Regular Meeting - SRCS Board of Education
San Rafael City Schools
January 11, 2016 6:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
|
Board President Rachel Kertz, Vice President Greg Knell,, Trustee Linda M. Jackson,, Trustee
Maika Llorens Gulati, and Trustee Natu Tuatagaloa |
|
|
| Carmen Puga led the Pledge of Allegiance. |
|
|
Jesseca Chung, Terra Linda HS:
- Winter Formal was held last week at the JCC; a lovely venue. This event is a fundraiser for the senior class to go to prom.
- Secret Pals week is coming up for teachers and students.
- Events coming up in February are ELE (Everyone Loves Everyone) Week and Valentine's Day. |
|
|
| There was no public comment on non-agendized items. |
|
|
| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
CSEA:
Chapter president Carmen Puga noted there has been slow progress after 3 days of labor negotiations; the next session is scheduled for February.
In response to Ms. Puga's comments on negotiations, President Kertz clarified that the Board has not met since the negotiations session and will not have an opportunity to hear an update until the end of this meeting.
SRTA:
No comment at this time.
SRFT:
No comment at this time. |
|
|
| The Master Facilities Implementation Plan is presented to the Board for review, input, and approval.
|
Background: The Board of Education of the San Rafael City Schools approved a Master Facilities Plan (MFP) on July 27, 2015. The plan included capital improvements for all schools within the Elementary and High School Districts. As a part of the plan, an overall estimated cost was identified to complete all improvements. At that time, the total amount of funding sources included the maximum estimated amount of bonding capacity available of $108,225,000 for the San Rafael City Elementary School District and $160,500,000 for the San Rafael City High School District. In addition, it included additional funds potentially available under the State Modernization/new construction programs that may be funded under future State Bonds as well as projections of local facilities funds such as Developer Fees and Lease/Facilities Use fees. With the passage of Measure A for the Elementary District and Measure B for the High School District in November 2015, and the anticipation of the passage of a Statewide Capital Improvement Bond in November of 2016, some funding has now been made available. Based on this information, the total estimated amount of available funding is $120,316,201 for the SRESD and $166,153,150 for the SRHSD. The available funding does not, however, allow the District to implement the entire MFP. The estimated cost for the SRESD, including the payoff of the $3.5 million in COPS, is $276,004,920 and $181,249,740 for the SRHSD. This leaves a gap of approximately $156 million for the SRESD and $15.1 million for the SRHSD. For this reason, the District’s facilities team has identified a plan for implementation of a portion of the work that is currently within the District’s available funding. Current Consideration: In general, the Elementary District has the more limited funds relative to the master planned work. Therefore, more thought has gone into the implementation and takes into account the following: Increase District Capacity: Projects such as Davidson, Short and Laurel Dell have been prioritized to provide additional capacity to relieve overcrowding within the District. Parity: Projects such as San Pedro and Venetia Valley have been prioritized since these facilities received limited upgrades in the previous bond program (early 2000’s) and are in the poorest condition overall. Short and Laurel Dell will be rebuilt to allow matriculation of all grades as well as provide libraries and multi-purpose buildings consistent with the other campuses in the District. Safety: Certain projects, such as the drop-off reconfiguration at Coleman and Venetia Valley and the entrance improvements inherent in the plan for San Pedro, have been selected to improve traffic and therefore safety conditions. Temporary Housing: The overall plan provides a budget for the installation of temporary housing (portables) for students displaced by construction projects. The planned implementation schedule attempts to limit the amount of temporary housing necessary, thereby allowing these funds to act as contingency and to allow future flexibility in the selection of projects. Flexibility: While the MFP has identified growth as a primary driver of the planning process, recent trends seem to indicate that there may be a slowing of growth in the District. The scheduling of certain projects allows for flexibility to modify the implementation in the future. Bond Availability: The overall bonding capacity has been determined based on anticipated growth in assessed valuation over time and a preliminary identification of a bond sale schedule. This in turn dictates the amount of funds available at any given time. The overall Implementation Schedule has therefore been developed based on available cash flow. Capacity of the Market: Although restricted by the availability of bond funds, another consideration for the implementation of the plan over time is the limited capacity of contractors in the local market. Recent trends indicate that contractors are becoming busier and costs are rising. Controlling the release of projects helps to keep prices lower and to ensure more consistent delivery of projects on time.
The total estimated for the scope of work being recommended in the MFP implementation is $119,350,380 or $365,821 less than the estimated overall funding available, which provides increased flexibility to address future escalation. This includes the payoff of the balance owed of $3.5 million in existing Certificates of Participated issued to complete the capital improvements from the 2002 bonds. Within the High School District, there is more funding available relative to the overall MFP. For this reason, project prioritization is not as much of a factor as the sequencing of projects. The following considerations are similar, however, to the Elementary District: Increase District Capacity: Projects have been identified to increase capacity at both campuses. Additional classrooms will become available over time. Safety: Primarily traffic and parking improvements at each campus will help improve safety for students. Temporary Housing: The overall plan provides a budget for the installation of temporary housing (portables) for students displaced by construction projects. The planned implementation phasing attempts to limit the amount of temporary housing necessary, thereby allowing these funds to act as contingency and to allow future flexibility in the selection of projects. Flexibility: While the MFP has identified growth as a primary driver of the planning process, recent trends seem to indicate that there may be a slowing of growth in the District. The scheduling of certain projects allows for flexibility to modify the implementation in the future. Bond Availability: The overall bonding capacity has been determined based on anticipated growth in assessed valuation over time and a preliminary identification of a bond sale schedule. This in turn dictates the amount of funds available at any given time. The overall Implementation Schedule has therefore been developed based on available cash flow. Capacity of the Market: Although restricted by the availability of bond funds, another consideration for the implementation of the plan over time is the limited capacity of contractors in the local market. Recent trends indicate that contractors are becoming busier and costs are rising. Controlling the release of projects helps to keep prices lower and to ensure more consistent delivery of projects on time.
The total estimated for the scope of work being recommended in the MFP implementation is $165,315,534 or $838,616 less than the estimated overall funding available, which provides increased flexibility to address future escalation. Marcus Hibser of Hibser Yamauci Architects, Inc will be in attendance to present the Master Facilities Implementation Plan for each school site in detail and will be available to answer questions.
|
| |
Approval of (ESD/HSD) Master Facilities Implementation plan for the San Rafael Elementary and High School Districts
|
President Kertz reviewed as discussed in the earlier study session, the Board would not be taking action on this item at this meeting. It will be brought back after consideration of the comments and discussion from this evening.
Ms. Kertz invited more public comment and discussion on the Master Facilities Implementation Plan:
- Gina Hagen, Glenwood parent, feedback from Glenwood parents who are looking forward to the prioritization of the work at VV, but concerned about the proposed schedule that puts work at the Glenwood campus toward the end; questions about a potential second bond measure in the future for additional projects that cannot be done with this measure.
- Roger Heller, president of Northridge HOA, will follow up with CBO Thomas with questions regarding the phases for implementation at VV, shared concerns and questions about the size and proximity to neighbor fences of the proposed portables near Edwards.
- Lynn O. Robinett, SRHS and DMS parent, importance of completing the stadium project by December so SRHS students can use their own facility for winter sports next year.
- Molly O'Donoghue, LD, was provided with clarification of the location of the K bathrooms in the portables, in response to her questions.
Trustee Jackson noted that the implementation plans will be brought back to the Board at the next meeting. She urged holding submission of the stadium project to DSA to give time for all changes to be incorporated for greater success upon submission. She asked that the proposed pick up/drop off plan on Mission be taken off the implementation plan until a traffic consultant can review and make recommendations for the safest drop off areas. She asked that the additional parking and new spaces proposed for the backside of the school near the gym be taken off the plans, noting the access point should be off the front of the school. CBO Thomas will add notations to the plans. Trustee Tuatagloa noted a commitment to hire a parking/traffic expert to guide the Board; more discussion is needed. He asked that it be noted on the plans for these items to be marked 'pending consultation with traffic engineers.' President Kertz noted that all sites have traffic and drop off issues and a consultant will need to look at every site. She noted the Board needs to give direction to staff to move forward.
Trustee Tuatagaloa stated for those in the audience who were not present for the earlier study session that the Board is seeing this Phase 1 implementation plan tonight for the first time; community feedback has been heard. He recommended the Board hold off voting this evening and wait for the plan to be brought back in two weeks to give time to get questions answered and work out details to move forward. He noted the stadium project does not need approval of the Board. He urged not holding up the process and recommended submitting the current stadium plans to DSA; addressing the other items later. Trustee Knell noted his support of Trustee Tuatagaloa's recommendations.
CBO Thomas explained that in another agenda item on this agenda the Board will be asked to vote on the first sale of bonds. Part of that decision will be whether to have the payoff of Certificates of Participation (COPs) in or out of the first bond issuance. Bond counsel reviewed information about the sale of general obligation bonds. The Board provided direction to staff to wait and defer the issuance of bonds for COPs from the first bond issuance.
In response to a question from the audience, superintendent Watenpaugh explained that a construction project manager specific to the stadium and one for all the facilities overall will be hired. This position will be a third party on contract with the district, not an employee, and will be identified by qualification through an RFQ process.
Further public comment:
Peter Gebbie, SRHS parent, summarized principles and recommendations from a document he provided to the Board, asking it be included in the meeting minutes, as follows:
---------
SAN RAFAEL HIGH SCHOOL
2016 STADIUM RENOVATION PROJECT
Recommendations for the SRHS Parent’s Group
To: San Rafael City Schools Board of Trustees
From: WeAreSR Foundation: Parent Community Reviewing the SRHS Stadium Project
Date: Monday 01/11/16
On behalf of the Parents at SRHS we submit the following list of recommendations in relation to the current 2016 SRHS Stadium Project.
PREAMBLE
The SRHS Community (including parents, school administrators, Board members, alumni) has been actively working towards the renovation of the SRHS Stadium for well over a decade! This Stadium has been in need of repair far in excess of that time. The track has worn through in many places forcing the cancellation of meets, the infield floods when El Nino returns, the absence of restrooms since before the last renovation in the 1950’s continues to be felt by athletes and visitors alike, and the press box continues to be challenging utility to use due to structural damage.
The parents of San Rafael are in full support (and in fact are among the most vocal of proponents) of this Stadium renovation. We are excited to see the project move forward but want to ensure that the process to complete this and other complex capital projects is at the highest professional level. All large construction projects are managed through the execution of a well defined and documented project management process (a well developed science). This process at times may seem cumbersome, but if executed by trained professionals, will greatly increase the success of the desired outcome. At the heart of that process is the project team lead by a well qualified and experienced construction project manager.
The following recommendations are based on best practice standards for construction projects and associated community engagement. The SRHS parent community has a combined deep experience in many areas of expertise, including project management in the construction industry, financing of projects, architectural design, engineering, sound, and lighting to name a few. The parent community is committed to working collaboratively with the SRHS and the District in a Review and Advisory capacity to ensure the project is transparent, meeting the highest standards of performance, and is making recommendations throughout the project lifecycle.
Please make no mistake about where the parents stand in relation to the Stadium Project and the school in general. The parents of SRHS, like I am sure this Board of Directors are, actively committed to making San Rafael High School a beacon of pride for current and future students, families, and the community as a whole. We will not settle for a less than superior community resource, especially when the community has voiced their support through the allocation of public funding.
The overarching principles for this project (and the associated recommendations) include:
• Complete and Open Transparency
• Complete Fiscal accountability at the project level
• All Decisions are based on objective factual data that has been reviewed by subject matter experts
• Parents are a critical stakeholder in the success of the High School
The following recommendations are presented as a complete set of recommendations to the Board, each complimentary of the other recommendations. The Recommendations have a series of sub bullet points that describe the recommendation and its associated rationale.
RECOMMENDATIONS
1. Identify the baseline budget for the project (a high priority)
o Reconcile this budget to the original budget approved by the Board in 2015 (?)
o Include all private donation contributions in that budget as a single line item
o Develop an approved financial management template for reporting
o Provide a detailed breakdown of all line items within the budget
o Provide a list of assumptions as an addendum to the budget
o State a level of confidence in the budget forecast and provide detailed notes explaining potential risks/ variances
o Introduce all changes to that baseline budget through a formal and documented process, managed by the project owner and/or Construction Manager
2. The immediate creation and engagement of the Construction Manager position with the District (and for this project).
o This individual would report to the Superintendent.
o At the Project level this role would be reporting jointly to the Project Owner (School Principal) and the Superintendent
o The role should be filled immediately (January 2016)
o The role should be a contractor/consultant position (as opposed to a District Employee)
o This person would bring a demonstrated expertise if the science of construction/project management, preferably with certification as a PM in the Construction Industry e.g. CCM Certification
o The person must have industry experience in school projects
3. The Project would Create/ Re-establish a Project Oversight and Advisory Board that meets on a regular basis (at least monthly). This body’s responsibilities would include:
o Review and evaluate status reports from the Construction Manager (CM) through the life of the project.
o Review project performance against plan and request clarification.
o Review all proposed changes to the plan and advise the Project Director (owner) if they believe the change is warranted
o Review the financial reports and seek clarification on changes that may occur
o Report to the SRCS Board in partnership with the Project Director (on at least a quarterly basis) on the overall progress of the project
o Review and advise on additional facilities within the Stadium that do not need to be include in Phase 1 DSA approval. These facilities could include additional restrooms, adding bleachers, storage, walkways, etc.
o Work collaboratively with the CM and the Project Owner to determine the prioritization of additional facilities (assuming budget is available.
o Composition of this advisory committee would include representatives from the District, the School administration, School staff member(s), a student(s), and parent(s).
4. The Project would meet best practice Construction Project Management standards approved by the construction industry for large scale public projects.
o Ref: http://cmaanet.org/certified-construction-manager-ccm
o Include phases of the project within the detailed project plan for Construction Projects
o Regular Status reports, including Financial, Project Plan, Risk Analysis, and Issues Log
o Identify and publish “success criteria for Project Completion” as part of the Initiation (beginning) Phase of the project
o Baseline a Detailed Scope Document (publish) and introduce an agreed upon Change Management Process to evaluate and approve all change requests.
o Create a project repository of Project Documents
o Publish a Schedule that would identify the date delivery of all aspect of the Stadium Project including bleachers, restroom, concession stand, etc.
5. The SRHS Stadium Project should leverage a delivery method that improves the quality if vendor engaged earlier and decreases project timeframe.
o The delivery method should allow for a closer liaison between all members of the design, construction, and stakeholder teams at the earliest point of time.
6. The Stadium Project should be a part of the overall SRHS Master Plan. This Master Plan will:
o Provide a road map for the future development of all facilities including sports facilities.
o Leverage the generous private donations from individuals, organizations, and companies. Ensure that the School and the District is positioned to exploit those donations in the time period available. Additional professional resources may be needed to leverage large donations.
o Provide a vision of what SRHS will visually and academically evolve to become in the near to long term.
Thank you for the consideration of these recommendations
The SR Parent Stadium Advisory Committee
--------------
- Mr. Gebbie urged the Board to leverage future private donations to the project that come to the Board for the benefit of the school.
- Greg Szot, voiced his support to see the project plans moved to DSA this month.
President Kertz noted that the DSA approval process is a variable; important to consult with the experts to position successful outcomes and guide the work moving forward. She provided clarification that Mr. Dennis has the recommendation and will move it forward with the site committee. His recommendation from site discussions will be included in the implementation plan when it comes back to the Board at the next meeting. She thanked all for their great community effort and feedback. |
Board Presentation - REV
|
|
|
Dr. Harriet MacLean and bel Reyes will provide an update to the Board on the Community Schools initiative.
|
Assistant Superintendent MacLean introduced bel Reyes, Innovation Bridge consultant, and Carlos Diaz, DELAC co-chair and parent who were present to provide a report on the community schools initiative and listening sessions held with students and families.
Dr. MacLean provided an overview of a community school and the movement toward a full service community school with developed partnerships between the district and community resources to support a strong school community. She noted that past funding for the initiative from the United Way of the Bay Area is no longer available; other funding sources and strategies will need to leveraged to continue the work. She is working to schedule a presentation to the city council soon.
Mr. Diaz reviewed his involvement with the community schools initiative and noted the need for more help and support of the English learner population in the district.
Ms. Reyes reviewed the purpose of listening sessions to create a safe place for students and families to share what they believe are the strengths, assets and areas for improvement for the school/district. She reviewed the emergent themes and recommendations that came out of the listening sessions:
-collaborative partnerships should be based on shared goals; shared accountability with existing partners.
-improved coordination of services and resources; wrap around approach.
-improved communications between school and community; diverse community /bridge connection.
- positive and restorative relationships; constant improvement of relationships with all voices heard and valued.
Follow up to the listening session questions will include engagement of students to include their voice, leveraging and alignment with the LCAP, partnership engagement with shared accountability and focus for improved outcomes, asset-based parent engagement, and forums for continued dialogue and engagement. Dr. MacLean reviewed potential resources and partnerships to support services and the convening of a group of parent leaders to move forward.
In response to trustee Knell's questions regarding how parents and students were selected to participate in the listening sessions, it was noted that the goal was to reach out to neediest students working with the schools and the Canal Alliance.
Trustee Jackson suggested including some of the student comments in the LCAP, and looking into the potential for a federal community school grant.
President Kertz suggested sharing the message with as many groups as possible, let people know the programs we currently have.
|
Community Schools Initiative
Community Schools Listening Report
Community Schools Powerpoint
|
|
|
The Board will recieve any updates since the last Board meeting regarding Common Core State Standards implementation and Marin Promise data analytics.
|
Director of English Learner Programs Oscar Medina provided an update on the District's newly developed ELD 1-4 curriculum standards, scope and sequence, and pacing and course skills for grades 6-12. He provided the Board with several handouts for an understanding of the CA standards and the progression of the collaborative work of district ELD teachers to develop the new curriculum aligned to the state standards. He acknowledged and thanked ELD teacher Tom Kernan from the audience who has been involved in the curriculum development and noted the hard work of SRHS ELD teacher Brent Arendt who was also instrumental in this work. The next step will be the adoption of state approved instructional materials.
Mr. Medina responded to trustee questions regarding the progression for students moving through ELD 1-4, to prepare them for course standard performance in 4 years; and activities that could be visualized as part of the standards such as exposure to games/theater plays.
In response to a question from Brad Wong from the audience, Mr. Medina provided information about the criterion for reclassified students based on new SRI cut points aligned to the SBAC, designed to prevent backslide of students after reclassification. |
|
|
| That the Board receives any updates since the last Board meeting.
1) Master Facilities Planning |
CBO Thomas reported:
- Maintenance and Operations staff have prepared well for the series of storms this season. The new director is doing a great job. |
|
|
The following items were pulled from the Consent Agenda for discussion:
- Item #11 to be placed 1st, by president Kertz
- Items # 6 and 7, by trustee Jackson
- Items #10 and 12, by trustee Llorens Gulati
- Item #14, by trustee Tuatagaloa
M/S/C: (Tuatagaloa, Knell), the Board approved the Consent Agenda with the exception of items 6, 7, 10, 11, 12, and 14, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES |
|
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
| |
| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Personnel Action Elementary 1.11.2016
|
|
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
| |
| Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Personnel Action HSD 1.11.2016
|
|
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
| |
| Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Personnel Action Joint 1.11.2016
|
|
|
| The Board will consider ratification of Warrant Register for Warrants Issued December 1, 2015 through December 31, 2015 by the San Rafael Elementary School District.
|
| Background: The Board will review the HSD warrants for December 2015 to ratify.
|
| |
| COST/FUNDING SOURCE:
Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 505.
|
| Ratify the High School District warrants for December 2015.
|
Ratify the High School District warrants for December 2015.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Elementary Monthly Batch Reconcilliation
|
|
|
| The Board will review the HSD warrants for December 2015 for ratification.
|
| BACKGROUND: The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged. CURRENT CONSIDERATIONS: A copy of the summary of the warrant register of all funds for warrants issued from December 1, 2015 – December 31, 2015 is attached. |
| |
| COST/FUNDING SOURCE:
Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.
A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 505. |
Ratify the HSD warrants for December 2015.
|
Ratify the HSD warrants for December 2015.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
High School Monthly Batch Reconciliation
|
|
|
| The Board will be presented with the 2014-15 Annual Financial Audit Report Completed by Nigro & Nigro for San Rafael Elementary District, for approval.
|
| BACKGROUND:
School districts are required to have an annual financial audit performed by an independent auditor. The independent auditor must express an opinion as to whether the financial statements present fairly, in all material respects, the financial position and results of operations of the district in conformity with generally accepted accounting principals. CURRENT CONSIDERATIONS:
The firm of Nigro & Nigro has been selected to be the San Rafael Elementary School District’s independent auditor. This year’s audit was supervised by Jeff Nigro, CPA, who along with the entire team did an excellent job in reviewing the district’s internal controls, compliance requirements, and areas of possible weaknesses. The Financial Audit report has been completed in compliance with Generally Accepted Accounting Principals and the State of California Audit Guide for K-12 School Districts. It presents information on the financial status of all funds for the San Rafael Elementary School District as June 30, 2015. |
| |
| COST/FUNDING SOURCE:
None – There are no audit findings in the annual financial audit report for the fiscal year ending June 30, 2015.
Bound copies of the Annual Financial Audit Report is available for viewing in the Business Office, Room 505. |
| Approval of the 2014-15 Annual Financial Audit Report for the Elementary District. |
Approval of the 2014-15 Annual Financial Audit Report for the Elementary District. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
| Trustee Jackson pulled this item and #7 for similar questions about audit findings. CBO Thomas clarified notations auditors made about purchase orders in the ESD were comments and not findings, and corrections have been made. |
San Rafael Elementary School District Audit 6-30-2015
|
|
|
| The Board will be presented with the 2014-15 Annual Financial Audit Report Completed by Nigro & Nigro for San Rafael High School District for recommended approval.
|
| BACKGROUND:
School districts are required to have an annual financial audit performed by an independent auditor. The independent auditor must express an opinion as to whether the financial statements present fairly, in all material respects, the financial position and results of operations of the district in conformity with generally accepted accounting principals. CURRENT CONSIDERATIONS:
The firm of Nigro & Nigro has been selected to be the San Rafael High School District’s independent auditor. This year’s audit was supervised by Jeff Nigro, CPA, who also with the entire team did an excellent job in reviewing the district’s internal controls, compliance requirements, and areas of possible weaknesses. The Financial Audit report has been completed in compliance with Generally Accepted Accounting Principals and the State of California Audit Guide for K-12 School Districts. It presents information on the financial status of all funds for the San Rafael High School District as of June 30, 2015. |
| |
| COST/FUNDING SOURCE:
None – There are no audit findings in the annual financial audit report for the year ending June 30, 2015.
Bound copies of the Annual Financial Audit Report is available for viewing in the Business Office, Room 505. |
| Approval of the 2014-15 Annual Financial Audit Report for the High District.
|
Approval of the 2014-15 Annual Financial Audit Report for the High District.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
| Trustee Jackson pulled this item. CBO Thomas clarified the auditors only had one small finding in the HSD related to a glitch in Infinite Campus. The notations auditors made about ASB in the HSD were comments and not findings, and trainings have been offered. |
San Rafael High School District Audit 6-30-15
|
|
|
| The Board will consider the disposal of obsolete equipment from Sun Valley Elementary.
|
| BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner." CURRENT CONSIDERATIONS: Sun Valley Elementary has determined that the following equipment is obsolete. | ITEM | # | ISBN# | ESTIMATED VALUE | REASON | SITE | | Avea Media Document Camera | 1 | 007103 SRCSD | $0 | Obsolete | Sun Valley |
|
| |
| COST/FUNDING SOURCE: The equipment will be disposed of or recycled at no cost to the district. |
| Approval of the disposal of obsolete equipment. |
Approval of the disposal of obsolete equipment. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Disposal of Obsolete Equipment
|
|
|
The Board is presented with a proposal from Milliman Consultants to provide Actuarial Valuation of Retiree Healthcare Benefits for recommended approval.
|
| BACKGROUND:
In August 2004, the Governmental Accounting Standards Board (GASB) issued GASB Statement No. 45, Accounting and Financial Reporting by Employers for Post-employment Benefits other than Pensions. This new standard requires government employers to account for post-retirement healthcare benefits during an employee’s employment service with the District instead of during retirement on a “pay-as-you-go” basis. As a result, the required accounting costs under the GASB 45 standard will be recorded in the financial statements as several times greater than “pay-as-you-go” costs. In compliance with GASB 45, the district contracted with Milliman Associates Inc. to completed Actuarial Reports as of January 2008, January 2010, January 2012 and January 2014. Milliman is a firm of consultants and actuaries, with 32 offices in the United States. Founded in 1947, Milliman has developed a valued reputation for excellence and professionalism. Milliman, Inc. has also been retained by CalPERS to provide consulting and actuarial services related to its pension and healthcare programs for special projects that arise from time to time. Therefore, they are very familiar with the retiree benefits program under CalPERS Health Benefits, which the San Rafael City Schools participate in. CURRENT CONSIDERATIONS: Under GASB 45, the district is required to have an actuarial report on the Valuation of Retiree Health Plan benefits completed every 2 years. The last report was completed as of January 2014 so the updated report for 2016 is now due in order to stay in compliance with GASB 45. Under this proposal, Milliman will perform actuarial valuations of the Districts’ Retiree Health Plans in accordance with GASB 45. They will review all documents relating to the retiree health benefits plans, such as a plan document and/or summary plan description, labor agreements, employee notices, etc. They will provide an individual actuarial report for each district and present it to the Board of Education in February.
|
| |
| The fixed fee will be $10,500 for the San Rafael Elementary District and $10,500 for the San Rafael High School District. SACS Code: 01-0000-0-5801.00-0000-7300-700-000-000 |
Approval of the proposal from Milliman Consultants to provide Actuarial Valuation of Retiree Healthcare Benefits.
|
Approval of the proposal from Milliman Consultants to provide Actuarial Valuation of Retiree Healthcare Benefits.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Proposal to Provide Actuarial Services
|
|
|
The Board is presented with a proposal from School Loop, Inc. to provide cloud hosting and data distribution services for recommended approval.
|
BACKGROUND:
In 2007-2008 the district IT department began searching for a new web based system for creating and updating the district and school websites. Two successful vendors were identified, School Loop, Inc. and School Wires. The District Technology Advisory Council School and Review Team felt that School Loop, Inc. would be better for the district because it is extremely user friendly. School Loop, Inc. was founded in 2004 to show homework and online advice from teachers. It is an online application that is a communicator for students and parents to communicate with their teachers. School Loop shall host the service and will make the service available to the district during the subscription term. They specialize in an internal communication system, which allows users to request group space for activities. CURRENT CONSIDERATIONS:
Contractor shall furnish the following services:
Online subscription services designed to facilitate the distribution of information regarding students to parents, students, school and district staff, and, with the proper approvals, to appropriate people with student information rights, and provide communications and information-sharing capabilities between teachers, students, school and district staff, people with student information rights, and parents. The School Loop System maintains the ability for San Rafael City Schools district office and schools to have a higher level of communication with the community and with parents via the website and an additional parent portal regarding assignments, grades, and progress. This is a 1-year agreement that can be renewed annually.
|
| |
COST/FUNDING SOURCE:
The annual amount of the agreement for 2015-16 is $5.65 per pupil and $250 per website. This equates to approximately $27,000 for the Elementary Schools + $2,375 for the website and approximately $13,000 for the High Schools + $875 for the website. |
| Approval of the proposal from School Loop, Inc. to provide cloud hosting and data distribution services. |
Approval of the proposal from School Loop, Inc. to provide cloud hosting and data distribution services. Passed with a motion by Ms. Maika Llorens Gulati and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
| Trustee Llorens Gulati expressed concerns about the cost of this agreement and inquired about other systems. CBO Thomas noted that for now, consistency with the current system which staff are using and are familiar with is important given the recent switches in Student Information System (SIS) over the last couple of years. Alternative systems can be reviewed going forward. |
School Loop Agreement
|
|
|
| The Board approves the Bond Counsel Agreements for both the San Rafael City Elementary and High School Districts to provide bond counsel services in connection with the District’s solicitation of voter approval in November 15 and for the issuance of general obligation bonds.
|
| BACKGROUND: Elections were held in San Rafael City Schools on November 3, 2015 for the issuance and sale of general obligation bonds of the San Rafael City Elementary School District (the "Elementary District") for various purposes in the maximum amount of $108,225,000 for Measure A (the "Measure Elementary Authorization"), and in the San Rafael City High School District in the maximum amount of $160,500,000 for Measure B (the "Measure B Authorization" together with the Measure A Authorization, the "Authorizations"). Current Considerations In order to prepare for the first issuance of the general obligation bonds, the District must be provided with bond counsel services in order to prepare the necessary documentation for all of the steps necessary related to the passage of the ballot measures and subsequent sale of bonds. |
| |
| The fees associated with these services will be funded from the sale of bonds and will be paid in accordance with the following: | 1% | First $1 million, plus | | 1/5 of 1% | Next $13 million, plus | | 1/8 of 1% | Next $35 million, plus | | 1/10 of 1% | All amounts thereafter |
|
Approval of the Bond Counsel Agreements for both San Rafael City Elementary and High School Districts.
|
Approval of the Bond Counsel Agreements for both San Rafael City Elementary and High School Districts.
Passed with a motion by Greg Knell and a second by Natu Tuatagaloa. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
| In response to President Kertz's inquiry, it was clarified that Mr. Casnocha will continue to provide legal counsel on the bond. |
Elementary School District Bond Counsel Agreement
High School District Bond Counsel Agreement
|
|
|
This item presents for Board approva lof Fred Pryor CareerTrack Contract for Classified Personnel Professional Development on Excel Basic, February 3, 2016 and Excel Beyond Basic, February 17, 2016.
|
BACKGROUND: Last spring Education Services sent a survey to classified staff to learn more about what professional development opportunities would best support them in their daily work. Many classified personnel requested support and training in the use of Microsoft Excel. We are working with Fred Pryor Seminars Career Track to provide Excel Basics and Beyond the Basics workshops for up to 24 classified clerical personnel. Fred Pryor Seminars and CareerTrack, divisions of PARK University Enterprises, Inc., is one of the most respected international providers of professional seminars. This professional development opportunity is designed for classified personnel who work with Excel and desire to strengthen their skills. CURRENT CONSIDERATION: The Excel Basics workshop will be held on February 3, 2016 and the Excel Beyond the Basics workshop will be held on February 17, 2016 from 8:00am-3:00pm in the district office boardroom. Fred Pryor Seminars highly recommends that participants attend both sessions. Fred Pryor CareerTrack trainer will be providing a custom curriculum to ensure classified personnel will be trained in the areas of what they express are highest needs. (Exhibit A)
|
| |
Cost of Excel trainings to be paid out of General Fund. ESD: 01-0000-0-5840.00-1110-2140-700-240-000 $3,200 HSD: 01-0000-0-5840.00-1110-2140-700-240-000 $3,200 |
Approval of Fred Pryor CareerTrack Contract for Classified Personnel Professional Development on Excel Basic, February 3, 2016 and Excel Beyond Basic, February 17, 2016.
|
Approval of Fred Pryor CareerTrack Contract for Classified Personnel Professional Development on Excel Basic, February 3, 2016 and Excel Beyond Basic, February 17, 2016.
Passed with a motion by Ms. Maika Llorens Gulati and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
| In response to Trustee Llorens Gulati's inquiry about the number of participants, Dr. MacLean noted that over 24 are signed up, with a waiting list. Nearly every school is represented. |
Exhibit A
|
|
|
The Board is presented with a Memorandum of Understanding between San Rafael City Schools, Venetia Valley and Marin County Office of Education Countywide Wellness Project for the 2015-2016 School Year for recommended approval.
|
Background: Studies show that children who are physically fit and well-nourished display fewer disciplinary issues and higher academic success. However, the current state of health of the children in the United States is failing. The Centers for Disease Control and Prevention reports that 90% of children between ages 6-18 consumed too much sodium each day, and one in six children have raised blood pressure. Over the last ten years, children ages 2-18 increased consumption of whole fruits by 67%, yet nine in ten children did not eat enough vegetables. The Countywide Wellness Project is designed to address these concerning statistics. Marin County has proven programs in place that have reduced the sugar in our school menus, taught children about the benefits of cooking, and engaged students in physical activity. The goal of this project is to provide these opportunities to every child in the county. This project will incorporate proven methods from the Alliance for a Healthier Generation, Healthy Eating Active living, My School in Motion and others to teach children healthy eating habits and physical activity. By teaching children healthier habits early in life, the hope is that they will continue them throughout their life. Purpose: The purpose of the Project is to improve the overall health of Marin County students in the areas of nutrition and/or physical fitness. Process: The Project is starting a pilot program composed of five elementary schools. Each school will conduct the Alliance for a Healthier Generation's Healthy Schools Program assessment to gauge the schools' current status in the areas of nutrition and fitness. The assessment data will result in an action plan to determine areas where the school can enhance its wellness programs. The Project's Wellness Coordinator will work with each school to identify appropriate areas and programs that will enable the school to improve student health. Project Goals: The Project aims to improve student nutrition and/or physical fitness programs at the school site. Improvements in existing programs could include but are not limited to: • Increase in fruits and vegetables offered in school cafeterias; • Schoolwide physical fitness programs; • Nutrition and physical education classes; • School gardens. Exhibit A
|
| |
Funding for the Project Coordinator and program support is provieded by Kaiser Permeanente, the Hass Foundation, the County of Marin, and the Marin Conty Office of Education. The project desires to provide funding to the School in the amount of $2,500 to support the My School in Motion one-time cost of $5,000. Cost for Venetia Valley is $2,500 SACS Code: 01-9020-0-5840.00-1131-1000-092-120-000
|
Approval of the Memorandum of Understanding between San Rafael City Schools, Venetia Valley and Marin County Office of Education Countywide Wellness Project for the 2015-2016 School Year.
|
Approval of the Memorandum of Understanding between San Rafael City Schools, Venetia Valley and Marin County Office of Education Countywide Wellness Project for the 2015-2016 School Year.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
|
|
This item presents for Board approval of the Independent Contractor Agreement for Special Services with National Equity Project for Coaching & Facilitation Support to the Principal and ILT for the 2015-2016 School Year.
|
BACKGROUND:The mission of the National Equity Project (NEP), formerly the Bay Area Coalition for Equitable Schools (BayCES) is to improve educational experiences, outcomes, and life options for students and families who have been historically under served by their schools and districts. They do this by teaching, coaching and supporting school, district and community leaders to create and sustain systems of equitable and high performing small schools through:
• school-site coaching of principals and teachers
• professional development focused on educational equity
• small school design and district redesign
• technical assistance to new small schools
• networking services
• community partnerships CURRENT CONSIDERATIONS: This agenda item presents for Board approval, Scope of Work for National Equity Project (Exhibit A). Instructional Leadership Coaching: Individual Principal Coaching at San Pedro Elementary School
The National Equity Project will provide coaching, resources, and planning support to Mimi Melodia in her leadership of the school's equity driven goals and practices. These coaching services will involve supporting her leadership to identify and address the specific learning gaps and needs students are experiencing within Common Core instruction and assessment, as well as her skill and capacity to create necessary conditions that will raise the effectiveness of classroom instruction and intervention to meet students' needs. Specific outcomes and details of the coaching will be co-constructed with Principal Melodia.
|
| |
The total cost for the services will be: $15,000 to be paid from PESSA funds. SACS Code: 01-9463-0-5840.00-2140-2495-090-120-000
|
Approval of the Independent Contractor Agreement for Special Services with National Equity Project for Coaching & Facilitation Support to the Principal and ILT for the 2015-2016 School Year.
|
Approval of the Independent Contractor Agreement for Special Services with National Equity Project for Coaching & Facilitation Support to the Principal and ILT for the 2015-2016 School Year.
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
| Dr. MacLean provided a summary of the coaching services that will be provided, funded by the PESSA grant, in response to trustee Tuatagaloa's questions. Trustee Tuatagaloa suggested the principal be consulted to get the right coach for her from NEP. |
|
|
This item presents for approval of out-of-state travel for Harriet MacLean to attend the Coalition for Community Schools' National Forum in Albuquerque, New Mexico, April 6-8, 2016.
|
BACKGROUND: The Coalition for Community Schools’ National Forum “Rising Together: Learning across Family, School, and Community” will take place in Albuquerque, New Mexico from April 6 to 8, 2016. The Community Schools Initiative believes that “In community schools all children can thrive, regardless of their race, ethnicity, or economic status. In fact, as we “rise together,” community schools pay particular attention to building on the assets of children and youth in families facing the greatest inequities. That is why equity and opportunity for all has been a central tenet of our work.” CURRENT CONSIDERATION: Dr. MacLean has been leading the Community Schools Initiative work in SRCS and will be presenting a workshop at the National Forum entitled How Leadership Development Across the Board Strengthens Communities. |
| |
The cost of the conference will be paid for from United Way Community Schools Grant. Estimated Cost: $1,200 01-9036-0-5200.00-1110-1000-700-240-000 |
Approval of out-of-state travel for Harriet MacLean to attend the Coalition for Community Schools' National Forum in Albuquerque, New Mexico, April 6-8, 2016.
|
Approval of out-of-state travel for Harriet MacLean to attend the Coalition for Community Schools' National Forum in Albuquerque, New Mexico, April 6-8, 2016.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
|
|
This item presents for approval of the Memorandum of Understanding for Services for the Purpose of Continuing and Expanding the Adult MCSV Tutoring Program with Marin County School Volunteers (MCSV) for the 2015-2016 School Year.
|
| BACKGROUND: Since 1997, Marin County School Volunteers (MCSV) has been committed to helping the most at-risk students realize their academic potential. In that time, over 4,000 community volunteer tutors have been placed in schools and homework centers in all San Rafael City School sites, and have assisted over 23,000 students. School-based tutoring and mentoring programs have long been understood to help youth achieve educational goals, validate their innate abilities, and provide guidance for becoming successful adults. The relationship between an adult mentor and a child can be an undeniably powerful tool in maximizing the student's ability to realize his or her potential, and a gratifying experience for the adult. Marin County Schools Volunteers (MCSV) has a long history of providing volunteers to San Rafael City Schools'. Almost 40% of the 346 MCSV active volunteers work in SRCS classrooms or afterschool sites. MCSV volunteers are trained to respond to the needs of the teachers, who determine whether students need 1:1 tutoring/mentoring support, classroom assistance, or afterschool tutoring. CURRENT CONSIDERATION: In the current school year, Marin County School Volunteers will continue to recruit, screen, train and place adult volunteers at all SRCS sites. (See Appendix B for detailed information regarding current volunteer numbers, schools and placements). As of October 31, 2015, there are currently 144 adult volunteers placed at 11 SRCS school sites. The goal is to increase the total number of tutors by 10%, or to at least 152 adult volunteer tutors this year. In addition, MCSV has an online ‘Teacher Request’ process so teachers may easily request volunteer support, and MCSV can track requests. The goal is to facilitate and complete 100% of teacher requests. The MOU establishes a framework for continuing the formal working relationship between MCSV and SRCS to this agreement and specifies the services and resources that each commits to this program. Terms of MOU are from September 2015 thorugh June 30, 2016. (Exhibit A)
BACKGROUND: Since 1997, Marin County School Volunteers (MCSV) has been committed to helping the most at-risk students realize their academic potential. In that time, some 2,500 community volunteer tutors have been placed in schools and homework centers throughout the county, and have assisted over 24,000 students. School-based tutoring and mentoring programs have long been understood to help youth achieve educational goals, validate their innate abilities, and provide guidance for becoming successful adults. The relationship between an adult mentor and a child can be an undeniably powerful tool in maximizing the student's ability to realize his or her potential, and a gratifying experience for the adult.
BACKGROUND: Since 1997, Marin County School Volunteers (MCSV) has been committed to helping the most at-risk students realize their academic potential. In that time, some 2,500 community volunteer tutors have been placed in schools and homework centers throughout the county, and have assisted over 24,000 students. School-based tutoring and mentoring programs have long been understood to help youth achieve educational goals, validate their innate abilities, and provide guidance for becoming successful adults. The relationship between an adult mentor and a child can be an undeniably powerful tool in maximizing the student's ability to realize his or her potential, and a gratifying experience for the adult.
|
| |
The cost of services will be $5,000 to split between Elementary and High School Districts. SCACs Code: 01-0000-0-5840.00-1110-2490-700-240-000
|
Approval of the Memorandum of Understanding for Services for the Purpose of Continuing and Expanding the Adult MCSV Tutoring Program with Marin County School Volunteers (MCSV) for the 2015-2016 School Year.
|
Approval of the Memorandum of Understanding for Services for the Purpose of Continuing and Expanding the Adult MCSV Tutoring Program with Marin County School Volunteers (MCSV) for the 2015-2016 School Year.
Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Exhibit A
|
|
|
The Board is presented with an MOU with Parent Services Project to provide Family Engagement Services and Support for the Period of December 1, 2015 to May 2016, for recommended approval.
|
BACKGROUND: The District has a strong and successful collaborative partnership with Parent Services Project (PSP). Over many years individual sites and the district have engaged PSP to assist, support and train parents and families how to support their children in school.
Parent Services Project (PSP) with specific support services for district's demographics. PSP also is aligned with and support our district-wide cultural proficiency to deliver high-quality, bilingual services to our Spanish-speaking families living in poverty; services include institutional literacy, parenting skills, parent leadership development, child development, especially children ages birth to five years, and much more. PSP's research based programs support the development and deepening of parent understanding of the critical impact that parent participation has on the success of students. When families are involved and engaged in the organizational processes of schools and participate in the available programs, student success in greatly enhanced.
CURRENT CONSIDERATIONS District staff and PSP staff have determined a series of actions and services that are intended to positively enhance student success. As described in this MOU, PSP will provide services and supports to families as parents register their children for kindergarten. Services will include: 1. Provide a series of parent-child kinder readiness workshops in the Canal neighborhood of San Rafael. The kinder readiness workshops will emphasize easily executed activities that parents can do with their children in the context of their everyday lives as well as those that are more structured.
2. Provide professional development for identified SRCS staff to enhance and support increased levels of family engagement. SRCS staff will have the opportunity to further develop their capacity as equity- focused educators through the professional development workshops. This agenda item is aligned and supports both the long and short term goals included in the SRCS LCAP Goals #1 (Student Learning) and #5 (Culture and Climate) represent this District focus. Staff recommends approval of this MOU.
|
| |
Funding: total cost is $11,350 |
Approval of the MOU. |
Approval of the MOU. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
PSP SRCS MOU
|
|
|
| The Board will review the donations for approval.
|
| BACKGROUND: Board Policy 3290 Section 1.1 states: “The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032) The following donations were received for the San Rafael City Schools District, as follows: | Donor | Item/Purpose | Site | Amount | | Anne Fitzgerald | Beautification Fund | TLHS | $100 | | Anonymous | AVID Farmer's Market | TLHS | $100 | | Fullerton Family Foundation | Grant - unrestricted funds for classrooms | ESD | $20,000 |
CURRENT CONSIDERATIONS: This agenda item presents the donations from the sources listed above, for Board acceptance.
|
| |
| COST/FUNDING SOURCE: Total of donations: $100.00. |
| Acceptance of the donation. |
Acceptance of the donation. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
President Kertz noted an error in the body of the agenda item ; the total should read $20,200.
Trustee Knell was absent at the time of the vote. |
|
|
Discussion for review and input from the board on Resolution 1670: The Board of Education of the San Rafael City Elementary School District, Marin County, California, authorizing the issuance of San Rafael City Elementary School District (Marin County, California) election of 2015 General Obligation Bonds, Series A, and actions related thereto
|
| BACKGROUND and CURRENT CONSIDERATIONS An election was held in the San Rafael City Elementary School District (the “District”) on November 3, 2015 for the issuance and sale of general obligation bonds of the District for various purposes in the maximum principal amount of $108,225,000 (“Measure A”). The District now desires to issue its first series of bonds under Measure A in a principal amount not-to-exceed $25,000,000 (the “Bonds”). The District proposes the issuance of Bonds that include current interest bonds, as well as bonds that allow for the compounding of interest, including capital appreciation bonds and convertible capital appreciation bonds. The Bonds are being authorized for sale for the purpose of providing funds to finance projects approved pursuant to Measure A and to pay the costs of issuing the Bonds. Pursuant to California Education Code Section 15146(b)(2), enacted by California Assembly Bill 182 (Stats. 2013, Chapter 477) and effective as of January 1, 2014, the Resolution and materials included in this agenda item are to first be publicly noticed as an information item at this January 11, 2016 Board meeting. At the Board’s next consecutive meeting, currently scheduled for January 25, 2016, the attached Resolution and materials will be publicly noticed as an action item for consideration by the Board. (a) Resolution. This Resolution authorizes the issuance of Bonds, specifies the basic terms, parameters and forms of the Bonds, and approves the form of Purchase Contract and form of Preliminary Official Statement described below. In particular, Section 1 of the Resolution establishes the maximum aggregate principal amount of the Bonds to be issued ($25,000,000). Section 4 of the Resolution states the maximum underwriter’s discount (0.5%) with respect to the Bonds, the maximum legal interest rate on the Bonds, and authorizes the Bonds to be sold at a negotiated sale to Stifel, Nicolaus & Company, Incorporated (the “Underwriter”). (b) Form of Purchase Contract. Pursuant to the Purchase Contract, the Underwriter will agree to buy the Bonds from the District. All the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties. Upon the pricing of the Bonds, the final execution copy of the Purchase Contract will be prepared following this form. (c) Form of Preliminary Official Statement. The Preliminary Official Statement (“POS”) is the offering document describing the Bonds which may be distributed to prospective purchasers of the Bonds. The POS discloses information with respect to, among other things, (i) the proposed uses of proceeds of the Bonds, (ii) the terms of the Bonds (interest rate, redemption terms, etc.), (iii) the bond insurance policy for the Bonds, if any, (iv) the security for repayment of the Bonds (the ad valorem property tax levy), (v) information with respect to the District’s tax base (upon which such ad valorem property taxes may be levied), (vi) District financial and operating data, (vii) continuing disclosure with respect to the Bonds and the District, and (viii) absence of litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Bonds. Following the pricing of the Bonds, a final Official Statement for the Bonds will be prepared, substantially in the form of the POS. (d) Form of the Continuing Disclosure Certificate. The form of the Continuing Disclosure Certificate can be found in APPENDIX D to the POS. Effective July 3, 1995, all underwriters of municipal bonds are obligated to procure any public agency issuing debt a covenant that such public agency will annually file “material financial information and operating data” with respect to such public agency through the web-based Electronic Municipal Market Access (“EMMA”) system maintained by the Municipal Securities Rulemaking Board (the “MSRB”) (a federal agency that regulates “broker-dealers,” including investment bank firms that underwrite municipal obligations). This requirement is expected to be satisfied by the filing of the District’s audited financial statements and other operating information about the District, in the same manner the District has filed in connection with prior bond issuances. (e) Requirements of Education Code Section 15146(b) and 15146(c). In satisfaction of California Education Code Sections 15146(b) and 15146(c), enacted by California Assembly Bill 182 (Stats. 2013, Chapter 477) and effective as of January 1, 2014, appended to the Resolution is an information item (“Exhibit B”) containing the following information provided by Isom Advisors, a Division of Urban Futures Inc., the financial advisor to the District: approximations of the financing term of the Bonds; time of maturity of the Bonds; repayment ratio of the Bonds; estimated change in assessed value of taxable property within the District over the term of the Bonds; an analysis containing the total overall cost of the capital appreciation bonds expected to be issued; a comparison between the overall cost of the capital appreciation bonds expected to be issued and the overall cost of current interest bonds; and the reason that capital appreciation bonds are being recommended. Additionally, a copy of the disclosure made by the Underwriter in compliance with Rule G-17 adopted by the MSRB is included in Exhibit B to the Resolution.
|
| |
| There is no fiscal impact to the General Fund resulting from the issuance of the Bonds.
|
The financial team of Bruce Kerns and Greg Isom presented information for discussion on: the assumptions made for bond election, the number of bond issues and timing, planning with current interest rates, characteristics of bond issues, and state law changes related to capital appreciation bonds that require this resolution to be brought forward as a discussion item prior to bringing forward an item for approval. They reviewed the history of assessed valuation and a timeline which could give the district cash in hand by February.
Mr. Kerns and Mr. Isom responded to trustee questions regarding how the turnover of property in the community helps the district, assumed future annual growth rate, and rating agencies related to reserves. |
Resolution 1670 - Elementary School District Bonds
|
|
|
| Discussion for review and input from the board on Resolution 1670: The Board of Education of the San Rafael City High School District, Marin County, California, authorizing the issuance of San Rafael City High School District (Marin County, California) election of 2015 General Obligation Bonds, Series A, and actions related thereto |
| BACKGROUND and CURRENT CONSIDERATIONS An election was held in the San Rafael City High School District (the “District”) on November 3, 2015 for the issuance and sale of general obligation bonds of the District for various purposes in the maximum principal amount of $160,500,000 (“Measure B”). The District now desires to issue its first series of bonds under Measure B in a principal amount not-to-exceed $35,000,000 (the “Bonds”). The District proposes the issuance of Bonds that include current interest bonds, as well as bonds that allow for the compounding of interest, including capital appreciation bonds and convertible capital appreciation bonds. The Bonds are being authorized for sale for the purpose of providing funds to finance projects approved pursuant to Measure B and to pay the costs of issuing the Bonds. Pursuant to California Education Code Section 15146(b)(2), enacted by California Assembly Bill 182 (Stats. 2013, Chapter 477) and effective as of January 1, 2014, the Resolution and materials included in this agenda item are to first be publicly noticed as an information item at this January 11, 2016 Board meeting. At the Board’s next consecutive meeting, currently scheduled for January 25, 2016, the attached Resolution and materials will be publicly noticed as an action item for consideration by the Board. (a) Resolution. This Resolution authorizes the issuance of Bonds, specifies the basic terms, parameters and forms of the Bonds, and approves the form of Purchase Contract and form of Preliminary Official Statement described below. In particular, Section 1 of the Resolution establishes the maximum aggregate principal amount of the Bonds to be issued ($35,000,000). Section 4 of the Resolution states the maximum underwriter’s discount (0.5%) with respect to the Bonds, the maximum legal interest rate on the Bonds, and authorizes the Bonds to be sold at a negotiated sale to Stifel, Nicolaus & Company, Incorporated (the “Underwriter”). (b) Form of Purchase Contract. Pursuant to the Purchase Contract, the Underwriter will agree to buy the Bonds from the District. All the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties. Upon the pricing of the Bonds, the final execution copy of the Purchase Contract will be prepared following this form. (c) Form of Preliminary Official Statement. The Preliminary Official Statement (“POS”) is the offering document describing the Bonds which may be distributed to prospective purchasers of the Bonds. The POS discloses information with respect to, among other things, (i) the proposed uses of proceeds of the Bonds, (ii) the terms of the Bonds (interest rate, redemption terms, etc.), (iii) the bond insurance policy for the Bonds, if any, (iv) the security for repayment of the Bonds (the ad valorem property tax levy), (v) information with respect to the District’s tax base (upon which such ad valorem property taxes may be levied), (vi) District financial and operating data, (vii) continuing disclosure with respect to the Bonds and the District, and (viii) absence of litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Bonds. Following the pricing of the Bonds, a final Official Statement for the Bonds will be prepared, substantially in the form of the POS. (d) Form of the Continuing Disclosure Certificate. The form of the Continuing Disclosure Certificate can be found in APPENDIX D to the POS. Effective July 3, 1995, all underwriters of municipal bonds are obligated to procure any public agency issuing debt a covenant that such public agency will annually file “material financial information and operating data” with respect to such public agency through the web-based Electronic Municipal Market Access (“EMMA”) system maintained by the Municipal Securities Rulemaking Board (the “MSRB”) (a federal agency that regulates “broker-dealers,” including investment bank firms that underwrite municipal obligations). This requirement is expected to be satisfied by the filing of the District’s audited financial statements and other operating information about the District, in the same manner the District has filed in connection with prior bond issuances. (e) Requirements of Education Code Section 15146(b) and 15146(c). In satisfaction of California Education Code Sections 15146(b) and 15146(c), enacted by California Assembly Bill 182 (Stats. 2013, Chapter 477) and effective as of January 1, 2014, appended to the Resolution is an information item (“Exhibit B”) containing the following information provided by Isom Advisors, a Division of Urban Futures Inc., the financial advisor to the District: approximations of the financing term of the Bonds; time of maturity of the Bonds; repayment ratio of the Bonds; estimated change in assessed value of taxable property within the District over the term of the Bonds; an analysis containing the total overall cost of the capital appreciation bonds expected to be issued; a comparison between the overall cost of the capital appreciation bonds expected to be issued and the overall cost of current interest bonds; and the reason that capital appreciation bonds are being recommended. Additionally, a copy of the disclosure made by the Underwriter in compliance with Rule G-17 adopted by the MSRB is included in Exhibit B to the Resolution.
|
| |
| There is no fiscal impact to the General Fund resulting from the issuance of the Bonds. |
| The discussion for this item was included in the discussion of the ESD item VII.2. |
Resolution 1670 - High School District Bonds
|
|
|
Resolution No. 1668 establishes the San Rafael City Schools Citizens' Bond Oversight Committee (the "Committee") and approves Bylaws which set forth the power and responsibilities of the Committee and authorizes the Superintendent to take other actions which will result in a recommendation to the Board of persons to serve on the Committee.
|
BACKGROUND: Elections were held in San Rafael City Schools on November 3, 2015 for the issuance and sale of general obligation bonds of the San Rafael City Elementary School District (the "Elementary District") for various purposes in the maximum amount of $108,225,000 for Measure A (the "Measure Elementary Authorization"), and in the San Rafael City High School District in the maximum amount of $160,500,000 for Measure B (the "Measure B Authorization" together with the Measure A Authorization, the "Authorizations"). The Authorizations were received under the Proposition 39 which requires that the District establish, populate and empower an independent citizens' bond oversight committee. The timeline for next steps is as follows: - Passage of the Bond Measure (November 2015)
- Marin County sends district a certificate stating that the Districts won their elections and provides actual vote counts (December 2015)
- Board adopt resolution entering the election results in the minutes of the Board (December 2015)
- District Board adopts resolution establishing a bond oversight committee and approving Bylaws for the governance of the committee (January 2016)
- District advertises in local papers, on the website, or other means for applications from individuals interested in serving on the oversight committee (January 2016)
- District receives and reviews applications (February 2016)
- If applications are received which would permit the Board to appoint members to all ten seats on the committee, Superintendent recommends, and Board appoints Members to the committee (February 22, 2016). If insufficient applications received, period for submitting application extended and more advertising initiated.
- First series of bonds issued
- First meeting of the committee held and bond counsel provides training of members as to their roles and responsibilities (April 2016)
Current Considerations Resolution No. 1668 establishes the San Rafael City Schools Citizens' Bond Oversight Committee (the "Committee") and approves Bylaws which set forth the power and responsibilities of the Committee and authorizes the Superintendent to take other actions which will result in a recommendation to the Board of persons to serve on the Committee. |
| |
Although the Education Code prohibits the use of bond funds for the support of the Committee, staff does not anticipate any significant impact to the General Fund resulting from creating the Committee. |
Approval of Resolution No. 1668 Establishing an Independent Citizens' Bond Oversight Committee and Approving Bylaws.
|
Approval of Resolution No. 1668 Establishing an Independent Citizens' Bond Oversight Committee and Approving Bylaws.
Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Attorney David Casnocha provided clarification of the law regarding the components and requirement of a bond oversight committee, and the bylaws that govern the committee. He reviewed the resolution which establishes (1) one committee for both districts. He noted the law states a minimum of 7 members on the committee, but his recommendation was for a committee of 10 members to assure adequate representation from both districts. The oversight committee's responsibilities are to review expenditure report for appropriate bond expenditures, inform the public of their findings, and a required submission of an annual report to the Board summarizing their activities. The committee will meet quarterly. Mr. Cashnocha would provide training for the members at the first meeting on their role and responsibilities. He noted that members would not have to fill out a Form 700 Conflict of Interest form as they are not an advisory committee. He also noted that the bylaws can be changed by adoption of a resolution to the Board.
In response to trustee Llorens Gulati's question regarding a quorum, Mr. Cashnocha clarified that the oversight committee is governed by the Brown Act and would require a forum and voting on the annual report. The chair of the committee will reflect the majority view of the committee. Trustee Llorens Gulati suggested growing the committee to 11 to have an odd # of members for a quorum. Mrs. Casnocha clarified that the minimum is 7 so additional members can be added at anytime. It is a 6 year commitment for members.
He noted that the timeline to establish a committee is tight as the Board has 60 days from the Dec. 7 date when the election results were entered into the minutes. Mr. Casnocha noted that bringing back a committee recommendation to the Board by the Feb. 22 Board meeting will meet the spirit of the law.
Trustee Jackson's suggestion to change the qualification standards to only include residents of SRCS was discussed. It was note this restriction may not allow broader representation to meet the requirements of a member who is active in a bonified taxpayer association.
Trustee Tuatagaloa advised the committee membership should be advertised widely. |
Application for ICBO Committee
Bylaws of ICBO Committee
Resolution 1668 - Establishing ICBO Committee
|
|
|
| Amy Baer |
| The Board will review revisions to Administrative Regulation 5111.1 and new Board Policy 5111.1. The second reading and recommended approval will be brought to a subsequent meeting. |
In order to comply with Assembly Bill 1101 (January 2016) staff is proposing changes to Administrative Regulation 5111.1 and the addition of Board Policy 5111.1, The BP and AR expand the residency criteria to include unaccompanied youth, and families who are employed within district boundaries and live at their place of employment for at least 3 days/week. The proposed policy also outlines the process that will be followed when residency disputes are investigated. |
| |
| That the Board review the first reading of revisions to Administrative Regulations 5111.1 and the addition of Board Policy 5111.1 |
Executive Director Amy Baer introduced that recommended changes to the regulation and the new policy came from a recent change in the law which establishes new rules for transparency in investigations of residency.
Trustee Jackson made suggestions regarding wording to clarify the appeal process.
The regulation and policy will be brought back for another reading and recommended approval at a subsequent meeting. |
Residency
Residency AR
|
|
|
This item presents to the Board and the public the opportunity to review the first reading of Board Policy and Administrative Regulation 6174 Education for English Learners. The second reading and recommended board adoption will be brought to the next meeting.
|
BACKGROUND:
1. Bilingualism for All: SRCS believes strongly in valuing the cultures and languages of its students. Of course, we also recognize the importance of mastery of academic English, which enables students to be competitive in the global economy. Therefore, SRCS supports bilingual and multi-lingual classes for its students. As part of this, the dual language immersion is an enrichment model that challenges all students to become fluent in two languages. Native English speakers and ELLs learn a second language together with no stigma attached.
2. Closing the Achievement Gap: Numerous national and international research studies demonstrate that English learners become more fluent in English when they learn to read in their primary language. A 20+ year longitudinal study of programs for English learners in several states indicates that the most effective program for long-term academic success is a dual language program.
3. Positive School Climate: Research also indicates that the effectiveness of dual language education extends beyond academic outcomes. The entire school community benefits when multiple languages and cultural heritages are validated and respected. Friendships bridge class and language barriers. Teachers report higher levels of job satisfaction. Parents from both language groups participate more actively in schools.
4. Brain Benefits: Cognitive neuroscience research of bilingualism for almost 40 years finds that people who regularly use two languages tend to perform better on executive function tasks and maintain better cognitive functioning with age. Introduction : San Rafael offers a research-based K-12 biliteracy program designed to engage children in academic work in both Spanish and English leading to mastery of grade-level academic standards, and to high levels of biliterate proficiency -- setting our elementary school students on the path towards achieving a California State Seal of Biliteracy upon high school graduation. We have selected this model because:
- National research has demonstrated it is a strong approach to developing English literacy
- We value the home language and children's connection to family and heritage and want our students to feel pride about being bilingual and being able to participate fully in multiple language and cultural communities
- Biliterate people have more opportunities in the labor market, including increased opportunity throughout the globe
- Bilingual and bi-cultural people are bridge builders across language and cultural groups
San Rafael's Two-Way Dual Language program allows English learners and English proficient students to receive instruction in English and a target language in the same classroom to develop academic proficiency in both languages beginning in kindergarten for a minimum of nine years. Students are taught literacy and academic content in both English and a partner language. The language goals are full bilingualism and biliteracy in English and a partner language; students study language arts and other academic content (math, science, social studies, arts) in both languages over the course of the program. The target language (Spanish) is used for instruction at all grades; the program lasts 9 years and is supported K-12 through world language instructional programs at the high school level. Goals also include high levels of academic achievement and an appreciation of diverse cultures. Key Features - Both English learners and English proficient students are mixed in the same classroom to promote bilingualism, biliteracy, and multiculturalism.
- Students are held to the same high academic performance standards as other students in the district and are provided with standards-based curriculum implementing the Common Core State Standards, Next Generation Science Standards and other grade-level standards.
- The two languages are kept separate to ensure the integrity and rigor of each language system, and students are engaged in academic study in both languages every day.
- Heterogeneous and homogeneous grouping strategies are used to promote language development and develop literacy skills in English and the target language.
Instructional Approach: - Integration of the SEAL (Sobrato Early Academic Language) instructional approach— ensuring research-based and language-intensive education.
- Specially Designed Academic Instruction in English/Spanish (SDAIE/S), sheltering techniques, and scaffolding strategies
- Cooperative learning
- Science and social studies-based integrated, thematic units enacting the Common Core State Standards
- Student-centered pedagogy
- Strong family-school connection and engagement
Classroom Composition:
The K-8 Two-Way Dual Language program is open for enrollment in preschool, Transitional Kindergarten, and Kindergarten through eighth grade to all Spanish-speaking children— those who are English learners, as well as any child whose home language is Spanish (this includes I-FEP students and reclassified students). In addition, up to 50% of the class enrollment in these grades may be English proficient students—which includes native English speakers with little or no Spanish language skills. However, no less than 50% of the class enrollment will be native speakers of Spanish. English learners must have a waiver signed by parents for enrollment in the program. CURRENT CONSIDERATION: That the Board and the public have the opportunity to review the first reading of Board Policy and Administrative Regulation 6174 Education for English Language Learners. The second reading and recommended board adoption will be brought to the next meeting. Exhibit A - Board Policy 6174 Exhibit B - Administrative Regulation 6174 |
| |
|
| Director of English Learner Programs Oscar Medina reviewed recommended changes to this policy needed for the bilingual program in operation at Venetia Valley. The changes will set the framework aligned to research based practice and meets legal requirements and defines access to the program. Consultant Laurie Olsen provided the initial language for this policy which was then reviewed for legal requirements. In response to questions from trustee Jackson regarding monitoring the effectiveness of the program, Mr. Medina reviewed the evaluation process which will use disaggregated data with English learner students who have similar characteristics from various sites to determine overall effectiveness. |
Exhibit A - Board Policy 6174
Exhibit B - Administrative Regulation 6174
|
|
| 
The Board will have an opportunity, as needed, to review the status of trustee goals as they relate to operational items that may require a study session.
|
Presdident Kertz introduced this item ...
|
|
|
| President Kertz noted an updated list of items to date will be brought the Board soon. |
|
|
Natu Tuatagaloa:
- He has been attending multiple facilities meetings.
- He attended a SRHS Boosters meeting.
- He jointed a meeting with Ryan Robinett regarding a donation for fields.
Maika Llorens Gulati:
- She attended a Ed Data presentation at MCOE.
- She attended the DELAC meeting where Mr. Medina's departure was announced; parents were sad to see him go.
- Bahiva Vista is hosting education events for students and families.
- She attended the city community meeting held at Davidson as a follow up to a previous meeting regarding concerns about the surrounding neighborhood. The city is giving $25K in funding to Streets Team to focus on the Davidson neighborhood.
- She attended the Heart of Marin awards where Terra Linda HS student Alba Alvarado won an award.
- On Friday she went to Short and gave out student awards.
- She attended a SR/TL basketball game.
Greg Knell:
- He attended a Strong Start Steering Committee meeting.
- He attended the Heart of Marin awards; many nominations from our district.
- He also attended the city meeting at DMS. He noted the city's new ordinance banning RVs around DMS. He suggested sending a thank you letter to the city and county for their efforts and collaboration with the district.
Rachel Kertz:
- As she was not at the last board meeting, she reported her attendance at the CSBA conference, LCAP PAC meeting and facilities meetings. She also attended the Hearts of Marin awards.
|
|
|
Superintendent Watenpaugh reported:
- A successful staff development day on the first day back from winter break.
- He has attended multiple meetings on facilities.
President Kertz adjourned Public Session at 9:16 PM and called for a 10 minute break prior to the Board adjourning to Closed Session.
President Kertz reconvened the meeting to Public Session at 9:25 PM. |
|
|
| Pursuant to Government Code 54957.6, President Kertz adjourned the the Board to Closed Session at 9:26 PM. |
|
|
President Kertz reconvened the meeting to Public Session at 9:39 PM. There was no reportable action taken in Closed Session.
There being no further business, President Kertz adjourned the meeting at 9:40 PM. |
|
| Present | Linda Jackson |
| Present | Rachel Kertz |
| Present | Greg Knell |
| Present | Ms. Maika Llorens Gulati |
| Present | Natu Tuatagaloa |
|
|