) for copy machines to several companies and KBA DOCUSYS provides the most cost-effective solution. In addition to favorable lease and cost per copy costs, the District was able to negotiate favorable terms that will provide enhanced savings and benefits as outlined in the addendum. 

BACKGROUND:
It has been determined by the district that the lease of new copiers from KBA DOCUSYS is necessary in order to provide support for both the instruction and office staff.

Terra Linda High School currently has one (1) XEROX D110, one (1) Kyocera TASKalfa 620 in addition, San Pedro School has one (1) Xerox WC5765, and one (1) Kyocera TASKalfa 8000i, all of which have exhausted their expected lifespan. The XEROX machines from both sites are leased and will be removed by Inland. The Kyocera machines shall be removed and disposed of by KBA as a condition of this Agreement. 

The District will lease three (3) KBA Kyocera TASKalfa 8002i for TLHS.

The District will lease one (1) KBA Kyocera TASKalfa 8002i, and one (1) KBA Kyocera TASKalfa 6052ci for San Pedro ES.

The new digital copiers are significantly faster and have considerably more options for staff. They will increase productivity and efficiency for our instructional staff and also help evenly distribute the workload.

COST/FUNDING SOURCE:

The monthly lease cost of three (3) new TASKalfa 8002i at TLHS is $481.90. The 8002i monthly maintenance cost which includes, toner and staples is $342.00

The monthly lease cost of one (1) TASKalfs 8002i and one (1) TASKalfa 6002ci at San Pedro is $298.37. The annual maintenance cost which includes, toner and staples is $524.80.

Included in pricing are the monthly minimum copies. Overages will be billed at $.0038 per copy. 

SACS Code:

TLHS 01-0000-0-5605.00-1110-1000-411-120-000 

San Pedro 01-0000-0-5605.00-1110-1000-095-120-000 

Approval of lease agreements with KBA DOCUSYS for new copiers at TLHS and San Pedro.

It has been determined by the district that the lease of one (1) new copier is necessary in order to provide support for both the instruction and office staff at Short School.  The lease of the new Discovery copiers is necessary in order to maintain efficiency, provide critical support for both instructional and office staff. 

The schools current TASKalfa 620 is broken, no longer serviceable, has no residual value and shall be removed and disposed of by Discovery as a condition of this Agreement.

The District will lease one (1) Discovery Kyocera TASKalfa 7002i.  The new digital copier is faster and has more options for staff. It will increase productivity and efficiency for our instructional staff.

COST/FUNDING SOURCE:

The monthly lease cost for one (1) new TASKalfa 7002i is $150.00. The 7002i annual maintenance cost including toner and staples is $100 per month. Included is a monthly minimum of 25,000 copies and overages for the 7002i will be billed at .00398 per copy per the attached contract. 

The estimated 60-month total cost for the lease and maintenance of the TASKalfa 7002i is $15,000 plus tax.

SACS Code:

01-0000-0-5605.00-1110-1000-097-000-000 

Approval of lease agreements with Discovery for new copier at Short School.

This item presents the Dashboard Alternative School Status (DASS) Eligibility Certification for Madrone Continuation High School for a three-year period, for review and recommended Board approval.

BACKGROUND:  The Dashboard Alternative School Status (DASS) participation is used by alternative schools of choice and charter schools that serve high-risk students. The DASS criteria requires the school to have an unduplicated count of at least 70 percent of the schools' total enrollment composed of the following high-risk student groups: expelled; suspended, wards of the court; pregnant and/or parenting; recovered dropouts; habitually truant or habitually insubordinate and disorderly; retained more than once in kindergarten through grade eight; credit deficient; gap in enrollment; high level of transiency; Foster Youth; or Homeless Youth. The local district governing board or the charter school board must certify that the school's enrollment meets the DASS criteria as an agendized board item.

In 2013, California's accountability system significantly changed with the adoption of the Local Control Funding Formula (LCFF). This new accountability system, the California School Dashboard (Dashboard), contains state indicators and standards to help identify a school's strengths, weaknesses, and areas in need of improvement. Because these state indicators and standards were developed for traditional (non-alternative) schools, the State Board of Education (SBE) and stakeholders raised concerns that the state indicators and standards did not fairly evaluate the success or progress of alternative schools that serve high-risk students. California Education Code (EC) Section 52052(g) requires: The Superintendent, with the approval of the State Board of Education, shall develop an alternative accountability system for schools under the jurisdiction of a county board of education or a county superintendent of schools, community day schools, and alternative schools serving high-risk pupils, including continuation high schools and opportunity schools. As a result, the SBE directed the California Department of Education (CDE) to explore the development of modified methods applicable for alternative schools. At the May 2017 SBE meeting, the SBE approved the recommended participation process for the Dashboard Alternative School Status (DASS) program. The DASS replaces the previously administered Alternative Schools Accountability Model (ASAM) and holds alternative schools and alternative schools of choice accountable for modified methods of measurement for accountability indicators that will be incorporated in the Dashboard beginning with the Fall 2018 release.

CURRENT CONSIDERATION:  That the Board approve the Dashboard Alternative School Status (DASS) Eligibility Certification for Madrone Continuation High School for a three-year period. 

There is no financial impact to the district.

Approval of the Dashboard Alternative School Status (DASS) Eligibility Certification for Madrone Continuation High School for a three-year period and certify that at least 70% of the schools' enrollment meets the DASS criteria of high risk student groups. 

This item presents an agreement between San Rafael City Schools and UC Berkeley History-Social Science Project for three days of additional support and coaching for Davidson and Venetia Valley Middle School Instructional Coaches during the 2017-2018 school year, for review and recommended Board approval.

BACKGROUND:  The UC Berkeley History-Social Science Project (UCBHSSP) believes that all students deserve high-quality education.  

UCBHSSP seeks to bridge the academy and K-12 communities to help teachers strengthen their instructional practice and provide equitable educational opportunities to all students, through a model of learning, practicing, and doing.

UCBHSSP customizes professional development programs to respond to the needs of school sites in order to strengthen teacher capacity and increase student discipline-specific literacy and thinking as well as content knowledge. Through institutes, workshops and seminars, and site-based coaching, UCBHSSP facilitators work with teachers to grow their practice. Their professional development approach includes models and training for differentiating instruction to access history, with a specific focus on supporting English learners and low-level literacy students. This approach is designed through collaboration among university faculty, teacher practitioners, and literacy specialists.

Site administration and instructional coaches from Davidson and Venetia Valley asked that three additional support days be provided by UCBHSSP, Phyllis Goldsmith. The scope of work was collaboratively planned by teachers, site coaches, and the site Common Core Implementation Team.

Current Consideration: UCBHSSP will provide three full days of additional support and coaching to middle school instructional coaches and  administrative virtual networking support.

Exhibit A

Cost of services to be paid from Educator Effectiveness Funds not to exceed $7,425.

01-6264-0-5840.00-1110-2140-700-240-000

Approval of the Agreement between San Rafael City Schools and UC Berkeley History-Social Science Project for three days of additional support and coaching for Davidson and Venetia Valley Middle School Instructional Coaches during the 2017-2018 school year.

This agenda item presents an overnight field trip for San Rafael and Terra Linda High School Cheer Teams to participate in the United Spirit Association National High School Spirit Championships, February 22-26, 2018 in Anaheim, California, for review and recommended Board approval.

BACKGROUND:  Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience.  School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. 

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board.  All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. 

No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.

CURRENT CONSIDERATIONS: This agenda item presents for Board approval for San Rafael and Terra Linda High School Varsity Competition Cheer Teams participation in the United Spirit Association National High School Spirit Championships, February 22-26, 2018, in Anaheim, California. 

Adult Chaperones: There are 13 adult coach and parent chaperones scheduled for this overnight field trip.

Student Athletes: There will be approximately 33 cheerleaders participating in the United Spirit Association National High School Spirit Championships.

Travel: Students and chaperones will travel by Marin Charter Tours to SFO, fly together to and from Anaheim, CA, and taking a charter bus to the hotel provided by the United Spirit Association. Marin Charter Tours will pick up students and chaperones and return them to San Rafael.

Accommodations: Accommodations will be secured through the competition company. The team will be staying at the Anaheim Sheraton Park Hotel, Anaheim , CA 92802. There will be a maximum of two cheerleaders to one adult per room ratio. Each student will have their own bed. There will be no water based activities. No student will be excluded from participation because of lack of sufficient funds.

Approval of the overnight field trip for San Rafael and Terra Linda High School Cheer Teams to participate in the United Spirit Association National High School Spirit Championships, February 22-26, 2018 in Anaheim, California.

It is the purpose of this MOU to specify the agreement between the Anti-Defamation League (ADL) and the San Rafael City Schools (SRCS) for the purposes of supporting each comprehensive middle and high school’s climate goals for the 2017-18 school year by providing ongoing consultation, anti-bias curricular resources, and anti-bias/ally workshops for staff, students, and parents. The ADL-SRCS partnership helps ensure that, working together, our schools and communities will disrupt bias and identity-based bullying among youth.

BACKGROUND:
ADL’s education initiatives are an important tool for educators and youth to stand up to bigotry and hatred. Together, we can continue to change bystanders into allies and engage more people in constructive dialogue. Now more than ever, these conversations are key to maintaining civil discourse in our democratic society.

CURRENT CONSIDERATION:
It is our goal that all our middle and high schools achieve the "No Place for Hate" designation by the end of the school year.  Staff recommends approval of this MOU. An update from the ADL for the Board will be presented in coming months. 

Approval of the MOU with the Anti-Defamation League. 

This agenda item requests Board approval of an out of country nomination for the Superintendent to attend a 10-day Study Tour of Israel sponsored by the Jewish Community Relations Council, April 26-May 6, 2018.

The Study Trip is scheduled for 4/25/18 through 5/6/17. 85% of all costs associated with the Study Tour are funded by the Jewish Community Relations Council.  To secure Dr. Watenpaugh’s nomination and participation, the District is being asked for an $1100 contribution to be received no later than 12/25/17.

The Study Tour of Israel itinerary includes time In Jerusalem, Tel Aviv, Upper Galilee and the Golan Heights. 

Study Tour of Israel Trip Highlights

While in Jerusalem
• Tour of the Arab, Christian, Jewish, and Armenian quarters of the Old City
• Visits to Christian, Jewish, and Muslim holy sites
• Immersive Jewish Sabbath experience
• Christian religious services at the Church of the Holy Sepulchre
• Moonlit tour of the Wailing Wall archaeological excavations
• VIP tour of Israel’s Supreme Court and meeting with Supreme Court Justice
• VIP tour and meeting at the Knesset (Israel’s parliament) with diverse elected members
• Meeting with Editor in Chief of Israel’s liberal daily newspaper, Haaretz
• Trip to Ramallah, in the Palestinian Authority-controlled West Bank, to meet with leading Palestinian officials and civic leaders
• Visit to a planned city in the Palestinian Authority-controlled West Bank and meeting with Palestinian young professionals
• VIP visit to a bilingual coexistence oriented school for Jewish and Arab children
• Visit to Yad Vashem, the international Holocaust memorial museum
• Meetings with diverse leading ethicists, academics, and social justice activists
• Nighttime artist-led tour of the political and cultural murals in the bazaar

While in Tel Aviv
• Meeting with Ethiopian Jewish leaders, including the first Ethiopian women in the Knesset
• VIP visit to a science magnet school for Arab girls
• Special gallery tour and meeting with leading contemporary art critics and artists
• Meeting with prominent LGBT leaders at the LGBT Center, including those leading LGBT inclusivity work in the Orthodox community and national political LGBT leaders
• Behind-the-scenes meeting with high tech entrepreneurs
• Visit to the Baha’I Gardens and the world headquarters of the Baha’I religion
• Time to stroll the promenade along the Mediterranean Sea coast, with dinner on the beach and in the ancient port town of Jaffa

While in Upper Galilee and Golan Heights
• Tour of a 21st Century “youth village,” home to Ethiopian and Russian orphans
• Meeting with Druze diplomat and community leaders in a Druze village
• Visits to the Church of the Beatitudes, the traditional site of Jesus’ Sermon on the Mount and Capernum, the base of Jesus’ Galilean ministry, along the Sea of Galilee
• Walk along the Jordan River at a nature reserve, exploring ruins of the biblical city of Dan
• Visit to the Lebanese and Syrian borders to discuss military and strategic implications with a leading strategic intelligence analyst
• Overnight stay in a kibbutz guesthouse, a historical commune

85% of the costs of the Study Tour will be paid by the Jewish Community Relations Council. 

Cost to the District is $1100, to be charged against the Superintendent's account:

01-0000-0-5200.00-0000-7150-700-280-000   50% ESD/ 50% HSD

Approval of Dr. Watenpaugh’ participation in the 2018 Study of Israel and contribution of $1100 to JFRC to defray the total cost of $7700 being paid by JCRC.

The Board will consider upholding the superintendent's designee's recommendation to deny Interdistrict Transfer Appeal for Student Case # ITR-1718-1

The Board will consider upholding the  panel's recommendation for expulsion of student case #1718-3 for the remainder of the 2017-18 school year and the fall semester of the 2018-19 school year. 

The Board will consider upholding the  panel's recommendation for expulsion of student case #1718-4 for the remainder of the 2017-18 school year. 

The Board will consider upholding the  panel's recommendation for expulsion of student case #1718-5 for the remainder of the 2017-18 school year. 

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

COST/FUNDING SOURCE: Total of general donation: $  4,029.04   

The Board and public are presented with the first reading to review revised Board Policy and Administrative Regulation 5117 Interdistrict Attendance - Elementary Schools, a deletion of Board Policy and Administrative Regulation  5117.1 Interdistrict Attendance - HS/District of Choice, and a revision of Board Policy and Administrative Regulation 5117.2 Interdistrict Attendance HSD and renumber it to 5117.1. A second reaading of these revisions will be brought to a subsequent meeting with a recommendation for approval. 

BACKGROUND:
Based on recent changes to the District of Choice law, District staff are recommending elimination of current BP/AR 5117.1 Interdistrict Attendance- High Schools/District of Choice, and replacing with a revised version of the current BP/AR 5117.2 Interdistrict Attendance- High School District.  Revisions are also recommended for BP/AR 5117 Interdistrict Attendance- Elementary School District primarily to better align with HSD policies and procedures. 

Key recommended changes are as follows:

Elementary School District  

• Removes “location of parent employment” as grounds for approval into the district.

• Re-orders grounds for approval to align with the HSD:

1. Sibling is an ongoing transfer

2. Parent/guardian is employed by SRCS

3. Educational continuity

• Removes appeal process to SRCS board- all appeals to be addressed by the Marin County Office of Education.

• Language for transfer out of district will match HSD policy language.

 High School District

• Indicates that SRCS no longer participates in District of Choice program.

• Allows for students enrolled on interdistrict transfers between August 2015- August 2017 to remain enrolled provided they are in good standing.

• Removes appeal process to SRCS board- all appeals to be addressed by the Marin County Office of Education.

• Language for denial and appeal will match ESD’s

• IDT application submission dates will match the ESD’s- (April 1). 
  
  
  CURRENT CONSIDERATION: 
  

  1. To adopt policies and procedures that address interdistrict attendance given the withdrawal from District of Choice. 

   2. To provide a language that will allow currently enrolled sophomore and juniors, the majority of whom were enrolled under DOC, to remain with SRCS through graduation. 
  
   3. To better align our elementary and high school interdistrict attendance policies.
  
  These revisions will be brought to the next meeting for recommended approval by the Board.

None

This item presents to the Board and the public the opportunity to review the first reading of revisions to Board Policy 0500 Accountability. The second reading and recommended board adoption will be brought to the next meeting.

Background: Policy updated to reflect the new state accountability system (the California School Dashboard), which consists of both state and local indicators to assist districts in identifying strengths and areas in need of improvement in each priority area addressed by the LCAP.

Exhibit A: Board Policy 0500 Accountability

There is no financial impact to the district. 

This item presents to the Board and the public the opportunity to review the first reading of revisions to Administrative Regulation 6112 School Day. The second reading and recommended board adoption will be brought to the next meeting.

Background: Regulation updated to reflect NEW LAW (AB 99, 2017) which permits districts to maintain kindergarten or transitional kindergarten classes for different lengths of time during the school day, either at the same or different school sites. Regulation also reflects provision of AB 99 which allows districts to schedule classes in an early college high school or middle college high school so that students attend classes for at least 900 minutes during any five school day period or 1,800 minutes during any 10 school day period.

There is no financial impact to the district.

This item presents to the Board and the public the opportunity to review the first reading of Board Policy 6170.1 Transitional Kindergarten. The second reading and recommended board adoption will be brought to the next meeting.

Background: Policy updated to reflect NEW LAW (AB 99, 2017) which permits districts to maintain transitional kindergarten classes for different lengths of time during the school day, either at the same or different school sites, provided that the length of the school day complies with legal requirements related to the minimum and maximum length of the school day.

Exhibit A: Board Policy 6170.1 Transitional Kindergarten

There is no financial impact to the district.

Election of a Board President for 2018. Election of a Board Vice President for 2018. Appointment of Board representatives to various other organizations and committees for 2018.

BACKGROUND:  
Education Code 35143.  Annual organization meetings states:
"At the annual meeting each City Board of Education shall organize by electing a president from its members."

San Rafael Board Bylaws 9100 Annual Organization Meeting states:
"The Board of Education shall hold an annual organizational meeting within the time limits prescribed by law.  At this meeting the Board shall:
1.   Elect a president and vice president from its members
2.   Designate Board representatives to district and community committees or organizations.

The Superintendent acts as secretary to the Board."

San Rafael Board Bylaws 9140 Board Representatives states:
"At its annual organization meeting, the Board shall designate one Board member as its representative to the Board of Directors of the Marin County School Boards Association who elect members to the county committee on school district organization. (Education Code 35023)"

The following is a list of committees for which Board representatives can be selected, and the current trustees serving on the committees:

Election of a Board President for 2018. Election of a Board Vice President for 2018. Appointment of Board representatives to various other organizations and committees for 2018.

Superintendent Watenpaugh will provide a report for the Quarter - October - December 2017.