Regular Meeting - SRCS Board of Education
San Rafael City Schools
May 23, 2016 6:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee
Maika Llorens Gulati, Trustee Natu Tuatagaloa
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| President Kertz convened the meeting to Open Session at 5:05 PM. |
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| Pursuant to Government Code sections 54957.6 and 54957, the Board adjourned to Closed Session at 5:06 PM. |
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| President Kertz reconvened the meeting to Open Session at 6:10 PM. |
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| Retiring teacher Anne Comfort led the Pledge of Allegiance. |
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The Board will be recognizing and honoring 2015-2016 retirees from San Rafael City Schools:
| Catherine Arago | Teacher | Bahia Vista | | Judy Champion | Instructional Asst./Campus Supervision | Glenwood | | Anne Comfort | Librarian | San Rafael High School | | Rosa Espinoza | Instructional Asst. III | Venetia Valley | | Sterling Lim | Maintenance Lead | Main. & Operations | | Toni Pellegrini | Teacher | Glenwood | | Deborah Pogorzelski | Teacher | Glenwood | | Peggy Pugh | Administrative Asst. | San Rafael HS | | Anna Roldan | Instructional Asst. | Old Gallinas | | Barbara Segal | Teacher | Terra Linda HS | | Raleigh Yasinitsky | Teacher | Venetia Valley |
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Dr. Watenpaugh introduced special recognition of classified and certificated retirees for 2015-16:
Cathryn Arago
Judy Champion
Anne Comfort
Patricia Else
Rosa Espinosa
Sterling Lim
Toni Pellegrini
Deborah Pogozelski
Peggy Pugh
Ana Roldan
Barbara Segal
Raleigh Yasinitsky
Board members and Superintendent Watenpaugh thanked all for their years of service, recognizing their contributions and the impact they have made on students' lives. |
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President Kertz, on behalf of the Board, presented a plaque of appreciation to Madrone HS student Board representative, Hei-Lee Ingrande-Edwards, in recognition of her service on the Board this past school year.
Ms. Kertz also acknowledged the service of student Board representatives Lorrie Narcisse, San Rafael HS, and Jesseca Chung, Terra Linda HS, who were unable to attend this evening's meeting. |
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Final student board member reports for the 2015-2016 school year. |
President Kertz recessed the meeting for a short break at 5:30 PM.
She reconvened the meeting to Open Session at 5:40 PM.
Hei-Lee Ingrande-Edwards expressed her thanks to the Board and superintendent for allowing her to serve as a student member this past year, and for allowing her to go to Sacramento on the JLAC Legislative Action trip. She reported she is still in contact with Senator Mike McGuire about homelessness issues as a result of that trip.
Ms. Ingrande-Edwards also reported:
- Madrone students enjoyed a trip to the Marin Water Shed to learn about water conservation; learned about french broom as an invasive species
- The Madrone year book is finished
- The senior slide show is now done
- Finals are coming up soon
- Next week is a field trip to the De Young Museum funded by HeadsUp
- Finals for the COM college class were today |
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| Mary Widdlefield: regarding a second elective at Davidson MS; 600 signatures on a petition |
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Trustee Jackson made a motion to reorder Special Reports, moving the Capital Facilities update between reports 2 and 3. Trustee Tuatagaloa seconded the motion. Trustees approved the agenda reorder by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES |
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Janet Mueller, legal counsel with Dannis, Woliver, Kelley, will provide the Board with information about legal considerations for charter schools. |
Dannis Woliver and Kelley attorney Janet Mueller was present to provide the Board with general information on charter schools "Charter 101."
- The Legislature's intent in the Charter Schools Act is to provide opportunities to improve pupil learning with emphasis on low academic achievers, provide choice and competition, and new professional opportunities for teachers.
- A charter school is a public school of the district; operating independently but under the district oversight. - A charter school is formed through an approval process that begins when a district receives a charter petition. The petition has to be supported by at least 50% of parents/teachers enrolling in charter.
- A public hearing on the petition is required.
- Fifteen substantive legal elements need to be included in the petition; it has to make affirmations and assurances, and has to reflect a sound operational plan and adequate budget to operate.
- Legislative presumption is in favor of charter schools, but they must meet all the legal criteria to be approved or they can /should be denied. A district should look critically at all the elements of the plan.
- There are different types of charter schools: conversion charters and start-up charters. The terms "dependent" or "district charter" are not legal terms in Education Code.
-All charters are formed through a petition process and are governed by the charter petition. With charter approval, it is necessary for the district to have a written MOU with the charter for details. All charters must be non-sectarian, tuition free, and non-discriminatory. Charter can be operated as or by a non-profit corporation which is governed by Corporation Code and not Education Code.
-Charter schools are exempt from most of the Education Code, but are not exempt from federal laws or laws for public agencies. They need to function per the Brown Act and have to comply with the Charter Schools Act. They also have to comply with Title 24 building code as applied by the local jurisdiction.
- Things that are fundamental in public agencies may or may not fall into a waiver. The school has to operate in the district boundaries. Limited terms need to be set, up to five year and it has to have come back to the district for action each time.
- Charter schools have to have the same /overlapping grade levels as the school district. Special education students must be allowed to attend as well; subject to space availability.
- Oversight of the charter is the responsibility of the district which needs to hold them in compliance with the charter petition. Ms. Mueller reviewed the challenges in knowing what oversight is. Oversight in investigating complaints and legal violations is included. Power of revocation is the only compliance tool a district has.
- The district can charge 1-3% of the charter revenues.
- Charters have to respond to a district’s responsible request for information.
- Charters are required to complete preliminary budget and an annual report on final budget, first and second interim reports, and multi-year financial planning. The district’s job is to review and accept. Reserve limits and enrollment projections are items that can be put into an MOU.
- Charters also have to do their own LCAPs. District’s review whether they are meeting their goals; teaching methods, technology in the classroom, are teachers properly credentialed, testing protocol used; transferable credits.
- Due process is needed for the district to review student discipline. District needs to look at whether students are coming back to district schools? Are they disappearing without the district knowing what is happening to them?
- Charters must comply with non-discrimination and ethnic balance, be tuition-free, and non-sectarian.
- First preference must be given to district students, followed by other classifications or grouping of the charter.
- Special education compliance: typically the district provides the services as a provider, not as oversight. If charter can become a member of their own ELA/SELPA, they are responsible to provide their own service.
- A charter’s governance structure needs to reflect a seriousness of purpose/engagement for a long period of time. The Board of Directors must comply with legality of meetings; where are they being held?
-Districts with charters are obligated to provide reasonable facilities to house any district resident students attending the charter. Charter has to have at least 80 district students to ask for a facility; pro rata share is paid.
- The obligation continues with the district regardless of whether the charter receives its approval by the state or county.
In response to Superintendent Watenpaugh’s questions regarding funding following a student, and LCFF versus basic aid funded districts, Ms. Mueller noted that when a SRCS student goes with the charter they are a proportional share; when a basic aid student comes to a basic aid district there is no money that follows. If the student comes from an LCFF funded district there is only a backfill of 70% from the state, which means a 30% penalty to the district.
Ms. Mueller noted that fiscal considerations is not a reason to deny a charter. She reviewed the four main grounds for denial: an unsound educational program; charter is demonstrably unlikely to implement their petition; they have not met the signature requirements; and failure to state employer for purpose of collective bargaining. Legal findings for unsound educational program would be required.
Ms. Mueller responded to Trustee Knell’s questions regarding special education and non- public placement students, recruitment, and swing space for bond building projects. She noted for non-public school placements a percentage of SELPA funding would come to the district and the charter must make a contribution to the general fund as well. If the charter is actively recruiting outside the district, it is subject to how much space the district has and enrollment would have to be done by lottery if it exceeds capacity. A charter is not supposed to be moved unnecessarily, but facility plans for the coming year can be done in an annual review process in cooperation with the charter; the district is still in charge of the facility and how it wants to use it in the coming year. The district is only obligated to house district students in the charter, an eighty student minimum.
Ms. Mueller also responded to additional questions regarding enrollment percentages for low income and EL students, EL acquisition programs, utilizing space in the ESD, academic oversight, liability of long term debt and accreditation.
President Kertz thanked Ms. Mueller for providing this presentation on “Charter 101,” and the impacts the district needs to take into consideration with a charter.
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Charter Schools 101
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| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
CSEA update:
Carmen Puga, CSEA President acknowledged CSEA negotiations team members and other CSEA members who were present. She reviewed the 9 negotiations sessions this year and pointed out findings of funds that were allocated for classified positions that went unfilled and were not used. A counter proposal was submitted to the district team to be brought back to the Board, requesting these funds for members to prevent going to impasse; consider giving bargaining officials additional authority to bargain.
Markey Lees, CSEA Chapter Representative passed out brochures from a CSEA recognition event where Carmen Puga and Tania Morales were recognized as outstanding classified leaders in the state.
Katina Patanzas, CSEA member regarding salary levels affecting recruitment; need to be more competitive and more sufficient with skyrocketing cost of living.
President Kertz thanked all for coming out. She acknowledged negotiations as a hard process; the district continues to negotiate in good faith. She expressed appreciation for all the hard work classified employees do.
SRTA:
On behalf of SRTA President Katie O'Donnell, Molly O'Donoghue shared the excitement that temps got rehired and the process for hiring new teachers is well underway to place people in positions for next year. SRTA goes back to negotiations on June 7.
SRFT:
There was no update at this time. |
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The Board will be presented with newly released information on the Governor’s May Revise to the budget proposal for the State for 2016-17 and potential implications for the San Rafael City Schools.
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Summary Information on the Governor's May Revise will be presented along with preliminary major budget assumptions for the San Rafael City Schools Budgets (ESD & HSD) for 2016-17.
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CBO Thomas provided a brief overview of the national and global economy, noting some potential challenges that are emerging with the probability of recession in coming years. She reviewed: General Fund revenues in the next 3 years; a general summary of the state budget; Prop 98 funding, sales, income and corporate taxes; a cap on district reserves; an extension proposal for Prop 30 which is set to expire; LCFF implementation gap closing; an update on Early Education Block Grant; the Governor's January Budget versus the May Revise; a zero COLA; base grants for LCFF; discretionary funding; and CALSTRS and CALPERS increases for the next 6 years.
Ms. Thomas reviewed: proportionality in the Elementary and High School Districts goes up next year; $1.4M in one time funding for the ESD; an increase of 58 students estimated for 2016/17 in the HSD.
Ms. Thomas and Dr. Watenpaugh responded to trustee questions regarding trends for newcomers' enrollment, the new EL Director's focus on the right program options for students; the impacts of STRS and PERS and other employment costs, home-to-school transportation increases; and CCSS aligned EL acquisition.
Ms. Thomas reviewed next steps to reconcile the LCAP to the budget and what is affordable; submission of the LCAPs this week to MCOE for a technical review; the LCAP Parent Advisory Committee (PAC) meeting on June 6, and the June Board meeting schedule with the preliminary LCAP and budget presented at the June 13th Board meeting, Public Hearing on June 27, and the final adoption on June 29. |
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The Board will receive any LCAP updates since the last Board meeting regarding Common Core State Standards implementation and Marin Promise data analytics.
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| Ms. Thomas noted that revisions of the ESD and HSD LCAPs are underway. She reviewed state testing; online reporting; Next Generation Science Standards (NGSS); evaluation of rubrics with the four indicators the state will be reviewing; metrics on college and career readiness and school climate with likely approval in May; and October 1, 2016 as the deadline for the new state accountability system. The state is looking at making revisions to the LCAP template for next year for a static 3-year plan, not a rolling plan as it has been. They are looking at a more user friendly executive summary for the community. |
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An update related to bonds and Capital Facilities Program will be provided.
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CFP consultant Sarah Schoening reviewed components that have been worked on; next step is to get a program manager onboard. She reviewed the role of a construction vs. a program manager. School Services will be providing recruitment services to find a Senior Director of CFP. The district is entering the second round of program manager team interviews.
Ms. Schoening provided an update on the stadium project at SRHS: it is through schematic design, contract documents are on budget for next spring, not anticipating adding escalation next spring; like many other districts in the state, it is delayed in DSA in the structural area. This is creating a significant issue for districts and there is likely to be vocal protests very soon.
CEQA is another issue; schedule now is to break ground after spring.
Regarding traffic studies, the City of San Rafael is requiring 22 traffic intersection considerations. This contract is expected to come to the Board on June 13. Traffic and transportation in the city are significant issues. Six intersections will be studied near the campus before school is out for a baseline study.
Bidding will be in spring of 2017. CBO Thomas noted that new technology is coming out for lighting which will reduce light fixtures by 50%, resulting in a cost savings.
Trustee Tuatagaloa noted that this is a 5 month delay from the last report now that it is an all in one process for traffic which is part of the whole EIR. Traffic is a central concern on the SRHS campus. Staff noted that this delay is new information that will be communicated soon.
Ms. Thomas noted that some of the traffic study for SRHS can potentially be used for nearer campuses like DMS, with some of the same intersections. Three CEQA experts will be coming to the next board meeting to answer questions.
Staff responded to questions from trustees regarding DSA, and whether the bid could be started sooner in March/April. |
CFP update 5.23.16
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| That the Board receives any updates since the last Board meeting.
1) Master Facilities Planning |
| There was no report at this time. |
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To seek authorization from the Board of Education for the issuance of an Amendment No. 2 to the District's contract with Schoening Group, Inc., in order to extend the contract term for provision of services with no increase in cost.
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BACKGROUND:
Effective January 8, 2016, the District entered into an agreement with Schoening Group, Inc for the provision of special services to assist the District with identifying and developing structures and systems for the District's Measure A and Measure B bond program *("Program"). Earlier this year, the agreement was modified by Amendment No.1 to: increase services by increasing the total number of hours authorized under the agreement; extend the contract term through May of 2016, and adjust compensation accordingly. Amendment No. 2 will provide the District with additional flexibility by extending the contract term to June 30, 2016. Amendment No. 2 does not increase hours authorized, and it does not increase cost.
Staff recommends approval of Amendment No. 2.
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Amendment No. 2 has no fiscal impact.
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Authorization of Amendment No. 2 to the District's contract with Schoening Group, Inc.
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Authorization of Amendment No. 2 to the District's contract with Schoening Group, Inc.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Jackson encouraged contracting with Ms. Schoening for the next school year for her expertise. Dr. Watenpaugh noted that for now Ms. Schoening felt it best to have her current contract end with the fiscal year, June 30. |
Amendment #2 Schoening Group, Inc.
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| The Board is presented with the Independent Consultant Agreement for Professional Services with Parisi Transportation Consulting, for recommended approval.
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| Background: For the San Rafael High School capital facilities improvements work under Measure B, the District is pursuing a California Environmental Quality Act (CEQA) study for the San Rafael High School campus and the Stadium Project. An important part of the CEQA study is an evaluation of the impact on traffic and transportation in the area. This involves quantifying both existing usage and projected usage. To quantify current traffic patterns, it is necessary to conduct traffic counts at locations near SRHS. The traffic counts of existing usage should be done while SRHS is still in session for the regular academic year. Parisi Transportation Consulting is a local, experienced firm with expertise, capacity and availability to perform these counts prior to the end of the school year. Further traffic study and analysis will be required for the CEQA study. The scope, schedule and cost of the further traffic studies will be included in a separate contract. District staff are currently developing the terms and scope of that contract with a CEQA services firm which was prequalified through a competitive selection process in February 2016. This CEQA contract is intended to be presented to the Board at the June 13, 2016 Board meeting. Current Considerations: This independent consultant agreement is for an initial traffic study at San Rafael High school in order to collect and complete traffic counts prior to the end of school. This will be the first phase of a more comprehensive study that will be completed through the CEQA process. |
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Fiscal Impact: Work under this Implementation Plan will be funded by Measure A General Obligation Bonds. Work is proposed according to the scope and services as outlined in the attached contract and exhibits, with a fixed fee of $6,000.00. SACS: 21-0000-0-6270.00-0000-8500-410-000-000
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| Approval of the Independent Consultant Agreement for Professional Services with Parisi Transportation Consulting, for $6,000.
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Approval of the Independent Consultant Agreement for Professional Services with Parisi Transportation Consulting, for $6,000.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Jackson noted two big event opportunities that are coming up to capture real traffic and occupancy of the stadium: the Davidson MS promotion and the San Rafael HS graduations, both to be held on site. Staff noted that Parisi Transportation will capture multiple events between now and end of school. |
Independent Consultant Agreement For Professional Services
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Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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President Kertz noted that a revised ESD Personnel Action report has been received.
The following Consent Items were pulled for discussion:
President Kertz requested item #18.
Trustee Jackson requested items # 8, 10 and 12.
Trustee Llorens Gulati requested items #1, 4 and 19. |
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District, as revised. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. Passed with a motion by Ms. Maika Llorens Gulati and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| In response to a question from Trustee Llorens Gulati regarding the position reductions at Coleman, Dr. Watenpaugh noted this brings the district back into compliance with the grant, the district was previously paying individuals more than the grant supports. He added that the two individuals have been offered positions at BACR. |
ESD Personnel Actions - REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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HSD Personnel Actions - REV
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The Board will review and consider approval to dispose of the obsolete equipment.
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BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner." CURRENT CONSIDERATIONS: Coleman and the Business Services department have determined that the following equipment/textbooks are obsolete. | ITEM | # | SERIAL | ESTIMATED VALUE | REASON | SITE | | HP COMPAQ 4000 PRO | 1 | MXL23500YF | 0 | Obsolete | Coleman |
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COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district.
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Approval of the disposal of obsolete equipment
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Approval of the disposal of obsolete equipment
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Inventory Control
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That the Board approves the Proposal for the reinstallation of kinder play structure.
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BACKGROUND: During the summer of 2015, the play structure at Short Elementary School was removed in order to install 2 classroom portables at the same location adjacent to the Chalet bulding. The play structure that was originally installed 6 year ago was designed to be a "kinder" structure suitable for 5-6 year olds as the campus was going to be used as an early childhood campus when first opened. Since the Short Elementary School is now being used to house a K-5 program, the structure was not suitable for this purpose. In addition, Glenwood has a very outdated kinder play structure that was relocated from the DMS Annex several years ago and is in need of replacement. The former Short play structure, which has been stored at the Corp Yard is a good match in size and is age level appropriate. CURRENT CONSIDERATIONS: Staff is recommending that the kinder play structure that was removed from the Short Elementary be reinstalled at Glenwood Elementary in the kinder play area. This proposal is to remove and dispose of the existing play ground equipment that has been relocated numerous times, is in disrepair and is too small for the current enrollment, as well as the existing "bark". It also includes the relocation and installation of the equipment that has been stored for a year and new Poured-in-place (PIP) rubber surface. This work will be completed during the last week in May.
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The proposal from Community Playgrounds, Inc. is for the demolition, asphalt removal, installation of play structure and PIP rubber surface for a total of $45,082.00. |
Approval of the Proposal for the reinstallation of the kinder play structure at Glenwood School. |
Approval of the Proposal for the reinstallation of the kinder play structure at Glenwood School. Passed with a motion by Ms. Maika Llorens Gulati and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| In response to Trustee Llorens Gulati's questions regarding any additional costs for materials, Ms. Thomas noted that all materials are included in the pricing. |
Community Playgrounds, Inc. Proposal
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This item presents for Board approval of the Educator Effectiveness One-Time Funding spending plan for the Elementary District for Fiscal Years 2015-2018.
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Background: The 2015 Budget Act included $490 million in one-time money called the “Educator Effectiveness Block Grant” (EEBG). Educator Effectiveness funds may be used to support the professional development of certificated teachers, administrators, and paraprofessional educators. Funds can be expended in any of the following areas: - Area 1: Beginning Teacher and Administrator Support: Support and mentoring, including, but not limited to programs to meet new teacher and administrator ability to teach or lead effectively and to meet induction requirements adopted by the Commission on Teacher Credentialing.
- Area 2: Professional Improvement: Professional development, coaching, and support for teachers identified as needing improvement or additional support by local educational agencies.
- Area 3: Content Standards: Professional Development for teachers, para-educators, and administrators aligned to state adopted content standards.
- Area 4: Coaching and Training: To promote educator quality and success, including, but not limited to, professional development for administrators on mentoring and coaching certificated staff to support effective teaching and learning.
The funding is required to be allocated in an equal amount based on the certificated staff in the 2014-15 fiscal year. The 2015-16 calculated funding rate is approximately $1,466 per full-time equivalent (FTE). School districts and county offices may expend the funds over three (3) fiscal years. As a condition of receiving Educator Effectiveness funds, San Rafael City Schools is required to do the following: - Develop and adopt a plan delineating how the Educator Effectiveness funds will be spent. The plan must be explained in a public meeting of the governing board before its adoption in a subsequent public meeting.
- On or before July 1, 2018, submit a detailed expenditure report of information to the California Department of Education.
Education Services, SRTA, CCIT and Site Principals worked collaboratively to determine effective future professional development for administrative, certificated, and other instructional staff. Current Consideration: This item presents for Board approval of the Educator Effectiveness One-Time Funding spending plan for the Elementary District for Fiscal Years 2015-2018. Elementary School District Educator Effectiveness funding is for $370,946. Attached is the proposed spending plan for the Educator Effectiveness funding. (Exhibit A)
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In 2015-16, San Rafael City Schools Elementary School District received a total of $370,946.00 in Educator Effectiveness Funding.
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Approval of the Educator Effectiveness One-Time Funding spending plan for the Elementary District for Fiscal Years 2015-2018.
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Approval of the Educator Effectiveness One-Time Funding spending plan for the Elementary District for Fiscal Years 2015-2018.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents for Board approval of the Educator Effectiveness One-Time Funding spending plan for the High School District for Fiscal Years 2015-2018. |
Background:The 2015 Budget Act included $490 million in one-time money called the “Educator Effectiveness Block Grant” (EEBG). Educator Effectiveness funds may be used to support the professional development of certificated teachers, administrators, and paraprofessional educators. Funds can be expended in any of the following areas: - Area 1: Beginning Teacher and Administrator Support: Support and mentoring, including, but not limited to programs to meet new teacher and administrator ability to teach or lead effectively and to meet induction requirements adopted by the Commission on Teacher Credentialing.
- Area 2: Professional Improvement: Professional development, coaching, and support for teachers identified as needing improvement or additional support by local educational agencies.
- Area 3: Content Standards: Professional Development for teachers, para-educators, and administrators aligned to state adopted content standards.
- Area 4: Coaching and Training: To promote educator quality and success, including, but not limited to, professional development for administrators on mentoring and coaching certificated staff to support effective teaching and learning.
The funding is required to be allocated in an equal amount based on the certificated staff in the 2014-15 fiscal year. The 2015-16 calculated funding rate is approximately $1,466 per full-time equivalent (FTE). School districts and county offices may expend the funds over three (3) fiscal years. As a condition of receiving Educator Effectiveness funds, San Rafael City Schools is required to do the following: - Develop and adopt a plan delineating how the Educator Effectiveness funds will be spent. The plan must be explained in a public meeting of the governing board before its adoption in a subsequent public meeting.
- On or before July 1, 2018, submit a detailed expenditure report of information to the California Department of Education.
Education Services, SRFT, CCIT and Site Principals worked collaboratively to determine effective future professional development for certificated staff. Current Consideration: This item presents for Board approval of the Educator Effectiveness One-Time Funding spending plan for the High School District for Fiscal Years 2015-2018. High School District Educator Effectiveness funding is for $201,576. Attached is the proposed spending plan for the Educator Effectiveness funding. (Exhibit A)
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In 2015-16, San Rafael City Schools High School District received a total of $201,576.00 in Educator Effectiveness Funding.
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Approval of the Educator Effectiveness One-Time Funding spending plan for the High School District for Fiscal Years 2015-2018.
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Approval of the Educator Effectiveness One-Time Funding spending plan for the High School District for Fiscal Years 2015-2018.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents for Board approval a Memorandum of Understanding Between Bay Area Community Resources (BACR) and San Rafael City School for LEAP Summer Preparation Services, 2016.
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BACKGROUND: The After School Education and Safety Program (ASES) grant was originally submitted as a collaborative effort between San Rafael City Schools and agency partners, initially established through the School Linked Services Initiative Grant in the spring of 2000. Each year since 2000, SRCS has received state funding to operate after-school programs at six schools: Bahia Vista, Coleman, Laurel Dell, San Pedro, Venetia Valley and Davidson. ASES was re-certified in 2006 as part of the larger Proposition 49 funding initiative granted by the State. In addition to the regular grant funding, San Rafael applied for and was granted supplemental funds in the amount of $142,151 to provide additional programs and services to students during the summer and school inter-sessions. This summer, ASES is operating a program at Bahia Vista for approximately 300 current second-fourth grade students. The SRCS ASES after-school programs are coordinated and monitored by Jennifer Lynch. Each participating school has a site coordinator who is either an employee of BACR or SRCS. CURRENT CONSIDERATIONS: Bay Area Community Resources will privide summer preparation services for the San Rafael City Schools 2016 Summer LEAP Program. Cost of services not to exceed $3,044.25. (Exhibit A)
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Cost of services not to exceed $3,044.25 to be paid out of ASES funds. 01-6010-0-5840.00-1433-1000-340-242-000 |
Approval of the Memorandum of Understanding Between Bay Area Community Resources (BACR) and San Rafael City School for LEAP Summer Preparation Services, 2016.
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Approval of the Memorandum of Understanding Between Bay Area Community Resources (BACR) and San Rafael City School for LEAP Summer Preparation Services, 2016.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents for Board recommended approval of a 2015-2016 addendum to the Single Plans for Student Achievement (SPSA) for Venetia Valley and Davidson to satisfy the final findings of the 2014-15 Federal Program Review.
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BACKGROUND: The California Legislature enacted the School Based Coordinated Programs (SBCP) Act, AB 777, in 1981 to provide school site flexibility in the use of certain categorical resources. The act gives school districts and schools the opportunity to use this flexibility to ensure that all students, including students with special needs, are supported in their pursuit of the knowledge, understanding and skills identified in state curriculum frameworks reflected in the core curriculum of the district. California Education Code sections 41507, 41572, and 64001 and the federal Elementary and Secondary Education Act (ESEA) require each school receiving federal categorical funding to consolidate all school plans for programs funded through the Consolidated Application and ESEA Program Improvement into the Single Plan for Student Achievement (SPSA). The California Department of Education developed a sample template to meet the content requirements for these programs. SRCS modified this template to incorporate elements of the District's annual strategic initiatives outlined in the proposed Local Control Accountability Plan (LCAP). These SPSAs are based on strategies for a continuous development, implementation, and monitoring cycle and include analysis of student performance data, setting priorities for program improvement, effective improvement strategies, and ongoing monitoring of results. The SPSA is developed, reviewed, and approved by each School Site Council (Site Leadership Team) for approval before final consideration by the Board of Trustees. The ESEA requires all states to implement statewide accountability systems based on challenging state standards in reading and mathematics, annual testing for all students in grades three through eight, and annual statewide progress objectives ensuring that all groups of students reach proficiency within 12 years. Assessment results are disaggregated by socioeconomic status, race, ethnicity, disability, and limited English proficiency to ensure that all students are academically successful. CURRENT CONSIDERATIONS: After review of student achievement data and school survey data, each school site and SLT have identified needs and priorities for students. The Single Plans for Student Achievement identify expenditure planning to address these needs. The SPSA Title III budget revision and description of roles funded through Title III outlines site plans for utilizing Title III funds and satisfies two findings from the 2014-2015 Federal Program Monitor.
Exhibit A - Venetia Valley SPSA Title III budget revision and description of roles funded through Title III Exhibit B - Davidson SPSA Title III budget revision and description of roles funded through Title III
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Approval of the Single Plans for Student Achievement by the Board of Trustees allows schools to appropriately spend categorical funding, amounting to approximately $799,363for the elementary district. | Funding | Resource | ESD | | Title I-Basic Grant | 3010 | $428,642 | | Title III-LEP | 4203 | $346,341 | | Title III - Immigrant | 4201 | $24,380 |
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Approval of the 2015-2016 Single Plans for Student Achievement (SPSA) Addendum for Venetia Valley and Davidson.
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Approval of the 2015-2016 Single Plans for Student Achievement (SPSA) Addendum for Venetia Valley and Davidson.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Dr. MacLean provided clarification that this is an addendum to the previously approved single site plans for Venetia Valley and Davidson, in preparation for the upcoming Federal Program Monitoring (FPM) process. |
Exhibit A - Venetia Valley
Exhibit B - Davidson
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This item presents for Board approval of out-of- state travel for Katy Dunlap to attend The College Board Forum 2016, October 26-28, 2016, in Chicago, IL. |
BACKGROUND: The College Board Forum is the preeminent annual gathering of K–12, higher education and college access professionals from all areas of expertise.
The Forum offers a wealth of sessions and workshops led by experienced colleagues that focus on finding solutions to today’s most pressing education issues. The forum provides an opportunity for great minds in education across the breadth of College Board members to address and discuss hot topics as well as longstanding concerns related to academic readiness, educational opportunity, affordability, and student success. Each year, the Forum features a unique college fair in which attendees have an opportunity to meet with admission and financial aid officers from College Board member colleges and universities across the world. Attendees are able to visit, ask questions, and build partnerships with representatives from a wide range of institutions. Attendees will: - Build or strengthen relationships with colleagues
- Share best practices and new ideas that benefit today’s students
- Hear about new education policies and legislation
- Learn what the College Board can do for you
- Make their voices heard
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The cost of travel will be covered by site funds. Estimated cost of registration and travel is $2,167. 01-0000-0-5200.00-1110-2700-411-120-000
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Approval of out-of- state travel for Katy Dunlap to attend The College Board Forum 2016, October 26-28, 2016, in Chicago, IL.
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Approval of out-of- state travel for Katy Dunlap to attend The College Board Forum 2016, October 26-28, 2016, in Chicago, IL.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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This item presents for Board approval the High School District California Interscholastic Federation Representatives and Alternate Designees to the League for 2016-2017.
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BACKGROUND: Board Policy 6145.2 states: "The Board maintains membership in the California Interscholastic Federation (CIF) and the Marin County Athletic League (MCAL) and requires that interscholastic athletic activities be conducted according to CIF and MCAL rules, regulations and policies, except as the Board may direct otherwise. High School principals shall represent the High School District on the MCAL Board of Managers. The CIF/MCAL representatives shall report periodically to the Board to ensure that the goals and aims of the District are accurately represented." CURRENT CONSIDERATIONS: This agenda item presents for Board approval the selection of regular and alternate designees for CIF Representative to League meetings for San Rafael and Terra Linda High Schools. CIF stipulations note "If the designated representative is not available for a given league meeting, an alternate designee of the district governing board may be sent in his/her place. League representatives from public schools and private schools must be designated representatives of the school's governing boards in order to be eligible to serve on section and state governance bodies." The following recommendations are being made for regular representatives and alternate designees as the school's league representative: San Rafael High School: Regular Representative: Glenn Dennis, Principal, Alternate Designee: Tim Galli, Athletic Director
Terra Linda High School: Regular Representative: Katy Dunlap, Principal, Alternate Designee: Steve Farbstein, Athletic Director, Rob Celli, Assistant Principal
District: Kevin Kerr, Director, 9-12Teaching and Learning OBJECTIVE: To provide a regular representative and alternate designees in the event that the regular representative for MCAL league meetings cannot attend.
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There is no fiscal impact as a result of the selection of regular representatives and alternate designees for MCAL meetings.
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Approval of the High School District California Interscholastic Federation Representatives and Alternate Designees to the League for 2016-2017.
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Approval of the High School District California Interscholastic Federation Representatives and Alternate Designees to the League for 2016-2017.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Jackson noted an observation that there is only one woman listed as a designee, more female role models are needed in women's athletics. |
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This item presents for Board approval of overnight field trip for San Rafael High School Cheer Team Participation at the United Spirit Association (UCA) Cheer Camp at UC Santa Cruz from August 7-9, 2016.
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BACKGROUND: Board Policy requires approval of all school sponsored overnight field trips as follows: Administrative Regulation 6153-Study Trips, Excursions and Travel to Activities states: "All school-sponsored study trips, excursions, and activity travel must have school-level written administrative approval." "Overnight and out-of-state study school-sponsored trips must be approved by the Board of Education." CURRENT CONSIDERATIONS: This agenda item presents for Board consideration a request for approximately 44 San Rafael High School students to attend cheer camp under the supervision of San Rafael High School cheer coach, Shawna Hoch and four additional adult chaperones. The staff at the camp also provide additional chaperones. Students will travel to the UC Santa Cruz with their parents or charter bus.They will leave SRHS on August 7, 2016 at 8:30a.m. and return at approximately 4:00p.m. in the afternoon of August 9, 2016. Students will be staying on campus in the dorms and taking all meals there. All students are required to have their own medical insurance in order to participate in the camp. All students will have their own bed and no water activities will be allowed. Objective: This trip offers opportunities for developing team unity and strengthening athletic skills. Adult Chaperones:
Shawna Hoch, Donna Romberger, Allie Hoch, Maggie Pulinger, and Sophia Scarabosio Students most likely to participate:
(Junior Varsity) Abigail Barajas, Alejandra Barajas, Melissa Caballero, Lucero Carreno, Roxana Cifuentes, Angelina Covillo, Ashley De Leon, Hailey DeOchoa, Ashley Flores, Cinthya Garza, Nicole Gess, Paola Gomez, Phoebe Johnson, Kelsey Mazariegos, Sidney McKenzie, Gladys Morales, Rebecca Munoz, Fiona O'Neill, Isaias Quinteros, Kristal Saravia, Valeria Torres, Ruby Woolf (Varsity) Ivonne Acuna, Guadalupe Antonio, Katherine Barrientos, Macie Besenty, Karla Bustamante, Luz Bustamante, Madeline Delongh, Christina Garcia, Kellyn Garcia, Annika Greenawalt, Zoe Hauser, Karina HIldalgo, Jessa Josephson, Brianna King, Sopia RoRe, Daniel Machado, Doris Martinez, Hanna Reubens, Linsy Rodas, Isabelle See, NIcole Stein, Cristina Velazquez
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Cost of this trip is $19,125. There is no financial implication to the district. Cost will be covered by fundraising and parent funds. No student will be excluded from participation because of lack of funds. |
Approval of the overnight field trip for San Rafael High School Cheer Team Participation at the United Spirit Association (UCA) Cheer Camp at UC Santa Cruz from August 7-9, 2016.
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Approval of the overnight field trip for San Rafael High School Cheer Team Participation at the United Spirit Association (UCA) Cheer Camp at UC Santa Cruz from August 7-9, 2016.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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This item presents for Board approval of the Overnight Field Trip for Terra Linda High School Swim Team's Participation at the State Championship Swim Meet in Clovis, California on May 19-21, 2016.
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BACKGROUND: Board Policy requires approval of all school sponsored overnight field trips as follows: Administrative Regulation 6153-Study Trips, Excursions and Travel to Activities states: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. CURRENT CONSIDERATIONS: This agenda item presents for Board approval for Terra Linda High School Swim Team to participate at the State Championship Swim Meet in Clovis, California on May 19-21, 2016.
The following twelve students are most likely to participate:
Mia Cunnan, Halle Morris, Savannah Simkins, Nicolette Jasko, Abi Nafzger, Ava Abeck, Taylor Boyle, Teresa Gerhold, Nathaniel Cunnan, Lomax Turner, Deven Lyons, and Kevin Lechner
Adult Chaperones: Coaches:Tim Baker, Nick Rosso and Two Parents: Chrissy Boyle, Nina Cunnan
Accommodations: The team will be staying at the Ramada Inn, 5090 E Clinton, Clovis, CA 93727. Each Student will have their own bed. The only water activity will be at the supervised swim meet.
Transportation: Parent Drivers
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No student will be excluded because of lack of sufficient funds.
Coaches will be reimbursed for travel through the athletic account. 01-0021-0-5200.00-1110-1000-411-120-000
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Approval of Overnight Field Trip for Terra Linda High School Swim Team's Participation at the State Championship Swim Meet in Clovis, California on May 19-21, 2016.
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Approval of Overnight Field Trip for Terra Linda High School Swim Team's Participation at the State Championship Swim Meet in Clovis, California on May 19-21, 2016.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| In response to a comment from Trustee Jackson regarding this item coming for approval after the field trip had occurred, it was noted that it could not have been brought for approval prior because it was not known that the students would qualify for the championship until after the last board meeting. |
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This item presents for Board approval of Memorandum of Understanding between K to College (K2C) and San Rafael City Schools for services to efficiently address the unmet material needs of homeless and other impoverished children through June 20, 2020.
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Background: K to College (K2C) is the story of a humble nonprofit that evolved from a UC Berkeley student group with a pickup truck into the first effort of its kind in the nation. Just as food banks act as a central hub working with farmers, government and private entities to acquire food cheaply or in-kind and send it to front line organizations such as soup kitchens and churches, K2C uses a similar approach to address the unmet material needs of low-income families. Building the nation’s first “supply bank,” K2C exists to ensure no one has their path to the workforce impeded by unmet basic material needs. K2C works directly with manufacturers, government and private entities to acquire materials cheaply, kit them by age and gender, and verifiably distribute those materials to low-income children and families in need. Instead of soup kitchens, our “front lines” for distributions are more than 300 county offices of education and school districts, traditional and domestic violence shelters, early learning agencies and as of 2015, community college districts. 2015 was also the first year that K2C provided basic material needs assistance to low-income children and families in every county in California. During the winter of 2016, K to College teamed up with San Rafael City Schools Education Services Department to distribute totes filled with school supplies and backpacks to eligible students. Current Consideration: K2C hereby agrees to use its best efforts to provide as many SRCS students as possible identified as homeless (as defined by the McKinney-Vento Homeless Assistance Act), or otherwise enrolled in the Free or Reduced Price Meal Program (FRPM), with school supply kits, dental kits, hygiene kits, and other materials. As a condition of receiving donated materials from K2C, SRCS hereby agrees to the following: Option 2: Targeted Community Distribution: Distributing to students verified as homeless, FRPM eligible or below 200% of the federal poverty level as follows: - Providing an adequate number of district staff at each community distribution venue or school with a list of those eligible (as defined above or by amendment to this agreement) to ensure only those at or below 200% of the federal poverty level benefit from the program, and
- Facilitating a check-in process at each community distribution venue and/or school, verifying each student is enrolled in the district before they receive K2C materials, and
- Maintaining ownership of the check-in list for the duration of the distribution at each distribution venue and/or school, and
- Following distribution(s), comparing the list of recipients to the list of eligible students for a final report as outlined in the verification letter template provided by K2C
This Memorandum of Understanding is valid through June 30, 2020. (Exhibit A)
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There is no financial impact to the district. |
Approval of the Memorandum of Understanding between K to College (K2C) and San Rafael City Schools for services to efficiently address the unmet material needs of homeless and other impoverished children through June 30, 2020.
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Approval of the Memorandum of Understanding between K to College (K2C) and San Rafael City Schools for services to efficiently address the unmet material needs of homeless and other impoverished children through June 30, 2020.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents for Board approval the Independent Contractor Agreement for Special Services Between San Rafael City Schools(SRCS) After School Education and Safety Program(ASES) and Marin County School Volunteer (MCSV)for 2016 Summer LEAP Program at Bahia Vista, Venetia Valley K-8 and Davidson Middle School.
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Background: Marin County School Volunteers (MCSV) has provided both adult and student volunteers for SRCS ASES program for the past several years. MCSV is committed to recruiting, screening, and training volunteers that will serve in the 2016 summer program to support student success. This is the second year SRCS has had a formal agreement with MCSV for summer services.
Current Consideration: That the Board approves the Independent Contractor Agreement for Special Services Between San Rafael City Schools(SRCS) After School Education and Safety Program(ASES) and Marin County School Volunteer (MCSV)for 2016 Summer LEAP Program at Bahia Vista, Venetia Valley K-8 and Davidson Middle School. (Exhibit A)
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Cost of the services will be $5,025 to be paid from ASES funds. 01-6010-0-5840.00-1433-1000-095-242-000 $3,675 01-6010-0-5840.00-1433-1000-340-242-000 $1,350
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Approval of the Independent Contractor Agreement for Special Services Between San Rafael City Schools (SRCS) After School Education and Safety Program (ASES) and Marin County School Volunteer (MCSV)for 2016 Summer LEAP Program at Bahia Vista, Venetia Valley K-8 and Davidson Middle School.
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Approval of the Independent Contractor Agreement for Special Services Between San Rafael City Schools (SRCS) After School Education and Safety Program (ASES) and Marin County School Volunteer (MCSV)for 2016 Summer LEAP Program at Bahia Vista, Venetia Valley K-8 and Davidson Middle School.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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The Board is presented with a second reading and recommended approval of new Board Policy 6152.1 Placement in Mathematics Courses.
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Background: Policy updated to reflect NEW LAW (SB 359) which mandates any district which is serving 9th grade students and has not adopted a mathematics placement policy prior to January 1, 2016 to adopt a math placement policy with specific components before the beginning of the 2016-17 school year. Policy reflects other requirements of SB 359 including, but not limited to, the use of multiple objective academic measures for student placement, provision of at least one checkpoint within the first month of the school year to ensure accurate placement, and annual board examination of student placement data. Exhibit A - Board Policy 6152.1 Placement in Mathematics Courses
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There is no financial impact to the district. |
Approval of new Board Policy 6152.1 Placement in Mathematics Courses.
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Approval of new Board Policy 6152.1 Placement in Mathematics Courses.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A Board Policy 6152.1 Placement in Mathematics Courses
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| Amy Baer, Executive Director |
This item presents to the Board and the public the second reading and recommended approval of revisions to board policy and administrative regulation 1312.3, Uniform Complaint Procedures.
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| To address prohibited discrimination and violations of state and federal laws governing educational programs, districts are required to adopt uniform complaint procedures. Due to changes in education code and updated guidelines from the California Department of Education (CDE) and the Office for Civil Rights (OCR), significant changes to the Uniform Complaint Procedures are required. The proposed revisions are necessary to ensure that the district's policy and regulations are compliant with state and federal law.
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| None
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Approval of the Board Policy and Administrative Regulation 1312.3. |
Approval of the Board Policy and Administrative Regulation 1312.3. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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UCP
UCP BP
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The Board is presented with a proposal to enhance the networks for the Elementary and High School Districts. |
BACKGROUND: This network enhancement proposal has four components that will bring our network to the standard needed to support 5,500 devices, 93 Chromebook carts, and over 2,000 Bring Your Own Devices (BYODs) per day:
Refresh Batteries Backups that support our back system need to be replaced.
WAN Optimization utilizes technologies to create efficiencies on the network that reduces the need for bandwidth upgrade(s). This includes: Caching, so we minimize the individual download of repeated sites, videos or computer images and WAN Path control, to improve performance routing.
Wireless Access Points will be a distributed model of one (1) access point per room. State testing and instruction changes create choke points when students access the Internet at the same time.
Core/Edge Switching will be replaced to enhance the system update.
Staff recommends approval for the Network Enhancement project (listed below), funded 80% by District Erate allocation. The contract is contingent on Erate approval.
High School District Network Enhancement Proposal-- | Battery Backup | | $ 2,405.43 $3006
| | WAN Optimization | $ 103,622.77 $109,633
| | Wireless Access Points
(1 per classroom) | | $ 122,429.47 $111,874
| | Core/Edge Switching | $ 529,455.13 $59,318
| | Project Total | $ 747,912.80 $283,831
| | Erate Reimbursement 80% discount | $ (598,330.24) $-227,065
| | High School District Cost | $ 149,582.56 $56,766
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Elementary School District Network Enhancement Proposal--
| Refresh Battery Backup | | $ 9,621.72 $9020
| | WAN Optimization | | $ 454,487.87 $448,153
| | Wireless Access Points
(1 per classroom) | | $ 114,658.97 $114,871
| | Core/Edge Switching | | $ 943,632.03 $147,940 | | Project Total | $ 1,522,400.59 $719,984
| | Erate Reimbursement 80% discount | $(1,217,920.47) $-575,987
| | District Cost | $ 304,480.12 $143,997
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The total cost of the Project is as follows: ESD: $1,522,401 $719,984 $1,217,921 $575,987 Funded 80% by District Erate allocation. $ 304,480 $143,997 District contribution funded by one-time set-aside for CCSS HSD $ 747,913 $283,831 $ 598,330 $227,065 Funded 80% by District Erate allocation. $ 149,583 $56,766 District contribution - Parcel Tax Carryover
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Approval of the District Network Enhancement Project. |
Approval of the District Network Enhancement Project. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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E-Rate Sales Order Agreement
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The Board is presented with a proposal from Verete Consulting for recommended approval. |
BACKGROUND: During the 2014-2015 school year the District transitioned to a new Student Information System, Infinite Campus. Throughout the 2014-2015 school year, staff across sites, roles, and positions reported concerns and a level of dissatisfaction with the new SIS. To assist the District collect feedback and information from IC users, Verete conducted an assessment regarding the District’s Student Information System (SIS). The outcome of that project was the recommendation that the District pursue a transition to Aeries.net, assuming key benchmark targets were met prior to the start of the 2015-2016 school year. Following Verete’s recommended sequence of events, and with their assistance the District succesfullly transitioned to Aeries.net beginning with the 2015-2016 school year. To ensure that Aeries.net met the needs of users, Verete agreed to conduct a ‘satisfaction study’ with users to validate Aeries.net as the district’s SIS. CURRENT CONSIDERATIONS: The primary goal of this project is to review staff comments and feedback specific to the new SIS, Aeries.net. Verete has proposed measuring and documenting the following indicators using the same methodology and calculations as the initial SIS assessment: 1. Define tasks users need to accomplish using an SIS 2. Rate Aeries.net’s ability to help user accomplish these tasks 3. Satisfaction with training options provided 4. Any suggested changes to the implementation process 5. Determine uses for Learning Management System Verete will conduct focus groups similar to those that participated in the initial focus group in the following schools: - Terra Linda High School
- San Rafael High School
- Davidson
- Laurel Dell
By using the same methodology and calculations, SRCS stakeholders will be able to compare results from the original assessment with the current results. If the results prove positive, this will give all stakeholders confidence that the transition to Aeries.net has been completed in excellence. In addition, we will assess the need to implement a Learning Management System at SRCS. At the end of the project period, Verete will submit an assessment similar to that initially provided to the District. Verete will be available to present the results of this feedback collection at an upcoming Board Meeting. |
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Approval of the Verete proposal. |
| President Kertz asked that this item be pulled to allow time for staff to check in with the unions to see if this validation process is still needed; if not, money can be saved. Dr. Watenpaugh noted he will be checking in with union leaders. |
Verete Proposal
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The Board is presented with a Memorandum of Understanding with iResults, for recommended approval.
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BACKGROUND: SRCS Board of Education approved result version 1.0 in 2013-14 for a 2014-15 school year implementation. iResult was identified as one way to track progress towards goals outlined in the Local Control Accountability Plans for each District, and to monitor and measure district data related to student performance across our schools. During the 2014-15 school year the District also initiated the transition from the existing Student Information System (SIS), Aeries (ABI) to Infinite Campus. The many challenges, issues and dilemmas created by the shift to the new SIS system, made it unrealistic to also add and implement result. In response to staff and community feedback, the District made the decision to transition to Aeries.net in spring 2015. The change of SIS also delayed our rollout and use of result for 2015-2016. Currently, our schools and the districts want the ability to access real-time data and information about student performance. Teachers continue to maintain individually developed systems to monitor student performance. Principals and district team members must access a range of data sources to assess the districts progress towards LCAP goals. Collecting data for our local purposes, for state reporting mandates, and for various grant applications must be recreated, requiring staff time to track down necessary data and information. CURRENT CONSIDERATIONS: The need to access real-time data has never been greater. Classroom teachers, members of our instructional support staff, our site and district leaders currently do not have access to real-time data, rather they are aggregating data from a range of different systems. We lack the tools to accurately and frequently collect data from multiple systems and to make this information available to all users in real-time. The needs identified in 2013-14 remain unchanged. We believe result continues to be the ‘right fit’ for SRCS. The result v3.0 platform that helps teachers, site and district leaders: - Access multiple data sources in one platform;
- Understand data via a goal-based approach;
- Transform the way we manage schools (from anecdotal evidence to data-driven evidence).
iResult creates goal based data dashboards that monitor specifically identified indicators that provide data and information about our progress towards identified goals from a district and site perspective. We are able to design multiple dashboards to monitor and measure specific areas, i.e. by site, by program, by disaggregated student cohorts, etc. We believe that we will be able to more accurately report and determine if our LCAP goals as deployed are yielding the results we envisioned. Users can compare interventions and analyze results for cohorts of students assigned to specific interventions. Since the approval of our original services agreement, result has modified its pricing and service structure and protocols. result will have a dedicated Data Specialist assigned to SRCS as the point of contact for our IT team. During our discussions and negotiations, we were also successful in negotiating a discounted subscription fee for the 2015-2016 school year.
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Approval of the MOU. |
Approval of the MOU with iResults for one year with LCFF funding, with consideration of two more years next year. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| In response to Trustee Llorens Gulati's request for additional information, Dr. Watenpaugh explained iResults as a software program that layers on top of all other district data which can pull out real-time information to identify needed interventions for students. This agreement reflects a $30K discount in the first year because the district previously paid but could not use the service because of the transition to/from Infinite Campus and then to Aeries.net. He noted that a single year can be approved for July 1, 2016 - June 30, 2017, with the opportunity to extend for two more years. In response to Trustee Jackson's question about confidentiality of student data, Dr. Watenpaugh noted that iResults student confidentiality practices are fully compliant with state law. |
MOU iResult, LLC
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The Board is presented with a resolution in support of the Marin Community College District Measure B, for consideration.
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BACKGROUND: The Marin Community College District has placed Bond Measure B on the June 7, 2016 ballot to fund upgrades and improvements to its facilities.
CURRENT CONSIDERATIONS: San Rafael City Schools and the Marin Community College District are partners in the education of youth in San Rafael. Students in San Rafael are benefitting from several programs through the partnership.
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Approval of Resolution No. 1681. |
Approval of Resolution No. 1681. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Resolution 1681
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The Board will consider approval of out-of-state travel for Superintendent Watenpaugh and Director of Communications Christina Perrino Zecchini to attend the National School Public Relations Association 2016 National Seminar, Nashville, TN, July 17-20, 2016. |
An innovative, effective communications program has never been more important for our schools than it is today. SRCS continues to build its communications foundation, and professional development targeted to lessons on strategy, tools and tactics is critical to improving our communications and engagement efforts.
Annually, the National School Public Relations Association (NSPRA) hosts a National Seminar, the largest gathering of school communication professionals in North America, bringing together experts and practitioners in communication and leadership for collaboration and learning. The NSPRA Seminar delivers a top attendee satisfaction rating and is annually ranked as one of the best values in school PR professional development.
CURRENT CONSIDERATIONS:
This year's NSPRA Seminar will be held July 17-20, 2016 in Chicago, IL and will focus on best practices in cutting-edge communication programs and how to respond to today’s critical education issues.
The seminar will focus on innovative and strategic ways to deliver key messages about our district and schools, foster open and honest dialogue with stakeholders and develop dynamic internal and external communication programs. Sessions will be offered on proactive communications issues relevant to SRCS, including, but not limited to: customer service, best practices in social media, family and community engagement, media relations, advances in communications technology, transparency, building trust and public support, student performance, media relations, branding and marketing and education advocacy.
In addition to the seminar sessions designed for school public relations professionals, NSPRA has developed a communications strand specific to Superintendents. As a NSPRA member, SRCS is eligible to send a two-person team comprised of the Superintendent and District Communications professional. Such teams are registered for the entire conference seminar for a cost comparable to a single professional registration fee. Superintendent Watenpaugh and Ms. Perrino will participate as a team to learn new ideas, tools and resources to expand on and improve the district's communications programs. Staff recommends approval of this out-of-state travel.
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Registration, hotel and related travel expenses will be taken from the superintendent and public relations accounts.
01-0000-0-5200.00-0000-7150-700-280-000
01-0000-0-5200.00-0000-7180-700-280-000
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Approval of out-of-state travel. |
Approval of out-of-state travel. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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The Board is presented with proposals from School Services of California for search and recruitment of a Chief Financial Officer and a Senior Director for Capital Facilities.
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BACKGROUND: Earlier this spring, Chief Business Official Christine Thomas announced her resignation to accept a position in Petaluma City Schools, effective June 30, 2016. The District initiated a comprehensive recruitment and search process advertising and posting the position across California. In addition, the Board recently approved the job description for a new district position, Senior Director for Capital Facilities to oversee all capital facilities projects funded by both bond measures A and B. For both positions our search yielded a limited number of qualified candidates who were interviewed by teams representing teachers, classified support staff, administrators, parents, community members and community partners. Unfortunately both searches did not lead to the identification of experienced and qualified candidates to fill our vacant positions. The Superintendent has consulted with the Marin County Office of Education to identify and select an Interim Chief Business Official for the period July 1, 2016 until such time that a successor is selected. CURRENT CONSIDERATIONS: We are seeking experienced and highly qualified individuals for each of these positions. We need professional expertise and support in the recruitment and identification of candidates that have the potential to be successful in San Rafael City Schools. Staff is recommending the District hire School Services of California, (SSC) to conduct our search for both Chief Business Official and Senior Director, Capital Facilities. SSC conducts more searches for qualified Chief Business Officials (CBO) executives for California school agencies than anyone in the state of California. SSC’s close relationship with local educational agencies throughout the state gives the firm an ability to search and recruit the most effective school professionals available. The SSC team will manage the search process in collaboration with the District. SSC will customize our searches based on our District needs. Based on these identified characteristics, SSC will focus these searches for individuals who have the experience and expertise to be successful in our posted positions.
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School Services charges $14,200 for each executive search. By doing two separate searches we receive a 10% discount, with each search totaling $12,780.
The School Services contract related to the Chief Business Official will be paid 50% by both the Elementary and High School Districts. The search contract for the Sr. Director of Capital Facilities will be paid from bond and capital facilities program funds.
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Approval of the proposals.
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Approval of the proposals.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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School Services Contract CFO
School Services Contract Senior Director CFP
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The Board is presented with a resolution in support of Proposition 30 extension, for consideration.
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BACKGROUND: The California Children's Education and Health Care Protection Act of 2016 was submitted to the California Secretary of State for verification of signatures on May 11, to be included on the statewide ballot. This measure would temporarily extend the income tax provisions of Proposition 30 for 12 years with revenues split between K-14 education and health care. The sales tax provisions of Proposition 30 will not be extended. Extending these income tax provisions, which will otherwise sunset in 2018, could generate as much as $4 billion annually for K-12 education, according to estimates from the Legislative Analyst's Office. This measure also generates revenue for health care and supports the state's Rainy Day Fund. Governor Brown's revised 2016-17 budget, which assumes the loss of Proposition 30 revenues beginning in 2018, estimates a budget deficit of $1.7 billion in 2018-19 and $4 billion in 2019-20. The California Children's Education and Heatlh Care Protection Act of 2016 is critical as districts continue to discuss funding levels that public schools need to close achievement gaps and prepare all students for college and career. This measure will help ensure that billions of dollars in necessary funding are retained to pursue the total resources needed to ensure all students have access to programs and services that prepare them for future success.
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Approval of Resolution 1676. |
Approval of Resolution 1676. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Resolution 1676 in Support of Prop 30 Extension
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The Board is presented with a minor technical revision in Amendment #1 to the superintendent's ESD and HSD employment agreements, for recommended approval. |
Amendment #1 to the superintendent's employment agreement presents no material change to the contract. It only reflects a minor technical revision. Recommendation is to approve Amendment #1 for the ESD and HSD superintendent's employment agreements. |
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Approval of Amendment #1. |
Approval of Amendment #1. Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Amendment #1 ESD and HSD
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The Board is presented with donations to San Rafael City Schools District for acceptance.
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BACKGROUND: Board Policy 3290 Section 1.1 states: “The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032) The following donations were received for the San Rafael City Schools District, as follows: | Donor | Item/Purpose | Site | Amount | | Mark Bustillos | Student Newspaper | TLHS | $500.00 | | Lincoln Aquatics | San Rafael Athletics | SRHS | $550.00 | CURRENT CONSIDERATIONS: This agenda item presents the donations from the sources listed above, for recommended Board acceptance.
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COST/FUNDING SOURCE: Total of donations: $1050.00
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Acceptance of donations.
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Acceptance of donations.
Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Staff will present the response to the 2015-16 Marin Civil Grand Jury Report: Web Transparency Report Card: Bringing Marin County's Local Governments to Light, for recommended approval.
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BACKGROUND:
The San Rafael City Schools Board of Education is requested to respond in writing to the two recommendations (recommendation 1 and recommendation 3) of the 2015-16 Marin County Civil Grand Jury Report in accordance with Penal Code Section 933.05(f).
Governing bodies should be aware that the comment or response from the governing body must be conducted in accordance with Penal Code Section 933 (c) and is subject to the notice, agenda, and open meeting requirements of the Ralph M. Brown Act. The Brown Act requires that any action of a public entity governing body occur only at a noticed and agendized meeting. Our response is therefore being brought before the Board for action. Responses are public record.
CURRENT CONSIDERATIONS:
The response to the 2015-16 Marin Civil Grand Jury Report: Web Transparency Report Card - Bringing Marin County's Local Government to Light, will be presented to the Board at this regular meeting, for recommended approval. |
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Approval of the District Response to the 2015-2016 Grand Jury Report: Web Transparency Report Card: Bringing Marin County's Local Governments to Light.
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Approval of the District Response to the 2015-2016 Grand Jury Report: Web Transparency Report Card: Bringing Marin County's Local Governments to Light.
Passed with a motion by Linda Jackson and a second by Greg Knell. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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15.16 Grand Jury Report Web Transparency Report Card
SRCS Response to Grand Jury Report: Websites
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Board members approved the appointment of Terra Linda HS Assistant Principal Allie Greene, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES
Board members approved the appointment of Michael Gardner as Director of Student Support Services, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES
Board members approved the appointment of Jason Symkowick as Assistant Director of Student Support Services (ESD), by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES |
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Trustee Maika Llorens Gulati requested items to discuss a second elective in middle school and A-G requirements in HS.
Trustee Jackson asked for a report on the success of the pilot mini grant program. |
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Natu Tuatagaloa:
- He attended the JLAC presentation at MCOE.
- He attended the SRHS Hall of Honor celebration with inductees Beverley M. Tanem and Tom Untermann.
- He is looking forward to the Consistent Achievers' luncheon tomorrow, and the Golden Bell awards event at Dominican on Thursday.
Maika Llorens Gulati:
-She attended the Excellence in Education event on May 11 sponsored by the San Rafael Chamber of Commerce.
- She attended the Mujer Latina luncheon on May 12 sponsored by the Hispanic Chamber of Commerce.
- She attended the May 13 First 5 Marin Annual Policy breakfast.
- She attended the May 19 Leadership Institute class with the San Rafael Chamber of Commerce, learning about recycling/ the environment, organic farming and agriculture in Marin.
-She attended the May 20 Marin County School Volunteers appreciate/recognition event with special guest Lt. Governor Gavin Newsom. SRHS AVID teacher Kerry Bryant received the Educator Impact Award and the congregation Kol Shofar received the Community Impact Award for their work at Laurel Dell.
- She met with a San Pedro parent regarding GATE or some program for advanced students, and more support for teachers with EL students.
-On May 20 she attended inauguration of pedestrian/bike bridge connecting San Rafael with Larkspur ferry terminal. Davidson’s marching band was the first one to walk after the ribbon cutting.
- On May 20 she attended the SRHS Big Band Dance event with Davidson Jazz band opening.
-On May 22 she met with a Coleman parent regarding enrichment in middle school. They are sending their 4th grader to private school next year because they don’t want to choose between art and music in middle school with one elective. We really need to take a more proactive approach at adding two electives in middle school. In response to Trustee Llorens Gulati's request to agendize a report, Superintendent Watenpaugh noted staff will bring forward the information collected and reviewed with the Middle School Task Force this year for all Board members to discuss. He noted challenges with facility issues and limited amount of staff time to do everything.
-On May 23 she attended the Gold Ribbon school celebration at Glenwood.
-On May 23 she also attended a Marin communications forum to learn about mental health services in Marin.
Linda M. Jackson:
- She attended a JLAC meeting.
- She attended a meeting with the Marin Soccer Club and district staff.
- She attended the Chamber of Commerce event at Rafael Theatre.
- She shadowed Karen Moncayo in the Human Resources office during a CSEA classified employee shadow day.
- She attended a Marin Rotary Club event where Christina Amanda Lang and Yohana Landon were recognized.
- She attended a county Efficiency and Effectiveness Committee where there was discussion about affordable housing.
- She attended the SRHS facility use and management committee meeting with a lighting consultant.
- She attended the first student focus group meeting on May 19 with Kevin Kerr and George Pegelow.
- She attended the Short School Open House.
- She met recently with Dr. MacLean and Trustee Knell regarding Community Schools.
- She attended the Gold Ribbon event at Glenwood.
Greg Knell:
- He joined a meeting to discuss a strategy for the community schools initiative.
- He attended the Chamber's Excellence in Education event at Rafael Theatre.
- He attended a CCEE JLAC meeting.
- He attended a School Law Enforcement Partnership meeting.
- He attended the First 5 breakfast meeting where there was discussion on equity.
Rachel Kertz:
- She has been visiting SRHS English and Math department meetings and Madrone staff meetings, going through the LCAP.
- She attended the Chamber of Commerce Education Night.
- She attended the First 5 Policy Meeting on Equity.
- She expressed thanks to Tania Morales at Madrone HS who she shadowed on the CSEA Shadow Day.
- She attended a Madrone Staff Meeting.
- She attended an update meeting on soccer fields.
- She met with Kathryn Gibney and Dan Zaich to review the K Readiness Initiative.
- She attended Short School Open House.
- She has been attending ESD/HSD Budget Meetings.
- She has been attending Capital Facilities Program Meetings.
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Superintendent Watenpaugh reported:
- The District is continuing to seek a Senior Director of Capital Facilities Program.
- He was invited to be a panel member at the New School Venture Funds summit on reauthorization of ESEA funds.
- Bob Lenz of the Buck Institute for Education is working with the District and IPSO Charter.
- He met with County Superintendent Mary Jane Burke and County Deputy Superintendent Terena Mares regarding transition with an interim CFO after June 30th.
- He met with Jan Derby and Raquel Rose about the Dreamers' grant. The program will pilot at SRHS and DMS, with VV to be added in the second year. Outreach will be done for 50 families at each of the school sites.
- He met with County Superintendent Mary Jane Burke, Bruce Abbot, and Cindy Johanson regarding the Terra Linda MSEL program. Superintendent Burke is convening all academy program around the county.
- Dr. Yoshihara, superintendent of Tamalpais HSD visited SRHS and DMS; he left impressed with both sites.
- Interviews for Deputy Superintendent took place this week with 6 candidates; 4 will be moving forward to a second round. |
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| There being no further business, President Kertz adjourned the meeting at 9:47 PM. |
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| Present | Linda Jackson |
| Present | Rachel Kertz |
| Present | Greg Knell |
| Present | Ms. Maika Llorens Gulati |
| Present | Natu Tuatagaloa |
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