Regular Meeting - SRCS Board of Education
San Rafael City Schools
January 16, 2018 6:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Board President Greg Knell, Vice President Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee
Rachel Kertz, Trustee Natu Tuatagaloa
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| President Knell convened the meeting to Public Session at 5:01 PM. |
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| Pursuant to Government Code sections 35146, 54957.6, 54956.9 and 54957, the Board adjourned to Closed Session at 5:02 PM. |
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| President Knell reconvened the meeting to Public Session at 6:10 PM. |
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| Bill Savidge with Van Pelt Construction Services led the Pledge of Allegiance. |
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Ryan Corr, Terra Linda HS:
- ASB Winter Formal will be held on Friday, January 26 at B Street Community Center. ASB has done outreach to involve more non- English speakers in the Formal
- The Freshman class is planning a movie night fundraiser
- Terra Linda will be hosting a showing of a suicide prevention film entitled "Not Alone," on February 12th. It will be followed by a community discussion about teen suicide with Michael Pritchard and movie producer Kiki Goshay. The film will be shown first on January 31st at the Mill Valley Community Center, hosted by MCOE, Kaiser and the Marin County Sheriff’s Department
- TL has a new multi-media education pathway "Game Academy"
- He reported on girls and boys varsity basketball and wrestling
Yessenia Hernandez, San Rafael HS:
- Student Advisory will have two days focused on financial aid as a followup to 10,000 Degrees visit to assist students with FAFSAs
- Joining the Tobacco Prevention Center and ASB to led campaigns and act as lead advocates for tobacco prevention
- ASB will hold a Senate meeting this Thursday; an open forum for students to advocate for what they want at school. Site administration will be present
- On Thursday from 5:30 - 6:30 PM Link Crew will be hosting a Thinking and Learning event for parents; they will be acting as guides and translators for parents |
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| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
| There were no updates from CSEA, SRTA or SRFT union leadership at this time. |
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Staff will provide a report on the PK-3 Programs at Venetia Valley, San Pedro and Bahia Vista.
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Director of Elementary Education Stephanie Kloos introduced a presentation on work at VV, SP and BV, made possible by the Marin Community Foundation (MCF) P-3 Grant. The District has been receiving MCF P-3 funding since 2010 to support the goals of closing the achievement gap and providing college readiness for students, with expansion of family centers, focused alignment with grade levels, professional development, and using a trainer of trainers' model.
Don Jen, MCF Director for Education, spoke on the continuity of the work with the District and the County to address the importance of teaching and learning of 0-4 year olds. He noted a recent New York Times article regarding preschool teachers living in poverty to demonstrate the work that still needs to be done to raise the awareness of the importance of early childhood education. He expressed appreciation for the alignment of PreK work within a larger K-12 District and within a county and state structure. He announced that information will be coming out soon regarding an annual dinner to highlight and celebrate the work being done.
Principals from the three P-3 sites provided brief updates on the impacts and current implementation of the P-3 grant at their sites.
Juan Rodriguez, Venetia Valley K-8:
- Family Center has empowered families; the development of a 'Mothers and Youth with Power' homegrown organization that is strengthening families to take on leadership roles for the community on issues such as immigration; partnerships with Canal Alliance and other agencies
- Working on alignment of the school; new AP and coach on site. Collaboration at a retreat to align entire school, strengthening initiatives and strategies from PreK to middle grades; I Can and We Can philosophies strengthened; commitment to embrace love of self, community and love of families
Mimi Melodia, San Pedro Elementary:
- Reviewed the impact of P-3 and a state preschool program to provide a strong base for youngest students
- Preschool, TK and K staff meeting regularly to align program
- Family Center is in its 8th year; counselors and advocates to support school families and facilitate support with county agencies. Parent education nights, which include transportation, had 246 parents who attended events last year
- Equity work provides institutional support of families with increasing quality of teaching and rigor
- Current implementation for 17/18 includes creation of a .5 literacy coach position at SP to coordinate schoolwide PD and develop strategies for balanced literacy and math;support RTI intervention.
- National Equity Project (NEP) coach supports improvement of educational outcomes and life experiences for families
- Three days of K assessment this summer
- Back to School event at the Canal Center for families to pre-register and fill out Free and Reduced applications, etc.
- Began 17/18 year with an in-depth staff meeting in the Canal to build community
- First staff meeting of 2018 was this week; focus on everybody knows your name, knowing personal stories about students
- Enhancing instructional goals for metacognitive, small group guided reading and oral language, SEAL and other instructional strategies
Cecilia Perez, Bahia Vista Elementary:
- It is fitting to give this presentation after Martin Luther King Day; honoring the spirit and rhythm with the P-3 work
- Impact at BV: maintaining a Family Center that is in its 17th year; funds a director and family advocates to support families
- BV has over 25 community partners
- The BV Family Center is considered a model throughout the county; parents and kids always welcome
- In 3rd year of being recognized by MCOE for the Early Childhood Development Center, also a model classroom for the county
- Ongoing implementation: Climate and Culture – using researched based practices from Nancy Dome, and First School
- Teaching and learning component – trainer of trainers' model for PD – with laser focus on small group guided reading and metacognition
- Advocacy for children and families through the Family Center to provide extra support for high needs students and families
Ms. Kloos concluded that the P-3 grant has touched approximately 1500 students, or nearly half of the ESD. A P-3 proposal submission will be coming up in mid-March. She expressed thanks to MCF and MCOE for their continued partnerships.
Trustee Kertz expressed thanks to MCF for this collaboration and funding. She noted that you can see the funds immediately applied to support families. This work is taking the vision of MCF and the SRCS Board and moving it forward.
Trustee Jackson noted that the parents from these three sites are some of the most involved in the District because the Family Centers keep them engaged and feeling safe. This partnership with MCF is engrained in these schools now. The recent Family Center support of VV parent Hugo Mejia was a model for other districts. She expressed thanks to MCF.
Trustee Llorens Gulati noted that the number one indicator cited to get out of poverty is education. She sees a big difference for families in this work and would love to see more parent leaders coming from our community. Progress is evolving to support preschool teachers; she hopes we someday see mandatory preschool for all.
President Knell expressed thanks and praise for the outstanding work being done. Many families touched.
Superintendent Watenpaugh noted that change takes time, but with this type of commitment things start to happen; there is momentum.
Mr. Jen noted that MCF started this initiative to affect student outcomes, but learned along the way the importance of building adult capacity and behaviors for student achievement. He stated there is a lot of promise in this work.
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P-3 Presentation
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The District’s Superintendent’s Office and Education Services Team will provide an update on SRCS’ plans for the development of the 2018-21 Local Control and Accountability Plan (LCAP). They will share the recommendations for the approach on how we review and refine the LCAP and how we engage our stakeholders this year.
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President Knell acknowledged the arrival of CSEA President Katina Pantazes and SRTA representative Molly O'Donoghue in the audience, asking if they had any updates on behalf of their unions. They reported there were none.
Deputy Superintendent Mayra Perez introduced a presentation on the refinement of this year's LCAP process and engagement.
Director of Communications Christina Perrino reviewed that the LCAP is a rolling 3-year plan. Feedback is gathered to improve the document and implementation of the plan. She noted the importance of refinement of the LCAP to match available resources. Staff will be tracking closely on the Governor's budget; if there are additional resources, it would impact adjustments to the LCAPs. She reviewed base and supplemental programs and services, noting that supplemental funds that are available for allocation in the LCAP are a small portion of the overall budget, so stakeholder priorities must be balanced with district identified needs and successes.
Ms. Perrino reviewed the goals from last year that are currently being implemented, along with highlighted actions for each: Goal 1 - Student Learning; Goal 2 - Professional Development; Goal 3 - Finance and Resources; Goal 4- Community Engagement and Communications; and Goal 5 - Culture and Climate
Deputy Perez noted that MCOE praised SRCS LCAPs last year and recommended they be rolled over with modifications, if necessary. They also looked at Goal 3 - Finance and Resources and suggested it could be placed in other goals rather than having it as a separate goal.
Directors Kloos and Kerr reviewed that the focus for this year will be what we are doing in the LCAPs with the resources we have; improving flow and content to show how connected and aligned the work is - combining action items. This year's focus will be to take a deep look at Goal 1 and 2 and also rethinking Goal 3, adding parts to other goals where applicable. Goals 3, 4 and 5 will still be looked at, but a laser focus will be done on Goals 1 and 2. Also will be looking at Goal 5 to align it more with culture and climate, moving what needs to come out into other goals.
Ms. Perrino reviewed last year's PAC and Taskforce process will be used again to get stakeholder feedback. The Taskforce will focus on Goals 1 and 2 and will be looking at mental health initiatives in Goal 5 and making modifications where needed. Other arenas for stakeholder engagement are employee meetings, teacher and staff input, alignment with the P3 initiative and SIPSAs, labor management groups and district committees. Everything we do informs and engages the LCAP.
Ms. Perez noted that Ed Services will be taking the lead for this year's LCAP process as Goals 1 and 2 are the center of focus.
Trustee Kertz noted it makes sense to collapse Goal 3 into Goal 1 and 2. It was a helpful exercise last year to look at what did and didn't work in prior years. It is helpful to know what measure or benchmark we are trying to get to year by year; what items move us forward better and faster.
Trustee Jackson provided her perspective on the laser focus on just Goals 1 and 2, noting that Goals 4 and 5 are the game changers - the ones the state had in mind for LCAPs. She noted the importance of the Community Schools Initiative, student voice and restorative justice and asked that at least the key elements of Goals 4 and 5 still be looked at in the process, for continual improvement. In reference to the stakeholder engagement process she noted there was no mention of outside community involvement, asking for more community-at-large representation on the Stakeholder Taskforce. Ms. Perrino reminded that the nature of the LCAP document and the annual updates force a critical look at each goal area, particularly with the new template. Each goal area would still be looked out, but the stakeholder feedback would be mostly focused on Goals 1 and 2. Trustee Jackson noted her disagreement with just focusing on Goals 1 and 2.
Trustee Llorens Gulati expressed she is happy to see that data will be used in review of goals. She shared her thoughts on the importance of Goals 4 and 5, noting she would love to see the implementation of restorative justice. She asked that information be shared in advance of DELAC meetings when possible so committee members have a chance for a more in depth review of materials. She championed extending library hours in high schools to keep computer access available for students.
Dr. Watenpaugh reminded that the LCAP changes every year as does the advice from the county. He noted that while everything in the LCAP is important, with the publication of the Dashboard there is a focus on the academic piece. The plan does not need to be reinvented every year; important to continue doing some of the same things to evaluate them over time. He would like staff to focus on key items without splintering them too much. Trustee Jackson noted that another way to look at this is that this year there will be targeted feedback on Goals 1 and 2 and next year there will be targeted feedback on Goals 4 and 5.
President Knell shared his support of doubling down on Goals 1 and 2, but noting it is also important to move the needle with community engagement, partnerships, and student voice; critical to make the change. He expressed pride in the innovative academies the district is offering to students, such as the new Game
Academy. He noted that project-based learning needs space, and with the bond and capital facility improvements planned, new spaces are being created. |
LCAP Presentation
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| Staff seeks review and approval from the Board of Education for Supplemental Agreement No. 6 to the Master Agreement with architects Quattrocchi Kwok (“QKA”) for additional Architectural / Engineering Services at Laurel Dell Elementary School. The purpose of this modification is to provide additional architectural, structural, and electrical engineering services required as a result of the change in scope from new buildings constructed with a modular system to a modernization of existing buildings and new site-built construction.
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| The original architectural fees were based solely on new buildings constructed with a modular system. As a result of the recent contractor selection process, it was determined that this project could be better accomplished utilizing “site-built” construction for the new classrooms, MPR and Administration buildings. With this scope, however, there will be more work required of the architect as they will now be responsible for the development of construction documents for the new buildings. In addition, the existing MPR and south classroom wing will be modernized as part of the overall campus renovation. Background: Effective August 22, 2016, the District entered into a Master Agreement for Architectural Services with Quattrocchi Kwok Architects (“Master Agreement”) for the provision of architectural services to the District for projects under the District’s Measure A and Measure B bond program (“Program”) as assigned. Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project. Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project. The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect. For QKA, to date, the District has issued: Supplemental Agreement No. 1 for assistance in developing District Design Standards; Supplemental Agreement No. 2 for Laurel Dell Elementary School; Supplemental Agreement No. 3 for Davidson Middle School two-story STEAM Building; Supplement Agreement No. 4 Davidson Campus Planning; and Supplemental Agreement No. 5 for Temporary Housing for the Laurel Dell site at the Davidson Annex. Supplemental Agreement No. 6 is before the Board. QKA Supplemental Agreement No. 6 is for supplemental architectural/engineering services associated with the recent change in scope from modular building construction to new buildings being site-built and also portions of the campus being modernized. QKA’s fee for this scope of services on this project is a fixed fee of Two Hundred Thousand, Seven Hundred, Fifty Dollars ($200,750). The scope includes multiple meetings with site staff and design committees to confirm the updated plan. Current Considerations: Now that the scope of this project has been modified from a solely modular design to a design that includes modernization of existing buildings, additional work is required of the architects and consultants. The Quattrocchi Kwok (“QKA”) contract history is outlined below: Contract/Increment BOE approval Amount Project Master Agreement Aug. 22, 2016 Supp Agree No. 1 – Dist Standards Nov. 11, 2016 T & M ESD/HSD Supp Agree No. 2 – Prof Design Svcs Dec. 12, 2016 $ 910,300 LD Supp Agree No. 3 - Prof Design Svcs Dec. 12, 2016 $ 779,300 DMS Supp Agree No. 4 – Campus Planning Svcs June 12, 2017 $ 12,000 DMS Supp Agree No. 5 – Temp Housing June 12, 2017 $ 143,600 LD Amend No. 1 to Supp Agree No. 2 July 24, 2017 $ 2,200 LD Supp Agree No. 6 Jan. 16, 2018 $ 200,750 LD Total Including this Modification $ 2,048,150
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| Financial Impact: Consultant Discipline Consultant Additional Fee Structural Engineer ZFA $ 90,200 Mechanical Engineer Costa Engineers, Inc. $ 55,000 Electrical Engineer O’M&M $ 31,900 Fire Protection Engineer Axiom Engineers $ 23,650 Total Cost of this Supplemental Agreement: $200,750 The proposed cost of this Modification to the Quattrocchi Kwok Architects contract is within planned budgeting for this work and will be funded from the District’s Measure A bond funds. Budget/SACS Code: 21-9010-0-6210-00-0000-8500-094-000-000
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| Approval of Supplemental Agreement No. 6 to the Master Agreement of Quattrocchi Kwok Architects.
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Approval of Supplemental Agreement No. 6 to the Master Agreement of Quattrocchi Kwok Architects.
Passed with a motion by Linda Jackson and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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QKA Proposal
QKA Supplemental Agreement No. 6
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| Staff seeks review and approval from the Board of Education for a modification to the Independent Consultant Agreement with BKF Engineers for potholing services (subsurface investigation prior to design) at Venetia Valley Elementary School. The purpose of this modification is to provide the San Rafael City School District with complete potholing and utility documentation for the Venetia Valley Elementary School campus. Modification No. 3 is for necessary potholing investigations that include utility locating and documentation for the Venetia Valley Elementary School campus.
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| Background: As a part of the Capital Facilities Program, San Rafael City Schools (SRCS) initiated the preparation of Boundary and Topographic Surveys for eight (8) school sites associated with the Bond Measures A & B Programs. After completing a thorough Request for Proposal (“RFP”) process, the Board of Education (“Board”) approved BKF Engineers to provide needed surveying services. The Board approved BKF’s Independent Consultant Agreement at the regular meeting of January 9, 2017. Subsequently, the Board approved Modification No. 1 to the Independent Consultant Agreement for Title Reports that were not included in the original scope of services. This modification was for BKF Engineers to provide Title Reports for: Terra Linda High, Davidson Middle School, Venetia Valley K-8, Glenwood Elementary, Laurel Dell Elementary, San Pedro Elementary and Short Elementary. A Title Report for San Rafael High School was prepared as a reference document in the Environmental Impact Report (“EIR”) process. Modification No. 2 was for the added scope of the Bahia Vista Elementary School title report which was identical to the scope of work done at all other Measure A and B project sites. Current Considerations: BKF contract history is outlined below: Contract/Increment BOE approval Amount Project Independent Consultant Agreement Jan. 9, 2017 $243,668 SR,TL, D,VV,GL,LD, SP, SH Modification No. 1 March 27, 2017 $ 10,250 TL, D,VV, GL, LD, SP, SH Modification No. 2 October 23, 2017 $ 42,866 Bahia Vista
Modification No. 3 January 16, 2018 $ 12,390 Venetia Valley Total Including this Modification $ 309,174
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| $12,390 for modification to provide potholing services at Venetia Valley Elementary School.
Budget/SACS Code: 21-9010-0-6172-00-0000-8500-090-000-000
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| Approval of Modification No. 3 to Independent Consultant Agreement with BKF Engineers.
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Approval of Modification No. 3 to Independent Consultant Agreement with BKF Engineers.
Passed with a motion by Linda Jackson and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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BKF Modification No 3
BKF Proposal for Potholing
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| To seek authorization from the Board of Education for the issuance of Supplemental Agreement No. 5 to the District’s Master Agreement for Architectural Services with SVA Architects, Inc. (“SVA”), which is for architectural and engineering services for the interim housing at Venetia Valley Elementary School. The purpose of this modification is to provide architectural and engineering services for the interim housing at Venetia Valley Elementary School, which will be comprised of twelve (12) modular 960 sq. ft. classrooms, one (1) relocated, existing modular 1,920 sq. ft. classroom, and one (1) modular restroom.
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| BACKGROUND: Effective August 22, 2016, SRCS entered into a Master Agreement for Architectural Services with SVA Architects, Inc. (“Master Agreement”) for the provision of architectural services to SRCS for projects under the District’s Measure A bond program (“Program”). Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project. Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project. The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect. For SVA, to date, SRCS has issued Supplemental Agreement No. 1 for assistance in developing District Design Standards; Supplemental Agreement No. 2 for all design and engineering services relating to a replacement two-story classroom building at Venetia Valley Elementary School; Supplementary Agreement No. 3 for services related to a 30’ x 40’ shade structure at Bahia Vista Elementary School; and, Supplementary Agreement No. 4 for design and engineering services for a new Multi-purpose Building at Venetia Valley Elementary School. CURRENT CONSIDERATIONS: SVA Supplemental Agreement No. 5 is for architectural and engineering services related to the interim housing at Venetia Valley Elementary School. SVA’s fee for this project is a fixed fee of One Hundred Thirteen Thousand Ten Dollars ($113,010.00). The SVA contract history is outlined below: Contract/Increment BOE approval Amount Project Master Agreement Aug. 22, 2016 Supp Agree No. 1 – Dist Standards Nov. 11, 2016 T & M ESD/HSD Supp Agree No. 2 – Prof Design Svcs Jan. 9, 2017 $1,403,242.50 VV Supp Agree No. 3 - Shade Structure April 17, 2017 $ 15,000.00 BV Supp Agree No. 4 – Prof Design Svcs June 26, 2017 $ 509,358.00 VV Supp Agree No. 5- Intermim Housing Jan. 16, 2018 $ 113,010.00 VV
Total Including this Modification $ 2,040,610.50
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| $113,010 funded by Measure A Bond funds. Budget/SACS Code: 21-9010-0-6210-00-0000-8500-092-000-493
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| Approval of Supplemental Agreement No. 5 to the Master Agreement of SVA Architects, Inc.
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Approval of Supplemental Agreement No. 5 to the Master Agreement of SVA Architects, Inc.
Passed with a motion by Linda Jackson and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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SVA Proposal - Interim Housing VV
SVA Supplemental Agreement No. 5
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| Capital Facilities staff is recommending consideration and approval of Change Order No. 1 to the Contract of Massa Construction for the Bahia Vista Shade Structure Project.
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| Changes to the work on District Facilities projects which are negotiated during construction require approval by the Board of Education. Background: The Bahia Vista Shade Structure Project is nearly complete at this time. During the course of the work, there have been necessary technical changes in scope which have cost and time impacts. Preliminary approval has been negotiated in the field to keep the project moving. Current Considerations: Change Order No. 1, attached, consists of four (4) Potential Change Orders (“PCO’s”). The specific scope of each PCO is noted on the Change Order document. The additional work is related to: 1) layout revision; 2) re-installation of expansion joint and additional concrete placement; 3) compaction of additional base rock; and 4) delivery reschedule.
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| Financial Impact: $17,198.04 funded by Measure A Bond Funds. | Original Contract Amount | Change Order No. 1 | Revised Contract Total | | $188,400.00 | $17,198.04 | $205,598.04 |
Budget/SACS Code: 21-9010-6200-00-0000-8500-090-000-488
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| Approve Change Order No. 1 to the Contract of Massa Construction for the Bahia Vista Shade Structure Project.
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Approve Change Order No. 1 to the Contract of Massa Construction for the Bahia Vista Shade Structure Project.
Passed with a motion by Linda Jackson and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Massa Change Order No. 1
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| Staff seeks review and approval from the Board of Education for Supplemental Agreement No. 6 with DLM/HED for the Information Communications Technology Hub (“ICT”) Renovation Project at Terra Linda High School. The purpose of this agreement is to provide architectural and engineering services required to complete the project.
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| Supplemental Agreement No. 6 is for DLM-HED to provide architectural services for the ICT Hub at Terra Linda High School. The project is targeting construction for fall/winter 2018. DLM-HED’s fee for its architectural services on this project is a fixed fee of Three Hundred and Fifteen Thousand Dollars ($315,000). This project is part of the approved master facilities plan, which determined the existing Library, Computer Lab, Career Center, and adjacent Classrooms needed upgrades. For that reason, these rooms are scheduled to become the school’s new ICT hub, which will have up-to-date technology and more efficient use of the space. The new rooms will include ICT Classrooms, Digital Art Labs, Physics Labs, a Media Room, and a Projects Classroom with collaboration spaces. The ICT Hub was planned as one of the last phases using savings generated by eliminating the portables. As a result, school site staff has asked the bond program to move this project to the front of the construction schedule. Background: Effective August 22, 2016, the District entered into a Master Agreement for Architectural Services with Deems Lewis McKinley, Inc. (“Master Agreement”) for the provision of architectural services to the District for projects under the District’s Measure A and Measure B bond program (“Program”) as assigned. Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project. Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project. The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect. Current Considerations: The DLM/HED contract history is outlined below: Contract/Increment BOE approval Amount Project Master Agreement Aug. 22, 2016 Supp Agree No. 1 – Dist Standards Nov. 11, 2016 T & M ESD/HSD Supp Agree No. 2 – Prof Design Svcs. (HVAC) Oct. 25, 2016 $ 215,000 TLHS Supp Agree No. 3 – Prof Design Svcs. (MP) March 6, 2017 $ 285,000 Glenwood Supp Agree No. 4 – Prof Design Svcs. (Int. House) March 6, 2017 $1,914,000 TLHS Amendment No. 1 – Utilities Aug 28, 2017 $ 455,000 TLHS Supp Agree No. 5 – Space Planning May 9, 2017 $ 21,020 TLHS Supp Agree No. 6- Prof Design Svcs. (ICT) Jan. 16, 2018 $ 315,000 TLHS
Total Including this Modification $ 3,205,020
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| DLM-HED Architects: $315,000. These fees are within the Board-approved budget for the project and will be funded by Measure B. Budget/SACS Code: 21-9010-0-6210-00-0000-8500-411-000-489
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| Approval of Supplemental Agreement NO. 6 to the Master Agreement of DLM/HED.
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Approval of Supplemental Agreement NO. 6 to the Master Agreement of DLM/HED.
Passed with a motion by Linda Jackson and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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DLM Proposal - ICT Hub
DLM Supplemental Agreement No. 6
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Trustee Maika Llorens Gulati requested Item #17 be pulled for discussion.
M/S/c (Kertz, Jackson) the Board voted to approve the remaining Consent Agenda items, noting revisions received for items 1, 2 and 3, by the following vote:
Linda M. Jackson - YES
Rachel Kertz - YES
Greg Knell - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - ABSENT |
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| Board meeting minutes are presented for approval. |
Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. |
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Approval of the minutes of the Regular Board Meeting of November 13, 2017 and the Regular Meeting (Annual Organizational) of December 18, 2017
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Approval of the minutes of the Regular Board Meeting of November 13, 2017 and the Regular Meeting (Annual Organizational) of December 18, 2017, with revisions to December meeting minutes.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Minutes - Decenber 18, 2017 Regular Mtg - REV
Minutes - November 13, 2017 Regular Meeting
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District, as revised. Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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ESD Personnel Actions
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District, as revised. Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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HSD Personnel Actions - REV
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Staff presents to the Board for review and approval, the Request for Allowance Attendance for the San Rafael Elementary School District and San Rafael High School District closure on October 13, 2017 due to unhealthy air quality conditions as a result of fires in the general Bay Area.
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BACKGROUND: The California Department of Education requires school district to complete and submit Form J-13A should it become necessary to obtain approval of attendance and instructional time credit under one or more of the following conditions: • When one or more schools were closed because of conditions described in Education Code Section 41422 • When one or more schools were kept open but experienced a material decrease in attendance because of conditions described in Education Code Section 46392 • When attendance records have been lost or destroyed as described in Education Code Section 46391 Approved credit for instructional time may be used in conjunction with regular instructional day to satisfy the requirements of Education Code Section 37202 (equal length of instructional time among schools within a district). A separate form should be submitted for each emergency event, but credit may be requested for more than one school and under one or more of the foregoing conditions on the same form. Each separate from must include the affidavit of the governing board member and county superintendent before it can be approved by the State Superintendent of Public Instruction. CURRENT CONSIDERATIONS:
In consultation with various local and state agencies, all San Rafael City Elementary and High Schools were closed on Friday October 13, 2017 due to unhealthy air quality and the loss of employee and community property and life as a result of devastating fires in the Bay Area. All schools in Marin County were closed on October 13th due to the severity of this fire as well as many others in neighboring counties and around the Bay Area. When all of the elementary and high schools closed, they fell below the minimum of 180 instructional days required by the State and the number of days identified on our Board approved school calendars and without a waiver it could jeopardize a significant amount of State funding.
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Approval of the Request for Allowance Attendance For all schools in the San Rafael City Elementary School District Because of Emergency Conditions Form J-13A.
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Approval of the Request for Allowance Attendance For all schools in the San Rafael City Elementary School District Because of Emergency Conditions Form J-13A.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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ESD - J-13A Supplemental spreadsheet
ESD Form J13-A Fire on 10.13.2017
HSD Form J-13A Fire on 10.13.2017
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The Board will review the December 2017 warrants for ratification.
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BACKGROUND:
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged. CURRENT CONSIDERATIONS:
Copies of summary warrant registers for all funds from December 1, 2017, through December 31, 2017, are attached.
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COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 506.
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Ratification of December 2017 warrants.
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Ratification of December 2017 warrants.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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ESD December 2017 Warrants
HSD December 2017 Warrants
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This item presents for discussion and action the Comprehensive Tentative Agreement between the San Rafael City Schools Elementary District (SRCS) and San Rafael Teachers Association (SRTA). The agreement addresses: - Compensation
- Work year/hours and leaves
- Conferences
- Assignment and transfers
- Job share
- Class size
- Collective Bargaining Agreement (CBA) Term
- Induction Program
- PAR Program
As a component of approval, District staff have provided this AB 1200 Disclosure document to the Marin County Office of Education for their fiscal oversight responsibilities 10 days in advance of the presentation to the Board of Education for review and recommended approval.
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BACKGROUND:
To provide the required “Public Disclosure” of the proposed settlement between San Rafael City Elementary School District and the Certificated SRTA `employees in order to be in compliance with AB 1200, Government Code 35547.5, CCR, Title V, Section 15449 for the 2016-17 fiscal year.
In addition, the disclosure document must be signed by the District Superintendent and Assistant Superintendent Business Services at the time of public disclosure, who must certify that the District can meet the costs incurred under the Collective Bargaining Agreement for the current year and two (2) subsequent years. CURRENT CONSIDERATIONS The information provided in the “Disclosure of Collective Bargaining Agreement” document summarizes the financial implications of the proposed agreement and is submitted to the Board of Education for “Public Disclosure” of the major provisions of the agreement. This is in accordance with the requirements of AB 1200 (Statutes of 1991, Chapter 1213, Government Code 3547.5, and CCR, Title V, Section 15449.
The following are compensation provisions contained in the proposed Tentative Agreement with the SRTA:
- A 4.37% ongoing increase retroactive to 7/1/2017 on the base salary of the SRTA. The retroactive increases will apply only to base salary and will not apply to the hourly, stipend, extra duty or overtime work. This agreement concludes negotiations for the 2017-2018 school year.
- Teacher-in-charge stipends increased to $1,500.
- SST/RTI Coordinator stipend of $600 has been added at each site.
- Certified BCLAD (Spanish) bargaining unit members shall receive an annual stipend of $1500 if teaching at a school with at least 60% EL population.
- The district will increase its contribution to the three-tiered cap effective Jan 1, 2018. The new revised caps $588 empl only, $1,174 empl + 1, and $1,527 empl + 2. This results in an increase of about .63% in H&W costs
The following are non-compensation provisions contained in the proposed Tentative Agreement with the SRTA:
Article Ill: Work Year/Hours 3.4 Transitional Kindergarten and Kindergarten Support (effective July 1, 2017) Teacher Support TK-5 3.5.2.1 All bargaining unit members must attend all required professional development days. The district will compensate those Bargaining Unit Members for whom these are not scheduled work days/ times at the hourly rate. Occasionally, a bargaining unit member might miss a professional development day due to illness, bereavement, or other such allowable reasons. In those circumstances, the following options are possible: 3.9.1.1 Parent Conferences Fall and spring parent conferences are mandatory for grades. TK-5. A minimum day schedule will be observed (a week in October and a week in March generally) by grade grades first through fifth for the week of fall goal setting. One day of the week of fall and spring conferencing shall be a non-student day for Transitional Kindergarten through fifth grade bargaining unit members to provide flexible time throughout the day and evening for meeting with parents who cannot meet during the normal conference schedule. 3.9.1.2 A minimum day schedule will be observed a week in the spring by first through fifth grades forspring conferencing. One day of the week of spring conferencing shall be a non student day for kindergarten through fifth grade bargaining unit members to provide flexible time throughout the day and evening for meeting with parents who cannot meet during the normal conference schedule
Article Ill The Parties agree to meet and negotiate an MOU regarding conference weeks at the middle school level.
Article IV: Assignment and transfer 4.1.1 Each bargaining unit member shall be notified no later than ten working days before the last work day of the school year, of his/her tentative assignment for the next school year. 4.6.2 If on the Notice of Intent, a bargaining unit member requests a transfer, the bargaining unit member need not make a further application in order to be considered for any vacancy for the remainder of the school year, subject to sections 4.6.10 and 4.6.11.The February 15th Notice of Intent will be the only opportunity to request a transfer for the subsequent school year. 4.6.5 Vacancies that occur after April February 15th will be filled at the discretion of the Superintendent. 4.6.10 A teacher may not voluntarily transfer to a school that is ranked in deciles 1 to 3 on the API if the principal of the school refuses to accept the transfer.
4.6.11 After April 15th of the school year prior to the school year in which the transfer would become effective, a teacher who requests a voluntary transfer will not be given priority over other qualified applicants.
Article V: Leaves 5.1.3 Members of the bargaining unit must notify the District of absence as soon as the necessity to be absent becomes known to the bargaining unit member or by 6:00 a.m. of the day of the absence by using the district's absence management system. 5.1.6 Persons desiring to return from absence shall notify the District by 2:00 pm on the workday preceding the date of return. Failure to comply with these provisions may, at the discretion of the District, may result in the bargaining unit member's being denied the opportunity to return in which case an additional day's sick leave will be charged. The member shall be placed on unpaid status if the sick leave accumulation has been exhausted.
5.3.7 In all cases, employees must request these leave provisions as early as possible, in writing, to the Executive Director, Administrator responsible for Human Resources. 5.10.1 At the discretion of the Board of Education, bargaining unit members with not less than four (4) years of contracted service with the San Rafael Board of Education may be granted leave of absence. Such leaves may be in excess of one (1) year, but not more than two (2) years, if in the opinion of the Board of Education, and extended leave is to the best interest of the District. There shall be no compensation for such leave and no salary increment shall accrue during the leave. No leave shall be granted for staff to perform paid credentialed services in other districts except where the purposes are to share contracts at District initiation or to do District-approved research. The District may grant leave of up to one year for performance of paid employment outside the San Rafael City Schools. Bargaining unit members granted leave under this section shall notify the District Superintendent, in writing, prior to February 15 of the year before the leave is being taken. Article VI: Job Share Status Quo The parties agree that Article VI is an automatic reopener for the 2018-2019 school year. Article VIII: Class size 8.1.1 The district-wide class size average at grades TK-3 shall not exceed 24.5:1. No TK-3 class shall exceed 25 students. The site class size average at grades TK-3 shall not exceed 25:1. This shall be the alternative class size adjustment ratio under the Grade Span Adjustment (GSA). 8.1.2 The district staffing ratio at grades 4-5 shall not exceed 28:1 with no class to exceed 28. No TK 5 class shall exceed 28 students. Article XV: Negotiations Procedure and Term 15.5.1 The term of this agreement is July 1, 2014 June 30, 2017 July 1, 2017- June 30, 2020. Reopeners for the second and third year of this agreement are salary, benefits and two additional articles for each party. 15.5.2 Bargaining unit members' agreement shall remain in full force and effect up to and including June 30, 2017 June 30, 2020. Article XVI: Beginning Teacher Induction Program 16.1.2.2 Demonstrated exemplary teaching ability, as indicated by, amount among other things, effective communication skills, subject matter knowledge, and mastery of a range of teaching strategies necessary to meet the needs of pupils in different contexts. Article XVII: Peer Assistance and Review (PAR) Program 17.7.1.1 B Demonstrated exemplary teaching ability, as indicated by, among other things, effective a-communication skills, subjecte matter knowledge, and mastery of a range of teaching strategies necessary to meet the needs of pupils in different contexts.
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COST/FUNDING SOURCE: The total annual (ongoing) cost of the 2017-18 Settlement Agreement (effective July 1, 2017) between the San Rafael Elementary City School District and the San Rafael Teachers Association is $1,051,533 for 2017-8. This cost will be funded by the General Fund with the most significant portion funded by the base grant in the Local Control Funding Formula (LCFF). The cumulative impact of this Agreement over the current plus two additional years is $2,103,066. This proposed Agreement will decrease our available fund balance (including the 3% reserve) from 22.74% to 15.94% in the three years of the multi-year projection (MYP).
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Approval of the Tentative Agreement between SRCS and SRTA for 2017-18 and the revised SRTA salary schedule for Teachers, Psychologists and Speech & Language Pathologists for 2017-2018.
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Approval of the Tentative Agreement between SRCS and SRTA for 2017-18 and the revised SRTA salary schedule for Teachers, Psychologists and Speech & Language Pathologists for 2017-2018.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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SRTA 2017-18 Salary Schedule for Teachers, Psychologists and SLP
SRTA AB1200
SRTA Tentative Agreement 2017-18
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That the Board reviews AB 1200 - Disclosure of proposed Collective Bargaining Agreement (CBA) between the San Rafael City High School District and the Certificated and Classified Management, Confidential and the Preschool Permit Teachers for the 2017-18 Fiscal Year.
The terms of the increases for the unrepresented group are as follows:
- The District shall offer the unrepresented bargaining groups of the ESD and HSD the following adjustments to salary and benefits in alignment with what was offered to the various collective bargaining Groups.
- The San Rafael Elementary School District Certificated Administrator, Classified Management, Confidential and Preschool Permit employee salary schedules shall receive an ongoing increase of 4.37% retroactive to July 1, 2017.
- The San Rafael High School District Certificated Administrator, Classified Management, and Confidential employee salary schedules shall receive an ongoing increase of 3.50% retroactive to July 1, 2017.
- Effective 1/1/2018, the San Rafael Elementary and High School Districts Certificated Administrator, Classified Management and Confidential employees shall receive the same medical and dental benefits and the District shall pay the combined average of the medical Cap amount offered to the three Bargaining group (CSEA. SRFT and SRTA). There is no change in the dental cap amount. For 2018-19, the caps are as follows:
Current Medical 2018-19 Medical Dental
Employee Only $ 538 $ 666 $65.33
Employee +1 $1,078 $1,156 $116.89
Employee +2 $1,404 $1,503 $168.40
Included in this AB 1200 disclosure are the same increases for the Superintendent, Deputy Superintendent, and Assistant Superintendents. In alignment with the SRTA Tentative Agreement, the unrepresented Pre-School Teachers shall also receive an increase to the three-tiered health benefit cap effective Jan. 1, 2018 as follows: $588 employee only, $1,174 employee +1, and $1,527 employee +2.
That the Board reviews the attached salary schedules for the Certificated Administrators, Classified Management, Confidential and Preschool Permit Teacher positions.
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BACKGROUND: To provide the required “Public Disclosure” of the proposed settlement between San Rafael City High School District and the Certificated & Classified Management and Confidential employees in order to be in compliance with AB 1200, Government Code 35547.5, CCR, Title V, Section 15449 for the 2017-18 fisyearsyear. In addition, the disclosure document must be signed by the District Superintendent and Chief Business Officer at the time of public disclosure, who must certify that the District can meet the costs incurred under the Collective Bargaining Agreement for the current year and two (2) subsequent years. CURRENT CONSIDERATIONS: The information provided in the “Disclosure of Collective Bargaining Agreement” document summarizes the financial implications of the proposed agreement and is submitted to the Board of Education for “Public Disclosure” of the major provisions of the agreement. This is in accordance with the requirements of AB 1200 (Statutes of 1991, Chapter 1213, Government Code 3547.5, and CCR, Title V, Section 15449. Once it has been reviewed and approved by the Board of Education, it will be submitted to the Marin County Office of Education for review and comment.
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COST/FUNDING SOURCE: The total annual (ongoing) cost of the 2017-18 Settlement Agreement between the San Rafael City High School District and the Certificated & Classified Management and Confidential employees are as follows (See AB 1200-Disclosure Documents attached): The total cost of the settlement agreement for the HSD is $115,605 The total cost of the settlement agreement for the ESD is $207,559
These costs will be covered by the General Fund 01 and the Cafeteria Fund 13.
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Approval of AB1200 for the Superintendent(s), Certificated Administrators, Classified Management, Confidential Employees and Preschool Permit Teachers group and the corresponding revised salary schedules with adjustments to the employer contributions for heath benefit.
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Approval of AB1200 for the Superintendent(s), Certificated Administrators, Classified Management, Confidential Employees and Preschool Permit Teachers group and the corresponding revised salary schedules with adjustments to the employer contributions for heath benefit.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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ESD Adm, Mgmt,Conf,Preschool Salary Schedule
ESD Unrepresented AB1200
HSD Adm, Mgmt,Conf,Preschool Salary Schedule
HSD Unrepresented AB1200
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This item presents a Contract between San Rafael City Schools, Davidson Middle School and Being Adept for Substance Abuse Prevention Program for students and parents, December 1, 2017 through January 26, 2018, for review and recommended Board approval.
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Background: Being Adept is a school-based, multi-component prevention program for students and their parents. The classroom curriculum is science and research-based as well as holistically focused. Parent evenings with Being Adept professionals ensure that parents receive the training they need to engage in an ongoing, vital dialog with their children. Instructors include experts in the fields of science, medicine, behavioral health and law enforcement, as well as youth leaders well suited to connect with kids on a personal level. Lessons are engaging and interactive. They are designed with input from the University of San Francisco, UC San Diego and UC Berkeley. Current Consideration: Being Adept will present at one parent education evening and five sessions to students in substance abuse prevention in the areas of alcohol, marijuana, E-cigarettes, opiates, and decision making. Exhibit A |
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Cost of services not to exceed $10,000 to be paid from site funds. 01-0910-0-5840.00-1511-1000-340-120-000
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Approval of the Contract between San Rafael City Schools, Davidson Middle School and Being Adept for Substance Abuse Prevention Program for students and parents, December 1, 2017 through January 26, 2018.
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Approval of the Contract between San Rafael City Schools, Davidson Middle School and Being Adept for Substance Abuse Prevention Program for students and parents, December 1, 2017 through January 26, 2018.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Exhibit A
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This item presents an Agreement between San Rafael City Schools, Venetia Valley and Eye to Eye, Inc., for Mentoring Program from January 1 through June 30, 2018, for review and recommended Board approval.
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Background: Eye to Eye is the only national nonprofit organization run by and for people with learning differences (LD) and ADHD. We serve students, schools, and communities by: - Establishing one-on-one mentoring programs for students with LD/ADHD
- Training student speakers to inform and inspire audiences across the country
- Promoting broad cultural change in the way people perceive those who learn differently
Eye to Eye Mentoring Program
Leadership development and near-peer mentoring: Eye to Eye trains high school and college students with LD/ADHD to mentor similarly-identified middle school students School partners: Eye to Eye collaborates with K-12 and higher education partners across the country Social-emotional skills and competencies: Eye to Eye Mentors deliver an 18-week, arts-based curriculum that fosters critical social-emotional skills and competencies Mentor and Alumn’Eye support: Eye to Eye Mentors benefit from training, networking, professional development, both as Mentors and Alumn’Eye Current Consideration: Using an art-based curriculum that fosters social-emotional skill development, Eye to Eye will provide Venetia Valley students in grades 5-8 with a unique opportunity to build relationships with similarly identified mentors, foster social-emotional skills and competencies, promote self-advocacy, and increase self-esteem. Services will be from January 1 through June 30, 2018. Exhibit A
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There is no cost to the district. |
Approval of the Agreement between San Rafael City Schools, Venetia Valley and Eye to Eye, Inc., for Mentoring Program from January 1 through June 30, 2018.
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Approval of the Agreement between San Rafael City Schools, Venetia Valley and Eye to Eye, Inc., for Mentoring Program from January 1 through June 30, 2018.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Exhibit A
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This item presents for Board approval of overnight field trip for Terra Linda High School Wrestling Team to participate in the Sierra Nevada Classic Wrestling Tournament in Reno, Nevada on December 28 - December 29, 2017.
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BACKGROUND:
Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds. CURRENT CONSIDERATIONS:
This item presents for Board approval of overnight field trip for Terra Linda High School Wrestling Team to participate in the Sierra Nevada Classic Wrestling Tournament in Reno, Nevada on December 28 - December 29, 2017.
There will be approximately 15 student athletes participating in the Sierra Nevada Classic Wrestling Tournament. Traveling with the student athletes will be will be Coach Andre Castrillo along with five additional adult chaperones. Accommodations: Students will be staying at the Circus Circus in Reno, Nevada. Each student, coach and adult chaperones will have their own bed. Students will not have access to any water activities.
The team will leave on December 28 and return December 29, 2017. Travel will be by private vehicles. |
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Tournament fees will be paid by families and the Terra Linda Athletic Boosters. No student will be excluded from participation because of lack of sufficient funds.
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Approval of the overnight field trip for Terra Linda High School Wrestling Team to participate in the Sierra Nevada Classic Wrestling Tournament in Reno, Nevada on December 28 - December 29, 2017.
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Approval of the overnight field trip for Terra Linda High School Wrestling Team to participate in the Sierra Nevada Classic Wrestling Tournament in Reno, Nevada on December 28 - December 29, 2017.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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This item presents a Terra Linda High School Overnight School Sponsored Trip for Mock Trial Invitational in Carmel, California, January 12-14, 2018 for review and recommended approval.
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BACKGROUND: Board policy 6153 states that the Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. - No student will be excluded from participation because of lack of sufficient funds.
- School-sponsored trips for the purpose of swimming or surfing shall not be approved; this includes private or public swimming pools/hot tubs or spas, water parks, beaches, or any other venue where the sole purpose of the trip is for students to swim, surf, or enter the body of water
- Each student will need their own bed and have evening supervision. (Hotel roll-away beds and inflatable air mattress is acceptable.)
Current Consideration: This item presents for Board approval for Terra Linda High School's participation in the Mock Trial Invitational at Carmel High School on January 12-14, 2018.
The purpose of this visit is to improve existing skills of presenting, arguing, improvising and memorizing in order to improve our overall performance at the County-wide Mock Trial Competition. These skills are transferable to subjects such as English, AP Government and Drama. There will be approximately 24 students participating in the Carmel High Invitational Mock Trial. Traveling with the students will be the seven adult chaperones. Students, parents and adult chaperones will drive by private car on January 12, 2018 and return to Terra Linda on January 14, 2018. Accommodations: Students, parents and adult chaperones will be staying at the Carmel Mission Inn in Carmel, CA. Each person will have their own bed and no water activities will be allowed.
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The trip will be paid for through a combination of parental contributions and donations. No student will be excluded because of lack of funds.
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Approval of the Terra Linda High School Overnight School Sponsored Trip for Mock Trial Invitational in Carmel, California, January 12-14, 2018..
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Approval of the Terra Linda High School Overnight School Sponsored Trip for Mock Trial Invitational in Carmel, California, January 12-14, 2018..
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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This item presents the 2016-2017 School Accountability Report Cards for Board review and recommended approval.
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BACKGROUND: Since November 1988, state law has required all public schools receiving state funding to prepare and distribute a SARC. A similar requirement is also contained in the federal Elementary and Secondary Education Act (ESEA). The purpose of the report card is to provide parents and the community with important information about each public school. A SARC can be an effective way for a school to report on its progress in achieving goals. The public may also use a SARC to evaluate and compare schools on a variety of indicators. Although there is great variation in the design of school report cards, they generally begin with a profile that provides background information about the school and its students. The profile usually summarizes the school's mission, goals, and accomplishments. State law requires that the SARC contain all of the following: - Demographic data
- School safety and climate for learning information
- Academic data
- School completion rates
- Class sizes
- Teacher and staff information
- Curriculum and instruction descriptions
- Postsecondary preparation information
- Fiscal and expenditure date
Education Code, Section 35256, requires Boards to approve the publication of the SARC: The governing board of each school district maintaining an elementary or secondary school shall develop and cause to be implemented for each school in the school district a School Accountability Report Card.
(a) The School Accountability Report Card shall include, but is not limited to, the conditions listed in Section 33126.
(b) Not less than triennially, the governing board of each school district shall compare the content of the School Accountability Report Card of the school district to the model School Accountability Report Card adopted by the state board. Variances among school districts shall be permitted where necessary to account for local needs.
(c) The governing board of each school district annually shall issue a School Accountability Report Card for each school in the school district, publicize those reports, and notify parents or guardians of pupils that a hard copy will be provided upon request.
The District works with Document Tracking Services in completing SARC’s for each school. Document Tracking Services offers a comprehensive, full-service SARC preparation service.
Spanish translation services are provided by Document Tracking Services (DTS).
Current Consideration: Staff recommends the Board review and approve the 2016-2017 School Accountability Report Cards (SARC). ESD/HSD SARC's are attached. |
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There is no financial impact to the district. |
Approval of the 2016-2017 School Accountability Report Cards.
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Approval of the 2016-2017 School Accountability Report Cards.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Exhibit A-Bahia Vista
Exhibit B-Coleman
Exhibit C-Gallinas
Exhibit D-Glenwood
Exhibit E-Davidson
Exhibit F-Laurel Dell
Exhibit G-San Pedro
Exhibit H-Short
Exhibit I-Sun Valley
Exhibit J-Venetia Valley
Exhibit K-Madrone
Exhibit L-San Rafael
Exhibit M-Terra Linda
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That the Board and the public have the opportunity to review the second reading of revisions to Board Policy 0500, Accountability, for recommended approval by the Board.
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Background: Policy updated to reflect the new state accountability system (the California School Dashboard), which consists of both state and local indicators to assist districts in identifying strengths and areas in need of improvement in each priority area addressed by the LCAP. Exhibit A: Board Policy 0500 Accountability
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There is no financial impact to the district. |
Approval of Board Policy 0500 Accountability. |
Approval of Board Policy 0500 Accountability. Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Exhibit A BP 0500 Accountability
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That the Board and the public have the opportunity to review the second reading of revisions to Administrative Regulation 6112, School Day, for recommended approval by the Board.
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Background: Regulation updated to reflect NEW LAW (AB 99, 2017) which permits districts to maintain kindergarten or transitional kindergarten classes for different lengths of time during the school day, either at the same or different school sites. Regulation also reflects provision of AB 99 which allows districts to schedule classes in an early college high school or middle college high school so that students attend classes for at least 900 minutes during any five school day period or 1,800 minutes during any 10 school day period. Exhibit A: Administrative Regulation 6112 School Day
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There is no financial impact to the district. |
Approval of revisions to Administrative Regulations 6112 School Day. |
Approval of revisions to Administrative Regulations 6112 School Day. Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Exhibit A AR 6112 School Day
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The Board is presented with an MOU with CIP to provide DMS students with access to evidence based mental health support, for review and recommended approval.
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BACKGROUND:
CIP's Schools Project, which primarily provides individual counseling, group counseling, and some family counseling as appropriate, is one of several outreach programs conducted by the agency. CIP was founded in 1991 to provide counseling services onsite in Marin public schools to low-income students with urgent psychological and emotional needs, ages 6-18, during school hours. Practices are all evidence based.
CURRENT CONSIDERATION:
To provide DMS students with access to evidence based mental health support.
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| $9,000 in site funds. |
Approval of the MOU with CIP
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Approval of the MOU with CIP
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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MOU- CIP and DMS
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The Board and public are presented with a second reading of revised BP and AR 5117 Interdistrict Attendance - Elementary District, for review and recommended approval.
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BACKGROUND:
Revisions are recommended for BP/AR 5117 Interdistrict Attendance- Elementary School District primarily to better align with HSD policies and procedures. District staff are still in process of revising the proposed changes to the HSD Interdistrict Attendance policy which will be brought back to the board for approval at a later date. Key recommended changes are as follows: •Re-orders priorities for approval (where capacity exists) based on the following order: 1.Sibling is an ongoing transfer 2.Parent/guardian is employed by SRCS 3.Educational continuity 4. Compelling personal reasons (ie parent employment, location of childcare, etc.) •Removes appeal process to SRCS board- all appeals to be addressed by the Marin County Office of Education. •Language for transfer out of district will match HSD policy language.
CURRENT CONSIDERATION:
To better align our elementary and high school interdistrict attendance policies, staff recommends approval of these revisions.
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None. |
Approval of revisions to Board Policy and Administrative Regulation 5117 Interdistrict Attendance - Elementary Schools
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Approval of revisions to Board Policy and Administrative Regulation 5117 Interdistrict Attendance - Elementary Schools
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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5117 AR Indistrict Attendance - Elementary Schools 2nd Reading
5117 BP Interdistrict Attendance - Elementary Schools 2nd Reading
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This item presents an Agreement between San Rafael City Schools, Davidson Middle School and Newsela for PRO School Pilot License, January 1 through June 30, 2018, for review and recommended approval.
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Background: Newsela is an Instructional Content Platform that supercharges reading engagement and learning in every subject. Newsela is a data base of current events stories tailor-made for classroom use. Indexed by broad theme (e.g. War and Peace, Arts, Science, Health, Law, Money), stories are both student-friendly and can be accessed in different formats by reading level. Use Newsela to differentiate nonfiction reading. Current Consideration: Newsela will provide current events articles that match the student reading level, which will assist English Learner students and close the achievement gap with low performing English Learner students in Language Arts. This item presents for Board approval of Agreement between San Rafael City Schools, Davidson Middle School and Newsela for PRO School Pilot License, January 1 through June 30, 2018.
Exhibit A - Agreement for Services
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Cost of Newsela for PRO School Pilot License from January 1 through June 30, 2018 to be paid from site Title I funds. 01-3010-0-5840.00-1514-1000-340-120-000
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Approval of the Agreement between San Rafael City Schools, Davidson Middle School and Newsela for PRO School Pilot License, January 1 through June 30, 2018.
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Approval of the Agreement between San Rafael City Schools, Davidson Middle School and Newsela for PRO School Pilot License, January 1 through June 30, 2018.
Passed with a motion by Ms. Maika Llorens Gulati and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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| Upon a question from Trustee Llorens Gulati about whether approval is being asked for a 6 month contract or if this includes an automatic renewal for one year after the first 6 months, Deputy Superintendent Perez clarified that DMS wants to pilot for 6 months, after which time another contract would come to the Board for approval should they want to renew. |
Exhibit A
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The Board is presented for consideration and approval the agreement with Idea Emporium through June 30, 2018.
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BACKGROUND: The Board of Education and District have a high priority for frequent and transparent communication with all school community stakeholders. This priority is part of the LCAP goal centered around community engagement: Develop and implement highly effective communications that increase awareness, participation and support for the district’s goals. The District’s Director of Communications, working closely with the Superintendent, has led the efforts to implement this goal through a strategic communications plan. Idea Emporium and its principal strategist, Jill Wagner, APR, have supported SRCS’ efforts to improve and enhance the District’s communications for many years, particularly before a full-time Director of Communications was onboarded. Ms. Wagner is familiar with the District, its goals and its stakeholders. CURRENT CONSIDERATIONS: SRCS’ Director of Communications is scheduled to be on leave through the winter and spring of 2018. This contract provides substitute coverage from Idea Emporium for community relations and communications support on an as-needed basis during this time. |
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Hourly rate of $100 on an as needed basis. SAC: 01-0000-0-5840-00-0000-7180-700-280-000 |
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Idea Emporium Agreement
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The Board will consider upholding the superintendent's designee's recommendation to deny Interdistrict Transfer Appeal for Student Case # ITR-1718-1
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Uphold the recommendation from Superintendent's Designee to deny the appeal of Interdistrict Transfer Request ITR- 1718-1.
Passed with a motion by Rachel Kertz and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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The Board will review the donations for approval
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Board Policy 3290 Section 1.1 states: “The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032) The following donations were received for the San Rafael City Schools District, as follows: | Donor | Item/Purpose | Site | Amount/Value | | Dale Carrigan | Science Dept. CO2 Meters | DMS | $ 524.16 | | Lincoln Malik | Classroom Supplies-Social Studies | SRHS | $ 519.18 | | Kirkland and Ellis Foundation | Football | TLHS | $ 100.00 | | Tiffani Howell | Music Dept. | SRHS | $ 1,500.00 | | Total | | | $ 2,643.34 |
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COST/FUNDING SOURCE: Total of general donation: $2,643.34
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Approval of donations
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Approval of donations
Passed with a motion by Linda Jackson and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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This item presents to the Board and the public the opportunity to review the first reading of revisions to Board Policy and Administrative Regulation 6020 Parent Involvement. The second reading and recommended board adoption will be brought to the next meeting.
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Background: Policy and regulation updated to reflect requirements for parent involvement in schools receiving federal Title I, Part A funding, as amended by the Every Student Succeeds Act, including expanding activities to include engagement of family members. Policy also reflects parent involvement as a state priority that must be addressed in the district's LCAP. Exhibit A: Board Policy 6020 Parent Involvement Exhibit B: Administrative Regulation 6020 Parent Involvement
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There is no financial impact to the district. |
Deputy Superintendent Perez reviewed that these revisions reflect parent involvement and the new Every Student Succeeds Act (ESSA) requirements.
These revisions will be brought to a subsequent meeting for recommended approval. |
Exhibit A BP 6020
Exhibit B AR 6020
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The Board will consider moving the January 29, 2018 Regular Board Meeting to February 5, 2018. |
BACKGROUND:
The Board approved the 2017-2018 Regular Board Meeting Calendar dates on May 9, 2017. The approved date of January 29, 2018 now conflicts with two presentations by MCOE to be held the same evening: a presentation by Michael Fine, CEO of Fiscal Crisis and Management Assistance Team (FCMAT), and Brooks Allen, California Collaborative for Educational Excellence (CCEE), on the state budget and school fiscal issues; and an informal “roundtable discussion” for school board trustees on Challenges of Long-term Pension Liabilities and the Impacts on School Districts. The Board reserves the right to revise the regular Board meeting schedule to meet the needs of district business or the availability of board members.
CURRENT CONSIDERATION:
Because of the conflicts for staff and board members, it is recommended that the January 29th Board meeting be changed to Monday, February 5, 2018.
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None. |
Approval to revise the Regular Board Meeting Calendar for 2017-2018 to change the January 29, 2018 date to February 5, 2018. |
Approval to revise the Regular Board Meeting Calendar for 2017-2018 to change the January 29, 2018 date to February 5, 2018. Passed with a motion by Linda Jackson and a second by Rachel Kertz. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Bylaws of the Board 9320 17.18 - REVISED
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The Board will have an opportunity, as needed, to review the status of trustee goals as they relate to operational items that may require a study session.
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| None. |
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| There was no reportable action taken in Closed Session. |
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Trustee Jackson noted she is looking forward to seeing an MOU come forward for Enriching Lives Through Music (ELM).
Trustee Jackson inquired about a future resolution to support Dixie School District's upcoming parcel tax measure. Dr. Watenpaugh will follow up with Dixie Superintendent Dr. Jason Yamashiro about timing of their resolution.
Trustee Jackson supported Trustee Llorens Gulati's request to extend the library hours at the high schools, suggesting a pilot for this year.
In response to Trustee Jackson's question about the City considering moving to District elections and how that would affect the School District which is part of the City Charter, Dr. Watenpaugh reported that legal counsel was consulted and it was determined that the District has no obligation to move to district elections if the City does so.
Trustee Llorens Gulati once again noted her interest in hearing a report on extending library hours at the high schools, and one on second electives at all middle schools.
Dr. Watenpaugh noted that the matrix of requested future Board items will be updated and shared with the Board.
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Rachel Kertz:
- She attended the City/Schools Liaison Committee breakfast meeting
Linda M. Jackson:
- In December she visited San Pedro and toured classrooms
- She facilitated the donation of Barbie dolls for a Canal holiday give away for families
- On January 9th she sat in on Brent Arndt's class at San Rafael High School
- She attended the Heart of Marin Awards where Laurel Dell Principal Pepe Gonzalez was recognized for Excellence in Board Leadership as a member of the Board of 10,000 Degrees, and San Rafael HS student Yonayda Rodas, as Youth Volunteer of the Year.
Maika Llorens Gulati:
- She attended the City/Schools Liaison committee's breakfast meeting; the City of San Rafael is voting this evening on moving to district elections
- She attended a community meeting about the City's consideration of district elections
- Tomorrow night is a City Taskforce meeting, 6-8PM at the B Street Community Center. Latino leadership is encouraged to be involved and become members of committees and boards
- She sat in on a presentation on climate change in a Madrone English class
- She attended the Heart of Marin awards; Redwood Credit Union also received Business of the Year
Greg Knell:
- The Mayor is convening a meeting of HOAs north of the hill for neighborhood feedback on the consideration of four or five districts
- He joined a California Association of Retired Americans (CARA) meeting with Trustee Jackson to discuss how they can support district issues with lobby
- He attended the Heart of Marin Awards ceremony and shared that RX Safe won an award for being the most innovative new non-profit program in the county
- He attended Marin County Superintendent Mary Jane Burke's Kick-Off for reelection
- He met with Vice President Llorens Gulati regarding leadership priorities for the year
- He attended a retreat at the Marin Community Foundation as a partner to the CalFresh Taskforce
- He met with Jonathan Maker of the Youth Leadership Institute regarding programs in Novato
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Superintendent Watenpaugh reported:
- He met with new President Greg Knell and Vice President Maika Llorens Gulati regarding governance roles
- He and Dr. Perez recently met with MCF Directors of Education Don Jen and Marcia Quinones; a quarterly meeting that they hold
- A recent EdTrust West report cited Latinos in our community as the lowest performing in California. EdTrust West has offered to provide support to SRCS. The district has a conference call scheduled with EdTrust West later this week to learn about their free and fee-based services. |
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| Superintendent Watenpaugh reviewed that district schools are in compliance with P.E. minutes requirements. |
Activity Log
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| President Knell noted that the next regular meeting was just changed from January 29 to February 5. |
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| There being no further business, President Knell adjourned the meeting at 7:33 PM. |
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| Present | Linda Jackson |
| Present | Rachel Kertz |
| Present | Greg Knell |
| Present | Ms. Maika Llorens Gulati |
| Absent | Natu Tuatagaloa |
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