Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

An update related to bonds and Capital Facilities Program will be provided.

To seek authorization from the Governing Board for the issuance of an Amendment No. 3 to the District's contract with Schoening Group, Inc. in order to extend the contract term for provision of services. 

BACKGROUND: Effective January 8, 2016, the District entered into an agreement with Schoening Group, Inc. for the provision of special services to assist the District with identifying and developing structures and systems for the District's Measure A and Measure B bond program. Earlier this year, the Board approved Amendments #1 and #2 for extension of the contract through June 30, 2016. 

CURRENT CONSIDERATIONS: The Board is being asked to approve Amendment #3 to the January 8, 2016 contract with The Schoening Group to extend their services to the District through December 31, 2016. Under the coordination of Senior Director of Capital Facilities Programs Dr. Daniel Zaich, the Schoening Group will add temporary bandwidth to assist the Senior Director with program management structure, understanding program budget and schedule, communications review, planning for resources and training for the Senior Director, and assisting with implementation of the program accounting and tracking system.

Staff recommends approval of Amendment #3.

Cost not to exceed $58,800 and will be charged to Building Fund Bond proceeds.

Approval of Amendment #3 to the District's contract with Schoening Group, Inc. 

Approval of the minutes for the August 8, 2016 and August 22, 2016 Regular Board meetings.

The Board is presented with a student teaching agreement for recommended approval.

Providing high quality learning environments for student teacher training both assists the professional in teaching, and often yields the District's best look at talented, prospective new teachers.

This agenda item presents for Board approval the Administration's recommendation to continue the Student Teaching Agreement with CalStateTEACH.

There is no cost to the District related to this agreement.

Approval of the agreement.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

This agenda item presents for Board approval the Administration's recommendation to enter into the Counseling Field Experience Agreement with Sonoma State University.

Providing high quality learning environments for counselor field experience/training both assists the professional in counseling, and often yields the District's best look at talented, prospective new counseling staff. Sonoma State provides intern counselors, under the supervision of our counseling staff.

There is no cost to the District related to this agreement.

Approval of the agreement.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:                                        

A copy of the summary of the warrant register of all funds for warrants issued from August 1, 2016 through August 31, 2016, is attached. 

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board adopted budget and generally accepted accounting methods.



A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 504.

The Board will review the warrants for August 2016 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:                                        

A copy of the summary of the warrant register of all funds for warrants issued from August 1, 2016 through August 31, 2016, is attached. 

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board adopted budget and generally accepted accounting methods.



A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 504.

The Board is presented with a Certified Athletic Trainer Agreement for recommended approval. 

In 2014-15, the District piloted an Athletic Trainer program for SRHS with Marin General Hospital in order to provide students with support in order to reduce the number and severity of injuries.  This year, the District will be partnering with Marin General Hospital to provide an Athletic Trainer for San Rafael High School, Terra Linda High School and San Rafael City Schools.  The Athletic trainer will evaluate injuries, concussion testing and assist in the rehabilitation of athletics who get injured.

The Athletic Trainer will keep records on all athletic injuries and report directly to the Hospital's Wellness Programs and will also help develop emergency procedures.

COST/FUNDING SOURCE: The fees during the term of this agreement will not exceed $46,000 for San Rafael High School and Terra Linda High School.  The rate of pay is $30 per hour for weekday and $40 per hour for weekends.

The Athletic Boosters from both high schools will be funding 50% of the cost. 

SACS Code: 01-0000-0-5840.00-1130-4200-XXX-000-000

                     01-9772-0-5840.00-1130-4200-XXX-000-000

Approval of the agreement. 

The Board will review and consider approval to dispose of the obsolete equipment and textbooks.

BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS: Coleman, Sun Valley, Terra Linda High School, and the Business Services department have determined that the following equipment/textbooks are obsolete.

COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district.

Approval of the disposal of obsolete equipment and textbooks.

The Board will consider the purchase of one replacement B/W Color copier and two new printers for Sun Valley School.

BACKGROUND:

It has been determined by the district that the purchase of a new replacement color copier is necessary in order to provide a greater level of support for both the instructional and office staff at Sun Valley Elementary School.  The school currently has a Kyocera TASKalfa 250ci color copier, which is seven (7) years old and needs to be replaced. It will be replaced with a Kyocera TASKalfa 3252ci color copier. The purchase of the new Discovery copier is necessary in order to increase efficiency, provide better support for both instructional and office staff at Sun Valley Elementary School.  In addition, the service support that Discovery offers is more timely and customer service oriented.

In addition, the school has requested two color printers that will replace three older printers in the computer lab.  The majority of use on these color printers are for teachers to print many of the units that have been developed in alignment with Common Core State Standards. In addition, the color printer will provide much faster printing and a longer useful life.

CURRENT CONSIDERATIONS: 
The District will purchase a Discovery TASKalfa 3252ci color copier.  The new digital copier is significantly faster and has considerably more options for staff.  It will increase productivity and efficiency for our instructional staff. The District will purchase two ECOSYS color printers that will also increase productivity and efficiency for the instructional staff.

Financial Impact

COST/FUNDING SOURCE:
The purchase cost for the new Discovery TASKalfa 3253ci copier is $7,543.71 and the two new ECOSYS color printers are $2,829.58. The annual maintenance cost for the color copier is estimated at $2,400.00, which is less than the cost of maintenance on the current color copier of approximately $2,085.00.  The overages for the copier will be billed at .013 for black and white copies and .05 for color copies.

SACS Code: 01-0000-0-6420.00-1110-1000-096-000-000 $7,543.71(Copier)

                      01-0000-0-4451.00-1110-2700-096-000-000 $2,829.58 (Printers)

Approval of the purchase of a new color copier and color printers.

This item presents for Board approval of  Independent Contractor Agreement for Special Services for the After School Education and Safety Program (ASES) Schools: Bahia Vista, Coleman, Davidson Middle, Laurel Dell, San Pedro, Short and Venetia Valley with Bay Area Community Resources (BACR) for the 2016 - 2017 School Year.

BACKGROUND:  Each year, since 2000, SRCS has received After School Education and Safety Program (ASES) grant state funding to operate after-school programs at six schools:  Bahia Vista, Coleman, Laurel Dell, San Pedro, Venetia Valley and Davidson. ASES was recertified in 2006 as part of the larger Proposition 49 funding initiative granted by the state. San Rafael applied for ASES funds to Short School in 2011 and the application was approved. Beginning in the 2016-17 school year, Coleman Elementary will be added to the contract with Bay Area Community Resources.

The SRCS Learning and Enrichment Afterschool Program (LEAP) after-school programs are coordinated and monitored by Jennifer Lynch. Each participating school has a site coordinator, program leaders, tutors and community volunteers. Site coordinators and program leaders are employees of Bay Area Community Resources. The site coordinator's responsibility is to coordinate all aspects of the program. The coordinators are responsible for recruiting, training and supervising after-school tutors, program leaders, and volunteers, and to schedule them to work with specific groups of students, to maintain an accurate budget, to develop enrichment programs partly by finding community members to provide services. These coordinators work closely with site administrators to ensure strong articulation of the school day programs and the after-school program.

CURRENT CONSIDERATIONS: This agenda item presents for Board acceptance the ASES grant of $1,104,467 in total and for Board approval of Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for grant implementation and support. 

The District is expected to supply fifty (50) percent matching funds in in-kind local matching contributions from governmental agencies, community organizations, or the private sector. Our collaborative agencies are providing the majority of the in-kind contributions through staffing and materials for this grant, as well as training and technical assistance from site staff.

Exhibit A

Cost of services not to exceed $723,875.00 to be paid from ASES grant funds.

Approval of the Independent Contractor Agreement for Special Services for the After School Education and Safety Program (ASES) Schools: Bahia Vista, Coleman, Davidson Middle, Laurel Dell, San Pedro, Short and Venetia Valley with Bay Area Community Resources (BACR) for the 2016 - 2017 School Year.

This item presents for Board approval of Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for Bahia Vista for Family Center Program services for 2016-2017.

Background: Healthy Start was established in 1991 through Senate Bill 620, the Healthy Start Support Services for Children Act, to improve student learning and support families. Healthy Start enhances efforts to close the achievement gap by helping children and their family members gain access to an array of learning supports. While each local Healthy Start is unique, all are designed to do the following:

• Ensure that each child receives the physical, emotional, and intellectual support that he or she needs — in school, at home, and in the community — to learn well.
• Build the capacity of students and parents to be participants, leaders, and decision-makers in their communities.
• Help schools and other child and family-serving agencies to recognize, streamline, and integrate their programs to provide more effective support to children and their families.

The California Department of Education (CDE) administers Healthy Start and awards two-year planning, five-year operational, and seven-year combined planning and operational grants to local education agencies (LEAs).  

CURRENT CONSIDERATION:  It is the purpose of this Independent Contractor Agreement for Services to specify the agreement between Bahia Vista Family Center Program and Bay Area Community Resources (BACR) for the purpose of providing school-based outreach, coordination and family support services during the 2016-2017 school year.

This item presents for approval this Independent Contractor Agreement for Special Services with Bay Area Community Resources for grant related services representing the full school year as described in the agreement and the scope of work at Bahia Vista (Exhibit A).

The cost of services not to exceed $167,473.90 to be paid from MCF grant funds.

01-9463-0-5840.00-1110-2495-090-120-000

Approval of the Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for Bahia Vista Family Center Program services for 2016-2017.

This item presents for Board approval of Independent Contractor Agreement for Special Services with Marin Head Start's Pre-K to 3rd Grade Initiative Support for Bahia Vista Elementary School for the 2016-2017 School Year.

BACKGROUND:   The Marin Community Foundation launched a multi-strategy initiative in Marin County aimed at closing the educational achievement gap for all students. One strategy of the initiative is focused on improving educational outcomes of low-income students and students of color through support of school transformation. A second is focused on early success in school, serving students in pre-school through grade 3.

CURRENT CONSIDERATIONS:  That the Board approves the Independent Contractor Agreement for Special Services with Marin Head Start and  Bahia Vista Elementary School for Pre-K to 3rd Grade Initiative. Marin Head Start will provide Bahia Vista Elementary School  with the following:

• Participate in the P3 Design Team
• Assist in hiring of ECE Assistant to support BV Preschool Program
• Shared support and training for ECE Teacher and Assistant Teacher
• Meeting time with teachers and administrative staff

Staff recommends approval of this Independent Contractor Agreement for Special Services with Marin Head Start to provide Pre K to 3rd grade initiative support to Bahia Vista Elementary School for the 2016-2017 school year. (Exhibit A).

Cost of services not to exceed $40,333 to be paid from MCF grant funds.

SACS Account Code: 01-9463-0-5840.00-1110-2495-090-120-000

Approval of the Independent Contractor Agreement for Special Services with Marin Head Start's Pre-K to 3rd Grade Initiative Support for Bahia Vista Elementary School for the 2016-2017 School Year.

This item presents for Board approval of Independent Contractor Agreement for Special Services for the After School Education and Safety (ASES) Programs for Bahia Vista and San Pedro with Catholic Charities for the 2016-2017 school year, including summer 2016.

Background: The After School Education and Safety Program (ASES) grant was originally submitted as a collaborative effort between San Rafael City Schools and agency partners, initially established through the School Linked Services Initiative Grant in the spring of 2000. Each year since 2000, SRCS has received state funding to operate after-school programs at six schools:  Bahia Vista, Coleman, Laurel Dell, San Pedro, Venetia Valley and Davidson. ASES was re-certified in 2006 as part of the larger Proposition 49 funding initiative granted by the State.  The program operates in San Rafael City Schools as Learning and Enrichment After School, or LEAP.In addition to the regular grant funding, San Rafael applied for and was granted supplemental funds to provide additional programs and services to students during the summer and school inter-sessions. This summer, LEAP is operating programs at Bahia Vista & Venetia Valley with supplemental ASES funds for approximately 360 kindergarten-4th grades students. The LEAP program at Davidson, for 220 5th-8th grade students, is also supported by supplemental ASES funds.The SRCS LEAP after-school programs are coordinated and monitored by Jennifer Lynch, Coordinator of After School and Extended Learning.

Current Consideration: The District is expected to supply matching funds in in-kind local matching contributions from governmental agencies, community organizations, or the private sector. Our existing summer programs are providing the majority of the in-kind contributions through facilities, staffing, and materials for this grant, as well as training and technical assistance from site staff.

Independent Contractor Agreement for Special Services  (Exhibit A)

Cost of services not to exceed $20,000 to be paid from ASES grant funds.

01-6010-0-5849.00-7150-3900-090-242-000

Approval of the Independent Contractor Agreement for Special Services for the After School Education and Safety (ASES) Programs for Bahia Vista and San Pedro with Catholic Charities for the 2016-2017 school year including summer 2016.

This item presents an  Independent Contractor Agreement for Special Services with Challenge Day at Davidson Middle School on October 3-5, 2016, for recommended approval.

Background: Challenge Day's mission is to provide youth and their communities with experiential workshops and programs that demonstrate the possibility of love and connection through the celebration of diversity, truth,and full expression.Through powerful and thought provoking games, activities, and discussions, Challenge Day programs break down walls of separation and isolation and builds new levels of respect and communication. Participants leave Challenge Day inspired and empowered to become leaders in their schools, communities, and lives. Challenge Day programs go beyond traditional anti-bullying efforts, building empathy and igniting a movement of compassion and positive change.

Current Consideration: The day-long, interactive Challenge Day program provides teens and adults with tools to tear down the walls of separation, and inspires participants to live, study, and work in an encouraging environment of acceptance, love, and respect. All Davidson Middle School seventh grade students will participate along with staff and approximately six parents in the Challenge Day program on October 3-5, 2016.

Staff recommends approval of Independent Contractor Agreement for Special Services with Challenge Day Programs. Exhibit A

The cost of services is not to exceed $10,125 to be paid from Lottery/PTA funds.

 01-1100-0-5840.00-1110-1000-340-120-000

Approval of the Independent Contractor Agreement for Special Services with Challenge Day at Davidson Middle School on October 3-5, 2016.

This item presents a Memorandum of Understanding Between San Rafael City Schools, San Pedro and Marin Airporter Charter and Tours for parent transportation to school events for 2016-2017 school year, for recommended approval.

Background:  Marin Airporter Charter and Tours has been providing professional transportation services in and around Marin County for over 40 years, with a special emphasis on community partnership with local schools and non-profit organizations.

Current Consideration: The Memorandum of Understanding (MOU) sets forth the terms and understanding between San Rafael City Schools, San Pedro Elementary and Marin Airporter Charter and Tours to provide transportation services for on-campus school events fo the parents and guardians of students and others in the school community.

Marin Airporter Charter and Tours will provide transportation for San Pedro parents and families to school events such as Back to School Night, Open House, Parent-Teacher Conferences, Recognition Assemblies, School Concerts, Kermés, etc.

Exhibit A - Memorandum of Understanding (MOU)

Services are to be funded by the Transportation Grant. 

01-9406-0-5840.00-8100-5000-095-120-000

Approval of the Memorandum of Understanding Between San Rafael City Schools, San Pedro and Marin Airporter Charter and Tours for parent transportation to school events for 2016-2017 school year.

This item presents an overnight field trip for San Rafael High School Varsity Boys Basketball Team to participate in a basketball tournament in Anderson, California on December 15-17, 2016, fpr recommended approval.

BACKGROUND:  Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience.  School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. 

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. 

No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.

CURRENT CONSIDERATIONS: This item presents for Board approval of overnight field trip for San Rafael High School Varsity Boys Basketball Team to participate in a basketball tournament in Anderson, California on December 15-17, 2016. This will be the 3rd year San Rafael High School Varsity Boys Basketball Team will be attending this great tournament.

Students most likely participate will be Erik Anderson, Jonny Silva,Keaton Flores,Will Laviano, Richard Dibley, Phil Hauser, Will Mosher, Quint Fain, John Burgess, Ethan Burak, Michael Sullivan, Jonny Rank, and Collin Bursch. 

Adult Chaperones will be Scott Springhorn, Lee Chetien, Tony Butler, Greg Mosher, Jeff Flores and Mike Dibley. There will be four additional parent chaperones to be named.

Accommodations: Students will be staying in a private residence. Each student will have their own bed or inflatable mattress.  Students will not have access to any water activities. No student will be  excluded from participation because of lack of sufficient funds.

There will be no financial impact to the district.

Approval of the overnight field trip for San Rafael High School Varsity Boys Basketball Team to participate in a basketball tournament in Anderson, California on December 15-17, 2016.

This item presents for Board approval of out-of-state travel for Mayra Perez and Juan Rodriguez to attend the National P-3 Institute in Seattle, Washington on October 24-27, 2016.

Background: Since the first National P-3 Institute was held in 2007 (then called the Harvard PreK-3rd Institute), increasing numbers of districts, communities, states, and organizations have begun designing and implementing P-3 approaches. Now, nearly ten years later, there exists an abundance of activity and resources devoted to P-3, but achievement gaps and opportunity gaps remain stubbornly persistent. Despite this, much has been learned about designing, implementing, and evaluating P-3 approaches. The Institute will provide opportunity for participating teams to delve into the lessons and learnings from the past decade and to refine their strategic action plans for the future. This year's National P-3 Institute will tackle issues of equity-driven decision making, Dual Language Learners, leadership, family engagement, assessment, evaluation, and more.

Current Consideration: The 4-day learning experience at the 2016 National P-3 Institute will focus on aligning, integrating and, most importantly, implementing best practices from classroom to classroom, grade to grade, and school to school, across both early learning and K-3 primary grades.

Mayra Perez and Juan Rodriguez, along with Marin County P-3 Team will travel to Seattle, Washington on October 24-27, 2016, to participate in the 2016 National P-3 Institute.The institute will provide an intensive professional education opportunity for collaborative teams to deepen and extend their strategic efforts to implement P-3 approaches that create meaningful change -- specifically, approaches that improve the quality of learning opportunities for young children, birth through 3rd grade, and their families.

Registration, travel and lodging will be paid for by Marin Community Foundation.

Approval of out-of-state travel for Mayra Perez and Juan Rodriguez to attend the National P-3 Institute in Seattle, Washington on October 24-27, 2016.

That the Board and the public have the opportunity to review the second reading and approve revisions to Board Policy and Administrative Regulation 0520.2, Title I Program Improvement Schools. 

Background: Policy and regulation updated to reflect the Every Student Succeeds Act (ESSA) (P.L. 114-95), U.S. Department of Education (USDOE) guidance, and the California Department of Education (CDE) transition plan, which require schools identified for program improvement (PI) to continue to implement their school improvement plans during the 2016-17 school year while a new system of school support and improvement activities for Title I schools is developed. The policy also deletes references to the federal measure of "adequate yearly progress" and the requirements to offer intradistrict transfers and supplemental educational services (SES) to eligible students, as these have been eliminated under ESSA. Material on the Parent Empowerment Act moved from AR to BP, and "Program Evaluation" section revised to reflect requirement to develop and post a report card with specified content. Regulation deletes sections on "Definitions," "Parental Notifications," "Student Transfers," and "Supplemental Educational Services," and adds section on "Alternative Supports" to reflect the CDE's transition plan which requires that district-defined supports be provided to eligible students. Exhibits (1) and (2) deleted since forms related to intradistrict transfers and SES are no longer needed. 

Current Consideration: That the Board and the public have the opportunity to review the second reading of Board Policy and Administrative Regulation 0520.2, Title I Program Improvement Schools. Staff recommends approval.

Exhibit A: Board Policy 0520.2,Title I  Program Improvement Schools

Exhibit B: Administrative Regulation 0520.2,Title I Program Improvement Schools

None

Approval of revisions to Board Policy and Administrative Regulation 0520.2, Title I Program Improvement Schools.

That the Board and the public have the opportunity to review the second reading new Board Policy 0520.3, Title I Program Improvement Districts, for recommended approval by the Board.

Background: Recent changes were made to theTitle I Program Improvement District policy to reflect the Every Student Succeeds Act (P.L. 114-95), USDOE guidance, and the CDE's transition plan, which, for the 2016-17 school year, require districts identified for program improvement (PI) to continue to implement their improvement plans and any recommendations of a district assistance and intervention team assigned to the district. Policy deletes outdated reference to the federal measure of "adequate yearly progress," deletes section on "Early Warning System" since districts are not being newly identified for PI, and consolidates and shortens material reflecting requirements for districts based on the number of years in PI.

Staff is recommending adoption of this policy. 

Exhibit A: Board Policy 0520.3, Title I Program Improvement Districts

None

Approval of new Board Policy 0520.3, Title I Program Improvement Districts

That the Board and the public have the opportunity to review the second reading of revisions to Board Policy 6179, Supplemental Instruction, for recommended approval by the Board.

Background: Policy updated to delete reference to the requirement to provide supplemental educational services to eligible students from low-income families in Title I schools identified for program improvement, as the requirement was repealed by the Every Student Succeeds Act (ESSA) (P.L. 114-95), and to add the requirement to provide alternative supports to eligible students in accordance with the CDE's ESSA transition plan.

Current Consideration: That the Board and the public have the opportunity to review the second reading and approve of revisions to Board Policy 6179, Supplemental Instruction.

Exhibit A: Board Policy 6179, Supplemental Instruction

None

Approval of revisions to Board Policy 6179, Supplemental Instruction.

The Board is presented with an MOU for Special Services, for recommended approval.

This agenda item presents for Board approval an MOU for Special Services with Community Institute for Psychotherapy (CIP) for intern services which include individual and group counseling, family outreach and consultation, crisis intervention and other clinical services as referred/requested by the school administrators.

$4,500 to HSD

SACS: 01-3010-0-1100-00-1110-1000-410-120-000

Approval of the Agreement for the counseling services described.

Students will be offered therapeutic counseling services in an effort to improve student engagement and foster a positive school climate.

Staff recommends approval of this agreement.

The costs for these services are:

San Rafael High School $10,564

SACS: 01-3010-0-1100-00-1110-1000-410-120-000

This agenda item presents for Board approval a Memorandum of Understanding (MOU) and Contract Agreement with Huckleberry Youth Services to provide an intern to deliver bilingual individual and group counseling, with a particular focus on addressing the needs of "Newcomer" students as requested by site staff and administration.

BACKGROUND: Huckleberry Youth Programs (HYP) is one of the leading youth service agencies in San Francisco and Marin. Established in 1967, the agency has served more than 125,000 youth through programs that divert youth from harmful behaviors and promote healthy development.

Huckleberry Teen Health Program (HTHP) was established in 1995 in response to the lack of health programs for teens in Marin. HTHP has become the primary provider of health access, youth development and other support services for underserved youth. Services include health workshops offered in school and community sites, weekly teen clinics in San Rafael and Novato, extensive training of staff and volunteer "peer health educators" (PHEs), individual and family counseling and case management. HTHP works with over 4,000 youth annually. A key target group of our program is Latino youth from the canal district of San Rafael.

CURRENT CONSIDERATIONS: Staff recommends approval of the Huckleberry Youth Program MOU and Independent Contractor Agreement to provide bilingual counseling intern services at San Rafael High School. Students will be offered therapeutic counseling services in an effort to improve student engagement and foster a positive climate.

$15,000 per school year in financial contribution

SACS Code: 01-3010-0-1100-00-1110-1000-410-120-000

Approval of the MOU and Independent Contractor Agreement with Huckleberry Youth Services to provide bilingual mental health counseling at San Rafael High School.

The Board is asked to ratify award of a contract and accompanying change order to Siemens Industry, Inc. for a new fire alarm panel at Sun Valley Elementary School. MCOE Superintendent was notified via email. 

BACKGROUND: Sun Valley Elementary School has had many issues with the operation of the original Faraday alarm system. The system has had multiple failures and repairs, however, the most rent failures were deemed unrepairable.

CURRENT CONSIDERATIONS: Based on exigent circumstances the fire alarm system needed to be operational before school commenced. Siemens was chosen because of a reputation for having a robust system, rapid response to trouble calls and the ability to have the system operational by the time the school was back in session. Wiring in the multi-story building was determined to be faulty and incompatible with the new system and it was replaced under a Change Order #1. 

The original contract is $36,517.00 and one change order of $7,533.00 brings the total to $44,050.00.

This project will be funded by:

Main Contract: SACS: 14-8150-0-6500.00-0000-8300-096-255-482 $36,517.00

Change Order: SACS: 14-8150-0-6500.00-0000-8300-096-255-482     $  7,533.00

Ratify the contract and change order to Siemens Industry, inc. 

The Board is presented with information about an out-of-state travel request for recommended approval. 

BACKGROUND: EdLeader21 is a national network of school and district leaders focused on integrating the 4Cs (critical thinking, communication, collaboration and creativity) into instruction. The network is dedicated to helping district leaders enhance the 4Cs in schools, with the goal of preparing students for citizenship in a changing economic landscape.EdLeader21 will be holding its 6th Annual Event Sept. 28-30 in Denver, Colorado. More than 600 leaders will come together to share best practices in 21st century education, collaborate on next steps and hear from key thought leaders in education. 

CURRENT CONSIDERATION: Staff recommends approval of the out-of state travel for a District team of the superintendent, deputy superintendent, chief technology officer and an elementary principal to attend the EdLeader21 conference. 

Related conference registrations, travel and accommodations will be split funded 50% ESD/ 50% HSD from:

SACS: 01-0000-0-5200-00-0000-7150-700-280-000

Approval of the out-of-state travel.

The Board is presented with an out-of-state travel request for Dr. Watenpaugh to attend the Marin Promise/ StriveTogether convening, for recommended approval. 

BACKGROUND: 

The StriveTogether National Convening is September 20-22, 2016 in Memphis, Tennessee. The Cradle to Career Network Convening is an interactive and informative opportunity to ensure that network partners like the Marin Promise Partnership are maximizing the resources to build capability and capacity to best serve the learners in our communities.

This event will enable partners to engage in a number of educational sessions that are directly applicable to the work of improving educational outcomes in our community and provide the opportunity for them to network with a variety of colleagues from around the nation. The entire conference is tailored to partnership staff, school partners, leadership table members and investors in cradle to career work."

CURRENT CONSIDERATION: Staff recommend approval of the out-of-state travel for Superintendent Watenpaugh to attend the StriveTogether National Convening.  

Related expenses for ravel, lodging and convention dues will be split between ESD/HSD from the superintendent's travel account:

SACs:

01-0000-0-5200-00-0000-7150-700-280-000  

50% ESD/50% HSD

Approval of the out-of-state travel.

Government Code 3547 requires:

"All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."

This agenda item presents for Board discussion and public review and/or comment, the California Schools Employees Association (CSEA) initial proposal for negotiations with the San Rafael City School Districts for the 2016-2017 school  year. 

A copy of the proposal from CSEA to SRCS is attached. 

Acceptance of the proposal of negotiation interests submitted by the California School Employees Association for the 2016-2017 school year.

The Board will review the District’s sunshine proposal to the California School Employees Association (CSEA) for 2016-2017.

Government Code 3547 requires:

"All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."

This agenda item presents for Board discussion and public review and/or comment, the initial proposals from the Districts to open negotiations with the California School Employees Association for the 2016-2017 school year. 

A copy of the proposal from the Elementary and High School District is attached.

Approval of the District's sunshine proposal of negotiation interests with the California School Employees Association for the 2016-2017 school year.

The Board will review the donations for approval.

BACKGROUND:                      

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

CURRENT CONSIDERATIONS:

This agenda item presents the donations from the sources listed above, for recommended Board acceptance.

COST/FUNDING SOURCE: Total of donations: $5,050.00  

Acceptance of the donations.

The Board is presented with the 2015-16 Unaudited Actuals for the San Rafael Elementary School District, for review and recommended approval.

BACKGROUND:  In accordance with the provisions of AB 1200 and Education Code Section 41200, the Governing Board of each school district must approve an annual financial statement of all receipts and expenditures of the District for the preceding year for all funds.  The reporting format for the financial statements is established and mandated by the state (SACS Financial Reporting Software) and they must be approved and submitted to the Marin County Office of Education (MCOE) on or before September 15^th.

CURRENT CONSIDERATIONS:  This agenda item presented for Board discussion and approval is the 2015-16 Unaudited Actuals for the San Rafael Elementary School District.  Upon approval of the financial statements by the Board of Education, the SACS Reports are forwarded electronically to the Marin County Office of Education no later than September 15th for compliance review with the technical provisions of the Code Sections.  MCOE is required to forward them electronically to the Superintendent of Public Instruction on or before October 15^th.  The district’s auditors will come in October to audit these financial statements.

The following reports are included in the SACS State Software:

• Unaudited Actuals Certification
• Summary of Unaudited Actuals Data Submission
• Table of Contents
• General Fund Form 01 Unrestricted and Restricted, Expenditures by Object, Expenditures by Function  (used for publication of statistical bulletin)
• Fund forms for all other funds used by the district
• Average Daily Attendance (Form A)
• Schedule of Capital Assets (Form ASSET)
• Schedule for Categoricals (Form CAT)
• Current Expense Formula (Form CEA)
• Schedule of Long Term Liabilities (Form DEBT)
• Appropriations Limit Calculation (GANN Limit Form)
• Indirect Cost Rate Worksheets (Form ICR)
• Lottery Report (Form L)
• No Child Left Behind Maintenance of Effort (Form NCMOE)
• Program Cost Report – Allocation Factors (Form PCRAF)
• Program Cost Report (form PCR)
• Special Education Maintenance of Effort (SEMA/SEMB)
• Summary of Interfund Activities – Actuals

The following is a list of the ending fund balances as of June 30, 2016:

Each year there are fluctuations in both the revenues and expenditures for the Unrestricted and Restricted components of the General Fund.  The major reasons for the variances can be explained as follows:

FINANCIAL IMPLICATIONS:  Over the past two months, staff has completed the closing process for all funds within the San Rafael Elementary School District.  The components of ending fund balance for the General Fund as of June 30, 2016 are as follows:

Approval of the 2015-16 Unaudited Actuals for the San Rafael Elementary School District.

The Board is presented with the 2015-16 Unaudited Actuals for the San Rafael High School District for review and recommended approval. 

BACKGROUND:  In accordance with the provisions of AB 1200 and Education Code Section 41200, the Governing Board of each school district must approve an annual financial statement of all receipts and expenditures of the District for the preceding year for all funds.  The reporting format for the financial statements is established and mandated by the state (SACS Financial Reporting Software) and they must be approved and submitted to the Marin County Office of Education (MCOE) on or before September 15^th.

CURRENT CONSIDERATIONS:  This agenda item presented for Board discussion and approval is the 2015-16 Unaudited Actuals for the San Rafael High School District.  Upon approval of the financial statements by the Board of Education, the SACS Reports are forwarded electronically to the Marin County Office of Education no later than September 15th for compliance review with the technical provisions of the Code Sections.  MCOE is required to forward them electronically to the Superintendent of Public Instruction on or before October 15^th.  The district’s auditors will come in October to audit these financial statements.

The following reports are included in the SACS State Software:

• Unaudited Actuals Certification
• Summary of Unaudited Actuals Data Submission
• Table of Contents
• General Fund Form 01 Unrestricted and Restricted, Expenditures by Object, Expenditures by Function  (used for publication of statistical bulletin)
• Fund forms for all other funds used by the district
• Average Daily Attendance (Form A)
• Schedule of Capital Assets (Form ASSET)
• Schedule for Categoricals (Form CAT)
• Current Expense Formula (Form CEA)
• Schedule of Long Term Liabilities (Form DEBT)
• Appropriations Limit Calculation (GANN Limit Form)
• Indirect Cost Rate Worksheets (Form ICR)
• Lottery Report (Form L)
• No Child Left Behind Maintenance of Effort (Form NCMOE)
• Program Cost Report – Allocation Factors (Form PCRAF)
• Program Cost Report (form PCR)
• Special Education Maintenance of Effort (SEMA/SEMB)
• Summary of Interfund Activities – Actuals

The following are the ending fund balances as of June 30, 2016:

Each year there are fluctuations in both the revenues and expenditures for the Unrestricted and Restricted components of the General Fund.  The major reasons for the variances can be explained as follows:

FINANCIAL IMPLICATIONS:  Over the past two months, staff has completed the closing process for all funds within the San Rafael High School District.  The components of ending fund balance for the General Fund as of June 30, 2016 are as follows:

Approval of the 2015-16 Unaudited Actuals for the San Rafael High School District.

The Board and attendees will be given opportunity to provide public input on Resolution No. 1698 Gann Limit for the San Rafael City Elementary School District for the Fiscal Years 2015-2016 and 2016-2017.

BACKGROUND:      

In 1979, voters approved Proposition 4, a constitutional limit on governmental spending at every level in the State, including school districts.  No agency’s expenditures can exceed its Gann limit, which is adjusted annually for changes in population and the lesser of either the national Consumer Price Index (CPI) or California’s per capita personal income. 

In 1990, a constitutional amendment (Proposition 111) changed the inflation index for the Gann limit calculation, effectively raising the limit.  Additionally, the minimum funding guarantee for education (Proposition 98) was changed to reflect the growth of California’s overall economy.  Proposition 111 accomplished this by shifting the adjustment for inflation from the growth of per capita personal income, which is historically a lower amount, to the growth in state per capita General Fund revenues plus one-half percent. 

Although the combination of Proposition 111 and Proposition 98 nullified the potentially harmful effects of the Gann Limits on K-12 school agencies, they are still required to complete the calculation and conduct a “Public Hearing” on the resolution adopting the adjusted “Gann Limit” for 2015-2016 and the estimated “Gann Limit” for 2016-2017.  The Gann Limit calculation is included in the supplemental information in the Unaudited Actuals State Reports.

CURRENT CONSIDERATIONS:    

This agenda item presents for Board approval, the Appropriations Limit Calculations, Exhibit A, and Resolution No.1698 Adoption of the “Gann Limit”, Exhibit A.  No increase to the Gann Limit is necessary (see calculations attached).

COST/FUNDING SOURCE:

Approval of Resolution No. 1698 will not have a financial impact on either the 2015-2016 or the 2016-2017 fiscal years.

Approval of Resolution No. 1698

The Board and attendees will be given opportunity for public input on Resolution No. 1699 the San Rafael City High School District for the Fiscal Years 2015-2016 and 2016-2017.

BACKGROUND:              

In 1979, voters approved Proposition 4, a constitutional limit on governmental spending at every level in the State, including school districts.  No agency’s expenditures can exceed its Gann limit, which is adjusted annually for changes in population and the lesser of either the national Consumer Price Index (CPI) or California’s per capita personal income. 

In 1990, a constitutional amendment (Proposition 111) changed the inflation index for the Gann limit calculation, effectively raising the limit.  Additionally, the minimum funding guarantee for education (Proposition 98) was changed to reflect the growth of California’s overall economy.  Proposition 111 accomplished this by shifting the adjustment for inflation from the growth of per capita personal income, which is historically a lower amount, to the growth in state per capita General Fund revenues plus one-half percent. 

Although the combination of Proposition 111 and Proposition 98 nullified the potentially harmful effects of the Gann Limits on K-12 school agencies, they are still required to complete the calculation and conduct a “Public Hearing” on the resolution adopting the adjusted “Gann Limit” for 2015-2016 and the estimated “Gann Limit” for 2016-2017.  The Gann Limit calculation is included in the supplemental information in the Unaudited Actuals State Reports.

CURRENT CONSIDERATIONS:    

This agenda item presents for Board approval, the Appropriations Limit Calculations, Exhibit B, and Resolution No. 1699 adoption of the “Gann Limit”, Exhibit B. No increase to the Gann Limit is necessary (see calculations attached.)

COST/FUNDING SOURCE:

Approval of Resolution No. 1699 will not have a financial impact on either the 2015-2016 or the 2016-2017 fiscal years. 

Approval of Resolution No. 1699.

This item presents the opportunity for the Board and the public to review and approve technical amendments to the 2016-2019 Local Control Accountability Plan for the San Rafael Elementary School District.

Background: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities.  

The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals.

The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision.

The LCAP must include LCFF funds received by a local educational agency and can include other funds if such information is helpful. Each LCAP is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each targeted population of students.

Furthermore, the LCAP must reflect specific goals for school sites, which may be districtwide or called out by individual site. The LCAP does not replace existing site plans. Rather it is expected that the LCAP and site plans are aligned and that site level advisory groups are informed about and have been engaged in providing input to the development of the LCAP.

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all.

Current Consideration: The technical amendments to the LCAP represent SRCS’ response to feedback provided by the Marin County Office of Education.  Budget resources and object codes have been added to each action in order to identify the location of that action in the budget.  The content of the Identified Need section and Expected Annual Measurable Outcome section of each goal have been aligned.

The rationale as to why and how we are providing services to positively impact unduplicated pupils was moved from 3B to 3A.  Some items originally included in the LCAP as Supplemental Concentration funds were changed to Base funding as they either did not clearly demonstrate an increase or improvement in services for unduplicated students, e.g., BTSA, or the item was a statutory requirement, e.g., CELDT administration, and therefore is actually base funding. Entry items in section 3A were reorganized according to the categories of Targeted and Districtwide/Schoolwide as opposed to Quantitative and Qualitative. 

Staff recommends the Board approves technical amendments to the 2016-2019 Local Control Accountability Plan for the San Rafael Elementary School District.

Exhibit A - Amended 2016-2019 Local Control Accountability Plan for the San Rafael Elementary School District

Staff recommends the Board approves technical amendments to the 2016-2019 Local Control Accountability Plan for the San Rafael Elemenary School District.

This item presents the opportunity for the Board and the public to review and approve technical amendments to the 2016-2019 Local Control Accountability Plan for the San Rafael High School District.

Background: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities.  

The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals.

The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision.

The LCAP must include LCFF funds received by a local educational agency and can include other funds if such information is helpful. Each LCAP is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each targeted population of students.

Furthermore, the LCAP must reflect specific goals for school sites, which may be districtwide or called out by individual site. The LCAP does not replace existing site plans. Rather it is expected that the LCAP and site plans are aligned and that site level advisory groups are informed about and have been engaged in providing input to the development of the LCAP.

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all.

Current Consideration:The technical amendments to the LCAP represent SRCS’ response to feedback provided by the Marin County Office of Education.  Budget resources and object codes have been added to each action in order to identify the location of that action in the budget.  The content of the Identified Need section and Expected Annual Measurable Outcome section of each goal have been aligned.

The rationale as to why and how we are providing services to positively impact unduplicated pupils was moved from 3B to 3A.  Some items originally included in the LCAP as Supplemental Concentration funds were changed to Base funding as they either did not clearly demonstrate an increase or improvement in services for unduplicated students, e.g., BTSA, or the item was a statutory requirement, e.g., CELDT administration and therefore is actually base funding. Entry items in section 3A were reorganized according to the categories of Targeted and Districtwide/Schoolwide as opposed to Quantitative and Qualitative. 

Staff recommends the Board approves technical amendments to the 2016-2019 Local Control Accountability Plan for the San Rafael High School District.

Staff recommends the Board approves technical amendments to the 2016-2019 Local Control Accountability Plan for the San Rafael High School District.

The San Rafael City Schools Board of Education is requested to respond in writing to the findings and recommendations of the 2015-2016 Marin County Civil Grand Jury Report in accordance with Penal Code Section 933.05(f).

The response to the 2015-16 Marin County Civil Grand Jury Report: Marin’s Hidden Human Sex Trafficking Challenge:  It’s Happening in Our Backyard , will be presented to the Board at this regular meeting, for recommended approval.

None.

Approval of the District's Response.