Regular Meeting - SRCS Board of Education
San Rafael City Schools
March 12, 2018 6:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Board President Greg Knell, Vice President Maika Llorens Gulati, Trustee Linda M. Jackson, Trustee Rachel Kertz, Trustee Natu Tuatagaloa
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| President Knell convened Public Session for the Regular Meeting at 5:10 PM. |
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| Pursuant to Government Code sections 54957.6, 54957 and 54956.9, the Board adjourned to Closed Session at 5:11 PM. |
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| President Knell reconvened the meeting to Public Session at 6:33 PM. |
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| Dannis Woliver Kelley attorney Mark Kelley led the Pledge of Allegiance. |
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Yessenia Hernandez, San Rafael HS:
- Last week's topic for the Student Voice Panel was less homework or busy work; trying to set up a meeting with Vice Principle Pitcher to get students in contact with a staff meeting to present their ideas. Busy work interferes with mental health and home responsibilities
- On Wednesday the architect presented new plans and discussed the demolition of the CTE area
- Also on Wednesday was presentation of the film "Angst" about anxiety disorders, raising awareness of mental health issues and awareness that therapists are available on site
- On the 15th will be the Career Fair
- On the 16th there will be a free immigration workshop; organizing students to speak about experiences and ways to help
- A Blood Drive will be held on the 13th
- A walkout on March 14 has been organized by students, coordinating with Neon Day with everyone wearing orange. Students will not be leaving campus because of safety concerns and will instead be a gathering on the Senior steps for students to express themselves
Ryan Corr, Terra Linda HS:
- Spring sports rally on campus
- Upcoming election rally for ASB candidates
- CPR compression only training last week was informative and helpful
- TL students have also planned a walkout on March 14 at 10:00 AM; administration will be providing microphones for students who want to speak
- AP testing is coming up
- SBAC testing - all sophomores will be taking the ELA practice assessment
- Blood Drive coming up on Friday March 30
- Japanese students visit is coming up; class being sent from Japan to tour science, engineering and MSEL classes
- On March 15 MSEL will hold a 5:30 PM Business Leader Mixer
- TL Teacher David Tow wrote an article that has been featured on Twitter, "With Social and Academic Pressure Mounting, A Teacher Shares What He Has Learned About Student Well-Being"
- Progress has been made with homeroom discussions. There will be a rotating 1-7 tutorial next year; 5 minutes at the beginning of Wednesday tutorials will be dedicated to talking about student issues, primarily a way for ASB to communicate with the student body; homeroom for students to be with the same group of peers and teacher two times a week, on Wed and Friday |
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| A group of students from MSEL will be on the agenda and coming to the next meeting. |
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| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
| There were no updates at this time from CSEA, SRTA or SRFT. |
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The Board will receive a report on Budget Revision #2 and the Second Interim Report for 2017-18 for the Elementary District
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BACKGROUND: The Second Interim Report is the second of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992. AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices. Districts are required by Education Code 42130 to submit a report on their financial status as of October 31 and January 31. The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years. The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative). Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county. In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval. Included in the attached budget assumptions are details on some of the significant changes between the Budget Revision #1 and Budget Revision #2. In addition, they include detailed assumptions for the Multi-Year projections for the General Fund. The forms included in the first Interim Report are as follows: - Form 01 - General Fund
- Forms 11-51 – Other Funds
- Form CI - District Certification of Interim Report
- Form AI – Average Daily Attendance
- Form CASH – Cash Flow Worksheet
- Form MYPI – Multi-Year Projections
- Form CSI – Criteria & Standards Review
Budget Revision #2 includes a revision for the General Fund and all of the Other Funds. All of the ending fund balances are projected to be positive and include the following funds: - Child Development Fund 12
- Cafeteria Fund 13
- Deferred Maintenance Fund 14
- Special Revenue Fund for Post-Employment Benefits 20
- Building Fund 21
- Capital Facilities Fund 25
- Special Reserve Fund for Capital Outlay Projects Fund 40 (Facilities Use and New-Prop 39 funds)
- Bond Interest and Redemption Fund 51
CURRENT CONSIDERATIONS: As the Second Interim Report and Multi-year Projections indicate San Rafael City Elementary School District will be able to meet its financial obligations for the current year and two subsequent years. This agenda item presents for Board authorization, the approval of Budget Revision #2 and the Second Interim Report for the 2017-18 Fiscal Year with a positive certification.
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In compliance with GASB 54, the components of the ending fund balance are as follows: Non-spending Revolving Cash, Stores Inventory, and Prepaid Expenditures $ 2,500 Restricted Categorical Programs $ 1,258,707 State Required Reserve for Economic Uncertainty (3%) $ 1,786,800 Assigned (Board Designated) Board Assigned Economic Uncertainty (7% unrestricted) $ 4,059,460 Unassigned/Unappropriated Unappropriated Fund Balance $ 6,660,847 Total Ending Fund Balance $13,768,313
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Approval of the San Rafael City Elementary School District Budget Revision #2 and the Second Interim Report for 2017-18.
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Approval of the San Rafael City Elementary School District Budget Revision #2 and the Second Interim Report for 2017-18.
Passed with a motion by Linda M. Jackson and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Assistant Superintendent Doug Marquand provided an overview of the 2nd Interim Reports for the ESD and HSD. He noted the Governor's May Revise may change some of the numbers reported at 2nd Interim.
- Review that HSD is basic aid funded and ESD is state funded
- Thanks to Business Office staff for their assistance with these reports
- Gap funding: Governor wants to narrow gap to 0 in 18/19; this would benefit the ESD but not as much the HSD; with full funding, the supplemental and concentration grant funding has to go to targeted students
- HSD is funded on property taxes so as more students come to the district the dollars to serve them stays the same; more students stretches the money; enrollment is going up in HSD.
- ESD ADA is 4602, 27 less ADA in 16.17
- HSD ADA is 2280, 125 more than 16.17
- HSD receiving $2M more as a basic aid district than state funding would provide
- Step and column, vacancies, and late hires have been addressed in the 2nd Interim; SRTA and PERS have been increased in the budget
-Gap funding going forward is $700K
- Seeing a lot of senior exemptions from the parcel tax coming in; staff is making sure they all qualify
- 3% reserve; unduplicated pupil count is 68% for ESD and 51% for HSD
- Revenues for HSD $57M and ESD is $35M
- 2nd interim revenues and expenditures breakdown: total revenues ESD: deficit of $2.2M ($1M from unrestricted and $2M from restricted), this assumes every dollar is spent. In Governor's proposal, there is $295 per student in one time discretionary funds. At MCOE's suggestion, it was not included in the 2nd Interim.
- Changes since 1st interim: revenues changed in ESD, expenses were higher with the 4.5% raise not budgeted at 1st Interim; other operating expenses were higher- increases in utilities and nursing support, special ed contribution increases for excess costs and transportation. Trustee Tuatagaloa requested a breakdown of these costs.
- HSD changes since 1st Interim: at 2nd interim $1.9M deficit for unrestricted, $500K for restricted, $2.5M total; $4.8M fund balance
- HSD gets $295 per ADA if legislation approves one time discretionary funds
- HSD carryover could be close to $1M. In response to Trustee Jackson's question about whether we are in danger of losing any carryover funds, Mr. Bartolome noted that funds will be spent; McKinney Vento funding for homeless students sometimes has to be returned but the district uses as much as it can
- ESD changes since 1st interim: local revenues higher than budgeted; salaries adjustments made due to compensation increases. Unfilled positions also taken into consideration and some salaries were moved from unrestricted to restricted
- HSD changes: increases in utilities and special education. In response to Trustee Jackson's question about unfilled positions, Mr. Bartolome noted these are positions that have been hard to fill or have gone a long time or will not filled, they are not key positions to schools and would not impact programs
- Fund 40 in the HSD will be used for the TLHS field
Trustee Jackson noted Line 20 for the annual contribution for STRS and PERS in the future will mean laying off teachers and cutting programs; need to recognize our responsibility and add funds to this today
- Multi-year projections were reviewed
- STRS changes in rates from now to 19/20 were reviewed
- Contributions for ESD and HSD to restricted
- 2nd Interim projections for 18/19 and 19/20: reserve of 3% and Board's request for 7%, is $5.9M at 10%
- ESD Highlights: LCFF funding projected at 100%; next year Governor proposing $295 per ADA; Prop 39 removed
- HSD Highlights: projections cannot set aside 7% for economic uncertainty; will have over 3% in 19/20, and only $245K above 3% in June 2020; does not include salary increase, 1.5% step and column per the contract
- In ESD Enrollment and ADA are flat; HSD will grow a little more and then level off
- Staff recommends acceptance of 2nd Interim budget for the ESD and HSD as positive
- Next steps: meeting with Budget Advisory Committees to discuss challenges, and meeting with principals to review budgets line by line for spending and fund balances.
- May revision will provide more information; LCAP and Budget adoption coming in June
In response to President Knell's question regarding any recommendations for percentages of program cuts to reduce deficit spending in two years out, Mr. Marquand noted that staffing in the HSD is being tightened, aligned with the union contract language for class sizes.
Trustee Kertz shared she is uncomfortable with the essentially 0 balances in year 2 and 3 in the HSD, noting that School Services recommends a 15% reserve for basic aid districts. She expressed hope for higher property taxes and more funds from the state, but posed consideration of going through the exercise of budget reduction conversations to be proactive in planning while hoping that the revenue will come in, rather than being reactive like Novato and Tamalpais districts are having to be.
Trustee Llorens Gulati Maika also noted unknown such as special educations costs and the potential closing of Northgate.
Trustee Jackson noted trustees are going to Sacramento tomorrow to lobby for the goal to be funded in top 10 percent.
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0 Presentation- 2nd Interim 17.18
1 ESD Budget Revision
2 ESD General Fund
3 ESD Other Funds
4 ESD Supplemental Funds
5 ESD Narrative
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The Board will receive a report on the San Rafael High School District Budget Revision #2 and Second Interim Report for the 2017-18 Fiscal Year for approval.
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BACKGROUND: The Second Interim Report is the second of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992. AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices. Districts are required by Education Code 42130 to submit a Second Interim report on their financial status as of October 31 and January 31. The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years. The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative). Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county. In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval. Included in the attached budget assumptions are details on some of the significant changes between the Budget Revision #1 and Budget Revision #2. In addition, they include detailed assumptions for the Multi-Year projections for the General Fund. The forms included in the Second Interim Report are as follows: - Form 01 - General Fund
- Forms 11-51 – Other Funds
- Form CI - Direct Certification of Interim Report
- Form AI – Average Daily Attendance
- Form MYPI – Multi-Year Projections
- Form CASH – Cash Flow Worksheet
- Form CSI – Criteria & Standards Review
Budget Revision #2 includes a revision for the General Fund and all of the Other Funds. All of the ending fund balances are projected to be positive and include the following funds: - Adult Education Fund 11
- Cafeteria Fund 13
- Deferred Maintenance Fund 14
- Special Revenue Fund for Post-Employment Benefits 20
- Building Fund 21 (Redevelopment funds and facilities use)
- Capital Facilities Fund 25
- Special Reserve Fund for Capital Outlay Projects Fund 40 (New-Prop 39 funds)
- Bond Interest and Redemption Fund 51
CURRENT CONSIDERATIONS: As the Second Interim Report and Multi-year Projections indicate, San Rafael City High School District will be able to meet its financial obligations for the current year and two subsequent years. This agenda item presents for Board authorization, the approval of Budget Revision #2 and the Second Interim Report for the 2017-18 Fiscal Year with a positive certification.
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FINANCIAL IMPLICATIONS: In compliance with GASB 54, the components of the ending fund balance are as follows: Restricted Categorical Programs $ 661,086 State Required Reserve for Economic Uncertainty (3%) $ 1,142,900 Assigned (Board Designated) Board Reserve for Economic Uncertainty $ 2,513,345 Unassigned/Unappropriated $1,225,992 Total Ending Fund Balance $ 5,543,323
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Approval of the San Rafael High School District Budget Revision #2 and Second Interim Report for the 2017-18 Fiscal Year.
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Approval of the San Rafael High School District Budget Revision #2 and Second Interim Report for the 2017-18 Fiscal Year.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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0 Presentation- 2nd Interim 17.18
1 HSD Budget Revisions
2 HSD General Fund
3 HSD Other Funds
4 HSD Supplemental Funds
5 HSD Narrative
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An update related to bonds and Capital Facilities Program will be provided
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Senior Director Dr. Dan Zaich introduced DWK Attorney Mark Kelley who was present to provide an update on the reassessment of the CEQA process for DMS, LD and the Annex.
- When these 3 projects were first looked at they were considered as a whole since there are interrelated; the thought then was an EIR would need to be done. But when the impacts were considered, these are not major projects with significant impacts that would need to be sustained because of education programs, so the thought is now to go with a mitigated negative declaration which would be a faster process and less work. Looking at DMS Annex as a stand-alone project to get it going; handle as a separate categorically exempt project. Student movement will be addressed in the categorical exemption. Even though it is not required by code, approval is being asked for the mitigated negative declaration on this evening's CFP Consent Agenda.
Trustees discussed neighborhood involvement and the need to hold a meeting to update them on the projects. Dr. Zaich noted that a scoping meeting will be scheduled soon for the DMS and LD projects. Trustee Jackson inquired about a categorical exemption, Mr. Kelley noted this would expedite the process but cautioned about someone challenging down the road. This option will be looked at after the initial study is complete.
In response to audience member Molly O'Donoghue's question about this process and the timeline, it was noted that as with the stadium project if someone challenges at the end of the comment period, it can delay the project.
Mark Van Pelt provided an update on the successes and challenges of the stadium project:
- The green carpet is down, bleachers are coming in on visitor's side, home bleachers are coming soon, lights are up, paving going down on track, and the parking lot will be paved shortly
- History of the project was reviewed: project designed in 14/15; DSA approval and full EIR process took under a year's time; the Board went with lease leaseback for this project; GNA negotiations took longer because the number was higher; notice to proceed was issued in July of last year
- Project challenges: unforeseen asbestos piping, mitigation needed for lead paint found; the county made significant changes to the concession stand based on new regulations, which held up the fabrication of the modular buildings; found out today that the paving contractor was too busy to come out mid-month and were now talking about the first week of April - will be meeting with them to pull them back into schedule
- Current schedule is still shooting for completion at the end of April; rain may slow things down because of recommended curing period
- Buildings delay will go into May and paving issues could go into May as well, but the stadium is still within a month of substantial completion and will be usable; fencing around the incomplete areas may be needed; it should be ready for graduation 2018
- Cost: $193K in total change orders pending, which is 1.79% in change orders on a $10M project. This is under the curve for change orders on a project of this size. Also under the burn rate for the contingency of 5%; project is 90% done and only 30% of the contingency has been spent; money not spent will be returned by the contractor and will be available to use on other projects at the site
In response to Trustee Jackson's question about mitigation monitoring for the EIR and testing of the light spread, Mr. Van Pelt noted that one of the stadium lamp poles was rejected because it was not at the right angle; monitoring will be done during testing of the lamps. |
CFP Presentation 3.12.18
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| Capital Facilities staff and legal counsel are recommending Davidson Annex Minor Modernization project for Categorical Exemption under CEQA and are requesting Board of Education approval to file the Notice of Exemption.
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| District Capital Facilities projects must comply with environmental review requirements under CEQA. Capital Facilities Staff and legal counsel have reviewed the Davidson Annex project and has determined that the project meets, without limitation, the categorical exemptions identified in the Notice of Exemption (“NOE”) attached. Background: The Davidson Annex Project consists of the minor modernization of the existing classroom and administration areas at the Annex including: new flooring and ceiling tiles, new heaters, painting and wall finishes, exterior painting, window repairs, new data cabling. Repair and rehabilitation of exterior paving and installation of a new play structure are also a part of the work. The students and staff of Laurel Dell Elementary School will be relocated to the site. Current Considerations: This item will satisfy environmental review requirements under CEQA. Once the project is determined to be exempt, the project is no longer subject to either the procedural or substantive requirements of CEQA, and construction of the project can begin upon its approval. Upon Board approval, staff will file the Notice of Exemption with the Marin County Clerk.
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No financial impact.
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| Determine the Davidson Annex Minor Modernization Project is Categorically Exempt from CEQA and approve the filing of a Notice of Exemption under CEQA.
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Determine the Davidson Annex Minor Modernization Project is Categorically Exempt from CEQA and approve the filing of a Notice of Exemption under CEQA.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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CEQA Categorical Exemption - Davidson Annex
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| Staff seeks review and approval from the Board of Education for a modification to the Independent Consultant Agreement with BKF Engineers for additional survey and topographic services at San Rafael High School. The purpose of this modification is to provide the San Rafael High School project with necessary supplemental topography services as a result of recent Stadium construction and consequently additional required work, requested by the design team.
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| Background: As a part of the Capital Facilities Program, San Rafael City Schools (SRCS) initiated the preparation of Boundary and Topographic Surveys for eight (8) school sites associated with the Bond Measures A & B Programs, including San Rafael High School. After completing a thorough Request for Proposal (“RFP”) process, the Board of Education (“Board”) approved BKF Engineers to provide such needed services. The Board approved BKF’s Independent Consultant Agreement at the regular meeting of January 9, 2017. Subsequently, the Board approved Modification No. 1 to the Independent Consultant Agreement for Title Reports that were not included in the original scope of services. This modification was for BKF Engineers to provide Title Reports for: Terra Linda High, Davidson Middle School, Venetia Valley K-8, Glenwood Elementary, Laurel Dell Elementary, San Pedro Elementary and Short Elementary. A Title Report for San Rafael High School was prepared as a reference document in the Environmental Impact Report (“EIR”) process. Modification No. 2 was for the added scope of the Bahia Vista Elementary School title report which was identical to the scope of work done at all other Measure A and B project sites. Modification No. 3 was for potholing services (subsurface investigation prior to design) at Venetia Valley Elementary School. Current Considerations: Supplemental and more detailed survey and topographic services are required for the completion of the design for the San Rafael High School Site. Following the installation of a new 8” sanitary sewer line stub at the San Rafael High School Stadium project, it is necessary for BKF to provide elevations and inverts to provide measurements to make the connections to the San Rafael High School projects. These services will also include survey information that extends beyond the school property line. These services are outside of the services initially proposed for the site. BKF contract history is outlined below: Contract/Increment BOE approval Amount Project Independent Consultant Agreement Jan. 9, 2017 $243,668 SRHS, TLHS, DMS, VV, GL, LD, SP, SH Modification No. 1 March 27, 2017 $ 10,250 TLHS, DMS, VV, GL, LD, SP, SH Modification No. 2 October 23, 2017 $ 42,866 Bahia Vista Modification No. 3 January 16, 2018 $ 12,390 VV Modification No. 4 March 12, 2018 $ 17,800 SRHS Total Including this Modification $ 326,974
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| $17,800 for modification to provide additional survey and topography services at San Rafael High School. The proposed cost of this Modification to the BKF contract is within planned budgeting for this type of work and will be funded from the District’s Measure B Bond Funds. Budget/SACS Code: 21-9010-0-6172-00-0000-8500-410-000-000
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| Approval of Modification No. 4 to Independent Consultant Agreement with BKF Engineers.
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Approval of Modification No. 4 to Independent Consultant Agreement with BKF Engineers.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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BKF Modification No. 4
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| The Board of Education is presented with a recommendation to extend membership terms and to appoint one (1) new member to the San Rafael City Schools (“SRCS”) Citizens' Bond Oversight Committee (“CBOC”). The purpose of this item is to extend the membership terms of current CBOC Members by two years as well as to appoint Claudia S. Vazquez Camarillo (“Claudia Garcia”) as a “Parent/Guardian of Child Enrolled in District & Active in a Parent-Teacher Organization” to serve a two-year term.
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| BACKGROUND: On January 11, 2016, the Board of Education approved Resolution 1668 establishing an Independent Citizens’ Bond Oversight Committee (“CBOC”) for the elementary and high school district bond funds. The Board also approved Bylaws which set forth the power and responsibilities of the CBOC and authorized the Superintendent to take other actions which will result in a recommendation to the Board of 10 persons to serve on the Committee. The Board of Education appointed seven (7) members based on the applications received. CURRENT CONSIDERATIONS: The Citizens Bond Oversight Committee (“CBOC”) has been actively striving to maintain memberships and to fill additional membership positions since its inception. Each of the members who are currently serving on the Committee have served the length of their term(s) and if approved by the Board of Education, wish to serve additional two-year terms. Those members and requested term extensions are:
| | Name | Statutorily Required Seat | Addtl. Term Proposed | | 1 | Mark Schott | Parent-HSD/Community Member at Large | 2 year | | 2 | Kyri McClellan | Parent/Guardian of Enrolled Student | 2 year | | 3 | Niels von Doepp | Local Business Organization Rep. | Previously Approved | | 4 | Peter Gebbie | Parent/Guardian who is Parent/ Teacher Organization Participant | 2 year | | 5 | Carol Farrer | At-Large Community Member | Previously Approved | | 6 | George Tuttle III | At-Large Community Member | 2 year | | 7 | John Erdman | At-Large Community Member | 2 year | | 8 | Carsten Andersen | Taxpayer Organization Member | Previously Approved | | 9 | Claudia Vazquez | Parent/Guardian of Child Enrolled in District & Active in a Parent-Teacher Organization | New | Additionally, on March 5, 2018, Claudia Garcia submitted her application to serve in the capacity of “At-Large Community Member”. A quorum of the CBOC met that same evening and after reviewing Ms. Vazquez’s application and related expertise, unanimously agreed to bring Ms. Vazquez’ application to the Board of Education for recommendation.
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| There will be no financial impact.
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| Approve the extension of membership terms and the appointment of Claudia Garcia to serve a two (2) year term as a “Parent/Guardian of Child Enrolled in District & Active in a Parent-Teacher Organization” member of the Citizens’ Bond Oversight Committee, effective March 12, 2018.
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Approve the extension of membership terms and the appointment of Claudia Garcia to serve a two (2) year term as a “Parent/Guardian of Child Enrolled in District & Active in a Parent-Teacher Organization” member of the Citizens’ Bond Oversight Committee, effective March 12, 2018.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Trustee Tuatagaloa requested item #12 be pulled for discussion.
M/S/C (Tuatagaloa, Jackson) the Board voted 5-0 to approve the remainder of the Consent Agenda items, with the exception of #12, noting that item #1 was revised and pointing out that items #10 and #11 regarding consultants are paid for by grants with a minimal impact on the district, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES |
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. Passed with a motion by Natu Tuatagaloa and a second by Linda M. Jackson. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Personnel Actions - ESD REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. Passed with a motion by Natu Tuatagaloa and a second by Linda M. Jackson. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Personnel Action HSD 3.12.2018
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. Passed with a motion by Natu Tuatagaloa and a second by Linda M. Jackson. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Personnel Action JOINT 3.12.2018
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The Board will consider the disposal of obsolete textbooks.
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BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner." CURRENT CONSIDERATIONS Terra Linda High School has determined the following list of textbooks to be obsolete. | Quantity | Grade Level | ISBN# | Title
(example: HIM Science) | Good=G
Fair= F Poor =P | Obsolete= 0
Unrepairable = N Stolen= S | | 261 | 9-12 | 0-13-203122-1 | PH: CALIFORNIA (Geometry) | F/P | O | | 118 | 11-12 | 0-7167-3370-6 | THE PRACTICE OF STATISTICS | F | O | | 147 | 9-12 | 0-13-203121-3 | PH: CALIFORNIA (ALGEBRA 1) | F/P | O | | 27 | 9-12 | 0-87694-541-8 | COMPETENCY MATHEMATICS | F | O | | 25 | 9-12 | 0-201-20070-8 | USING STATISTICS | F | O | | 259 | 9-12 | 0-13-203124-8 | PH: CALIFORNIA ALGEBRA 2 | F/P | O | | 142 | 9-12 | 0-618-05291-7 | PRECALCULUS WITH LIMITS | F/P | O | | 50 | 9-12 | 0-395-88578-7 | CALCULUS OF A SINGLE VARIABLE | F/P | O | | 14 | 9-12 | 0-471-48237-4 | MULTIVARIABLE CALCULUS | F | O |
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COST/FUNDING SOURCE: The textbooks will be disposed of or recycled at no cost to the district.
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Approval of the disposal of obsolete textbooks.
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Approval of the disposal of obsolete textbooks.
Passed with a motion by Natu Tuatagaloa and a second by Linda M. Jackson. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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The Board will review the February 2018 warrants for ratification.
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BACKGROUND:
The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged. CURRENT CONSIDERATIONS:
Copies of summary warrant registers for all funds from February 1, 2018, through February 28, 2018, are attached.
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COST/FUNDING SOURCE: Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 506.
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Ratification of February 2018 warrants.
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Ratification of February 2018 warrants.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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February 2018 ESD Warrants
February 2018 HSD Warrants
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The Board will review the donations for approval
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Board Policy 3290 Section 1.1 states: “The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests, and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032) The following donations were received for the San Rafael City Schools District, as follows: | Donor | Item/Purpose | Site | Amount/Value | | Mimi Berkoe | Cameras and Photo Equipment | SRHS | $ 400.00 | | Total | | | $ 400.00 |
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COST/FUNDING SOURCE: Total of general donation: $400.00
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Approval of donations
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Approval of donations
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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This item presents to the Board and the public the opportunity to review the second reading of revisions to Board Policy and Administrative Regulation 4030 Nondiscrimination in Employment, for recommended Board approval.
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Background: The Board policy and regulation are being updated based on recommended language from the California School Boards Association to reflect changes in state regulations (Register 2015, No. 50), as renumbered, which specify certain requirements to be included in district policy or regulation and extend protections against discrimination to unpaid interns and volunteers.
The policy also adds the requirement to post the California Department of Fair Employment and Housing publication on workplace discrimination and harassment, and reflects changes in the law (SB 1063, 2016) which prohibits the payment of different wage rates based on race or ethnicity and prohibits the use of prior salary history by itself to justify any disparity in compensation.
The regulation reflects provisions of new state regulations regarding training of supervisors and dissemination of the district's nondiscrimination policy to all employees. Exhibit A - Administrative Regulation 4030 Nondiscrimination in Employment Exhibit B - Board Policy 4030 Nondiscrimination in Employment |
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| There is no financial impact to the district. |
| Approval of revisions to Board Policy and Administrative Regulation 4030 Nondiscrimination in Employment. |
Approval of revisions to Board Policy and Administrative Regulation 4030 Nondiscrimination in Employment. Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
Exhibit B
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This item presents to the Board and the public the opportunity to review the second reading of revisions to Administrative Regulation 4112.23 Special Education Staff, for recommended Board approval.
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Background: This regulation is being updated to bring it in line with current law, with recommended language from the California School Boards Association (CSBA). Changes included reflect the repeal of 20 USC 6319 pursuant to the Every Student Succeeds Act (P.L. 114-95), as follows: Special education teachers who teach core academic subjects shall possess the qualifications required by the No Child Left Behind Act. (5 CCR 6100-6126; 20 USC 1401, 6319, 7801; 34 CFR 200.55-200.57, 300.18)) Exhibit A - Administrative Regulation 4112.23 Special Education Staff |
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| There is no financial impact to the district. |
| Approval of revisions to Administrative Regulation 4112.23 Special Education Staff. |
Approval of revisions to Administrative Regulation 4112.23 Special Education Staff. Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents to the Board and the public the opportunity to review the second reading of revisions to Board Policy and Administrative Regulation 4119.11/4219.11/4319.11 Sexual Harassment, for recommended Board approval.
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Background: This policy and regulation are being updated with recommended language from the California School Boards Association (CSBA) to reflect new state regulations (Register 2015, No. 50), as renumbered, which extend protections against sexual harassment to unpaid interns and volunteers, require districts to instruct supervisors to report complaints, and revise requirements pertaining to the training of supervisory employees. Exhibit A - Administrative Regulation 4119.11/4219.11/4319.11 Sexual Harassment Exhibit B - Board Policy 4119.11/4219.11/4319.11 Sexual Harassment |
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| There is no financial impact to the district. |
| Approval of revisions to Board Policy and Administrative Regulation 4119.11/4219.11/4319.11 Sexual Harassment. |
Approval of revisions to Board Policy and Administrative Regulation 4119.11/4219.11/4319.11 Sexual Harassment. Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
Exhibit B
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This item presents an Addendum to Memorandum of Understanding between San Rafael City Schools and Marin County Office of Education to Provide Math Consultation Services between July 1, 2017-June 30, 2018, for recommended approval.
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Current Consideration: The Addendum to Memorandum of Understanding between Marin County Office of Education and San Rafael City Schools for the purpose of implementing sustainable, cohesive professional development for math departments. Marin County Office of Education will provide the following scope and sequence of work between July 1, 2017 and June 30, 2018: - Consultation services with Eileen Smith for the purpose of increasing the mathematical skills,
instructional practices, and coaching strategies of the District coaching staff. - Services shall be based on an hourly fee of $120 per hour. Services shall not exceed a total of forty hours plus eight hours of prep time for the 2017-2018 school year
Exhibit A - Addendum to MOU Between San Rafael City Schools and Marin County Office of Education
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Cost of consultation services not exceed $5,760 to be paid from Title II funds. 01-4035-0-5840.00-1110-2140-700-240-000
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Approval of Addendum to Memorandum of Understanding between San Rafael City Schools and Marin County Office of Education to Provide Math Consultation Services between July 1, 2017-June 30, 2018.
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Approval of Addendum to Memorandum of Understanding between San Rafael City Schools and Marin County Office of Education to Provide Math Consultation Services between July 1, 2017-June 30, 2018.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents for Board approval a Memorandum of Understanding Between Bay Area Community Resources (BACR) and San Rafael City School for LEAP Summer Preparation Services, April 1 through June 15, 2018.
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BACKGROUND: The After School Education and Safety Program (ASES) grant was originally submitted as a collaborative effort between San Rafael City Schools and agency partners, initially established through the School Linked Services Initiative Grant in the spring of 2000. Each year since 2000, SRCS has received state funding to operate after-school programs at six schools: Bahia Vista, Coleman, Laurel Dell, San Pedro, Venetia Valley and Davidson. ASES was re-certified in 2006 as part of the larger Proposition 49 funding initiative granted by the State. In addition to the regular grant funding, San Rafael applied for and was granted supplemental funds in the amount of $142,151 to provide additional programs and services to students during the summer and school inter-sessions. This summer, ASES is operating a program at Bahia Vista for approximately 300 current second-fourth grade students. The SRCS ASES after-school programs are coordinated and monitored by Jennifer Lynch. Each participating school has a site coordinator who is an employee of BACR. CURRENT CONSIDERATIONS: Bay Area Community Resources will provide summer preparation services for the San Rafael City Schools 2018 Summer LEAP Program. Cost of services not to exceed $3,500 per attached exhibit A. (Exhibit A)
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Cost of services not to exceed $3,500 to be paid out of ASES funds. 01-6010-0-5849.00-1433-1020-700-246-000
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Approval of the Memorandum of Understanding Between Bay Area Community Resources (BACR) and San Rafael City School for LEAP Summer Preparation Services, April 1 through June 15, 2018.
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Approval of the Memorandum of Understanding Between Bay Area Community Resources (BACR) and San Rafael City School for LEAP Summer Preparation Services, April 1 through June 15, 2018.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents for Board approval an out-of-state travel for Coleman, Sun Valley, Venetia Valley, & San Pedro staff to attend the June Writing Institute at the Teachers College, Columbia University, New York, New York on June 18-22, 2018.
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Background: The Writing Institute is designed for educators, classroom teachers, school administrators, and curriculum specialists who are committed to turning classrooms into richly literate reading and writing workshops. During the five-day institute, small and large group sections will tackle, headfirst, the following topics and much more: the central role of curriculum development and planning in the teaching of writing, units of study in writing workshop, helping students write well about reading, genre studies in reading and writing memoir, poetry and short fiction, the importance of assessment-based instruction, methods of holding students accountable for doing their best work, using literature to help students craft their writing, and classroom structures that support inquiry and collaboration. Current Consideration: This item presents for Board approval of out-of-state travel for Coleman, Sun Valley, Venetia Valley, & San Pedro staff to attend the June Writing Institute at the Teachers College, Columbia University, New York, New York on June 18-22, 2018.
Dates of June Writing Institute - June 18-22, 2018 Staff most likely to attend:
Coleman
Mike Taylor, Molly Todd, Elaine Ervin, Rebecca Courtney, Sabrina Chamberlain, Amy Probst, Chandos McEowen, Mary Kate Kenney Sun Valley
Julie Harris, Aimee Disser, Elissa Green San Pedro
Mimi Melodia, Karrie Coulter, Paula DeBlaauw, Alex Peck, Melissa Minar, Carolyn Kenneray Venetia Valley
Rebecca Hornthal, Rachael deBaere, Michele Harland, Michele Vertiz, Alexandra Campos
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Cost of 13 staff registrations from Coleman(5), San Pedro(5), & Sun Valley(3) to attend the June Writing Institute will be paid from District Title II Funds estimated at $10,725.
01-4035-0-5200.00-1110-2140-700-240-000 Cost of travel and lodging to be paid from Coleman site funds estimated at $10,000.
01-0000-0-5200.00-1110-2140-091-120-000 Cost of travel and lodging to be paid from Sun Valley site funds estimated at $3,000.
01-1100-0-5200.00-1110-2140-096-120-000 Cost of travel and lodging to be paid from San Pedro site funds estimated at $10,000
01-3010-0-5200.00-1511-2140-095-120-000 Cost of registration, travel and lodging to be paid from Venetia Valley site funds estimated at $12,747
01-9463-0-5200.75-1110-2140-092-120-000 $2400
01-0290-0-5200.00-1110-2140-092-120-000 $2047
01-3010-0-5200.75-1110-2140-092-120-000 $2300
01-4201-0-5200.75-1110-2140-092-120-000 $4000
01-0001-0-5200.75-1110-2140-092-120-000 $2000
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Approval of Pedro staff to attend the June Writing Institute at the Teachers College, Columbia University, New York, New York on June 18-22, 2018.
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Approval of Pedro staff to attend the June Writing Institute at the Teachers College, Columbia University, New York, New York on June 18-22, 2018.
Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Tuatagaloa praised the dedication of staff involved in this travel request to attend this professional development out of state |
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This item presents to the Board and the public the opportunity to review the second reading of revisions to Administrative Regulation 6173.1 Education for Foster Youth, for recommended approval.
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Background: The regulation is being updated based on recommended language from the California School Boards Association (CSBA) to reflect the Every Student Succeeds Act, which amends the definition of a foster youth's "best interest" and requires districts and child welfare agencies to come to an agreement as to how transportation will be provided to enable foster youth to attend their school of origin. Exhibit A: Administrative Regulation 6173.1 Education for Foster Youth
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None. |
Approval of revisions to Administrative Regulation 6173.1 Education for Foster Youth. |
Approval of revisions to Administrative Regulation 6173.1 Education for Foster Youth. Passed with a motion by Natu Tuatagaloa and a second by Rachel Kertz. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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| Approval of Resolution #1718-8- Resolution Releasing Temporary Certificated Employees
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| California Education Code Section 44954(b) allows the Governing Board of a school district to release temporary employees. Background: California Education Code section 44954(b) states that the Board may release a temporary certificated employee if the employee is notified before the end of the school year. Current Considerations: Each year, the District hires temporary employees to backfill certain certificated employees who are on leave to serve in those positions and to backfill employees on leave for illness. Using temporary employees in these cases, allows the District to have flexibility in staffing and also serves as a preventive measure to overstaffing. |
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| None. – Positions will be filled |
| Approval of Resolution #1718-8 |
Approval of Resolution #1718-8 Passed with a motion by Rachel Kertz and a second by Natu Tuatagaloa. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Amy Baer, Assistant Superintendent of Human Resources introduced this resolution for noticing temporary employees who backfill for permanent teachers. They are all aware of their temporary status on a one year contract and know this annual notice is coming. |
ESD Certificated Temporary Release Resolution 1718-8
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| Approval of Resolution #1718-9- Resolution Releasing Temporary Certificated Employees
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| California Education Code Section 44954(b) allows the Governing Board of a school district to release temporary employees. Background: California Education Code section 44954(b) states that the Board may release a temporary certificated employee if the employee is notified before the end of the school year. Current Considerations: Each year, the District hires temporary employees to backfill certain certificated employees who are on leave to serve in those positions and to backfill employees on leave for illness. Using temporary employees in these cases, allows the District to have flexibility in staffing and also serves as a preventive measure to overstaffing. |
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| None. – Positions will be filled |
| Approval of Resolution #1718-9 |
Approval of Resolution #1718-9 Passed with a motion by Rachel Kertz and a second by Linda M. Jackson. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Ms. Baer noted that is the same resolution for the HSD to notice temporary employees. |
HSD Certificated Temporary Release Resolution 1718-9
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| Approval of Resolution #1718-10- Resolution to Decrease the Elementary School District Number of Certificated Categorical Employees Due to a Reduction in Categorical Funds
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| Background: This agenda item presents for Board approval the proposed reduction or elimination of categorically-funded services provided for certificated employees per Education Code Section 44909 and 44955. These code sections specify that the Governing Board approve such a resolution, and issue preliminary notice to impacted certificated employees on or before March 15th.
These positions are those supported by categorical funds, local grants, or other funding sources that have not yet been confirmed for 2018-2019.
Current Considerations: This agenda item presents for Board approval Resolution #1718-10 - Resolution to Decrease the Elementary School District Number of Certificated Categorical Employees Due to a Reduction in Categorical Funds. These recommendations provide the Board and the District flexibility by exercising caution to protect the fiscal solvency of both school districts.
Education Code 44955 provides impacted employees the opportunity to request a hearing before an Administrative Law Judge should there be any dispute regarding the employees' status and/or placement on the certificated seniority list. Reduction of these services and corresponding staff will enable the District to develop and adopt a balanced budget for the 2018-2019 school year. |
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| Known fiscal impacts include necessary legal fees and the cost of the hearing (if needed). |
| Approval of Resolution #1718-10 |
Approval of Resolution #1718-10 Passed with a motion by Rachel Kertz and a second by Linda M. Jackson. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Ms. Baer noted this resolution is to notice all certificated staff paid out of categorical grant or locally funded positions. They will be notified as soon as possible as funding becomes available. |
ESD Certificated Categorical Reduction 1718-10
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| Approval of Resolution #1718-11 - Resolution to Decrease the High School Number of Certificated Employees Due to a Reduction in Particular Kinds of Services
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| Background: This agenda item presents for Board approval the proposed reduction or elimination of particular kinds of services provided by certificated employees per Education Code Section 44955. This code section specifies that the Governing Board approve such a resolution, and issue preliminary notice to impacted certificated employees on or before March 15th.
Many of the laid off positions are those supported by categorical funds, local grants or other funding sources that have not yet been confirmed for 2018-2019.The remaining are reductions based on enrolment projections or recommended budget savings.
Current Considerations: This agenda item presents for Board approval Resolution #1718-11 - Resolution to Decrease the High School District Number of Certificated Employees Due to a Reduction in Particular Kinds of Services. These recommendations provide the Board and the District flexibility by exercising caution to protect the fiscal solvency of both school districts.
Education Code 44955 provides impacted employees the opportunity to request a hearing before an Administrative Law Judge should there be any dispute regarding the employees' status and/or placement on the certificated seniority list. Reduction of these services and corresponding staff will enable the District to develop and adopt a balanced budget for the 2018-2019 school year. |
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| Known fiscal impacts include necessary legal fees and the cost of the hearing (if needed). |
| Approval of Resolution #1718-11 |
Approval of Resolution #1718-11 Passed with a motion by Rachel Kertz and a second by Natu Tuatagaloa. |
Yes Linda M. Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
No Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Ms. Baer noted this resolution is for decrease in particular kinds of service for a .2 FTE in music which is a position funded by the parent Music Booster group. Given the district does not know if the funding will continue for next year, the employee is noticed. This is not a layoff as the employee is currently a 1.2 FTE. This .2 reduction reflects one less section of music at SRHS. |
HSD Certificated PKS Resolution 1718-11
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This item presents to the Board and the public the opportunity to review the first reading to the New Board Policy and Administrative Regulation 6173.2 Education for Children of Military Families
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Background:
This policy and regulation are new to our policy manual but with recent changes in the law, staff are recommending they be adopted by the Board.
CSBA recently updated their sample policy to reflect the Every Student Succeeds Act, which provides that military-connected students will be assigned a national identification number to facilitate monitoring of their academic progress and requires districts to issue an annual report card that includes state achievement results for such students. The policy also adds optional language on collaborating with the military's school liaison officers and providing staff development related to the educational rights of military-connected students.
The regulation was updated by CSBA to add material regarding the transfer of course credits, exemption from local graduation requirements when a student transfers after the completion of the second year of high school, and use of the uniform complaint procedures for allegations of noncompliance by the district, pursuant to new law (AB 365, 2017). The regulation also reflects new law (SB 455, 2017) which provides that a student will be deemed to meet district residency requirements if his/her parent/guardian is transferred or is pending transfer to a military installation within the state, and new law (AB 2659, 2016) which provides that districts must not prohibit the transfer of a military-connected student out of the district regardless of whether the district has an interdistrict transfer agreement with another district. Exhibit A: Board Policy 6173.2 Education of Children of Military Families
Exhibit B: Administrative Regulation 6173.2 Education of Children of Military Families
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There is no financial impact to the district. |
| Dr. Perez introduced this is a new policy to reflect the Every Student Succeeds Act (ESSA) regarding a national ID # that is given to students of military families that will follow them as they move from one district to the next. This is a first reading, with a second reading and recommended approval coming to the next meeting. |
Exhibit A BP 6173.2
Exhibit B AR 6173.2
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This item presents to the Board and the public the opportunity to review a second reading of revisions to Board Policy 7310 Naming of Facility.
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Background:
This Board policy is being updated with CSBA recommended language to include a new section on "Naming Rights" which authorizes the Board to enter into a written agreement granting any person or entity the right to name any district building or facility. The section on "Memorials" was also expanded to include commemorative trees, monuments, or other district facilities.
Current Consideration:
This is a sample and suggested policy. The authority to establish naming rights procedures and protocols is at the discretion of the Board.
Feedback received after the first reading is noted in the attached 2nd reading draft and appears in blue. Per the Board's direction at first reading to add an administrative regulation, staff will be bringing forward an administrative regulation at a subsequent meeting.
Staff will take direction from the Board to continue gathering additional information or revise the policy as per the Board's direction.
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There is no financial impact to the district. |
Dr. Watenpaugh noted that staff are not looking for approval of this Board Policy at this time. Attached are proposed revisions from Trustee Jackson. Staff are also reviewing policies and regulations from over 25 other agencies, looking at various guidelines used for monetary donations for naming rights. A draft will be brought to a subsequent meeting. This language is most common in colleges and universities and less common for K-12 districts.
In response to Trustee Jackson's question about a committee process, Dr. Watenpaugh noted that a sub-committee could be a possibility to review accepting dollars. The policy has been discussed with the Parent Leaders Group, principals and union leadership. This reading is to bring forward Trustee Jackson's modification for Board review. Trustee Jackson suggested also sharing with DELAC and the student voice groups at the high schools.
Trustee Tuatagaloa commended Superintendent Watenpaugh for reviewing what other districts are doing. He noted that his concern is regarding the duration of time a facility name can be held and what that means. He would like to see an open and inclusive process with site level stakeholders that would result in a recommendation that staff can bring forward to the Board for approval. Trustee Tuatagaloa noted that the stadium project is at the stage for buying of tiles for individuals who want to be part of SRHS history; the process needs to be defined. Jennifer Maxwell has already given a significant donation to the track and he personally is committed to supporting the ticket booth. Dr. Watenpaugh noted that the stadium is the first naming opportunity, but there will be others. The policy needs to fit all sites. Trustee Kertz noted clarification is needed as to whether the district looks for donors for naming opportunities or if the process is for when a donor comes forward to the district. She cautioned against multiple sites going after the same potential donors; need to look at language from an equity and equality perspective.
In response to President Knell's question about historical names that the district currently has, Dr. Watenpaugh noted that current policy proposal is not to change the names that are already in place. This policy will be brought back for a third reading. |
7310 BP - Suggested Edits for 2nd Reading
BP 7310 Naming of Facility 1st Reading version
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President Knell reported that on a vote of 5-0 the Board voted to non-reelect a certificated employee in the HSD, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES
President Knell also reported that on a vote of 5-0 the Board appointed Alan Downing as Director of Food and Nutrition Services, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES |
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Trustee Jackson requested an update on the Enriching Lives Through Music (ELM) program. Dr. Watenpaugh noted that he had asked each of the sites where the program has been in operation to provide feedback on the pros and cons. Legal counsel is drafting an MOU based on the feedback received. Once the MOU draft is available he will be reviewing it with President Knell and scheduling a meeting with Jane Kramer from ELM.
Trustee Jackson requested a report on reductions to the music programs at SR and TL over the last five years as background for the Board.
Trustee Jackson asked for clarification of including a multi-use path in the conceptual plan for SRHS, noting it needs to be in the plan to show it is recognized by the district as a potential plan in case funds are available from the Transportation Authority of Marin (TAM).
Trustee Llorens Gulati requested that Parisi traffic consultants present to the Board on a multi-use path for SRHS.
Dr. Watenpaugh asked for clarification from the Board as to whether they were asking that funds be spent on adding a multi-use pathway plan to the SRHS plans. Trustee Jackson noted having it on the plan would be an indication of where the money could conceptually go. She expressed she didn't think it would be a lot of money to draft it into the conceptual plan. Trustee Llorens Gulati asked for an estimate of how much a multi-use path would cost. Trustee Jackson noted that other districts have gone for the money available from TAM. It was requested that a multi-use pathway be brought on an agenda for Board discussion.
President Knell requested a music update to have information for parents. |
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Rachel Kertz:
- She attended an Athletic Taskforce meeting
- She attended a CFP planning meeting
- She met with Michael Buettler regarding a documentary
- She attended a HeadsUp Board meeting and a TL Academic Scholarships meeting
Natu Tuatagaloa:
- He attended the Athletic Taskforce meeting
- He attended a meeting on the SRHS stadium project
- He attended a meeting for district fiber optic review
- He attended the Glenwood leadership transition feedback meeting
- He was present for a surveillance camera initiation
Linda M. Jackson:
- She attended a Community Schools Initiative meeting with Pepe Gonzalez and Dr. Perez
- She attended a Stakeholder Committee meeting for the SR Transit Center which will be rebuilt elsewhere by Golden Gate Bridge District; asked for high school commuters to be included on the committee if it continues to meet. A public meeting on the SRTC will be held on March 20 at 5:30 PM at Whistle Stop.
- On March 1 she was a speaker at the MCSBA's Board Leadership Workshop
- On March 2 she attended a retirement party for Jeannette Sotomayor who is leaving her position as administrative assistant at Pickleweed after a long, successful career
- She attended the VV Tropical Night and the DMS Disco Dance, both held on March 3
- She attended a Strong Start meeting regarding sales tax support for preK education
- She attended the March 5 Parent Leaders Group meeting at SRHS
- She attended the March 6 meeting at Glenwood to hear from parents about a new principal for Glenwood
Maika Llorens Gulati:
- She attended the MCSBA Board Leadership workshop where Trustee Jackson was a panelist
- She attended the Parent Leaders Group meeting
- She met with Superintendent Watenpaugh
- She attended a celebration of International Women's Day and sat with students from SR and the DACA Club
- City Councilmember Kate Collins would like to have conversations with students
- She attended a meeting with Yard Smart Coalition regarding alternatives to poisonous pesticides
- She attended a First 5 meeting
Greg Knell:
- He attended the Strong Start meeting; they will be moving something forward for the ballot
- He attended the BioMarin Whistle Stop briefing on their projects; adding another floor for seniors in need
- He attended the California Alliance of Retired Americans (CARA) meeting regarding potential cuts to MediCare and Social Security
- He attended the Elected Women's Luncheon where Delaine Easton gave the keynote speech |
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Superintendent Watenpaugh reported:
- He held a Parent Leaders Group meeting on March 5
- He has been in conversation with Canal Alliance's Executive Director Omar Carrera regarding their services to more than just immigrant families. Mr. Carerra sees the District as a key partner
- He held a CSEA meet/confer meeting with union leadership
- He facilitated a Glenwood leadership transition meeting for parents input
- He will be attending a Northern California Superintendents meeting this Friday
- Last Wednesday he joined a meeting with the representation from the Sheriff's Office and County Superintendent Mary Jane Burke regarding student safety for the potential student walkouts planned for March 14; students at SR, TL, DMS and VV have something planned for this day
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| There being no further business, President Knell adjourned the meeting at 8:20 PM. |
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| Present | Linda M. Jackson |
| Present | Rachel Kertz |
| Present | Greg Knell |
| Present | Maika Llorens Gulati |
| Present | Natu Tuatagaloa |
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