Regular Meeting - SRCS Board of Education
San Rafael City Schools
March 21, 2016 5:00PM
Davidson Middle School Library
280 Woodland Avenue
San Rafael, CA 94901
|
Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee
Maika Llorens Gulati, Trustee Natu Tuatagaloa
|
President Kertz convened the meeting to order at 5:05 PM.
She introduced Board members present and noted that this is a Regular meeting of the Board that will begin with the second workshop on Capital Facilities Program implementation planning. After the workshop, the Regular meeting of the Board will continue for consideration of Board items. |
|
|
| Davidson MS principal Bob Marcucci led the Pledge of Allegiance. |
|
|
This is the second in a series of community workshops the Board is holding regarding development of a Capital Facilities Program (CFP) implementation plan. This second workshop will focus on options/test scenarios for ESD and HSD projects and sequences as follow-up to the prioritization group work from the first workshop on March 16. Public feedback and input on the options will be collected.
The third community workshop will be held on March 30, 2016, 6:00-8:00 PM, San Rafael High School Library, 185 Mission Ave., San Rafael. For more information please visit: http://www.srcs.org/mfp
|
Superintendent Watenpaugh noted this is the second of 3 workshops, with the first being held last week, to develop a Capital Facilities Program (CFP) implementation plan. This meeting will focus on test scenarios/program options based on the prioritization feedback from the previous meeting. The input provided will help determine the project schedule.
President Kertz reviewed this process will refine an implementation plan at the program level. Last week attendees were asked to "think as board members and to determine what is best for all students K-12." Community members received information about program parameters and provided input on District-wide priorities. Additionally, an online survey has been available to continue collecting feedback. Next week, input from this meeting will be shared and discussed to further refine the implementation plan. This is an iterative and collaborative process.
Sarah Schoening, CFP consultant reviewed a sample implementation plan for the program level. She reviewed the prioritization criteria that was ranked by participants at the last meeting. She noted the patterns that emerged when groups shared out their group consensus on priorities.
Communications and Community Engagement Coordinator Christina Perrino Zecchini reviewed data gathered from the last meeting when priorities were discussed and ranked. An online survey and worksheets were provided to all schools; 170 individuals representing students, parents, staff and community members, provided additional input via the surveys to date. Every site was represented in the feedback.
Superintendent Watenpaugh reviewed input from the last meeting, noting some differences when individual rankings were compared against group consensus rankings. The top 5 priorities identified by the group were: STEAM, parity for all sites; flex space, multi-use space, and athletic facilities. He reviewed how these priorities fit into the ballot language; STEAM was high in the ballot language. He reviewed facilities needs in ESD as $273M, which exceeds the bonding capacity of $108M, and the needs of $181M in HSD, compared against bonding capacity of $161M. It is clear there will not be enough to do what is identified in the Master Facilities Plan for the ESD. Priorities identified with community input will be discussed, by the Board which will approve one implementation plan for the ESD and one for the HSD.
Ms. Schoening noted the discussion this evening is focused on program level sequencing and priorities. The final scenarios will reflect a balanced budget and a staggered program, and will include soft costs, contingency and escalation, all with a focus on lifting student achievement.
Mr. Hibser provided an overview of the development of the test scenarios for this evening which were developed based on the feedback collected at the last workshop and the surveys. For the attendees to provide input, he explained breakout groups will be separated by ESD and HSD and using the matrix provided, will be asked to review the test scenarios to determine how well they match the priorities identified by the community.
Dr. Watenpaugh noted the development of the Master Facilities Plan (MFP) with individual site needs should be considered as the conversations continue to prioritize how the timing of the projects fit into the program. With limited bond funding that exceeds the needs in the ESD, community input is critical. The Board will need to make a decision in April 2016 to approve implementation plans if the District is to break ground in summer 2017.
Staff and Mr. Hibser responded to comments/questions from the community regarding:
- How do MFP priorities relate to this process? - The MFP priorities were based on Board and individual site priorities, and these workshops are focused on comprehensive community input to inform the program priorities District-wide. Many of the 7 priorities identified here are the same as those in the MFP.
- What about parity for schools that come later in the program? - Dr. Watenpaugh noted that last time the District had a bond facilities program the funding came first, without a MFP. This time the needs assessment looking at age of buildings and needs, came first.
- How much escalation will be included in the plan? - Three levels of contingency are built into the program budget. State funding for facilities projects may be available in the future, but this is a conservative plan and does not include those potential funds.
- When prioritizing, consider schools that have the biggest needs.
- HSD needs also exceed bond capacity. - Funding from Proposition 39, and developer fees can provide some limited additional funding in both the ESD and HSD.
Participants broke into groups representing ESD and HSD. Dr. Watenpaugh noted that consensus from discussions this evening will likely change the scenarios for the next meeting.
Report out after group discussions:
HIGH SCHOOL DISTRICT:
SRHS - It was noted that the stadium project is moving forward; STEAM is a priority; challenge is to match function to space of a building; functional space vs. private meeting space - is there enough of a balance?
TLHS: STEAM is not being addressed early enough in the schedule; college and career readiness addressed earlier; consensus that funds do not need to go toward the library; there were questions about kitchen and cooking facilities; make sure there is enough funding for air conditioning.
ELEMENTARY SCHOOL DISTRICT:
Group 1: Consensus on Scenario B - advantages with the budget; schools are getting more in this scenario which creates parity; take funding from some larger projects to move San Pedro up in the schedule.
Group 2: Consensus on Scenario B - it is the most feasible; Venetia Valley Pre-5 work should be done prior to 6-8; space out larger projects at Venetia Valley and Davidson; needs for Laurel Dell and Short are not specific; need to emphasize STEAM in K-5.
Group 3: Consensus on Scenario B - impact for the greatest number of students in a plausible framework; timing of the San Pedro work is of great concern.
Group 4: Consensus on Scenario B - Advantages are Short School gets projects; advantage with the number of students affected by the projects; middle schools get projects. Disadvantages are traffic, drop off/pick up not being addressed at some sites that really need changes; multi-use space is not being addressed early enough; the DMS Annex should end up as part of DMS when it is no longer needed as swing space.
Group 5: This group thought out of the box, wanting to identify other ways to use bond funds; minor costs of some of the newly built schools wouldn't affect the schools year around; the loss of a shade structure at Laurel Dell is a disadvantage; looking long term, by the time some of the projects get finished the others are already out of date/ equity of resources and parity; STEAM programs for every student, but are special STEAM rooms needed in K-5 facilities? Do middle school science classrooms have the proper facilities? Other ways of looking at parity - does every ESD site get certain items.
Group 6: Why are there no differences in all 3 scenarios in the funding and work priority of Glenwood? There was group consensus on Scenario B, but it is not the best option; needs to be more equitable for all sites, not just a few.
Group 7: They liked Scenario A, but it is not feasible; Scenario B is the balance of trade-offs; parity issue in the amount of funding to different sites; why is Glenwood's MPR scheduled before other sites? In scenarios A-C, what assumptions are behind the budget fluctuations for Short School? Difficult to evaluate to the criteria- site project criteria for a systematic evaluation would be easier for input; what are the goals in the end? Need a higher level of articulation of the overall program; Short School students asked for a library; they need a library.
Group 8: Consensus on Scenario B; Scenario C took too many options away; would like to see San Pedro work moved up in the schedule as a priority.
Mr. Hibser noted the feedback from this workshop will be used to revise scenarios. Surveys are still available for additional input.
In closing, Trustee Tuatagaloa thanked Ms. Schoening, Mr. Hibser and the District Office team for working on the scenarios. There are hopes for future state funding and there may be consideration of a second bond measure in the future. There will be many more meetings and opportunities for feedback throughout the program as things change over time, and opportunity to provide input to the details for the individual school sites projects. He encouraged all to come to the next workshop.
President Kertz announced the workshop was concluded and the Board would continue with the Regular Board meeting agenda.
|
|
|
Trustee Tuatagaloa requested item #1 on Capital Facilities Program (CFP) Consent Agenda be pulled for clarification.
M/S/C (Tuatagaloa, Jackson), the Board voted 5-0 to approve the CFP Consent Agenda items with the exception of #1 pulled for clarification, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES |
|
|
The Board is presented with an agreement with Van pelt Construction Services, Inc. for construction management services for the SRHS Stadium Project for recommended approval.
|
| Background: The SRHS Stadium Project, like other future capital facilities projects, requires project and construction management. With input from the Capital Facilities Program staff, leadership, and counsel, the District conducted a competitive RFQ process for provision of these services by consultant. The design activities for this project have been funded to date by generous donations. The project has been submitted to DSA, and a CEQA consultant has been procured for the project. A competitive procurement process has been conducted for the Construction Manager position for the San Rafael High School Stadium and other program projects. A Request for Qualifications was advertised, resulting in six responsive, responsible submittals. Three firms were interviewed by a selection team. Each firm was asked to bring the specific team that would be assigned to the project. The interviewed firms presented strong qualifications, experience and understanding of public schools construction. The selection team reached consensus and ranked Van Pelt Construction Services as the best fit for this project. Van Pelt Construction Services also demonstrated appropriate qualifications, recent experience, capacity, availability, project outcome history, and familiarity. Staff recommends assigning this firm to the San Rafael High School Stadium Project.
Current Considerations: Staff worked with legal counsel and Van Pelt Construction Services, Inc.to finalize the contract agreement, scope of services, project team and fees for this project.
|
| |
The estimated cost for this phase of the contract agreement will be based on time and materials and will not exceed $100,000.. The amount will be modified as the project construction schedule and cost is more clearly identified. At that time, the agreement will be based on an actual percentage of hard construction costs. This phase and will be charged to the project budget. SACS Code: 21-0000-0-6179.00-0000-8500-410-000-466 |
Approval of Agreement for Construction Management Services for the SRHS Stadium Project. |
Approval of Agreement for Construction Management Services for the SRHS Stadium Project. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
| In response to trustee Tuatagaloa's question regarding who from Van Pelt Construction will be assigned to the project, Ms. Schoening confirmed it will be Pete Norgaard, Vice President of Operations. |
Agreement Van Pelt Construction Services - REV
Exhibits Van Pelt Construction Services - REV
|
|
|
The Board is presented with an agreement with Blackboard/Schoolwires for a Capital Facilities Program Web Site for recommended approval.
|
BACKGROUND: SRCS is developing a Strategic Communications Plan for our Capital Facilities Program to: - Inform stakeholders about the implementation, accomplishments and expenditures of Measures A & B.
- Engage stakeholders in the planning and design phases.
To these ends, the District is seeking to enhance its communications infrastructure, specifically by launching a new website related to our facilities work. The website will serve as a central hub of information and resources in a real-time format. Content will include, but is not limited to: Introduction Master Facilities Plan information and history Board of Education presentations and actions Program and project information: Priorities Major and minor projects:
renderings, graphics, photos included as appropriate Budget overview Implementation timeline / project sequencing Citizen Oversight Committee information Frequently Asked Questions Construction Center: “Work Under Way” section, including up-to-date information about construction impacts to schools and areas Doing Business With Us / Open solicitations Contact info and feedback opportunity Given current limitations with our current Content Management System (CMS), SchoolLoop, staff researched various CMS / web platforms that would allow for a more visually-appealing and viewer- and mobile-friendly experience. Schoolwires, which is Blackboard’s CMS product, emerged as an ideal option. CURRENT CONSIDERATIONS: Staff is recommending piloting the Schoolwires/Blackboard CMS for the Capital Facilities Program’s website. By piloting the Schoolwires/Blackboard CMS for this one website, we will have a strong understanding of its capabilities as we look to improve and update our District and school websites in the future. Because it is a Blackboard product, it would allow for integration with our current Blackboard notification system to families. It would also allow for further enhancements to our communications program in the future, with integrated options such as a mobile app available. |
| |
The total cost of the software is $2,815 and will be split between both Districts. SACS: 01-0000-0-4307.90-0000-8200-700-000-000
|
Approval of the agreement. |
Approval of the agreement. Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
Approval of the agreement. Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
CFP Website Agreement
CFP Website Agreement - standards, terms, conditions
|
|
|
The Board is presented with a recommended appointment to the San Rafael City Schools Citizens' Bond Oversight Committee.
|
BACKGROUND:
On November 3, 2015, elections were held for the issuance and sale of general bonds for the San Rafael Elementary and High School Districts under Proposition 39. Bond Measure A for the elementary district ($108,225,000) and Bond Measure B for the high school district ($160,500,000) were approved by voters. The bond funds will be used for capital facilities improvements in both in the elementary and high school districts. In accordance with Proposition 39, the ballot language specified that an independent Citizens Bond Oversight Committee be appointed by the Board of Education to ensure that bond proceeds are spent for their authorized purposes, and to report annually to the Board of Education and the public regarding the expenditure of such funds. On January 11, 2016 the Board approved Resolution 1668 establishing one Independent Citizens’ Bond Oversight Committee for the elementary and high school district bond funds. The Board also approved Bylaws which set forth the power and responsibilities of the Bond Oversight Committee and authorized the Superintendent to take other actions which will result in a recommendation to the Board of 10 persons to serve on the Committee. The opportunity and process for the public to be considered to participate and be appointed to the Bond Oversight Committee was publicized twice (2/3/16 and 2/10/16) in the local paper (The Marin IJ) with an application due date of 2/18/16 at 4pm. The application deadline was then extended to 3/2/16 at 4 pm and advertised again on 2/23/16. In addition, information on the process and applications for the Bond Oversight Committee were made available to the public on the District's website. From the applications received during the initial recruitment process, the Board took action to appoint five (5) members to the Bond Oversight Committee at the March 7, 2016 Board meeting. The following applicant to the Committee was received after the March 7th meeting: | NAME | CATEGORY | | Mark Schott | Parent-HSD/Community Member At-Large |
CURRENT CONSIDERATIONS: In accordance with Proposition 39, the ballot language and Resolution 1668, the San Rafael City Schools Board of Education hereby considers the appointment of the following individual to serve on the San Rafael City Schools District Citizens Bond Oversight Committee: | NAME | CATEGORY | | Mark Schott | Parent-HSD/Community Member At-Large | The application is attached.
The minimum number of participates required under Proposition 39 is seven members appointed for various categories clearly outlined in Prop. 39. In addition, the Board has indicated an interest in appointing up to 10 as the Bond Oversight Committee will be reviewing the information for both Districts under Measures A & B. Staff will continue to actively recruit for the additional 4 members over the next few weeks. Additionally, staff will work with Bond Counsel to schedule a training on the purpose of this important committee for all of the new members.
As additional applications are received and reviewed, staff will bring forward a recommendation for additional Board appointments to the Bond Oversight Committee.
|
| |
Appoint a member to the San Rafael City Schools District Citizens Parcel Tax Oversight Committee.
|
Appoint a member to the San Rafael City Schools District Citizens Parcel Tax Oversight Committee.
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
Appoint a member to the San Rafael City Schools District Citizens Parcel Tax Oversight Committee.
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Schott Application
|
|
|
The Board is presented with Amendment #1 to the Agreement with the Schoening Group, Inc. for capital facilities program planning, for recommended ratification.
|
BACKGROUND: On January 25, 2016, the Board ratified the Independent Consulting Agreement for Special Services between the Schoening Group, Inc. and San Rafael City Schools for Master Facilities Plan Implementation Services. An initial contract was established and approved with a not-to-exceed amount of $81,900.
The District has found Schoening Group's work to be effective and collaborative in continuing to build program, the Capital Facilities Program team, and systems capacity and recommends extending the contract to support this work. CURRENT CONSIDERATIONS:
This Amendment #1 to the Independent Consulting Agreement with Schoening Group, Inc. reflects an extension and increase in March hours from 140 to 175 hours, and 160 hours for each of April and May 2016.
|
| |
Costs will be charged to Building Fund Bond proceeds and will be split equally between both Districts. The additional hours (March - May) are estimated to be 325 @ $195/hour or $63,375 for a total revised contract of $145,275 SACS Code: 21-0000-0-6219.00-0000-8500-700-000-000
|
Approval of Amendment #1 to the Agreement. |
Approval of Amendment #1 to the Agreement. Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
Approval of Amendment #1 to the Agreement. Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Amendment No 1 to Consulting Agreement
|
|
|
President Kertz noted that a revision of the Personnel Action Report for item #2 was received.
Trustee Llorens Gulati requested that item # 7 be pulled for discussion.
M/S/C (Tuatagaloa, Llorens Gulati) the Board approved the Consent Agenda items with the exception of #7, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES |
|
|
| Board meeting minutes are presented for approval. |
| Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended by approval. |
| |
Approval of the minutes for the Special Meeting and Regular Meeting of February 22, 2016, and the Regular Meeting of March 7, 2016
|
Approval of the minutes for the Special Meeting and Regular Meeting of February 22, 2016, and the Regular Meeting of March 7, 2016
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Feb. 22 Regular Meeting Minutes
Feb. 22 Special Meeting Minutes
March 7 Regular Meeting Minutes
|
|
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
| |
| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District, as revised. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
ESD Personnel Actions - REV
|
|
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
| |
| Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Personnel Action HSD 3.21.2016
|
|
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.
|
| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
| |
| Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Personnel Action JOINT 3.21.2016
|
|
|
Approval of San Rafael Elementary School District's Proposal for Negotiation interests with the San Rafael Teachers Association (SRTA) for the 2016-2017 school year.
|
Government Code 3547 requires: "All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."
This agenda item presents for Board discussion and public review and/or comment, the proposal from the San Rafael Elementary District to open negotiations with the San Rafael Teachers Association (SRTA) for the 2016-2017 school year.
A copy of the proposal from the San Rafael Elementary District is attached as Exhibit A. |
| |
| Approval of the San Rafael Elementary District's proposal for negotiation interests with the San Rafael Teachers Association (SRTA) for the 2016-2017 school year. |
Approval of the San Rafael Elementary District's proposal for negotiation interests with the San Rafael Teachers Association (SRTA) for the 2016-2017 school year. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
District's Initial Proposal for SRTA Negotiations 2016-2017
|
|
|
The Board is presented with the SRTA's Proposal for Negotiations for 2016-2017, for recommended acceptance.
|
Government Code 3547 requires: "All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."
This agenda item presents for Board and public review and/or comment, the San Rafael Teachers Association (SRTA) proposal for negotiations with the San Rafael Elementary District for the 2016-2017 school year.
A copy of the proposal from SRTA to SRCS is attached as Exhibit A.
|
| |
| Acceptance of the proposal of negotiations interests for the 2016-2017 school year from San Rafael Teachers Association (SRTA). |
Acceptance of the proposal of negotiations interests for the 2016-2017 school year from San Rafael Teachers Association (SRTA). Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
SRTA Negotiations Proposal 2016-2017
|
|
|
The Board is presented with Literacy Coach (K-5), Math Coach (K-5), New Teacher Mentor Coach (K-8), and Coordinator of Coaching and Professional Development- K-8 (.5), for recommended approval.
|
BACKGROUND In 2013, the District initiated a partnership with the Sobrato Early Academic Language (SEAL) program. A required component for the district’s participation was the identification and placement of a 0.5 FTE Literacy Coach at each implementation site. The Elementary District’s Local Control Accountability Plan includes funding for both SEAL instructional coaches and for Instructional Content Coaches to support the implementation of the Common Core. Identified Instructional Coaches are released full time to support classroom teachers at all K-8 sites. The Elementary LCAP for 2015-2016 included funding for 5.0 FTE Instructional Coaches. Due to a number of factors, we were only able to identify 2 Instructional Coaches. CURRENT CONSIDERATIONS Staff has been collecting feedback, input, suggestions and recommendations from our LCAP Stakeholder groups, classroom teachers, site leaders, district staff and SRTA Leadership specific to the role and responsibilities of the Instructional Coaches in the Elementary school district. Based on the data collected, the role of the instructional coach requires greater clarity regarding roles, responsibilities, expectations, and performance targets. Working in collaboration with SRTA, Education Services and our elementary site leaders the job descriptions for the Instructional coach have been revised and updated. We are also including a new job description for a Lead Instructional Coach who we envision will provide oversight and support for the identified instructiional coaches for 2016-17.
|
| |
Approval of the job descriptions. |
Approval of the job descriptions. Passed with a motion by Ms. Maika Llorens Gulati and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
| In response to questions from Trustee Llorens Gulati, Dr. Watenpaugh noted that these revised job descriptions are based on feedback from teachers, with built in professional development. A coordinator has been identified for the program. The job descriptions were revised in collaboration with SRTA President Katie O'Donnell, Literacy Coach Elizabeth Foehr and Director of Teaching and Learning K-8 Amy Goodwin. Ms. O'Donnell noted from the audience that results from a teacher survey regarding the success of coaches can be presented to the Board at a future meeting. Coaches are part of actions/services in the LCAP |
Beginning Teacher Mentor Coach
Coordinator of Coaching and PD
Literacy Coach
Math Coach
|
|
|
| The Board will review the donations for approval. |
| BACKGROUND: Board Policy 3290 Section 1.1 states: “The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032) The following donations were received for the San Rafael City Schools District, as follows: | Donor | Item/Purpose | Site | Amount | | Autodesk Foundation Employee Engagement Fund | Materials and Supplies | Bahia Vista | $600.00 | | Kim Blue | Costumes and 13 Memory Books | San Pedro | $150.00 | | Ace Printing and Mailing Services | 9 Boxes of Heavy Weight Paper Various Colors | San Pedro | $450.00 | | Lauren Hewett | Art/Photograph Dept. Canon EOS II Camera | SRHS | $100.00 |
|
| |
| Financial Impact COST/FUNDING SOURCE: Total of donations: $1,300.00 |
| Acceptance of the donations. |
Acceptance of the donations. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
|
|
| The Board is a presented with a list of obsolete equipment/textbooks to approve recommended disposal.
|
| BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner." CURRENT CONSIDERATIONS: Davidson Middle School have determined that the following equipment/textbooks are obsolete. | ITEM | # | SERIAL # | ESTIMATED VALUE | REASON | | Algebra, Grade 8 | 350 | 9780030923395 | 0 | Obsolete | | Mathmatics-2, Grade 7 | 350 | 9780030923166 | 0 | Obsolete | | Mathmatics-1, Grade 6 | 350 | 9780033923159 | 0 | Obsolete |
|
| |
COST/FUNDING SOURCE: The textbooks will be disposed of or recycled at no cost to the district.
|
| Approval of the disposal of the obsolete textbooks. |
Approval of the disposal of the obsolete textbooks. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
Disposal of Obsolete Equipment/Textbooks (Surplus of Books)
|
|
|
This item presents for Board approval of overnight field trip for Terra Linda High School 12th Grade AVID students to attend Clair Tappaan Lodge in Norden California on May 13 - 15, 2016.
|
BACKGROUND: Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Assistant Superintendent or designee. No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds. CURRENT CONSIDERATIONS: Following in the footsteps of last year's 2015 Senior AVID class, the 2016 Senior AVID class requests permission to spend two days and nights, May 13-15, 2016, at the Clair Tappaan Lodge in Norden, California at Donner Pass. The majority of the students in this class have been together since sophomore year, and have formed a tight-knit family, bonded by their shared goals of finding success in academics and being the first in their family to attend college. The purpose of this trip is two-fold: It is an opportunity to celebrate finishing the college and scholarship application process, as well as the AP tests, which conclude the previouse week. Thr trip will provide a period of sustained reflections as the students begin their transition out of high school and begin contemplating how to not only attend college but more importantly graduate wit a degree. They have worked extremely hard to get to where they are and they deserve a moment of pause, surrounded by their peers who have helped them through, as well as the restorative properties of the outdoors. All district and safety guidelines will be followed, including: - No student will be excluded due to lack of funds.
- There will be no swimming, either at private or public swimming pools, hot tubs, spas, water parks or beaches. Nor will there be surfing.
- There are both female and male chaperonse.
- Each student will have his/her own bed.
Connection to Standards: - Students must work collaboratively to problem-solve and raise the necessary funds for the class to go on the trip.
- While there, students will be giving reflective presentations showing cause and effect throughout their academic history.
- Students will participate in team-building and problem-solving exercises.
- Upon returning, students will be responsible for writing an argumentative paper, based on their experience, as to whether or not outdoor/environmental education should be an obligatory part of public education.
Adult Chaperones: Eric Stenberg, David Tow, Jennifer Little (TL English Teachers), Avi Fernandez (College and Career Center Counselor), Jesse Madsen (TL MSEL/History Teacher) Students most likely to participate: Alba Alvarado, Rahul Banger, Jasmine Barajas, Maria Caliz, Elina Chelebieva, Alejandro Cornejo, Cielo De La Rosa, Cindy De Leon, Hesler de Leon, Yesica Diaz-Gomez, Alexis Duenas, Reina Garay Solis, Jessica Macario, Jerry Malonado, Cindy Mata, Hanelye Mazariegos, Jason Mendez, Marcela Mendez Fonseca, Frankie Pereira DeLeon, Bigane Perez, Johanna Perez Gallardo, Andrea Rivas Iraheta, Gaby Rivera, Gaby Varela, Brenda Vasquez, Monica Zeidan
|
| |
Cost of the trip will be covered by AVID fundraising. Sixth period sub for Ms. Little will be paid from AVID funds.
|
Approval fo the overnight field trip for Terra Linda High School 12th Grade AVID students to attend Clair Tappaan Lodge in Norden California on May 13 - 15, 2016.
|
Approval fo the overnight field trip for Terra Linda High School 12th Grade AVID students to attend Clair Tappaan Lodge in Norden California on May 13 - 15, 2016.
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
|
|
|
|
| Superintendent Watenpaugh reported there have been no Williams complaints this quarter. |
|
|
| President Kertz noted this was an untraditional Regular Board Meeting, with the focus on a community workshop for facilities. The next Regular Meeting of the Board will be held on April 18th. The next Capital Facilities workshop will be held at a Special Meeting on March 30 from 6-8pm in the San Rafael HS Library. |
|
|
| There being no further business, President Kertz adjourned the meeting at 7:23 PM. |
|
| Present | Linda Jackson |
| Present | Rachel Kertz |
| Present | Greg Knell |
| Present | Ms. Maika Llorens Gulati |
| Present | Natu Tuatagaloa |
|
|
|