Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

Staff will briefly present the Preschool Program Self-Evaluation for acceptance by the Board. 

Accept the self-evaluation.

An update related to bonds and Capital Facilities Program will be provided.

Staff will present information from the  Middle Grades Taskforce discussions. 

BACKGROUND:  The District has been exempt from local zoning ordinances for many years, with the exception of Fire Life Safety and Health Department regulations for Kitchen facilities and pools.  In order to formally exempt the District from local zoning ordinances, the District's Governing Board should, by a two-thirds vote approve and adopt the resolutions exempting the District from City zoning ordinances and regulations.

Overview

The California Legislature has recognized the state function of school district construction projects and related land use activities by establishing that such activities fall within the jurisdiction of the State Department of General Services and the Division of the State Architect.  The Legislature established a method through which K-12 school districts can exempt themselves from local zoning and planning regulations, thereby expressly divesting jurisdiction over school construction from local agencies. 

This contract will be paid from Capital Facilities Program ‘bond’ funds, apportioned to the Measures A and B programs according to the ratio of program budgets. 

Approval of the Resolution 1692 authorizing staff to prepare and conduct a Request for Proposals for the selection of accounting, tracking and reporting software for the Measures A and B bond programs. 

In March 2016, the Board awarded a contract for construction management services for the Stadium Project at San Rafael High School to Van Pelt Construction Services. The terms of the agreement reflected the status of the project and program, and included provisions for adaptable work levels and staffing until such time as the project parameters became more predictable.

Work on the Stadium Project has proceeded under Work Authorization #1 on a time and materials basis. Work Authorization #2 proposes to continue the work on a time and materials basis through September 30, 2016, up to the original total authorization of $100,000. At that time, the project nature may be more predictable and the construction management services can be negotiated to reflect fees for standard pre-bid, bid, construction phase and closeout services.

Approval of the minutes for the May 23, 2016 Regular Board meeting.

Presentation and approval of revised 2015-2016 salary schedules for certificated administrators, classified management, confidential and classified coordinator employees.

The attached salary schedules have been revised to reflect a 5% increase on the Elementary Salary Schedules and a 2% increase on the High School Salary Schedules, effective July 1, 2015. This represents the same level of increases that both the SRTA and SRFT bargaining units received and is a 1/2 percent less than received by CSEA.  

In addition, the salary schedule for confidential has been restructured to more closely align with the CSEA structure with six (6) steps and longevity at years 7, 12, & 17.  On the certificated administrative salary schedule, Column I was adjusted slightly to create a more definite variance between Columns H & I and increase the District's ability to recruit for the CBO position. On the classified management salary schedule, a 13th range was added for the Senior Director for Capital Facilities Projects (new Bond funded positions) and the CTO position was moved from range 11 to range 12.

The CAPS for medical were increased by the same amount as CSEA.

The total cost for the salary schedule increase for 2015-2016 is $202,000 for the Elementary District and $57,600 for the High School District and the adjustments were included in both Budget Revision #3 (2015-16) and the Adopted Budget for 2016-17 in both Districts

Approval of the revised 2015-2016 salary schedules for certificated administrators, classified management, confidential and classified coordinator employees.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

The Board will review the annual reports for acceptance.

BACKGROUND:  California Education Code (EC) Section 48313(b) requires each District of Choice (DOC) to submit certain information annually to their governing board, the County Office of Education, the Superintendent, and the Department of Finance. This is a new requirement that went into effect in 2013-14. However, School and COEs across the State were not notified of the regulation change until January 2015.

CURRENT CONSIDERATIONS:  The San Rafael City High School District is a District of Choice and has been for several years.  This report includes information required by CDE Ed Code Section 48313 (b) for the 2015-16 fiscal year.  Upon approval by the Board, staff will forward information to both MCOE and the California Department of Education. 

Approval of the annual report. 

The Board is presented with signature resolutions for review and recommended approval.

BACKGROUND:
Education Code Sections 42630 to 42633 allow the members of the Governing Board of each district to authorize officers or employees to sign orders and other documents on behalf of the Governing Board for the current fiscal year. This authorization must be approved annually.

This year, with the transition in the Chief Business Official Position, signature authority has been temporarily modified for Andrea Luna and Chris Posedel through October 31, 2016 in order to ensure payroll and vendor warrant authorizations can be completed.  The signature authorization will be renewed in October based on recommendations by the new CBO at that time for these 2 employees along with signature authorization for the new CBO once identified.  The signature authorization for the new Deputy Superintendent will be brought forward in July once they officially start.

CURRENT CONSIDERATIONS:
This agenda item presents for Board approval of the following authorized signatories, per the attached items:

This resolution authorizes the employees whose name and specimen signature appear on the “Authorization to sign on Behalf of the Governing Board” forms attached, to sign documents indicated with a “yes” (on the attached Resolution) on behalf of the Governing Board of the San Rafael City Schools. This authorization includes both the Elementary and High School Districts during the period of July 1, 2016 through June 30, 2017.

COST/FUNDING SOURCE:
None

Approval of the resolutions. 

The Board will consider the disposal of obsolete equipment from Terra Linda High School.

BACKGROUND:

Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS: 

It has been determined that the following equipment/materials are obsolete:

 Approval of the disposal of obsolete equipment/materials from the above schools.

The Board is presented with an agreement for legal services, for recommended approval. 

BACKGROUND:
Different law firms have different areas of specialization and expertise, and the district works to select the firm whose area of expertise are in keeping with the needs of the district.  Orbach, Huff, Suarez, & Henderson will provide legal advice for some contract related work and legal services for the underground fuel tank remediation project at the corporation yard.

CURRENT CONSIDERATIONS:  
This agenda items presents for Board approval a renewal of this contract including a fee schedule for legal services for the fiscal year 2016-2017 on an "as-needed" basis.  The Agreement for Professional Services with Orbach, Huff, Suarez, & Henderson is attached and the fee schedule is included with the agreement.

COST/FUNDING SOURCE:
Because of its public mission and it being a privilege to perform services for the district, they will discount their regular rates and charge a maximum of $265 per hour; senior counsel/of counsel/senior associates at a rate of $255 per hour; associates at a rate of $225 per hour; paralegals at a rate of $125 per hour.

Hourly Professional Rates                Hourly Rates for SRCS
Partners        $395-$445 per hour           $265  per hour
Associates     $295-$355 per hour           $225 per hour
Paralegals     $150                                   $125 per hour                

Other costs such as communication advice, travel time, postage and copying will be charged on an actual and necessary basis.   

SACS Code: 01-0000-0-5929.00-0000-XXXX-700-000-000

Approval of the agreement.

That the Board reviews the resolutions.

BACKGROUND:      

On November 6^th, 2013, California voters approved Proposition 30, which added Article XIII, Section 36 to the California Constitution. This ballot measure created an Education Protection Account to receive and disburse revenue derived from the incremental increases in taxes imposed by Article XIII, Section, 36(f.)

Under Prop 30, the governing board of the district shall annually determine the spending of the received monies from the Education Protection Account (EPA) in open session of a regularly scheduled public meeting of the governing board.  In addition, each school district shall publish an account of how the monies were spent on their website annually.

The Board shall certify at this meeting the funds provided from the Education Protection Account have been properly discussed and expended as required by Article XIII, Section 36 of the California Constitution. All expenses incurred by the School District must comply with the additional audit requirement of Article XIII, Section 36 and may be paid with funding from the Education Protection Act and shall not be considered administrative costs for purposes of Article XIII, Section 36.

CURRENT CONSIDERATIONS:    

Resolution #1650 and #1651 and the attached expenditure reports verifying the expenditures under the EPA (resource 1400), have all been used to support teacher salaries and benefits. No EPA funds were used to support any administrative costs. This information is in compliance with the requirements of Proposition 30.

Once the Board approves the resolutions, they will be posted on the District web-site along with the supporting documentation in compliance with Article XIII, Section 36 of the California Constitution.

COST/FUNDING SOURCE:

See attached documentation of revenues and expenditures for the Education Protection Account (Resource 1400) for 2015-16 and 2016-17 for both the San Rafael City Elementary School District and the San Rafael City High School District.

Approval of the resolutions.

That the Board approves the Proposal from KraussCraft, Inc. for the purchase of 2 playstructures/playground equipment for Short Elementary School.

BACKGROUND:  

During the summer of 2015, the play structure at Short Elementary School was removed in order to install 2 classroom portables at the same location adjacent to the Chalet building.  The play structure that was originally installed 6 year ago was designed to be a "kinder" structure suitable for 5-6 year olds as the campus was going to be used as an early childhood campus when first opened.  Since the Short Elementary School is now being used to house a K-5 program, the structure was not suitable for this purpose.

Over the past year, students at Short have not had any playground equiipment to use for outdoor play other than "funhoops".  In order to provide the students at Short with appropriate playground equipment, it is necessary to purchase two playstructures/equipment to be installed at two different locations on the campus.  One will be installed adjacent to the new classroom portables and one will be installed on the blacktop between the multi-use portable and the grass area.

CURRENT CONSIDERATIONS:

Staff is recommending that the District purchase 2 new playstuctures/equipment from Krauss Craft, Inc.for the students at Short Elementary School that will be installed by Community Playgrounds over the summer.

The proposal from Community Playgrounds, Inc. is for the demolition, asphalt removal, installation of play structure and PIP rubber surface for Short Elementary School for an estimated cost of $55,000, which includes shipping and tax.  This will be funded from the Special Reserve for Capital Facilities Fund 40.

SACS Code: 40-0000-0-6450.00-0000-8500-097-000-XXX

Purchase of 2 new playstuctures/equipment for the students at Short Elementary School from Krauss Craft, Inc.

That the Board approves the Proposal for the installation of kinder and upper grade play structure.

During the summer of 2015, the play structure at Short Elementary School was removed in order to install 2 classroom portables at the same location adjacent to the Chalet bulding.  The play structure that was originally installed 6 year ago was designed to be a "kinder" structure suitable for 5-6 year olds as the campus was going to be used as an early childhood campus when first opened.  Since the Short Elementary School is now being used to house a K-5 program, the structure was not suitable for this purpose.

Over the past year, Short Elementary School has not had a playstructure or outdoor play equipment for students to use.  In order to provide adequate play opportunities, for the students, it is necessary to purchase and install both a kinder and upper-grade playstructure for students.  This proposal is to provide the installation of the equipment, installation of the Poured-in-place material (PIP) and related site work for both structures and misc. equipment.

CURRENT CONSIDERATIONS:

Staff is recommending that the District install two playstructures/equipment at Short Elementary School; one for the kinder use and one for the uppergrade use.  This proposal is to install the playground equipment at two different locations on campus along with the PIP material that will be ADA accessible this summer.

Financial Impact

The proposal from Community Playgrounds, Inc. is for the demolition, asphalt removal, installation of play structure and PIP rubber surface for a total cost of $70,494 to be funded from the Special Reserve for Capital Facilities FD 40.

SACS Code: 40-0000-0-6171.00-0000-8500-097-000-XXX

The Board will review this application for funds for recommended approval. 

The San Rafael City Elementary District receives categorical funds from the State and Federal governments for supplemental educational programs. The district must annually submit an application for State and Federal Funding. The application for Federal programs covers Title I (disadvantaged children), Title II, Part A (teacher and principal training), and Title III (Immigrant and Limited English Proficient funds).

The District utilizes a portion of categorical fund dollars to supplement programs and services to students, especially in the areas of math, reading, language arts, and English Language development. All funds will be used for identified students and/or the specified purpose and all compliance requirements will be fully met. Staff development, parent education and participation, guidance, evaluation, assessment and planning are also required elements of the program.

Schools qualify for Title I funding by meeting the requirement of a percentage unique to each district of students eligible for free and reduced lunches. The schools meeting the requirements for Title I funding are Bahia Vista, Coleman, Laurel Dell, San Pedro and Short Elementary Schools, Davidson Middle School and Venetia Valley K-8 School. Saint Raphael School has requested to participate in Title I, Title II, and Title III funding. Brandeis Hillel has requested to participate in Title II funding.

Students will be identified for Title I academic assistance in grades 2-8 by performing below grade level based upon district and school assessments. Teachers will identify students in grades K-1 who are performing significantly below grade level according to the criteria identified in the district K-1 Assessment.

The application has been reformatted for online completion and submission with restricted access. As a result, the ability to present the preliminary or completed application in digital form has become limited. The board will be presented with a hard copy at the board meeting of the preliminary or completed application for review for the purposes of approving the application for funds. 

The figures presented in this application are sourced by current categorical budgets and consultation with Nonprofit and private schools within the geographical boundaries of San Rafael. The figures presented are accurate and true to the best of our records. Upon approval of the Board, the application will be submitted and the digital version of this submission will be retroactively uploaded to this agenda item for public record as Exhibit A-  ESD Consolidated Application for Funding.

The Consolidated Application declares the District's intent to apply for categorical funding. The District expects to receive allocations in the following categorical funds:

Title I, Part A - Basic Grant

Title II, Part A - Teacher Quality

Title III, Part A – Immigrant

Title III, Part A - Limited English Proficient (LEP)

Approval of the ESD consolidated application for funds.

This agenda item presents for Board approval the High School Districts' Consolidated Application for Funding Categorical Aid Programs, 2015-2016.

The San Rafael City High School District receives categorical funds from the State and Federal governments for supplemental educational programs. The District must annually submit an application for State and Federal Funding. The application for Federal programs covers Title I (disadvantaged children), Title II, Part A (teacher and principal training), and Title III (Immigrant and Limited English Proficient funds).

The District will use many of the categorical fund dollars to supplement programs and services to students, especially in the areas of math, reading, language arts, and English language development. All funds will be used for identified students and/or its specified purpose and all compliance requirements will be fully met. Staff development, parent education and participation, guidance, evaluation, assessment, and planning are also required elements of the program.

Schools qualify for Title I funding by meeting the requirement of a percentage unique to each district of students eligible for free and reduced lunches. The schools meeting the requirements for Title I funding are Madrone and San Rafael High School.

Students will be identified for Title I academic help in grades 9-12 by performing below grade level expectations.

The application has been reformatted for online completion and submission with restricted access. As a result, the ability to present the preliminary or completed application in digital form has become limited. The board will be presented with a hard copy at the board meeting of the preliminary or completed application for review for the purposes of approving the application for funds.

The figures presented in this application are sourced by current categorical budgets and consultation with Nonprofit and private schools within the geographical boundaries of San Rafael. The figures presented are accurate and true to the best of our records. Upon approval of the Board, the application will be submitted and the digital version of this submission will be retroactively uploaded to this agenda item for public record as Exhibit A - HSD Consolidated Application for Funding.

The Consolidated Application declares the District's intent to apply for categorical funding. The District expects to receive allocations in the following categorical:

Title I, Part A - Basic Grant

Title II, Part A - Teacher Quality

Title III, Part A - Immigrant

Title III, Part A - Limited English Proficient (LEP) Students

Approval of the HSD consolidated application for funds.

This item presents the new textbook: Houghton Mifflin Harcourt - Journeys K-5 ELA/ELD for Board review and approval. 

Background Information:  The Elementary Curriculum Advisory Council (ECAC) followed a process for the K-5 pilot which began with a review of all ELA/ELD programs on the state approved list.  Of the five programs, the decision was made to pilot two:  Benchmark Advance and Houghton Mifflin Harcourt – Journeys. Approximately 30 teachers from all K-5 sites were involved in the pilot which ran from early March to early May.  Piloting teachers used rubrics to gather specific evidence about various features of the programs such as balance of literature and informational text, leveled readers, electronic resources for both students and teachers, clearly articulated scope and sequence, and integration of the Common Core State Standards for the literacy strands: reading, writing, listening, and speaking. After piloting teachers and representatives from the Curriculum Advisory Council met several times to discuss specific features of each program, consensus was reached and recommendation made that Houghton Mifflin Harcourt – Journeys best meets the needs of our district. This program is engaging for students, available in both Spanish and English, and includes all three ELD components: integrated, designated, and bi-literacy.

Textbook:

• New Textbook Series: Houghton Mifflin Harcourt - Journeys for K-5 ELA / ELD
• Elementary Curriculum Advisory Council  Approved on June 6, 2016

The cost of instructional materials will be funded through the LCAP, Goal 1, Action c) and will include replacement of all consumables for 6 years.

Approval of the new textbook: Houghton Mifflin Harcourt - Journeys K-5 ELA/ELD. 

That the Board reviews the proposal and contract agreement, for recommended approval.        

BACKGROUND:

School Facility Consultants (SFC) is a full service company that assists school districts, local agencies, architects, and developers in all aspects of school facility planning and financing.  SFC works with school districts to maximize new construction and modernization funding through the State Allocation Board (SAB) process.   SFC staff is available to work with the California Department of Education (CDE) on new school site and plan approvals.  Since 1985, SFC has successfully assisted more than 200 school districts obtain billions of dollars in state funding for school construction and modernization.

Staff has been working with School Facility Consultants for the last several years in obtaining modernization funding for Short Elementary School and assisting San Rafael City Schools in the completion of their Developer Fee Justification Study.  The District and SFC have maintained an effective partnership with successful completion of the eligibility and application process for Short Elementary School Modernization.  In addition, the District will be working with SFC on the application for eligibility for new construction funding at the State due to the growth in student population especially for the ESD.

School Facilities Consultants believes that the District may be eligible for new construction funds under the State program. These funds could be used to replace portable classrooms and construct new buildings on existing sites in order to accommodate growth.

Although there are currently no State funds available for distribution to Districts, it is important for districts to identify and receive approval for eligibility in anticipation of a future State Bond, currently on the November 2016 ballot.  In addition, knowing the dollar amount of eligibility for San Rafael City Schools will assist as we move forward in the master facilities planning process.

CURRENT CONSIDERATIONS: 

The application process for eligibility for both modernization and new construction funding from the State is complicated, time consuming and challenging. School Facility Consultants has the knowledge and expertise to assist districts in navigating the forms and procedures as well as working with architects and district staff to maximize funding eligibility. 

This proposal is for SFC to provide the San Rafael Elementary School District assistance in gathering the appropriate information, preparing the forms necessary for determining the maximum eligibility for state funding of new school construction and for submission of all paperwork.  In addition, SFC will monitor State Allocation Board (SAB) and Office of Public School Construction (OPSC) legislative committees on issues that may affect school district applications.

FINANCIAL IMPLICATIONS:

The proposal for services fee is on a time and materials basis with a not-to-exceed amount of $20,000.   

SACS Code:     01-0000-0-5840.00-0000-8200-700-000-000 split between both Districts

Approval of proposal and contract agreement.

This item presents new and revised courses and textbooks for Board approval. 

Background:  The Secondary Curriculum Advisory Council (SCAC) has reviewed and discussed new course proposals, revised and updated high school courses of study.  Schools are continuing the process of reviewing current course outlines and revising, as appropriate, to align with the Common Core and newly updated and/or new versions of textbooks. 

All electives courses are designed to meet the UC requirements for approval on the A-G list, with the exception of Link Crew. There has also been a shift to not only have schools agree on new courses and textbooks, but as appropriate, to also agree to implement the same textbook at all three schools. All courses and new textbook recommendations are Common Core aligned.

New Courses of Study:

Spanish 1P and 4P
SCAC Approved on September 24, 2015

Spanish I P emphasis is on communication.  Using the communicative approach, the students learn to invite, inform, inquire, exclaim, agree, disagree, compliment, and exchange basic information.  A variety of activities are used to promote student learning.  The curriculum and materials align with the National Standards for Foreign Language.

Spanish 4P is designed to increase a student’s fluency in Spanish and increase their ability to communicate complex ideas and concepts.  In this course students will study Spanish literature while reviewing all grammar learned in the previous three years.  The course will also stress cultural competency with an emphasis on vocabulary and grammar in context.

Introduction to Graphic Design
SCAC Approved on November 19, 2015

This one year introductory course in graphic design.  Students utilize digital media applications in the product of visual arts.  This course will meet Visual Art, Common Core State Writing Standards as well the Art, Media, and Entertainment Standards.  Students will have the opportunity to engage in creative activities and become thought practitioners in the world of computer media arts.

Get Reel (English through your Lens)
SCAC Approved on January 28, 2016

Students gain the necessary abilities for digital media production, while participating in a rigorous, integrated ELA and media course.  Students develop the abilities and skills to effectively and creatively produce powerful video productions, oral presentations, and written works that critically examine the impacts of ideological and social influences on both individual and group identity.  Students will receive credit for English 10 CP.

AP Computer Science Principles
SCAC Approved on January 28, 2016

This is an introductory AP course in computer science.  Students learn the foundational concepts of computer science and explore the challenges of how computing and technology impact the world.  With a unique focus on creative problem solving as well as real life applications, this course provides students with the necessary skills for college and career.

AP Computer Science A
SCAC Approved on January 28, 2016

This course enables students to design and implement computer programs that are relevant to today’s society.  The AP Computer Science course and exam focus on computing skills related to programming in Java, which is the designated programming language.  This is an introductory course, but previous completion of Algebra 1 is recommended to ensure success in this course.

Engineering Tech 1
SCAC Approved on February 25, 2016

This project-based course offers students a hands-on experience working in engineering.  With a focus on science, technology, art, and math, students learn the principles of engineering through an interdisciplinary approach.  Students learn the proper use of hand and machine tools, as well as print reading, robotics, pneumatics electrical control, and design and create 3D models.  Students learn the laws of motion and fluid dynamics and how to apply them in real world contexts.  Content mastery is determined by a series of projects starting from research, initial design, and culminating with a “build” project that is geared toward real world problem solving. 

Introduction to Technical Drawing and Computer Aided Drafting (CAD)
SCAC Approved on February 25, 2016

This course introduces students to the theory and methods of technical drawing and drafting.   Students begin with traditional techniques, but then move quickly towards learning modern software (CAD) and tools for representing and rendering objects.  The course is designed to strengthen students’ two and three dimensional spatial problem solving skills as well as give them a solid foundation in parametric modeling. 

Spanish Language and Literature 3HP
SCAC Approved on April 28, 2016

This honors course is the continuation of Language and Literature 2 and is designed to prepare heritage speakers for the Advanced Placement Spanish course and exam.  This course will engage heritage speakers with authentic materials that align to AP global themes and allow students to gain a deeper understanding of cultural products, cultural practices, and cultural perspectives that form the worldview of Spanish speaking cultures.  

Link Crew
SCAC Approved on May 26, 2016

This course is a nationally recognized program designed to show improvement in grades and citizenship among 9th graders by providing positive and productive social and academic support networks.  These support networks are facilitated through the leadership of high performing, well-rounded, and culturally diverse 11th and 12th graders who are dedicated to improving the social and academic outcomes by mentoring 9th graders.

Revised Course of Study:

Broadcast Journalism (UC a-g approval)
SCAC Approved on November 19, 2015

This is a resubmission of an existing course with updated curriculum to fulfill UC a-g requirements. This class introduces students to the world of broadcast journalism (CTE) as they train to produce news broadcasts for their school. Students learn newswriting and research skills.

Textbooks:

• New Textbook Series: Big Ideas Math for Algebra 1 and 2 (Larson and Boswell 2015©). 
• SCAC Approved on May 26, 2016
• New Textbook: Pearson Geometry Common Core (Kennedy, Charles, and Hall 2015©)
• SCAC Approved on May 26, 2016
• New Textbook: Spanish 1,2,3 (Descubre c2015) and 4 (Imagina 2015©)
• SCAC Approved on April 30, 2015 
• New Textbook: Human Kinetics Fitness for Life (Corbin and LeMasurier 2014©)
• SCAC Approved on March 24, 2016

The cost of instructional materials will be funded through a combination of school site budgets and state and district instructional materials budget.

Approval of the new and revised courses and textbooks.

The Board is presented with an MOU for REview and recommended approval. 

The District continues to partner with the San Rafael City Schools' HeadsUp Education Foundation to support and enrich the academic experience for District students.

The Foundation has approached the District for the purpose of providing fiscal sponsorship of an Administrator on Loan, Michelene Moayedi, who will function as HeadsUp Executive Director. 

The attached MOU between the District and HeadsUp allows Michelene Moayedi  to function in  the Administrator on Loan position.

CURRENT CONSIDERATION: Staff recommends approval of the MOU. 

None.

Approval of the MOU.

The Board will consider whether to expel or not expel student Case #15/16-7 (ESD).

Uphold the panel's recommendation to expel (ESD) student case #15/16-7  for the 16/17 school year. 

The Board will review the donations for approval.

BACKGROUND:            

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

COST/FUNDING SOURCE: Total of donations: $24,570.86

Acceptance of the donations.

The purpose of the public hearing shall be to encourage participation by bargaining unit leaders, parents, teachers, and members of the community interested in the affairs of the district, and make a determination through a California Department of Education General Waiver Request for Transitional Kindergarten (TK) to have a shorter day than Kindergarten (K).  

BACKGROUND:

Currently, the District operates a 205 minute program for Transitional Kindergarten, and an extended day program of 250 minutes for Kindergarten.  The District, along with most other Districts, was unaware that it was required to obtain a waiver to provide programs of differing length between Transitional Kindergarten and Extended Kindergarten. With this wavier, the District is requesting flexibility in determining the length of the Transitional Kindergarten program that provides a modified instructional day, modified curricula, and developmentally appropriate instructional practices.  The District will continue to strive to meet the individual needs of all students in the District and meet the required number of instructional minutes. 

San Rafael City Elementary School District will continue to exceed the required number of TK/K instructional minutes and there will be no fiscal impact. 

On June 14, 2016, District staff met with San Rafael Teachers' Association (SRTA) leadership and they were in full support of this request for waiver. 

CURRENT CONSIDERATION: Staff recommends approval of Resolution # 1683 for waiver request. 

The Resolution and Waiver Request are attached.

None. 

Approval of Resolution # 1683 regarding General Waiver Request for Transitional Kindergarten Program Length of School Day for the 2015-16 and 2016-17 School Years. 

This item presents for Public Hearing and Board review of the 2016-2019 Local Control Accountability Plan for the San Rafael Elementary District.

BACKGROUND INFORMATION: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities.  

The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals.

The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision.

The LCAP must include LCFF funds received by a local educational agency and can include other funds if such information is helpful. Each LCAP is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each targeted population of students.

Furthermore, the LCAP must reflect specific goals for school sites, which may be districtwide or called out by individual site. The LCAP does not replace existing site plans. Rather it is expected that the LCAP and site plans are aligned and that site level advisory groups are informed about and have been engaged in providing input to the development of the LCAP.

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all.

CURRENT CONSIDERATION: Beginning in 2014-15, the State Board of Education (SBE) adopted regulations that offer guiding principles as well as provide an LCAP template that Districts are required to use.

The LCAP must include district annual goals that are aligned to the eight state priorities and specific actions a district will take to ensure that academic performance improves. Student achievement goals will be based on the expectations of the Common Core State Standards, Next Generation Science Standards, and California English Language Development Standards.

The SBE guidance states that the LCAP should be:

• Simple: avoids duplication, jargon, and non-essential information
• Transparent: demonstrates how LCFF funding supports student performance
• Local: expects information to be highly contextual and support a local story
• Performance-focused: emphasizes student performance outcomes and avoids compliance-oriented information

This development guide is based on the three sections of the LCAP:

1. Section 1 – Stakeholder Engagement: asks for information about Stakeholder Engagement and how this has contributed to the development of the LCAP.
2. Section 2 – Goals, Actions, Expenditures, and Progress Indicators: describes goals for the LEA and school sites and explains how progress will be monitored; includes an Annual Update section.
3. Section 3 – Use of Supplemental and Concentration Grant funds and Proportionality: describes how supplemental and concentration grant funds will be used districtwide to address the goals from Section 2 and justifies these expenditures as the most effective use of funds to meet the district’s goals for unduplicated pupils in the state and any local priority areas.

The LCAP must be structured around eight key state priorities:

• Basic Services

Compliance with Williams requirements: appropriate teacher assignment, sufficient instructional materials, and facilities in good repair.

• Implementation of the CCSS

Implementation of the academic content and performance standards adopted by SBE, including how the programs and services will enable English learners to access the common core academic content standards and the English Language Development standards.

• Parental Engagement

Parental involvement, including efforts the school district makes to seek parent input in making decisions for the school district and each individual school site, and including how the school district will promote parental participation in programs for economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Student Achievement

Pupil achievement as measured by multiple indicators including, but not limited to, assessment data, college readiness, and language proficiency.

• Student Engagement

Pupil engagement as measured by multiple indicators including, but not limited to, rates associated with attendance, chronic absenteeism, dropout (middle and high school), and high school graduation.

• School Climate

School climate as measured by multiple indicators including, but not limited to, pupil suspension and expulsion rates as well as other local measures assessing safety and school connectedness.

• Course Access

The extent to which pupils have access to, and are enrolled in, a broad course of study that includes core subject areas (i.e., English, mathematics, social science, science, visual and performing arts, health, physical education, career and technical education, etc.), including the programs and services developed and provided to economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Other Student Outcomes

Pupil outcomes, as available, in the subject areas comprising a broad course of study.

This board item presents for public review and comment the Preliminary Local Control Accountability Plan for the San Rafael Elementary School District. The plan includes a description of the LCAP community engagement and involvement process, goals, progress indicators chosen as metrics, a description of specific actions, services and related expenditures, and an Annual Update.

The PAC was established in 2014-15 as a two-year committee. The PAC continued its work this year, with its initial meeting in December 2015. PAC members were invited to attend and participate in the LCAP Stakeholder Taskforce sessions, which had a series of meetings from January through April 2016. The Taskforce consisted of representatives from various stakeholder groups throughout the District, including parents, teachers, staff, students and community groups. The PAC reconvened in June 2016 to review the draft LCAP and submit questions to the Superintendent. Feedback and input from the PAC, LCAP Stakeholder Taskforce and various stakeholder groups has been incorporated into the presented draft. 

This item presents for Public Hearing and Board review of the 2016-2019 Local Control Accountability Plan for the San Rafael High School District.

BACKGROUND INFORMATION: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities.  

The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals.

The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision.

The LCAP must include LCFF funds received by a local educational agency and can include other funds if such information is helpful. Each LCAP is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each targeted population of students.

Furthermore, the LCAP must reflect specific goals for school sites, which may be districtwide or called out by individual site. The LCAP does not replace existing site plans. Rather it is expected that the LCAP and site plans are aligned and that site level advisory groups are informed about and have been engaged in providing input to the development of the LCAP.

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all.

CURRENT CONSIDERATION:

Beginning in 2014-15, the State Board of Education (SBE) adopted regulations that offer guiding principles as well as provide an LCAP template that Districts are required to use.

The LCAP must include district annual goals that are aligned to the eight state priorities and specific actions a district will take to ensure that academic performance improves. Student achievement goals will be based on the expectations of the Common Core State Standards, Next Generation Science Standards, and California English Language Development Standards.

The SBE guidance states that the LCAP should be:

• Simple: avoids duplication, jargon, and non-essential information
• Transparent: demonstrates how LCFF funding supports student performance
• Local: expects information to be highly contextual and support a local story
• Performance-focused: emphasizes student performance outcomes and avoids compliance-oriented information

This development guide is based on the three sections of the LCAP:

1. Section 1 – Stakeholder Engagement: asks for information about Stakeholder Engagement and how this has contributed to the development of the LCAP.
2. Section 2 – Goals, Actions, Expenditures, and Progress Indicators: describes goals for the LEA and school sites and explains how progress will be monitored; includes an Annual Update section.
3. Section 3 – Use of Supplemental and Concentration Grant funds and Proportionality: describes how supplemental and concentration grant funds will be used districtwide to address the goals from Section 2 and justifies these expenditures as the most effective use of funds to meet the district’s goals for unduplicated pupils in the state and any local priority areas.

The LCAP must be structured around eight key state priorities:

• Basic Services

Compliance with Williams requirements: appropriate teacher assignment, sufficient instructional materials, and facilities in good repair.

• Implementation of the CCSS

Implementation of the academic content and performance standards adopted by SBE, including how the programs and services will enable English learners to access the common core academic content standards and the English Language Development standards.

• Parental Engagement

Parental involvement, including efforts the school district makes to seek parent input in making decisions for the school district and each individual school site, and including how the school district will promote parental participation in programs for economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Student Achievement

Pupil achievement as measured by multiple indicators including, but not limited to, assessment data, college readiness, and language proficiency.

• Student Engagement

Pupil engagement as measured by multiple indicators including, but not limited to, rates associated with attendance, chronic absenteeism, dropout (middle and high school), and high school graduation.

• School Climate

School climate as measured by multiple indicators including, but not limited to, pupil suspension and expulsion rates as well as other local measures assessing safety and school connectedness.

• Course Access

The extent to which pupils have access to, and are enrolled in, a broad course of study that includes core subject areas (i.e., English, mathematics, social science, science, visual and performing arts, health, physical education, career and technical education, etc.), including the programs and services developed and provided to economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Other Student Outcomes

This board item presents for public review and comment the Preliminary Local Control Accountability Plan for the San Rafael Elementary School District. The plan includes a description of the LCAP community engagement and involvement process, goals, progress indicators chosen as metrics, a description of specific actions, services and related expenditures, and an Annual Update.

The PAC was established in 2014-15 as a two-year committee. The PAC continued its work this year, with its initial meeting in December 2015. PAC members were invited to attend and participate in the LCAP Stakeholder Taskforce sessions, which had a series of meetings from January through April 2016. The Taskforce consisted of representatives from various stakeholder groups throughout the District, including parents, teachers, staff, students and community groups. The PAC reconvened in June 2016 to review the draft LCAP and submit questions to the Superintendent. Feedback and input from the PAC, LCAP Stakeholder Taskforce and various stakeholder groups has been incorporated into the presented draft. 

A Public Hearing to be held for the public and Board to hear and review the Elementary District Adopted Budget for the 2016-17 fiscal year. 

BACKGROUND:      

The District is required to adopt a budget for all funds prior to June 30th each year.  This action must be taken after the Board has held a “public hearing”, which provides the public with an opportunity to comment on the budget. Under the State regulations for the Local Control Funding Formula (LCFF) and the Local Control Accountability Plan (LCAP), the Public Hearing on the budget and the LCAP must happen at a public Board meeting prior to the meeting in which the Budget and the LCAP will be presented to the Board for formal approval.  In compliance with the Education Code and the Brown Act, the District must provide notice of the Public Hearing 10 days prior to the Board Meeting, and the budget must be available for review 72 hours in advance.  The District provided the appropriate notice and the budget was available for review on Thursday, June 23, 2016.  The Adopted Budget will be presented to the Board for final review and approval on June 29, 2016.

The Budget Advisory Committee was convened in October 2015 and has met monthly through May 19th  of this year.  This committee reviewed information on various sources of District revenues, types of expenditures, contractual or mandated obligations and expenditures outside of the control of the District (e.g. utilities, insurance and payroll driven costs) as well as discussing the potential implications of the new Local Control Funding Formula (LCFF) and the new Local Control Accountability Plan (LCAP) that was adopted by the State in July 2013.

The process for the annual update of the new Local Control Accountability Plan (LCAP) started in January, which is when staff began working on Year 0 (2015-16 annual update of Section 2 of the LCAP).

In addition, the Parent Advisory Committee (PAC), required by the State regulations, was established and began meeting in conjunction with the LCAP Task Force.

The LCAP is a three-year plan with 3 sections; Section 1, which describes the process of stakeholder engagement; Section 2, which identifies the District Goals, Progress Indicators that include the needs that were identified and the metrics to measure progress toward addressing these needs.  It also describes the actions, services and expenditures ($$) for all three years to address the District defined goals as well as meeting all Eight State Priorities.  This year, Section 2 adds a new element identified as the “Annual Update” for year 0 in which the District provides information on what was actually accomplished and expended in the current year (2015-16) in support of the Goals from the prior year LCAP – Year 1.  Section 3 specifically articulates how the needs of the target population (EL, Foster Youth, and Low Income Students) are met by providing increased or improved services over the base level of service for all students.  It also includes information on proportionality, in which the District must demonstrate that the funds included in the LCFF specifically generated by the Supplemental and Concentration grants are proportionate to the level of increased or improved services for EL/Low Income & Foster youth students.

It is important to remember that this plan must be affordable and developed in compliance with the State regulations, which require the use of the template. In Section 2 of the LCAP, all of the year 1 actions that are defined and that have a cost or specific expenditure associated with them, must be included in the District’s budget.

The assumptions, which include the expenditures identified in year 1 of Section 2 of the LCAP and other major assumptions have been incorporated into the Preliminary Budget and are attached for the upcoming school year. 

The following is a list of the various funds included in the Preliminary Budget, all of which are projected to have a positive ending fund balance:

• General Fund                                                                          $  9,583,156

• Child Development Fund 12                                                   $                0

• Cafeteria Fund 13                                                                   $       65,001

• Deferred Maintenance Fund 14                                             $     126,793                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 

• Special Reserve-Post Employee Benefit Fund 20                 $  2,498,714

• Building Fund 21                                                                     $18,765,001

• Capital Facilities Fund 25 (Developer Fees)                          $     131,998

• Building Fund Prop 1A/SB50 Fund 35                                    $                0

• Reserve for Capital Outlay Fund 40   (Facilities Use Fees)   $  1,212,938                                                                                                                                                                                                                                                                                                                                                                                                                                            

• Debt Service Fund 51 (Pending information from Auditor-Controller’s Office)

COST/FUNDING SOURCE: In compliance with GASB 54, the components of the ending fund balance are as follows:

     Non-spendable

Revolving Cash                                              $       2,500

            Stores Inventory                                 $              0

            Prepaid Expenditures                         $              0

    Restricted                                                  $            <1>

    Committed                                                 $              0

    Assigned (Board Designated)

Contingency for Cash Flow                             $ 1,100,000 

Contingency CCSS & SB Assessments           $ 1,300,000

    Unassigned/Unappropriated

Reserve for Economic Uncertainties               $ 2,705,182  5% Reserve

Available Balance over Reserves                    $ 4,475,476

Total Ending Fund Balance                              $9,583,156

It is respectfully recommended that the Board hold a Public Hearing on the Adopted Budget for the San Rafael Elementary School District for the 2016-17 Fiscal Year in order to provide an opportunity for public comment.

A Public Hearing to be held for the public and Board to hear and review the High School District adopted budget for the 2016-17 fiscal years. 

BACKGROUND:      

The District is required to adopt a budget for all funds prior to June 30th each year.  This action must be taken after the Board has held a “public hearing”, which provides the public with an opportunity to comment on the budget. Under the State regulations for the Local Control Funding Formula (LCFF) and the Local Control Accountability Plan (LCAP), the Public Hearing on the budget and the LCAP must happen at a public Board meeting prior to the meeting in which the Budget and the LCAP will be presented to the Board for formal approval.  In compliance with the Education Code and the Brown Act, the District must provide notice of the Public Hearing 10 days prior to the Board Meeting, and the budget must be available for review 72 hours in advance.  The District provided the appropriate notice and the budget was available for review on Thursday, June 23, 2016.  The Adopted Budget will be presented to the Board for final review and approval on June 29, 2016

The Budget Advisory Committee was convened in October 2015 and has met monthly through May 18^th   of this year.  This committee reviewed information on various sources of District revenues, types of expenditures, contractual or mandated obligations and expenditures outside of the control of the District (e.g. utilities, insurance and payroll driven costs) as well as discussing the potential implications of the new Local Control Funding Formula (LCFF) and the new Local Control Accountability Plan (LCAP) that was adopted by the State in July 2013.

The process for the annual update of the new Local Control Accountability Plan (LCAP) started in January, which is when staff began working on Year 0 (2015-16 annual update of Section 2 of the LCAP).

In addition, the Parent Advisory Committee (PAC), required by the State regulations, was established and began meeting in conjunction with the LCAP Task Force.

The LCAP is a three-year plan with 3 Sections; section 1, which describes the process of stakeholder engagement; Section 2, which identifies the District Goals, Progress Indicators that include the needs that were identified and the metrics to measure progress toward addressing these needs.  It also describes the actions, services and expenditures ($$) for all three years to address the District defined goals as well as meeting all Eight State Priorities.  This year, Section 2 adds a new element identified as the “Annual Update” for year 0 in which the District provides information on what was actually accomplished and expended in the current year (2015-16) in support of the Goals from the prior year LCAP – Year 1.  Section 3 specifically articulates how the needs of the target population (EL, Foster Youth, and Low Income Students) are met by providing increased or improved services over the base level of service for all students.  It also includes information on proportionality, in which the District must demonstrate that the funds included in the LCFF specifically generated by the Supplemental and Concentration grants are proportionate to the level of increased or improved services for EL/Low Income & Foster youth students.

It is important to remember that this plan must be affordable and developed in compliance with the State regulations, which require the use of the template. In Section 2 of the LCAP, all of the year 1 actions that are defined and that have a cost or specific expenditure associated with them, must be included in the District’s budget.

The assumptions, which include the expenditures identified in year 1 of Section 2 of the LCAP and other major assumptions have been incorporated into the Preliminary Budget and are attached for the upcoming school year. 

The following is a list of the various funds included in the Preliminary Budget, all of which are projected to have a positive ending fund balance:

• General Fund                                                                                      $   3,909,187

• Adult Education Fund 11                                                                    $                 1

• Cafeteria Fund 13                                                                               $      112,576

• Deferred Maintenance Fund 14                                                         $                 0

• Special Reserve-Post Employee Benefit Fund 20                             $   2,004,965

• Building Fund 21                                                                                 $ 18,744,700               

• Capital Facilities Fund 25 (Developer Fees)                                      $        71,412

• Special Reserve for Capital Improvements (Fac. Use/Prop 39)       $   1,598,880

• Debt Service Fund 51 (Pending information from Auditor-Controller’s Office)

CURRENT CONSIDERATIONS:    

It is important to note, that although the San Rafael High School District is a “basic aid” District and therefore not typically impacted significantly by State budget proposals, the LCFF calculations and the LCAP are still required even though there is no additional funding provided by the State.  It is also important to remember that over the past several years of State budget cuts, Basic Aid Districts were impacted by “fair-share” budget reductions from the State through the reduction and/or elimination of various State categorical programs. These fair-share reductions resulted in the loss of revenues of $1.4 million annually and are not restored by the LCFF even though these reductions were initially implemented as “one-time”. Fortunately, the Marin County housing market is starting to recover with the June 2^nd tax estimates from the County Tax Assessors Office estimating increases of approximately 6% for 2016-17.

While this is welcome news, the level of growth in student population continues to increase creating the need for 3-4.0 FTE teachers as well as other costs associated with educating more students.  That combined with the costs associated with significant STRS and PERS rate increases, rising costs of educating students with special needs, the ongoing implementation of CCSS, and developing the year 1 actions to address the needs of our target “at-risk” population of students, has created fiscal challenges.  Many of the new expenditures included in the budget were identified during the LCAP process and needs assessment and were based on community input.  Several of these expenditures also help to ensure that the District can meet the proportionality requirements by demonstrating that the level of increased or improved services for EL/Low Income students is proportionate to the supplemental grant funds calculated by the LCFF, which is 8.15% ($1,618,651) .

The Governor’s May Revise was not significantly different from the Governor’s January budget proposal for K-12 education in concept as there were no new programs added.  The Governor continued to support Local Control Funding Formula (LCFF) as a key component of the State budget proposal with a large increase in the percentage of “GAP” funding @ 54.84%.  The State COLA was reduced to 0% and there was new, but reduced one-time funding to support the ongoing implementation of Common Core State Standards (CCSS) and other important programs through a second year of repayment of the old mandate backlog that the State owes to public schools.  This one-time funding is estimated to be $214 (down from $237 in the May Revise) per ADA or approximately $474,000 for the SRHSD. 

As a Basic Aid District, and a “District of Choice”, the San Rafael High School District can expect to continue to receive revenues from the State.  Although under the LCFF, there is no new revenue for Basic Aid Districts, who will continue to be funded primarily from local property taxes, the funds from the District of Choice program continue to be included based on the LCFF funding for the District of Residence for the students on Inter-District Transfers. This results in approximately $370,000 in additional revenues annually, which is a reduction from the $449,000 in 2015-16.  This reduction is primarily due to reduced District of Choice enrollment.

2016-17 will be the fifth year of sustained growth in enrollment for the High School District.  And, unlike a “State-funded” District, a Basic Aid District does not receive any additional funding for the staff necessary to teach and support the additional students. The number of students projected for 2016-17 is 320 greater than the number of students enrolled in 2007-08 (2007-08 was the peak of enrollment over the past 17 years at 2,186).  The High School District is projected to continue to grow through 2022-23 with the potential of an additional 362 students over the next 7- 8 years (see enrollment projections attached).

This sustained and continued growth in conjunction with the significant STRS and PERS rate increases and increases in support for students will special needs, have created an unprecedented level of “deficit” spending ($1.7 million) and an ongoing fiscal challenge for the District.  The Board will need to consider convening a budget committee over the summer in order to start to identify and prioritize General Fund programs and budget cuts to address the deficit spending.  Although the multi-year projections confirm that the District is able to meet the 3% minimum Reserve for Economic Uncertainty (REU) required by the State, they also show that by 2018-19, the District reserves are significantly reduced to only 5.5%; 4.5% under the 10% minimum established by the Board 11 years ago. 

Staff would also recommend that any open positions for non-essential staff be considered for elimination in 2016-17 in order to create greater savings in the long-term. There are several open District and site-based positions currently that can be evaluated for this purpose.

For more detailed information on the Governor’s May Revise, see The Marin Common Message – Executive Summary issued by the Marin County Office of Education attached.

Within this dynamic and ever-changing fiscal environment, staff continues to work to identify changes or modifications in information both from the State and Federal governments that will then be incorporated into the budget during the 1^st budget revision being brought to the Board in the fall.

As the 2016-17 Budget indicates, based on the assumptions included in the Governor’s May Revise and in the School Services of California Dartboard (see detailed assumptions attached), the San Rafael City High School District will be able to meet its financial obligations for the current and two subsequent years.  

This agenda item presents the Adopted Budget to the Board for review and to hold a “Public Hearing” to solicit public comment on both the final budget and the LCAP for the 2016-17 Fiscal Year.

DISTRICT REPORTS:

• Narrative

• Budget Assumptions

• 2016-17 Budget Adoption Reserves Document

• Pie-charts & Bar-graphs

• Comparative Spreadsheets

• Enrollment and ADA Projections

   

  STATE REPORTS:

• Budget Certifications

• Workers Compensation Certification

• Table of Contents

• General Fund 01 Unrestricted and Restricted

• Fund forms for All Other Funds

• Average Daily Attendance

• Multi-year Projections Schedule of Capital Assets

• Schedule of Long-Term Liabilities

• Summary of Interfund Activities (Budget & Actuals to Date)

• Lottery Report

• Current Expense Formula (Form CEB/CEA)

• Criteria & Standards for the General Fund 01

• Technical Review Checklists (2016-17 Budget and 2015-16 Estimated Actuals)

   

COST/FUNDING SOURCE: In compliance with GASB 54, the components of the ending fund balance are as follows:

    Non-spendable

Revolving Cash                                              $       2,500

            Stores Inventory                                 $              0

            Prepaid Expenditures                         $              0

    Restricted                                                  $              1

    Committed                                                 $              0

    Assigned (Board Designated)

Contingency for Cash Flow                             $   375,000

Contingency CCSS & SB Assessments           $              0

    Unassigned/Unappropriated

Reserve for Economic Uncertainties                $3,437,763  10% Reserve

Available Balance over Reserves                     $     90,921

Total Ending Fund Balance                              $3,909,185

It is respectfully recommended that the Board hold a Public Hearing on the Adopted Budget for the San Rafael High School District for the 2016-17 Fiscal Year in order to provide an opportunity for public comment.

The Board will have an opportunity, as needed, to review the status of trustee goals as they relate to operational items that may require a study session.