Board President Greg Knell, Vice President Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee Rachel Kertz, Trustee Natu Tuatagaloa

The Board will be presented with the 2016-17 Annual Financial Audit Report completed by Nigro & Nigro for San Rafael Elementary District, for approval. Jeff Nigro from Nigro & Nigro will present the report and be available to answer questions from the Board and/or community.

BACKGROUND:
School districts are required to have an annual financial audit performed by an independent auditor. The independent auditor must express an opinion as to whether the financial statements present fairly, in all material respects, the financial position and results of operations of the district in conformity with generally accepted accounting principals.

CURRENT CONSIDERATIONS:

The firm of Nigro & Nigro has been selected to be the San Rafael Elementary School District’s independent auditor. This year’s audit was supervised by Kevin Brejnak, CPA, CFE, who along with the entire team did an excellent job in reviewing the district’s internal controls, compliance requirements, and areas of possible weaknesses.

There where two audit findings for the ESD: 

Title I, Part A (CFDA No. 84.010) Two school-wide plans lacked the required element regarding a transition plan for assisting preschool children in the successful transition to the schoolwide program. 

During testing of the English learners and free and reduced-price meal (FRPM) eligible students reported in the California Longitudinal Pupil Achievement Data System (CALPADS),17 students selected in the English learner only category should have been classified as English proficient based on the Student's status in the District's student information system. Additionally, one pupil identified in the CALPADS as being FRPM eligible did not have a qualifying application on file. Lastly, one pupil categorized as both EL and FRPM eligible did not qualify in either category.

As a result of the audit finding, an adjustment of $17,779 will be made to the Districts Local Control Funding Formula (LCFF) This was determined by calculating the difference between the District's original total LCFF revenues and the LCFF revenues adjusted for the decrease in the unduplicated pupil counts.

Approval of the 2016-17 Annual Financial Audit Report for the Elementary District.

The Board will be presented with the 2016-17 Annual Financial Audit Report Completed by Nigro & Nigro for San Rafael High School District for recommended approval. Jeff Nigro from Nigro & Nigro will present the report and be available to answer questions from the Board and/or community.

BACKGROUND:
School districts are required to have an annual financial audit performed by an independent auditor. The independent auditor must express an opinion as to whether the financial statements present fairly, in all material respects, the financial position and results of operations of the district in conformity with generally accepted accounting principals.

CURRENT CONSIDERATIONS:
The firm of Nigro & Nigro has been selected to be the San Rafael High School District’s independent auditor. This year’s audit was supervised by Kevin Brejnak, CPA, CFE, who also with the entire team did an excellent job in reviewing the district’s internal controls, compliance requirements, and areas of possible weaknesses. 

There was one finding in the HSD Audit:

• During the testing of the English learners and free and reduced-price meal eligible students reported in the California Longitudinal Pupil Achievement Data System (CALPADS), nine students selected in the English learner only category should have been reclassified as English proficient based on the Student's status in the District's student information system.  Additionally, one pupil identified in the CALPADS report as being FRPM eligible did not have a qualifying application on file.

As a result of this audit finding, an adjustment of $3,038 will be made to the Districts Local Control Funding Formula (LCFF).  This was determined by calculating the difference between the original total LCFF revenues and the LCFF revenues adjusted for the decrease in the unduplicated pupil counts.

The Board will be presented with the 2016-17 Measure "A" General Obligation Bond Building Fund Audit Report completed by Nigro & Nigro for San Rafael Elementary District, for approval. Jeff Nigro will present this Audit report and be available to answer questions from the Board and/or community.

BACKGROUND:
School districts are required to have an annual Measure "A" general obligation bond building fund audit performed by an independent auditor. The independent auditor must express an opinion as to whether the financial statements present fairly, in all material respects, the financial position and results of operations of the district in conformity with generally accepted accounting principals.

On November 3, 2015, the voters approved Measure "A" authorizing the issuance and sale of $108,225,000 of general obligation bonds. These Proposition 39 general obligation bonds include accountability provisions that require the District to conduct an annual independent performance audit to ensure that funds have been expended only on the specific projects listed within Measure "A" as well as an audit of the proceeds from the sale of the bonds until all of the proceeds have been expended for facilities projects.

CURRENT CONSIDERATIONS:
The firm of Nigro & Nigro has been selected to be the San Rafael Elementary School District’s independent auditor. This year’s audit was supervised by Kevin Brejnak, CPA, CFE,  who along with the entire team did an excellent job in reviewing the district’s internal controls, compliance requirements, and areas of possible weaknesses. 

The Financial Audit and Measure "A" General Obligation Bond Building Fund Audit reports have been completed in compliance with Generally Accepted Accounting Principals and the State of California Audit Guide for K-12 School Districts. It presents information on the financial status of all funds for the San Rafael Elementary School District as of June 30, 2017.

Bound copies of the Measure "A" General Obligation Bond Building Fund Audit report are available for viewing in the Business Office, Room 506.

Approval of the 2016-17 Measure "A" General Obligation Bond Building Fund Audit report.

The Board will be presented with the 2016-17 Annual Financial Measure "B" General Obligation Bond Building Fund Audit Report Completed by Nigro & Nigro for San Rafael High School District for recommended approval. Jeff Nigro from Nigro & Nigro will present the report and be available to answer questions from the Board and/or community.

BACKGROUND:
School districts are required to have an annual financial audit performed by an independent auditor. The independent auditor must express an opinion as to whether the financial statements present fairly, in all material respects, the financial position and results of operations of the district in conformity with generally accepted accounting principals.

On November 3, 2015, the voters approved Measure "B" authorizing the issuance and sale of $160,500,000 of general obligation bonds. These Proposition 39 bonds include accountability provisions that require the District to conduct an annual independent performance audit to ensure that funds have been expended only on the specific projects listed within Measure "B" as well as an audit of the proceeds from the sale of the bonds until all of the proceeds have been expended for facilities projects. .

CURRENT CONSIDERATIONS:
The firm of Nigro & Nigro has been selected to be the San Rafael High School District’s independent auditor. This year’s audit was supervised by Kevin Brejnak, CPA, CFE, who also with the entire team did an excellent job in reviewing the district’s internal controls, compliance requirements, and areas of possible weaknesses. 

Measure "B" General Obligation Bond Building Fund Audit reports have been completed in compliance with Generally Accepted Accounting Principals and the State of California Audit Guide for K-12 School Districts. It presents information on the financial status of all funds for the San Rafael High School District as of June 30, 2017.

Bound copies of the Measure "B" General Obligation Bond Building Fund Audit Report are available for viewing in the Business Office, Room 506.

Approval of the 2016-17 Measure "B" General Obligation Bond Building Fund Audit report.

Director Rita Kesler will present an update on the Food and Nutritional Services in SRCS

An update related to bonds and Capital Facilities Program will be provided.

The San Rafael City Schools Board of Education (“Board”) is presented with Resolution #1718-11, which makes written findings regarding the necessary Best Value determinations for each of the four (4) elementary school Lease-Leaseback projects (“Projects”) associated with the Bond Measure A Program.  These written findings are required to support the award of the Lease-Leaseback Agreements for each of the four (4) Projects.

BACKGROUND:  The San Rafael City Schools (“District”) is currently undertaking the following four Lease-Leaseback Projects:  the Davidson Middle School New Classroom Building (“Davidson Project”); the Laurel Dell Elementary School Reconstruction and Renovation Project (“Laurel Dell Project”); the San Pedro Elementary School New Construction and Renovation Project (“San Pedro Project”); and, the Venetia Valley K-8 New Classroom Wings and New Multi-Purpose Building Project (“Venetia Valley Project”).

On August 28, 2017, the District’s Board adopted Resolution #1718-6, adopting and publishing revised required procedures and guidelines (“Best Value Methodology”) for evaluating the qualifications and proposals of proposers on the Projects in order to identify the developer providing the Best Value for each Project.  The District incorporated the Best Value Methodology for the Projects in a Request for Qualifications and Proposals (RFQ/P) issued on August 31, 2017.  District staff and consultants received eleven (11) proposals total and thoroughly reviewed and evaluated each in accordance with the District’s adopted Best Value Methodology.

After consideration of all proposals, District Staff determined the following proposers represent the Best Value for the following Projects:

• Jeff Luchetti Construction, Inc. – Davidson Project
• Swinerton Builders – Laurel Dell Project
• Jeff Luchetti Construction, Inc. – San Pedro Project
• Alten Construction, Inc. – Venetia Valley Project

No financial impact at this time.

Approval of Resolution #1718-11, making written findings regarding Best Value determinations for each of the four (4) Projects and supporting award of Lease-Leaseback Agreements with the above selected contractors for the Projects. 

The Board of the San Rafael City Schools (“SRCS”) is presented with final Lease-Leaseback Agreements for the Venetia Valley K-8 Project for Board approval.

BACKGROUND: In accordance with Education Code Section 17406, et seq., the SRCS Board selected the Lease-Leaseback Project Delivery Method for the SRCS Elementary School Projects, including the Venetia Valley K-8 Project (“Project”), adopted Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the Elementary School Projects, and engaged in Lease-Leaseback procurement by issuing the RFQ/P.

The District subsequently received a large number of proposals, exactly five (5) for Venetia Valley, evaluated them in accordance with the adopted Best Value Methodology, and made written findings via a Board-approved Resolution identifying Alten Construction, Inc. as the Best Value for the Project. 

No financial impact at this time.  As contemplated by the Education Code, the Facilities Lease shall be amended at a later time to insert final negotiated Guaranteed Maximum Price after the Project’s plans and specifications are approved by the DSA.

The Board of the San Rafael City Schools (“SRCS”) is presented with final Lease-Leaseback Agreements for the Davidson Middle School  Project for Board approval.

BACKGROUND: 

In accordance with Education Code Section 17406, et seq., the SRCS Board selected the Lease-Leaseback Project Delivery Method for the SRCS Elementary School Projects, including the Davidson Middle School Project (“Project”), adopted Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the Elementary School  Projects, and engaged in Lease-Leaseback procurement by issuing the RFQ/P.

The District subsequently received a large number of proposals, exactly eight (8) for Davidson, evaluated them in accordance with the adopted Best Value Methodology, and made written findings via a Board-approved Resolution identifying Jeff Luchetti Construction, Inc. as the Best Value for the Project. 

CURRENT CONSIDERATIONS: 

After consideration of all proposals, and in accordance with the adopted Best Value Methodology and taking into consideration the proposers’ demonstrated competence and professional qualifications, the final Lease-Leaseback Agreements for Jeff Luchetti Construction, Inc. are presented for approval.  The Lease-Leaseback Agreements recommended for approval are included with this item.  They are: 

1. Facilities Lease, including Exhibits A-G; and
2. Site Lease, including Exhibits A and B.

DWK provided the form of Site Lease and form of Facilities Lease used to negotiate the final agreements.  Both Capital Facilities Program Team and legal counsel will be available at the meeting to answer questions. 

No financial impact at this time.  As contemplated by the Education Code, the Facilities Lease shall be amended at a later time to insert final negotiated Guaranteed Maximum Price after the Project’s plans and specifications are approved by the DSA.

Approval of final Lease-Leaseback Agreements with Jeff Luchetti Construction, Inc. for the Davidson Middle School Project. 

The Board of the San Rafael City Schools (“SRCS”) is presented with final Lease-Leaseback Agreements for the San Pedro Elementary School Project for Board approval.

BACKGROUND: 

In accordance with Education Code Section 17406, et seq., the SRCS Board selected the Lease-Leaseback Project Delivery Method for the SRCS Elementary School Projects, including the San Pedro Elementary School Project (“Project”), adopted Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the Elementary School Projects, and engaged in Lease-Leaseback procurement by issuing the RFQ/P.

The District subsequently received a large number of proposals, exactly seven (7) for San Pedro, evaluated them in accordance with the adopted Best Value Methodology, and made written findings via a Board-approved Resolution identifying Jeff Luchetti Construction, Inc. as the Best Value for the Project. 

CURRENT CONSIDERATIONS: 

After consideration of all proposals, and in accordance with the adopted Best Value Methodology and taking into consideration the proposers’ demonstrated competence and professional qualifications, the final Lease-Leaseback Agreements for Jeff Luchetti Construction, Inc. are presented for approval.  The Lease-Leaseback Agreements recommended for approval are included with this item.  They are:  

1. Facilities Lease, including Exhibits A-G; and
2. Site Lease, including Exhibits A and B.

DWK provided the form of Site Lease and form of Facilities Lease used to negotiate the final agreements.  Both Capital Facilities Program Team and legal counsel will be available at the meeting to answer questions. 

No financial impact at this time.  As contemplated by the Education Code, the Facilities Lease shall be amended at a later time to insert final negotiated Guaranteed Maximum Price after the Project’s plans and specifications are approved by the DSA.

Approval of final Lease-Leaseback Agreements with Jeff Luchetti Construction, Inc. for the San Pedro Elementary School Project. 

The Board of the San Rafael City Schools (“SRCS”) is presented with final Lease-Leaseback Agreements for the Laurel Dell Elementary School Project for Board approval.

BACKGROUND:

In accordance with Education Code Section 17406, et seq., the SRCS Board selected the Lease-Leaseback Project Delivery Method for the SRCS Elementary School  Projects, including the Laurel Dell Elementary School  Project (“Project”), adopted Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the Elementary School  Projects, and engaged in Lease-Leaseback procurement by issuing the RFQ/P. 

The District subsequently received a large number of proposals, exactly seven (7) for Laurel Dell, evaluated them in accordance with the adopted Best Value Methodology, and made written findings via a Board-approved Resolution identifying Swinerton Builders, Inc. as the Best Value for the Project. 

No financial impact at this time.  As contemplated by the Education Code, the Facilities Lease shall be amended at a later time to insert final negotiated Guaranteed Maximum Price after the Project’s plans and specifications are approved by the DSA.

Staff seeks approval from the Board of Education for the execution of a Notice of Completion for the Bahia Vista Lunch Shelter Project. 

Rationale:

When all construction work is completed and contract adjustments have been approved, it is appropriate to authorize filing of the Notice of Completion which will trigger limitations on any filing of claims and allow the release of retention to the Contractor.   

Background:

The final completion date for the Bahia Vista Lunch Shelter Project was 12/11/2017. Punch list items have been addressed.  The District has received all Maintenance and Operations information and applicable training of District staff is complete.

Current Considerations:

It is now appropriate to file the Notice of Completion with the County of Marin.

No financial impact.

Authorization to file the Notice of Completion for the Bahia Vista Lunch Shelter Project.    

The Board is presented with a Memorandum of Understanding between San Rafael City Schools (“SRCS”) and the Marin Jewish Community Campus (“MJCC”), which is comprised of Congregation Rodef Sholom, Brandeis Marin, and the Osher Marin Jewish Community Center, for recommended approval.

The purpose of this Memorandum of Understanding is to formalize the collaboration between SRCS and MJCC on future projects regarding mutual intentions to enhance pedestrian, cyclist, and vehicle safety, and to improve traffic conditions on North San Pedro Road in San Rafael, California.

Background:

Venetia Valley K-8, operated by San Rafael City Schools (“SRCS”), is located at 177 North San Pedro Road and the Marin Jewish Community Campus (“MJCC”), which is comprised of Congregation Rodef Sholom, Brandeis Marin, and the Osher Marin Jewish Community Center, is located at address numbers 170 through 200 North San Pedro Road. There have been ongoing traffic, drop-off, parking, circulation, and pedestrian safety issues at this area.

SRCS and MJCC have benefited from a history of mutual collaboration and cooperation on many traffic related items, including efforts to coordinate/stagger school start times, parking needs and sharing resources at peak times.  All of these efforts continue to be intended for the maximum ease and access to and from both sites and more importantly, the ultimate safety of students, community members, and the public at-large.

Current Considerations:

San Rafael City Schools (“SRCS”) is currently designing a substantial renovation at Venetia Valley K-8.  The Marin Jewish Community Campus (“MJCC”) is currently preparing a new master plan that will include a new synagogue at the site of the existing Congregation Rodef Sholom; a new (third) swimming pool at the Osher Marin Jewish Community Center; and, other potential long-range future improvements at the MJCC campus. 

Through this Memorandum of Understanding (“MOU”), SRCS and MJCC jointly desire the continuation of a joint collaboration and cooperation to achieve the following outcomes for their respective planned property renovations: 

• Enhanced safety for pedestrians, cyclists, and vehicles accessing Venetia Valley K-8 and MJCC;
• maximum ease of access to both sites;
• improved flow of traffic on and off both sites;
• thoughtful parking design;
• smooth vehicle traffic on San Pedro Road, particularly during heavy morning and evening commute hours.

No financial impact associated with this Memorandum of Understanding.

Approval of the Memorandum of Understanding between San Rafael City Schools (“SRCS”) and the Marin Jewish Community Campus (“MJCC”).

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 

Approval of the minutes of the Regular Board Meeting of January 16, 2018

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

Approval of Resolution #1718-12 in the High School District.

Staff presents to the Board for review and approval, Resolution #1718-10 for Allowance of Attendance for the San Rafael Elementary School District’s California State Pre-Kindergarten Partial Day Program at Bahia Vista and San Pedro School closure on October 13, 2017, due to unhealthy air quality conditions as a result of fires in the greater Bay Area.

BACKGROUND:

The California Department of Education requires school district to submit a Resolution should it become necessary to obtain approval of attendance and instructional time credit under one or more of the following conditions:

• When one or more schools were closed because of conditions described in Education Code Section 8271

CURRENT CONSIDERATIONS:
In consultation with various local and state agencies, San Rafael City Elementary School District’s California State Pre-Kindergarten Partial Day Program at Bahia Vista and San Pedro School were closed on Friday October 13, 2017 due to unhealthy air quality and the loss of employee and community property and life as a result of devastating fires in the Bay Area. All schools in Marin County were closed on October 13th due to the severity of this fire as well as many others in neighboring counties and around the Bay Area.

When the State Pre-Kindergarten Partial Day Program at Bahia Vista and San Pedro closed  they fell below the  minimum of 180 instructional days required by the State and the number of days identified on our Board approved school calendars and without this Resolution it could jeopardize a significant amount of State funding.

Failure to approve this Resolution may result in a loss of funding for this Pre-Kindergarten Partial Day Program.

Approval of Resolution #1718-10 required by the California Department of Education for Allowance Attendance For the State Pre-Kindergarten Partial Day Program at Bahia Vista and San Pedro School Because of Emergency Conditions. 

The Board will review the annual reports for acceptance.

CURRENT CONSIDERATIONS:  The San Rafael City High School District is a District of Choice and has been for several years.  This report includes information required by CDE Ed Code Section 48313 (b) for the 2017-18 fiscal year.  Upon approval by the Board, staff will forward information to both MCOE and the California Department of Education.

There is no Financial Impact presented on this item.

Approval of the Annual Report. 

The Board will review the warrants for January 2018 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant registers for the Elementary and High School Districts for all funds from January 1, 2017, through January 31, 2018, are attached. 

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 506.

Ratification of the Elementary and High School District warrants for January 2018.

The Board is presented with a MOU with the Marin County Office of Education (MCOE) for Tobacco Use Prevention Education (TUPE), for review and recommended approval.

BACKGROUND:
The Marin County Office of Education (MCOE) is a grant recipient of funds from the California Department of Education.  The purpose of these funds is Tobacco Use Prevention Education (TUPE).  MCOE wishes to enter formal agreement with San Rafael City Schools (ESD & HSD) to work together to implement an enhanced and expanded TUPE program during the regular school hours.  The purpose of the TUPE program is to provide students with the knowledge and skills that enable them to be tobacco free and develop the next generation of tobacco-free advocates. 

CURRENT CONSIDERATION:
To promote healthy living habits among SRCS middle and high school students, staff recommends approval of the MOU. 

$10,042 in grant funding to the HSD

$5,668 in grant funding to the ESD

Approval of the MOU.

This Memorandum of Agreement (MOA) sets out the terms by which Kids Cooking For Life (KCL) and San Rafael City Schools (SRCS)  will work together to implement a series of eight, one hour cooking and nutrition classes for 10-12 students with special needs at San Rafael High School (SRHS).

Approval of Memorandum of Agreement Between Kids Cooking for Life (KCL) and San Rafael City Schools

This item presents to the Board and the public the opportunity to review the second reading of the revisions to Board Policy 6170.1 Transitional Kindergarten for recommended approval.

Background: Policy updated to reflect NEW LAW (AB 99, 2017) which permits districts to maintain transitional kindergarten classes for different lengths of time during the school day, either at the same or different school sites, provided that the length of the school day complies with legal requirements related to the minimum and maximum length of the school day.

Exhibit A: Board Policy 6170.1 Transitional Kindergarten

There is no financial impact to the district.

Approval of revisions to Board Policy 6170.1 Transitional Kindergarten.

This item presents to the Board and the public the opportunity to review the second reading of revisions to Board Policy and Administrative Regulation 6020 Parent Involvement.

Background: Policy and regulation updated to reflect requirements for parent involvement in schools receiving federal Title I, Part A funding, as amended by the Every Student Succeeds Act, including expanding activities to include engagement of family members. Policy also reflects parent involvement as a state priority that must be addressed in the district's LCAP.  

Exhibit A: Board Policy 6020 Parent Involvement

Exhibit B: Administrative Regulation 6020 Parent Involvement

There is no financial impact to the district.

Approval of revisions to Board Policy and Administrative Regulation 6020 Parent Involvement.

This item presents an Overnight Field Trip to Age of Sail in San Francisco, CA for Laurel Dell School Grade 4 Classes on February 11-12, 2018, for Board review and approval.

Background: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities.

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee.

• No student will be excluded from participation because of lack of sufficient funds.
• School-sponsored trips for the purpose of swimming or surfing shall not be approved; this includes private or public swimming pools/hot tubs or spas, water parks, beaches, or any other venue where the sole purpose of the trip is for students to swim, surf, or enter the body of water
• Each student will need their own bed and have evening supervision. (Hotel roll-away beds and inflatable air mattress is acceptable.)

Objective: The Age of Sail program was developed to engage the students through a challenging and memorable encounter with history, using both the tools of experiential education, and the artifacts of the San Francisco Maritime National Historical Park. By living the life of a sailor, aboard one of the last surviving examples of the working ships of California, the students gain not only a better understanding of local and state history, but also the concept of historical empathy; a skill critical to a meaningful understanding and evaluation of the past.

Students will travel by bus to San Francisco and stay overnight on the Age of Sail Ship. The program is exploration into the lives and ways of the 1906 sailor by means of experiential education. Throughout the entire experience, emphasis is placed on building self-esteem, a sense of responsibility, respect and cooperative learning skills. These skills are not just useful on the vessel or in the classroom, but will be useful throughout one's entire life.

Through this Education Program, they bring maritime history to life and support the goals set out in the California Department of Education's Content Standards for History-Social Science.

The program encourages students to develop self-confidence and self-reliance, which in turn fosters a sense of responsibility for themselves, their shipmates, and their community.

Approximately 40 Laurel Dell fourth grade students, with teacher's Marc Belmont and John Seligman, along with eight adult chaperones will participate in the overnight field trip on February 11-12, 2018.

Students will be under the watchful eyes of the ship's officers, teachers and adult chaperons. Each student will sleep in their own bunk and have no access to water activities. 

Cost of trip estimated at $4,600 to be paid from site funds and family donation. No student will be excluded because of lack of sufficient funds.

01-0001-0-5819-1330-1000-094-120-000 $ 600 for Transportation

Approval of Overnight Field Trip to Age of Sail in San Francisco, CA for Laurel Dell School Grade 4 Classes on February 11-12, 2018.

This item presents an amended school Instructional Minutes and Bell Schedules for 2017-2018 School Year for Davidson Middle School, for Board review and approval.

BACKGROUND:  The California Education Code requires that school districts comply with the following instructional minutes time requirements or the number of instructional minutes offered by the districts in 1982-83, whichever is greater, as well as the number of school days each year. 

CURRENT CONSIDERATION:   Before the start of each fiscal year, the governing board is asked to approve both the school calendar and the bell (class) schedules that include instructional minute calculations performed by District staff.  Once approved, any modifications to the instructional minutes are presented for governing board approval.

During schedule master planning last spring, it was thought that Davidson Middle School's three days for conferences in the fall (11/3, 4, & 5) & spring (4/5, 6, & 7) could be scheduled as:

Wednesday:  Minimum Day (11:50 am release)

Thursday:  Regular Thursday schedule (12:50 release)

Friday:  Minimum Day (11:50 release)

Upon reflection & feedback from staff & families, it became apparent that it would be in the best interest of students if the April conference dates were moved up to February (2/14, 15, & 16) so that staff had time to provide more timely academic interventions.

District staff has calculated the instructional days and minutes for each school to ensure compliance with the statutory instructional time and school day requirements. Instructional minutes and bell schedules for each school are attached:

Davidson Middle School (Exhibit A)

Approval of amended school Instructional Minutes and Bell Schedules for 2017-2018 School Year for Davidson Middle School.

This item presents for Board approval of overnight field trip for San Rafael and Terra Linda High School Student Leadership to participate in the Marin County High School Youth Summit at Walker Creek on February 9-10, 2018.

BACKGROUND:  Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience.  School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. 

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. 

No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.

Current Consideration: Approximately 30-40 San Rafael and Terra Linda High School students will be traveling by car to Walker Creek in Marin County to participate in the Marin County High School Youth Summit on February 9-10, 2018. Also participating will be approximately six teacher leader chaperones.

The Marin County Youth Summit will bring together hundreds of youth leaders from Marin for personal growth, leadership development, community building, discuss and share their visions for a strong and healthy school community. 

All students will have their own beds and not have access to water activities. 

There is no financial impact to the district. 

Approval of overnight field trip for San Rafael and Terra Linda High School Student Leadership to participate in the Marin County High School Youth Summit at Walker Creek on February 9-10, 2018.

This item presents an Agreement between College and Career Academy Support Network (CCASN) and San Rafael City Schools, San Rafael High School for Master Scheduling Building Technical Support for 2017-2018 school year, for recommended approval. 

Background:  The College & Career Academy Support Network (CCASN, previously called CASN), was founded in 1998 in the Graduate School of Education at UC Berkeley by a group of practitioners and researchers interested in career academies and their potential for improving high school education. In response to requests from schools and districts in several states, the group has supported development and improvement of career academies, while assembling information and resources to help schools and districts plan, implement, or enhance academies. This work resulted in a series of guides now available on the CCASN website, along with other tools, templates, a curriculum database, videos, and more.

The team has worked in some twenty different states, across a broad range of efforts that join research findings with practical strategies to help educators and other stakeholders improve high schools.

Phil Saroyan, Technical Support Specialist, is a former high school principal with expertise in school data analysis and master scheduling. One of his primary responsibilities with CCASN is to help schools build the capacity to construct master schedules that support Partnership Academies and Linked Learning pathways. He has made presentations on master scheduling for several school districts and at conventions including the Association of California School Administrators and The California League of Middle Schools. His work also includes providing direct technical assistance to school site master scheduling teams.

Current Consideration: Phil Saroyan will provide the following services to San Rafael City Schools, San Rafael High School.

1. Provide a minimum of 3 days of master schedule, site-specific consultancies for San Rafael High School.
2. Meet, either virtually or in-person, to provide follow-up technical assistance and resources to both the district and sites based on identified master schedule needs.
3. Provide suggestions for changes in structure, policy, and practice that need to occur to support successful master scheduling for College and Career Academies/Linked Learning cohorts at the high school level.
4. Provide access to CCASN master schedule tools and resources designed to support a successful master schedule process.

Exhibit A - CCASN Scope of Work

Cost of services not to exceed $4,500 to be paid from unrestricted general funds.

01-0000-0-5860.00-1511-2110-700-240-000

Approval of the Agreement between College and Career Academy Support Network (CCASN) and San Rafael City Schools, San Rafael High School for Master Scheduling Building Technical Support for 2017-2018 school year.

Approval Deletion of Board Policy and Administrative Regulation 5117.1 Interdistrict Attendance - HS/District of Choice; and Revision of Board Policy and Administrative Regulation 5117.2 Interdistrict Attendance HSD and Renumbering to 5117.1

This item presents an overnight field trip for San Rafael High School's Hiking Class to Big Basin State Park, California on May 18-20, 2018, for review and recommended approval.

Background:  Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience.  School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. 

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. 

No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.

Current Consideration: This agenda item presents for Board approval, San Rafael High School Night PE/Hiking class to participate in an educational field trip to Big Basin State Park. The objectives of this trip is for the student’s to see Big Basin State park, to learn and execute the essentials of camping, to go on several hikes throughout the park, to learn historical aspects of the park, and to participate in several educational programs that the park offers.

On Friday, May 18, 2018 approximately 17 students from the hiking PE class accompanied by head teacher Jessica Redding, along with one other SRHS teacher, and four parent chaperones will leave from SRHS in private vehicles to Big Basin State Park. The group will return to San Rafael High on Sunday, May 20, 2018 by 5:00pm.

The class will be camping at Little Basin Campground. Sleeping accommodations will be single sex tents 4-6 students per tent with an adult chaperone at each tent. Each student will have their own bed. The students will not be doing any swimming.  

No student will be excluded from participation because of lack of sufficient funds. 

There is no financial impact to the district.

Approval of the overnight field trip for San Rafael High School's Hiking Class to Big Basin State Park, California on May 18-20, 2018.

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

Total of general donation: $ 11,443.34

This item presents to the Board and the public the opportunity to review the first reading of revisions to Administrative Regulation 5148.2. The second reading and recommended board adoption will be brought to the next meeting.

Background: Regulation was updated to reflect NEW LAW (AB 830) which deletes the requirement that a program operating under the 21st Century High School After School Safety and Enrichment for Teens Program (ASSETs) include preparation for the high school exit exam, as that exam has been eliminated.

Exhibit A - Administrative Regulation 5148.2 Before/After School Programs

There is no financial impact to the district.