Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

The Board must formally receive the charter school petition for the proposed Ipso Charter High School to begin the petition review process. 

Formally receive the Ipso Charter School petition.

Attorney Janet Mueller will provide a brief overview of the charter petition review process for the Board. 

An update related to bonds and Capital Facilities Program will be provided.

The Board is presented with a pool of four (4) architectural firms to approve for Measure A and B Bond work. 

BACKGROUND: 

San Rafael City Schools received Statements of Qualifications from 19 architectural firms on May 11, 2016.

A carefully designed, robust procurement process began on June 3, 2016, which shortened the group to 8 firms.  The paper screening was conducted by Dan Zaich, Dave Pedroli, Chris Thomas and Mark Van Pelt.

San Rafael City Schools scheduled and coordinated interviews of the 8 firms on the 28^th and 29^th of June 2016. The interview panel came to 100% consensus on (4) four firms that seemed to be best suited for the work planned for Measures A and B.

The final selection panel was comprised of the following:  Superintendent of Schools, Board Member, Maintenance and Operations, District Office Staff, Site Principal and VPCS.  The panel is recommending the following architects to be included in the pool of available and prequalified architectural firms to perform comprehensive design services on selected projects within the Measure A and B Programs:

• Deems Lewis McKinley (DLM) Architecture, San Francisco, CA
• Hibser Yamauchi (HY) Architects, Oakland, CA
• Simmons/ Vasquez Associates (SVA) Architects, Oakland, CA
• Quattrocchi Kwok (QK)  Architects Santa Rosa, CA

A selection process is planned for specific school site assignments within the elementary school bond (Measure A). One Architect will be selected for each project/ school site in order to maintain streamlined communication.

The program schedule indicates the HVAC work at Terra Linda San Rafael High Schools will begin during the summer of 2017. In order to maintain this schedule, staff is recommending at this time, Hibser Yamauchi Architects for San Rafael High School and Deems Lewis McKinley Architecture for Terra Linda High School.  

The next steps in this process are to negotiate Master Agreements with each firm. Staff will plan to bring these agreements to the August 22, 2016 Board meeting, for review and recommended approval. The master agreements are being specifically designed so that San Rafael City Schools can complete the assignment process, matching each firm’s strengths with our school sites specific needs. 

The architectural work will be paid from Measure A and Measure B General Obligation Bonds. 

Approval of four (4) architectural firms to perform comprehensive design services for
Measure A and B Bond work:

• Deems Lewis McKinley (DLM) Architecture, San Francisco, CA
• Hibser Yamauchi (HY) Architects, Oakland, CA
• Simmons/ Vasquez Associates (SVA) Architects, Oakland, CA
• Quattrocchi Kwok (QK)  Architects Santa Rosa, CA

and approval of 2 of these architectural firms to perform comprehensive design services for SRHS and TLHS:

• Deems Lewis McKinley (DLM) Architecture - Terra Linda HS
• Hibser Yamauchi (HY) Architects - San Rafael HS

Approval of the minutes for the June 13,  2016, June 27, 2016, and June 29, 2016 Regular Board meetings.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

This agenda item presents for Board approval the Administration's recommendation to enter into a Student Internship Agreement with Dominican University of California.

Providing high quality learning environments for intern teachers both assists the professional in teaching and enables the District to have a first look at up-and-coming talented professionals.

Approval of the agreement.

The Board is presented with an Independent Contractor Agreement for Special Services, for recommended approval.

This agenda item presents for Board approval an Independent Contractor Agreement for Special Services with Community Institute for Psychotherapy (CIP) for intern services which include individual and group counseling, family outreach and consultation, crisis intervention and other clinical services as referred/requested by the school administrators (See Exhibits A, B & C).

Contributions from San Rafael City Schools are as follows:

Coleman Elementary School - $4,500

San Rafael High School- $4,500

Davidson Middle School- $9,000

Approval of the Agreement for the counseling services described.

The Board is presented with a Memorandum of Understanding between SRCS and SRFT for recommended approval.

AB 375 expands differential pay to include certificated employees who are absent because of Maternity/Paternity leave. This is effective as of January 1, 2016.  

Approval of the attached Memorandum of Understanding

 The Board is presented with Program Advisory and Compliance Services agreement for the ESD and HSD, for recommended approval.

BACKGROUND:
On April 23, 2007 the Board initially approved a Fixed Fee Contract for mandated cost services. California state law provides for the reimbursement to school districts for costs incurred as a result of any statute enacted after January 1975, or any executive order implementing such statute, which mandates a new program or higher level of service of an existing program. The District contracts with School Innovations and Advocacy (SI&A) for products and services that enable the District to maximize claims and reimbursements from the State under the program.  

The current agreements expire June 30, 2016. The new agreements are for one (1) fiscal years from July 1, 2016 - June 30, 2017. 

CURRENT CONSIDERATIONS:
Staff recommends approval of the Program Advisory and Compliance Services agreements to help the District maximize their eligibility for reimbursement under this program.

COST/FUNDING SOURCE:  The fee for the Mandated Prep Services,  will be $6,500 per District for the fiscal year 2016/17, for a total of $13,000 for ESD and HSD.  The fee is payable in two semi-annual installments due July 1, 2016 and January 1, 2017.

Approval of the Program Advisory and Compliance Services agreement for the ESD and HSD.

The Board will review and consider approval to dispose of the obsolete equipment and textbooks.

BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS:  District Office, Davidson Middle School, Short Middle School, Sun Valley & Terra Linda High School, the Business Services department have determined that the following equipment/textbooks are obsolete.

COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district.

The Board is presented with signature resolutions for review and recommended approval.

BACKGROUND:

Education Code Sections 42630 to 42633 allow the members of the Governing Board of each district to authorize officers or employees to sign orders and other documents on behalf of the Governing Board for the current fiscal year. This authorization must be approved annually.

CURRENT CONSIDERATIONS:

This agenda item presents for Board approval of the following authorized signatories, per the attached items:

Name                       Resolution No.

Mayra Perez           1693

This resolution authorizes the employees whose name and specimen signature appear on the “Authorization to sign on Behalf of the Governing Board” forms attached, to sign documents indicated with a “yes” (on the attached Resolution) on behalf of the Governing Board of the San Rafael City Schools. This authorization includes both the Elementary and High School Districts during the period of July 1, 2016 through June 30, 2017.

COST/FUNDING SOURCE:
None

Approval of the resolution.

BACKGROUND:   

A Tax Anticipation Note (TAN) is a short-term loan from the Treasurer of the County of Marin that school districts can use to address a cash flow challenge created when expenditures must be incurred and paid before tax revenues (local or State) are received. In accordance with Article XVI, Section 6 of the Constitution of the State of California and Education Code Section 42620, Governing Boards are permitted to incur debt by obtaining TAN borrowings that must be paid off within the same calendar year.  The amount of TANs used in a year cannot exceed 75% of the total gross income from taxes of all types collected by the Board of Education in the preceding calendar year, and cannot exceed the total anticipated revenues for the current calendar year.

Historically, San Rafael City Schools has issued Tax Revenue Anticipation Notes (TRAN) which is another form of short-term financing that allows Districts to borrow cash to address short-term cash flow needs in anticipation of local tax revenue or revenues from the State.  The cost of issuing a TRAN currently out-weighs the benefits given the unusually low rate of return in the current economic environment.

CURRENT CONSIDERATIONS:
This agenda item presents for Board approval for loan request - Tax Anticipation Note (TAN) for the 2016-17 fiscal year for an amount not to exceed $15,990,000 or 75% of the 2015-16 secured tax receipts.

Approval of Resolution No. 1694 for - Tax Anticipation Note loan request for the ESD for the 16/17 school year. 

The Board is presented with a resolution for recommended approval to request a Tax Anticipation Note (TAN) Loan for the HSD.

BACKGROUND:   

A Tax Anticipation Note (TAN) is a short-term loan from the Treasurer of the County of Marin that school districts can use to address a cash flow challenge created when expenditures must be incurred and paid before tax revenues (local or State) are received. In accordance with Article XVI, Section 6 of the Constitution of the State of California and Education Code Section 42620, Governing Boards are permitted to incur debt by obtaining TAN borrowings that must be paid off within the same calendar year.  The amount of TANs used in a year cannot exceed 75% of the total gross income from taxes of all types collected by the Board of Education in the preceding calendar year, and cannot exceed the total anticipated revenues for the current calendar year.

Historically, San Rafael City Schools has issued Tax Revenue Anticipation Notes (TRAN) which is another form of short-term financing that allows Districts to borrow cash to address short-term cash flow needs in anticipation of local tax revenue or revenues from the State.  The cost of issuing a TRAN currently out-weighs the benefits given the unusually low rate of return in the current economic environment.

CURRENT CONSIDERATIONS:
This agenda item presents for Board approval for loan request - Tax Anticipation Note (TAN) for the 2016-17 fiscal year for an amount not to exceed $17,500,000 or 75% of the 2015-16 secured tax receipts.

Approval of Resolution 1695 for a Tax Anticipation Note (TAN) loan request for the HSD, for the 16/17 school year. 

This item presents an Independent Contractor Agreement for Special Services with the Exploratorium, Gibson and Associates, Julie McNamara, Eric Hsu, and San Francisco State University for work with the California Math Science Partnership Grant (CaMSP) entitled iTEAMS, for recommended approval.

Background Information:  iTEAMS is a California Math and Science Partnership (CaMSP) grant led by the San Rafael City Elementary School District in partnership with San Francisco State University, the Exploratorium, and consultants Julie McNamara, Ph.D., that will provide teacher professional development. Gibson and Associates will provide technical assistance. The grant will be evaluated and monitored by Public Works. Molly Todd is the Project Director for the CaMSP grant. 

The grant will span a three-year period, with $500,000 distribution annually. The three-year program would provide professional development to approximately 50 teachers grades 3-8 to develop skills to successfully implement integrated math and science lessons using engineering and technology activities that develop student understanding of bridges, waterways, and transportation systems. iTEAMS was designed to develop a set of curricular units for each grade that builds sequentially, with opportunity for teachers to develop content knowledge, skills, and refine their lesson delivery through a lesson-study approach. Twenty-five teachers in grades 3-5 and 6-8, from SRCS will continue in the third year and twenty teachers from neighboring Dixie and Ross Valley School Districts will participate, forming a true-regional collaborative.

San Rafael City Schools extended invitations to the community to participate in the Regional Collaborative Partnership. Accepting partners include University of California, SF, California Academy of Sciences, Autodesk, San Francisco State University, Rotary Club of San Rafael, Marin Community Foundation, San Rafael Chamber of Commerce and Romberg Tiburon Center for Environmental Studies. The Regional Collaborative Partnership serves in an advisory and supportive role for the Core Partnership to extend and expand the benefits of the project’s work.  This secondary partnership provides community support, direction, and recommendations for continuous improvement. 

Current Considerations: That the board approves the Independent Contract Agreement with the Exploratorium, Gibson and Associates, Julie McNamara, Eric Hsu, and San Francisco State University for work with the California Math Science Partnership Grant (CaMSP) entitled iTEAMS.

(Exhibits A, B, C, D, E, F)

Exhibit A:  Compensation Summary

Exhibit B: The cost of the services to the Exploratorium not to exceed $66,100
01-4050-5840.00-1390-2140-700-240-000   $25,000
01-4050-5140.00-1390-2140-700-240-000   $41,100

Exhibit C: The cost of services to Gibson and Associates not to exceed $20,000
01-4050-0-5849.00-1390-2140-700-240-000

Exhibit D: The cost of services to Julie McNamara not to exceed $12,000
01-4050-0-5849.00-1390-2140-700-240-000  $10,000
01-4050-0-5840.00-1390-2140-700-240-000    $2,000

Exhibit E: The cost of services to Eric Hsu not to exceed $14,400
01-4050-0-5840.00-1390-2140-700-240-000  

Exhibit F: The cost of services to San Francisco State University not to exceed $48,000
01-4050-5840.00-1390-2140-700-240-000   $25,000
01-4050-5140.00-1390-2140-700-240-000   $23,000

Approval of the Independent Contractor Agreement for Special Services with the Exploratorium, Gibson and Associates, Julie McNamara, Eric Hsu, and San Francisco State University for work with the California Math Science Partnership Grant (CaMSP) entitled iTEAMS.

This item presents the Independent Contractor Agreement for Special Services for Bilingual Newcomer Support Services at San Pedro with Bay Area Community Resources (BACR) for the 2016-2017 School Year, for recommended approval.

Background: Bay Area Community Resources (BACR) is a regional 501(c)(3) nonprofit agency headquartered in San Rafael, California that provides a range of services in seven counties around the San Francisco Bay Area. Founded in 1976, BACR’s mission is to promote the healthy development of individuals and families, encourage service and volunteerism, and help build community.

 Current Consideration: One BACR Bilingual Newcomer Support Specialist will work six hours each school day, five days per week at San Pedro Elementary School during the 2016-2017 school year. The Newcomer Specialst will work closely with the school and district staff to identify and intervene with bilingual parents and students needing additional support duing the school year. (Exhibit A)

Cost of services not to exceed $32,670 to be paid from one-time LCFF funds.

01-0910-0-5840.00-1511-1000-095-120-000

Approval of the Independent Contractor Agreement for Special Services for Bilingual Newcomer Support Services at San Pedro with Bay Area Community Resources (BACR) for the 2016-2017 School Year.

This item presents the Independent Contractor Agreement for Special Services for San Pedro Family Center Program and Bay Area Community Resources (BACR) for 2016-2017, for recommended approval.

Healthy Start was established in 1991 through Senate Bill 620, the Healthy Start Support Services for Children Act, to improve student learning and support families. Healthy Start enhances efforts to close the achievement gap by helping children and their family members gain access to an array of learning supports. While each local Healthy Start is unique, all are designed to do the following:

• Ensure that each child receives the physical, emotional, and intellectual support that he or she needs — in school, at home, and in the community — to learn well.
• Build the capacity of students and parents to be participants, leaders, and decision-makers in their communities.
• Help schools and other child and family-serving agencies to recognize, streamline, and integrate their programs to provide more effective support to children and their families.

The California Department of Education (CDE) administers Healthy Start and awards two-year planning, five-year operational, and seven-year combined planning and operational grants to local education agencies (LEAs).  

CURRENT CONSIDERATION:  It is the purpose of this Independent Contractor Agreement for Services to specify the agreement between San Pedro Family Center Program  and Bay Area Community Resources (BACR) for the purpose of providing school-based outreach, coordination and family support services during the 2016-2017 school year.

This item presents for approval this Independent Contractor Agreement for Special Services with Bay Area Community Resources for grant related services representing the full school year as described in the agreement and the scope of work at San Pedro (Exhibit A).

Cost of services not to exceed $144,100.

01-9463-0-5840.00-1110-2495-095-120-000           $134,100
Marin Community Foundation Grant

01-9460-0-5840.00-1110-2495-095-120-000             $10,000
Transportation Grant

Approval of the Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for the 2016-2017 school year. 

This item presents for Board approval of  the Independent Contractor Agreement for Special Services for Marin Head Start to provide Pre-K to 3rd Grade Initiative support for San Pedro Elementary School for the 2016-2017 school year. 

BACKGROUND:   The Marin Community Foundation launched a multi-strategy initiative in Marin County aimed at closing the educational achievement gap for all students. One strategy of the initiative is focused on improving educational outcomes for low-income students and students of color through support of school transformation. A second is focused on early success in school, serving students in pre-school through grade 3.

CURRENT CONSIDERATIONS:  That the Board approves the Independent Contractor Agreement for Special Services with Marin Head Start and San Pedro Elementary School for Pre-K to 3rd Grade Initiative. Marin Head Start will provide San Pedro Elementary School  with the following:

• Participate in the P3 Design Team
• Alignment Efforts in Preschool and K-3 Programs
• Development and staffing Family Engagement Components of Pre-K to 3

Staff recommends approval of this Independent Contractor Agreement for Special Services with Marin Head Start to provide Pre-K to 3rd grade initiative support to San Pedro Elementary School for the 2016-2017 school year. (Exhibit A).

Cost of services not to exceed $40,333 to be paid from MCF grant funds.

SACS Account Code: 01-9463-0-5840.00-1110-2495-095-120-000

Approval of the Independent Contractor Agreement for Special Services for Marin Head Start to provide Pre-K to 3rd Grade Initiative support for San Pedro Elementary School for the 2016-2017 school year.

This item presents for Board approval of  the Independent Contractor Agreement for Special Services for Marin Head Start to provide Pre-K to 3rd Grade Initiative support for Venetia Valley Elementary School for the 2016-2017 school year. 

BACKGROUND:   The Marin Community Foundation launched a multi-strategy initiative in Marin County aimed at closing the educational achievement gap for all students. One strategy of the initiative is focused on improving educational outcomes of low-income students and students of color through support of school transformation. A second is focused on early success in school, serving students in pre-school through grade 3.

CURRENT CONSIDERATIONS:  That the Board approves the Independent Contractor Agreement for Special Services with Marin Head Start and Venetia Valley Elementary School for Pre-K to 3rd Grade Initiative. Marin Head Start will provide Venetia Valley Elementary School  with the following:

• Participate in the P3 Design Team and Professional Development
• Instructional alignment in Preschool and TK-3 Programs
• Development and staffing for Family Engagement/Family and School Programming/Literacy & Biliteracy Progam
• Strategic planning & Facilitation

Staff recommends approval of this Independent Contractor Agreement for Special Services with Marin Head Start to provide Pre K to 3rd grade initiative support to Venetia Valley Elementary School for the 2016-2017 school year. (Exhibit A).

Cost of services not to exceed $190,178.40 to be paid from MCF grant funds.

SACS Account Code: 01-9463-0-5840.00-1110-2495-092-120-000

Approval of the Independent Contractor Agreement for Special Services for Marin Head Start to provide Pre-K to 3rd Grade Initiative support for Venetia Valley Elementary School for the 2016-2017 school year.

This item presents an overnight field trip for Terra Linda High School Cheer Team to participate in the United Cheerleading Association Camp at US Santa Cruz from August 2-5, 2016, for recommended Board approval.

BACKGROUND: Board Policy requires approval of all school sponsored overnight field trips as follows: Administrative Regulation 6153-Study Trips, Excursions and Travel to Activities states:

"All school-sponsored study trips, excursions, and activity travel must have school-level written administrative approval."

"Overnight and out-of-state study school-sponsored trips must be approved by the Board of Education."

CURRENT CONSIDERATIONS: This agenda item presents for Board consideration a request for approximately 33 Terra Linda High School students to attend cheer camp under the supervision of Terra Linda cheer coach, Donna Romberger and two additional adult chaperones. The staff at the camp also provide additional chaperones. Students will travel to the UC Santa Cruz by bus (Marin Charter & Tours).They will leave TLHS on August 2, 2016 at 8:00a.m. and return at approximately 4:00p.m. in the afternoon of August 5, 2016.

Students will be staying on campus in the dorms and taking all meals there. All students are required to have their own medical insurance in order to participate in the camp. All students will have their own bed and no water activities will be allowed.

Objective: This trip offers opportunities for developing team unity, safety and  strengthening athletic skills.

Students most likely to participate: 
Annabella Ferrara, Cienna Powers, Claudia Curtis, Georgia Foley, Jackelin Santos, Jasmin Gonzalez, Julissa Espejo, Sasha Garcia, Sheyna Deleon, Sydney George, Talia Funk, Angelina Uzzle, Brenna Wren, Brianna Roland, Carolina Gonzalez, Citlally Castro, Fiona Gibbens, Hayley Grimshaw, Jackeline Gonzalez, Janine Grgruina, Jess Chung, Joyce Sandoval, Justine Ruegg, Katie Serna, Melissa Numark, Michaela O'Brien, Nadia Dornan, Natalie Eisner, Olivia Ross, Tiana Toomey, Tycelee Whitfield, Vanessa Mendoza, Yeily Mendez

Adult chaperones: Shawna Hoch, Donna Romberger, Tasha Romberger

Estimated cost of this trip is $15,093. Cheer camp is paid by student fundraising and donations. No student is refused attendance due to lack of funds. 

Approval of the overnight field trip for Terra Linda High School Cheer Team to participate in the United Cheerleading Association Camp at US Santa Cruz from August 2-5, 2016.

This item presents for Board approval of School Instructional Minutes and Bell Schedules for 2016-2017 school year.

BACKGROUND:  The California Education Code requires that school districts comply with the following instructional minutes time requirements or the number of instructional minutes offered by the districts in 1982-83, whichever is greater, as well as the number of school days each year. 

CURRENT CONSIDERATIONS:   Each fiscal year, the governing board is asked to approve both the school calendar and the bell (class) schedules. District staff has calculated the instructional days and minutes for each school to ensure compliance with the statutory instructional time and school day requirements. Instructional minutes and bell schedules for each school are attached:

Elementary District:

Bahia Vista (Exhibit A)

Coleman (Exhibit B) 

Davidson (Exhibit C)

Glenwood (Exhibit D)

Laurel Dell (Exhibit E)

San Pedro (Exhibit F)

Short School (Exhibit G)

Sun Valley (Exhibit H)

Venetia Valley (Exhibit I)

High School District:

Madrone (Exhibit J)

San Rafael High (Exhibit K)

Terra Linda High (Exhibit L)

Approval of School Instructional Minutes and Bell Schedules for 2016-2017 school year.

Students will be offered therapeutic counseling services in an effort to improve student engagement and foster a positive school climate.

Staff recommends approval of this agreement.

The costs for these services are:

Madrone $15,000

SACS: 01-3010-0-5840.00-3200-3110-501-120-000

Davidson $10,000

BACKGROUND:
The Columbia University TeenScreen Program is a national mental health and suicide risk screening program for young people that has been used in the high school district since 2010-2011. It is a voluntary screening program that requires both parent and youth consent for participation. The program uses a questionnaire and interview process to determine if a teenager may be at risk for depression, suicide or other health problems. Parents of youth found to be at possible risk are notified and helped with identifying and connecting to local services where they can obtain a complete evaluation by a qualified professional. Treatment decisions, if any, are always left to parents and guardians.

The TeenScreen Program was developed by Columbia University's Division of Child and Adolescent Psychiatry and is included in the Substance Abuse and Mental Health Services Administration's (SAMHSA) National Registry of Evidence-based Programs and Practices as a scientifically verified intervention in the areas of suicide prevention. It has been rigorously researched and evaluated in a variety of settings with diverse youth populations and study results reveal that it is effective in identifying young people who are at risk for suicide and depression.

Family Services Agency, Inc. facilitates the Teen Screen Program in Marin County. Students are screened through a computer based program. Trained staff members from Family Services Agency meet with each student after the screening. Students who needed no additional support have a brief meeting to confirm results. Students whose score is "of concern" are referred to as having a positive result on the screening. They receive a longer, more thorough screening. Parents are then contacted when a student receives such follow-up. If appropriate, Family Services recommends to parents the community resources which could support students and families. Only those teens that score positive on the screening questionnaire and also are deemed to be at-risk by a mental health professional are considered a positive screen and receive a recommendation for a complete mental health evaluation. Screening staff contact parents of youth who would benefit from a complete evaluation. Parents are informed of the screening results and are offered information and assistance with obtaining an appointment with a qualified health professional of their choice. 

CURRENT CONSIDERATION:Staff recommends approval of this agreement. 

Staff requests that the Board consider invoking the 30 day notice release clause to terminate the 2014-19 contract with Infinity Communications and Consulting. 

BACKGROUND: Chief Technology Officer Sandy Maynard has experience with ERATE, both on the submittal and compliance side.  She will take care of some of the services previously maintained by Infinity.  Additionally, during the time period the District needed Category II work done in order to complete the Network Project, Infinity was unable to meet the District's timeline.  The District was able to engage Schooley/Mitchell for those services.  

A quote will be requested from Schooley/Mitchell for next year’s services.  Staff have found they offer additional services not offered by Infinity Communication and Consulting.

CURRENT CONSIDERATIONS: Staff requests Board approval to invoke the release clause in our 2014-19 contract with Infinity Communications an Consulting, and provide a 30 day notice of contract termination.

At this time there is no financial change.  The district will request a quote from Schooley/Mitchell, review the proposal, and submit a recommended option to the Board.

Authorize the District to formally terminate the 2014-19 contract with Infinity Communications and Consulting.

The Board will consider authorization of the Notice of Completion for this project. 

Approval of the Notice of Completion.

The Board will review the HSD warrants for June and July 2016 to ratify.

BACKGROUND:

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:

A copy of the summary of the warrant register of all funds for warrants issued from June 1, 2016 - June 30, 2016, and July 1, 2016 - July 31, 2016.

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.

A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 405.

Ratify the High School District warrants for June and July 2016.

The Board will review the ESD warrants for June and July 2016 to ratify.

BACKGROUND:

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATION:

A copy of the summary of the warrant register of all funds for warrants issued from June 1, 2016 - June 30, and July 1-31,  2016 are attached.

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.

A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 504.

Ratify the Elementary District warrants for June and July 2016.

The Board is presented with donations for acceptance.

BACKGROUND:            

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

CURRENT CONSIDERATIONS: 

This agenda item presents the donations from the sources listed above, for recommended Board acceptance.

COST/FUNDING SOURCE: Total of donations: $1770.00    

Acceptance of donations.