Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

Staff and students will present an update on the iTEAMS initiative. 

Revisions to SRCS Board Policy 1330, new Administrative Regulation 1330, and new Exhibit 1330 E(1) (Terms and Conditions) and revised 1330 E(3) (Application & Agreement for Use of School Facilities & Grounds) are presented for discussion/direction, as a first reading. 

BACKGROUND:

On October 24, 2016, at a Special Meeting of the Board, San Rafael City Schools’ (SRCS) staff and District’s legal counsel presented recent changes to the Civic Center Act, and discussed proposed changes recommended to bring SRCS’s Civic Center policies, procedures, and fee schedule into compliance with current law. The proposed revisions to Board Policy 1330, new Administrative Regulation 1330, and revised Exhibits 1330 E(1) (Terms and Conditions) and 1330 E(3) (Application & Agreement for Use of School Facilities & Grounds), along with the proposed Fee Schedule template (1330 E(2)), were made available for review and public comment between October 24, 2016, and November 10, 2016.  On November 7, 2016, SRCS’ staff held a public study session to discuss the proposed changes with the public and answer questions.  The proposed revised Board Policy 1330, new Administrative Regulation 1330, and revised Exhibits 1330 E(1) (Terms and Conditions) and 1330 E(3) (Application & Agreement for Use of School Facilities & Grounds) are now presented for a first reading by the Board.

The Fee Schedule (Exhibit 1330 E(2)) will be made available for review and public comment between November 18, 2016, and December 5, 2016.  A public study session on the completed Fee Schedule is scheduled for December 1, 2016.

None. 

An update related to bonds and Capital Facilities Program will be provided.

The Board will receive an update on the LCAP process and draft timeline for 17/18. 

The Board is presented with a request for approval of Capital Facilities Program Budgets for the San Rafael Elementary School District Measure A Bond and the San Rafael High School District Measure B Bond. 

Rationale:

The Capital Facilities Program requires updated, Board-adopted Program Budgets in place to guide the work at each of the sites.   

Executive Summary:

The San Rafael City Schools (SRCS) Capital Facilities Program Budgets include all anticipated revenues to the Program, all proposed expenditure budgets to complete projects at included sites, and all costs for Program Management.  The proposed adoption budgets are included on the attached worksheets.

Background:

On April 18, 2016 the SRCS Board approved the Capital Facilities Program Maps as initial budgets and timing for the district’s bond facilities program.  Since that time the Board has retained program management services for our Capital Facilities Program. As part of setting up the program, the Capital Facilities team has taken the initial budget information from the Program Maps and validated the assumptions regarding construction of the projects. This process has resulted in fine tuning of revenue assumptions, targeted adjustments to specific projects, and accelerated project timing in order to present a balanced budget. The criteria used for balancing the program embedded in the proposed budgets included refining phasing assumptions in combination with reduced transitional, swing classroom housing needs.  The Capital Facilities team will make a presentation of this process and proposed budgets at the Board Study Session on November 14^th.  

Current Considerations:

Upon the approval of the Capital Facilities Program Budgets, staff will have clear direction regarding project budgets and will continue to move forward with project development.  At each of the included sites, the Architects and the Capital Facilities Division will continue working to develop projects within the approved budgets to refine and prioritize projects to meet the educational program needs of the SRCS and our community.  

This work will be funded by Measure A and B Funds with state matching funds and local revenue.  Measure A Total Program:  $119,345,000.  Measure B Total Program:  $169,769,446. 

Approval of Capital Facilities Program Management Budgets for Measure A and Measure B.  

The Board will review the ESD warrants for October 2016 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from October 1, 2016 through October 31, 2016 is attached. 

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.
  
A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 504.

Ratification of the ESD warrant for October 2016.     

The Board will review the HSD warrants for October 2016 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from October 1, 2016 through October 31, 2016 is attached. 

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.
  
A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 504.

Ratification of the HSD warrant for October 2016.     

The Board will review and consider approval to dispose of the obsolete equipment and textbooks.

BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS Glenwood School, Davidson Middle School, TLHS and the Business Services department have determined that the following equipment/textbooks are obsolete.

COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district.

Approval of the disposal of obsolete equipment and textbooks.

This item presents for discussion and action the Comprehensive Tentative Agreement between the San Rafael City Schools Elementary District (SRCS) and San Rafael Teachers Association (SRTA). The agreement addresses compensation, work year/hours and leaves. As a component of approval, District staff have provided this AB 1200 Disclosure document to the Marin County Office of Education for their fiscal oversight responsibilities 10 days in advance of presentation to the Board of Education for review and recommended approval.

BACKGROUND:       

To provide the required “Public Disclosure” of the proposed settlement between San Rafael City Elementary School District and the Certificated SRTA `employees in order to be in compliance with AB 1200, Government Code 35547.5, CCR, Title V, Section 15449 for the 2016-17 fiscal year. 

In addition, the disclosure document must be signed by the District Superintendent and Assistant Superintendent Business Services at the time of public disclosure, who must certify that the District can meet the costs incurred under the Collective Bargaining Agreement for the current year and two (2) subsequent years.

The following are compensation provisions contained in the proposed Tentative Agreement with the SRTA:

1. Across the board 4.5% salary increase for all members of SRTA retroactive to July 1, 2016.

2. Effective July 1, 2016, SRTA teachers hired after July 1, 2016 shall be placed on the salary schedule when initially employed and granted year-for-year credit for previous verified, full-time teaching experience. Employees hired prior to July 1, 2016 will be granted up to 7 years credit for previous verified, full-time experience (Article 2.1.1)

3. Effective July 1, 2016, teacher compensation for Extra Duty Work shall be increased from $30/hour to $35/hour (Article 2.6.1). Compensation for emergency classroom/student coverage will increase from $30/hour to $35/hour, or from $50 to $55 per block scheduled class, up to $160 (from $150) per day (Article 2.8.1.1).

The following are non-compensation provisions contained in the proposed Tentative Agreement with the SRTA:

1. Effective July 1, 2017, increase the maximum number of instructional daily minutes as follows: Transitional Kindergarten from 200 to 300 per day, Kindergarten from 250 to 300 per day, grades 1-3 from 285 to 300 per day, grades 4-6 from 305 to 320 per day and grades 6-8 from 316 to 336 per day (Article 3.2.1.1).

2. Child Arrival/Child Rearing Leave: Pursuant to AB 375 (Education Code section 44977.5) the bargaining unit members may be entitled to differential pay up to twelve weeks, if all sick leave is exhausted and all other conditions of the law are met (Article 5.3.1 and 5.3.3).

   Because the San Rafael Elementary School District Preschool Permit teacher’s salary schedule Step 6 Range B has been aligned to the SRTA Step 1 BA, staff recommend providing the equivalent 4.5% increase to this salary schedule for these unrepresented employees.

CURRENT CONSIDERATIONS:    

The information provided in the “Disclosure of Collective Bargaining Agreement” document summarizes the financial implications of the proposed agreement and is submitted to the Board of Education for “Public Disclosure” of the major provisions of the agreement.  This is in accordance with the requirements of AB 1200 (Statutes of 1991, Chapter 1213, Government Code 3547.5, and CCR, Title V, Section 15449.

COST/FUNDING SOURCE:

The total annual (ongoing) cost of the 2016-17 Settlement Agreement (effective July 1, 2016) between the San Rafael Elementary City School District and the San Rafael Teachers Association is $1,115,793 for 2016-17. This cost will be funded by the General Fund with the most significant portion funded by the base grant in the Local Control Funding Formula (LCFF).

The cumulative impact of this Agreement over the current plus two additional years is $3,397,840. This proposed Agreement will decrease our available fund balance (including the 3% reserve) from 13% to 6.7% in the three years of the multi-year projection (MYP).

Approval of the AB 1200 Disclosure Documents (SRTA)

The Board is presented with a signature resolution for review and recommended approval.

 BACKGROUND:

GSAXcess.gov is the entry site for the Federal Excess Personal Property Utilization Program and the Federal Surplus Personal Property Donation Program operated by the General Services Administration. An agency can report excess personal property for transfer by GSA to other Federal and State Agencies for Surplus Property (SASPs) as well as search for and obtain excess personal property. Agencies can also report and transfer excess computers and peripheral equipment to schools and educational nonprofit organizations through the Computers for Learning program or post CFL transfers done outside the system. This site is not intended for the general public.

Education Code Sections 42630 to 42633 allow the members of the Governing Board of each district to authorize officers or employees to sign orders and other documents on behalf of the Governing Board for the current fiscal year. This authorization must be approved annually.

CURRENT CONSIDERATIONS:
This resolution authorizes the following authorized persons to acquire property through the auspices of the California State Agency for Surplus Property whose name and specimen signature appear on the “Authorization to sign on Behalf of the Governing Board” forms attached, to sign documents  (on the attached Resolution) on behalf of the Governing Board of the San Rafael City Schools. This authorization includes both the Elementary and High School Districts during the period of November 15, 2016 to June 30, 2017.

None.

Approval of Resolution No. 1705. 

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

On October 24, 2016, the SRESD and SRTA negotiation teams successfully reached a tentative agreement to settle negotiations for the 2016-2017 school year.

The following are compensation provisions contained in the proposed Tentative Agreement with SRTA:

 Across the board 4.5% salary increase for all members of SRTA retroactive to July 1, 2016.

1. Across the board 4.5% salary increase for all members of SRTA retroactive to July 1, 2016.

2. Effective July 1, 2016, SRTA teachers hired after July 1, 2016 shall be placed on the salary schedule when initially employed and granted year-for-year credit for previous verified, full-time teaching experience. Employees hired prior to July 1, 2016 will be granted up to 7 years credit for previous verified, full-time experience (Article 2.1.1)

3. Effective July 1, 2016, teacher compensation for Extra Duty Work shall be increased from $30/hour to $35/hour (Article 2.6.1). Compensation for emergency classroom/student coverage will increase from $30/hour to $35/hour, or from $50 to $55 per block scheduled class, up to $160 (from $150) per day (Article 2.8.1.1).

Because the San Rafael Elementary School District Preschool Permit teacher’s salary schedule Step 6 Range B has been aligned to the SRTA Step 1 BA, staff recommend providing the equivalent 4.5% increase to this salary schedule for these unrepresented employees.

Financial Impact

The total annual (ongoing) cost of the 2016-17 Settlement Agreement (effective July 1, 2016) between the San Rafael Elementary City School District and the San Rafael Teachers Association is $1,115,793 for 2016-17. This cost will be funded by the General Fund with the most significant portion funded by the base grant in the Local Control Funding Formula (LCFF).

The cumulative impact of this Agreement over the current plus two additional years is $3,397,840. This proposed Agreement will decrease our available fund balance (including the 3% reserve) from 13% to 6.7% in the three years of the multi-year projection (MYP). 

Upon approval, the budget will be revised and included in the first budget revision brought to the Board for review and approval in December. 

Approval of the Tentative Agreement between SRCS and SRTA as well as the revised SRTA Salary Schedule and SRESD Preschool Permit Teachers Salary Schedules for 2016-2017.

This item presents a Memorandum of Understanding between Rodef Shalom and San Rafael City Schools for participation in the Read2Lead Initiative at Venetia Valley Elementary School for the 2016-2017 School Year, for Board review and recommended approval. 

BACKGROUND INFORMATION: The Read2Lead program at Venetia Valley School is a partnership with Rodef Sholom that provides a literacy coach who works with fourth, fifth, and sixth grade teachers to build rigorous curricula that is aligned to Common Core State Standards and California’s English Language Development Standards and includes built-in differentiation to meet the needs of diverse learners.  A timeline for data collection ensures that student progress is tracked at regular intervals throughout the year.  The Read2Lead literacy coach will also provide ongoing professional development with a focus on best instructional practices and increasing student access to grade level, standards based content.  Finally, the literacy coach will serve as a liaison to build community between Rodef Sholom Congregants and Venetia Valley families.

CURRENT CONSIDERATIONS: This item presents for approval a Memorandum of Understanding between Redof Sholom and San Rafael City Schools for participation in the Read 2 Lead Initiative, at Venetia Valley Elementary School for the 2016-2017 school year. (Exhibit A). 

There is no cost to the District.

Approval of the Memorandum of Understanding between Rodef Shalom and San Rafael City Schools for participation in the Read2Lead Initiative at Venetia Valley Elementary School for the 2016-2017 School Year.

This item presents a Memorandum of Understanding Between San Rafael City Schools and the Sobrato Family Foundation for the SEAL Program teacher professional development for newly hired teachers, for Board review and recommended approval. 

BACKGROUND: SEAL, (Sobrato Early Academic Language) is a preschool through third-grade program of the Sobrato Family Foundation.  Designed by Dr. Laurie Olsen, national expert in English language learner education.  the SEAL program pulls together the most current research on effective practices and implements the new Standards while addressing the needs of English Learners, their parents, and their teachers.
In 2013-2014, Venetia Valley piloted The SEAL program in Grades K-1. In 2014-2015, added the K-1 staff of Coleman and Sun Valley to expand this balanced literacy program design. SEAL was initially designed to build the capacity of preschools and elementary schools to successfully support biliteracy in both English and Spanish for second language learners. Staff believes that this balanced literacy approach, by supporting language and literacy skills of Spanish-speaking English learner students, provides both language and instructional support, with the goal of literacy by 4th grade. These are goals identified in our Local Control Accountability Plan.These high impact strategies promote the mastery of literacy for all students, not just English Learners. Student performance results for English learners, as well as with all students accelerated at unprecedented rates. The SEAL program has been expanded to all grade K-3 students   SEAL is aligned with the Common Core and the California English Language Arts Development standards.   
Currently, the Sobrato model appears to be one that is supporting the acquisition of English by English learners, while building the literacy skills of all students. Staff recommends approval of the MOU for expansion/replication of the SEAL Program to San Pedro, Bahia Vista and Laurel Dell in the San Rafael City Schools Elementary District. 

CURRENT CONSIDERATION:  SEAL professional development  will provide ("supplemental new teacher implementation activities") for all newly hired teachers in San Rafael who are placed at any of the six (6) school sites where SEAL is in current implementation: Sun Valley, San Pedro, Coleman, Bahia Vista, Venetia Valley and Laurel Dell elementary schools, and any corresponding early childhood development centers. The sites listed have teachers who are new and need SEAL professional development so the model is fully implemented across all classrooms PreK-3rd grade. 

Staff recommends the Board approves the Memorandum of Understanding Between San Rafael City Schools and the Sobrato Family Foundation for the SEAL Program teacher professional development for newly hired teachers.  Exhibit A

The MOU for the program is $25,000 over 2 years.

The estimated costs as follows will be LCFF funded:

$15,000       (Year 1)          November 1, 2016
$10,000       (Year 2)          November 1, 2017

SACS Code: 01-0000-0-5849.32-1511-1000-700-240-000

Approval of the Memorandum of Understanding Between San Rafael City Schools and the Sobrato Family Foundation for the SEAL Program teacher professional development for newly hired teachers.

This item presents a Memorandum of Understanding Between Canal Alliance and San Rafael City Schools, San Pedro for Computer Education Classes, for Board review and recommended approval. 

Background: Canal Alliance teaches clients how to access resources to address immediate challenges while developing critical skills to assure long-term success.

Vision: Build a pathway to success for immigrant families to overcome poverty and injustice, so they can become tomorrow’s leaders.

Mission: We help low-income, Spanish-speaking immigrants acquire the tools they need to thrive.

Strategy: Because people living in poverty face significant personal challenges, Canal Alliance utilizes a wraparound strategy that includes a full range of services designed to help people overcome barriers to the acquisition of the tools they need to thrive.

Tools to Thrive (skills and abilities)

• Bilingual Skills
• Technology Skills
• Work readiness Skills
• Ability to Access Resources
• Ability to Manage Stress
• Money Management Skills
• Ready for Immigration Reform
• College Degree (Youth)

Current Consideration: Canal Alliance will develop and provide a workshop for San Pedro parents on two Saturdays, November 12 and November 19, 2016, that focuses on Computer Education. They will be presenting education about internet safety, cyber bullying, and social media. Canal Alliance will provide an additional session with parents and children and the students’ devices on how to access educational websites supported by the school.  Pilot course in November may be repeated later in the year if successful. 

Exhibit A

The cost of the Computer Education Classes is not to exceed $1,100 to be paid from Title III funds.

01-4203-0-5840.00-1110-2495-950-120-000

Approval of the Memorandum of Understanding Between Canal Alliance and San Rafael City Schools, San Pedro for Computer Education Classes.

This item presents an Independent Contractor Agreement for Special Services between San Rafael City Schools and National Equity Project for coaching & facilitation support to the principal and ILT for the 2016-2017 school year, for Board review and recommended approval. 

BACKGROUND:The mission of the National Equity Project (NEP), formerly the Bay Area Coalition for Equitable Schools (BayCES) is to improve educational experiences, outcomes, and life options for students and families who have been historically under served by their schools and districts. They do this by teaching, coaching and supporting school, district and community leaders to create and sustain systems of equitable and high performing small schools through:
•        school-site coaching of principals and teachers
•        professional development focused on educational equity
•        small school design and district redesign
•        technical assistance to new small schools
•        networking services
•        community partnerships

CURRENT CONSIDERATIONS: This agenda item presents for Board approval, Scope of Work for National Equity Project for Instructional Leadership Coaching and Individual Principal Coaching at San Pedro Elementary School.   

The National Equity Project will provide:

Instructional Leadership Team Support (5 days)

• Coaching teacher leaders to plan and facilitate monthly ILT meetings
• Supporting team to identify and implement high-leverage school-wide strategies and monitor progress to reach equity goals

Coaching In Support of Equity Leadership Development (5 days)

• Strengthening instructional leadership practices
• Building capacity for coaching conversations with staff members focused on equity issues

Consultation as needed for strategy development and problem-solving

Exhibit A

The total cost for the services will be: $20,000 to be paid from PESSA funds.

SACS Code: 01-9463-0-5840.00-2140-2495-090-120-000

Approval of the Independent Contractor Agreement for Special Services between San Rafael City Schools and National Equity Project for coaching & facilitation support to the principal and ILT for the 2016-2017 school year.

This item presents a Memorandum of Understanding between Old Gallinas Children's Center and Venetia Valley for the participation in the Pre-K to 3rd Grade Initiative for the 2016-2017 school year, for Board review and recommended approval. 

Background: The Marin Community Foundation has launched a multi-strategy initiative in Marin County aimed at closing the educational achievement gap for all students. 

Venetia Valley School (VV) is one of nine sites supported by the Marin Community Foundation (MCF) through their PreK-3 initiative.

The county-wide goals of the PreK-3 initiative include:

1. Developing a shared vision and partnership among PreK-3 programs and families;
2. Creating a positive school climate that addresses the needs of a diverse community;
3. Strengthening and promoting family engagement in the schools;
4. Aligning curriculum, standards, and assessments across preschool sites and across grade levels;
5. Providing high quality teaching;
6. Expanding learning opportunities

CURRENT CONSIDERATION: To meet these goals Venetia Valley has gathered together representatives from the school and many local community partners to create a design team. The design team is a collaborative group that meets quarterly to help review and implement new services and programs at Venetia Valley to promote early school success.

To promote early school success, Venetia Valley is currently working to align and improve PreK-3 curriculum and services at Old Gallinas Children's Center as follows:

• Participation in Design Teams
• Alignment Efforts in Pre-School and K-3 Programs
• Family Engagement and Family Literacy PreK-3 Programs/Biliteracy Programs
• Literacy Capacity Building

Exhibit A

The cost to support the PreK-3rd Grade Initiative at Old Gallinas Children's Center not to exceed $10,000 to be paid from MCF Funds.

01-9463-0-5840.00-1511-2140-092-120-000

Approval of the Memorandum of Understanding between Old Gallinas Children's Center and Venetia Valley for the participation in the Pre-K to 3rd Grade Initiative for the 2016-2017 school year.

This item presents a Memorandum of Understanding between San Rafael City Schools, San Pedro and Sanzuma for Farm to Cafeteria Program for 2016-2017 school year, for Board review and recommended approval.

Background:  Sanzuma is dedicated to increasing access to healthy food sources through a program with a focus on reconnecting communities with their environment. Sanzuma has taught garden education, environmental stewardship, nutrition education, and kids healthy cooking classes at 10 Marin County K-8 schools since 2014. The students become aware of where their food comes from, how to grow it, and what the consequences are when a person makes poor eating choices. 

Current Consideration: The Memorandum of Understanding (MOU) sets forth the terms and understanding between San Rafael City Schools, San Pedro Elementary and Sanzuma for the purpose of coordinating and facilitating the pilot project Farm to Cafeteria program. The program will include nutrition and garden education. Sanzuma will be working in collaboration with SRCS Food Services.

Exhibit A - Memorandum of Understanding (MOU)

The cost of services not to exceed $5,000 to be paid from site Lottery funds.

01-1100-0-5840.00-1100-1000-095-120-000

Approval of the Memorandum of Understanding Between San Rafael City Schools, San Pedro and Sanzuma for Farm to Cafeteria Program for 2016-2017 school year.

This item presents an overnight field trip requested for the San Rafael High School Cheerleading Team to participate in the United Spirit Association National High School Spirit Championships, March 23-27, 2017 in Anaheim, California. 

BACKGROUND:  Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience.  School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. 

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board.  All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. 

No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds.

Current Considerations: San Rafael High School Varsity Competition Cheerleading Team participation in the United Spirit Association National High School Spirit Championships, March 23 – March 27, 2017 in Anaheim, CA. 

Objective: On November 6, 2016 the SRHS Varsity Competition Team Cheerleaders placed 1st at the United Spirit Association Regional Championships held at Kimball High School beating 3 other teams in their division.  They also qualified for Nationals based on their over-all final score.  This is a huge accomplishment and quite an honor for any competitive cheerleading team.  For the past six years, the Board has voted to allow the SRHS Varsity Competition Cheerleading Squad to attend Nationals in Anaheim and the team has placed 5th, 9th, 3rd, 9th, 2nd, and 9th overall in divisions of up to 25 teams.  The cheerleaders and their families unanimously agree to again pursue the National Championship opportunity that has been presented to them and are hoping to compete at the National Championships again this spring. The cheerleaders, coaches and families are all very much looking forward to a 7th nationals trip and another opportunity to bring recognition to SRHS on a national level.

There will be approximately 17 students, two coaches and seven adult chaperones participating.

Accommodations: There will be a maximum two cheerleaders to one adult per room ratio.  Each cheerleader will have her own bed. Accommodations are secured through the competition company. There will be no water activities allowed.

Transportation: Some students will be flying and some students will be driving with their parents. Those students who will be flying will be transported  by private charter bus and the Anaheim Resort Transit Shuttle to the hotel.

Approval of the overnight field trip request for the San Rafael High School Cheerleading Team to participate in the United Spirit Association National High School Spirit Championships, March 23-27, 2017 in Anaheim, California 

This item presents an amended school Instructional Minutes and Bell Schedules for 2016-2017 school year for Davidson Middle School and Terra Linda High School for Board review and recommended approval. 

BACKGROUND:  The California Education Code requires that school districts comply with the following instructional minutes time requirements or the number of instructional minutes offered by the districts in 1982-83, whichever is greater, as well as the number of school days each year. 

CURRENT CONSIDERATIONS:   Before the start of each fiscal year, the governing board is asked to approve both the school calendar and the bell (class) schedules that include instructional minute calculations performed by District staff.  Once approved, any modifications to the instructional minutes are presented for governing board approval.

During schedule master planning last spring, it was thought that Davidson Middle School's three days for conferences in the fall (11/3, 4, & 5) & spring (4/5, 6, & 7) could be scheduled as:

Wednesday:  Minimum Day (11:50 am release)
Thursday:  Regular Thursday schedule (12:50 release)
Friday:  Minimum Day (11:50 release)

Upon reflection & feedback from staff & families, it became apparent that a consistent conference schedule would be in everyone’s best interests.This results in reducing two Thursday schedule days by 60 minutes each, for a total reduction of 120 minutes. Davidson Middle School exceeds instructional minutes by a wide margin.

The change is as follows:
Wednesday:  Minimum Day (11:50 am release)
Thursday:  Minimum Day (11:50 am release)
Friday:  Minimum Day (11:50 release)

On Monday, November 7th, Terra Linda High School senior class will participate in a mock election. The students have been studying the propositions as well as analyzing the candidates. In order for the process to work, Terra Linda HS would to have a traditional schedule. However, because of Veteran's Day on Friday;  the week had been changed to an A/B block schedule all week. Terra Linda High School requests the change to the schedule to two traditional days on Monday and Tuesday to accommodate the activity. This results in reducing of the schedule 23 minutes for grades 9-12.

District staff has calculated the instructional days and minutes for each school to ensure compliance with the statutory instructional time and school day requirements. Instructional minutes and bell schedules for each school are attached:

Davidson Middle School (Exhibit A)

Terra Linda High School (Exhibit B)

Approval of the amended school Instructional Minutes and Bell Schedules for 2016-2017 school year for Davidson Middle School and Terra Linda High School.

This item presents AVID College Readiness Systems Services and Products for the High School and Elementary Districts for the School Year 2016-2017, for Board review and recommended approval. 

Background Information: AVID Secondary: AVID is a college readiness system designed to increase the number of students who enroll in, and are successful, in four-year colleges. The AVID College Readiness System (ACRS) incorporates three distinct components:  AVID Elementary, AVID Secondary (Academic Elective) and AVID for Higher Education. Each component addresses the specific needs of students to help bridge the path from elementary school through higher education completion.  AVID ensures that it is on the cutting edge relative to instructional strategies, support and training, and all curriculum is common core aligned.

AVID Model:  The AVID model requires that each district has a District Director at the secondary and elementary levels. At the secondary level, each site is also required to have a Site Coordinator (Designated teacher/coordinator).  The District Director oversees the program, certification and data process, and submissions along with providing support to the schools and their teams.  This position requires a two-year training program through AVID for each district. Whether there are one or two different people serving in these roles, the AVID required training is the same. Two-years for each position. These two positions are required and essential to the success and integrity of the program. 

CURRENT CONSIDERATION:  The AVID secondary model has been in place for over 16 years while expanding to now include electives at all grade levels at both San Rafael and Terra Linda High Schools. The high schools continue to expand each year and will again increase AVID enrollment for next year to include more sections at the high schools. Both schools continue to work toward expanding AVID to a schoolwide system in collaboration with the core academic program. 

There are currently two Site Coordinators (Teacher/coordinator) in the secondary program, one at each high school.  There is currently one District Director (DD) serving to support elementary and a Director to serve secondary. 

Objectives:  AVID is a program that supports the outcome that all students are college ready upon graduation, and have the skills to be successful throughout college. Davidson Middle School AVID model is the same as the secondary and includes the AVID elective. Mandates and costs are the same as those of the high schools.

Exhibit A - AVID Standard Terms and Conditions

Funding to be from General Funds (LCFF)
01-0000-0-5860.00-1511-2110-700-240-000
Estimated cost for Avid District Leadership, Weekly Subscription, and Membership

Elementary School District                                   $11,334
High School District                                              $14,228

Elementary and High School District Totals:         $25,562

Approval of the AVID College Readiness Systems Services and Products for the High School and Elementary Districts for the School Year 2016-2017.

This item presents an Independent Contractor Agreement for Special Services between San Rafael City Schools and UC Berkeley History-Social Science Project for teacher professional development for the 2016-2017 school year, for Board review and recommended approval.

BACKGROUND INFORMATION:  The UC Berkeley History-Social Science Project (UCBHSSP) believes that all students deserve high-quality education.  

UCBHSSP seeks to bridge the academy and K-12 communities to help teachers strengthen their instructional practice and provide equitable educational opportunities to all students, through a model of learning, practicing, and doing.

UCBHSSP customizes professional development programs to respond to the needs of school sites in order to strengthen teacher capacity and increase student discipline-specific literacy and thinking as well as content knowledge. Through institutes, workshops and seminars, and site-based coaching, UCBHSSP facilitators work with teachers to grow their practice. Their professional development approach includes models and training for differentiating instruction to access history, with a specific focus on supporting English learners and low-level literacy students. This approach is designed through collaboration among university faculty, teacher practitioners, and literacy specialists.

Current Consideration: 
Elementary and middle school professional development support will be six days of training with balanced literacy coaches; twelve hours of administrator coordination/planning meetings; and admin/virtual networking support for 2016-2017 school year.

High school professional development support will be in the areas of district-wide instructional coaching to include attending eighteen days of monthly meetings; coaching support for Terra Linda HS and San Rafael HS; ten days of school site planning support for Madrone HS; and two days of district professional development days.

Exhibit A

The cost of services to be paid from Educator Effectiveness Funds.

01-6264-0-5840.00-1110-2140-700-240-000

Elementary School District $13,980
High School District              $71,500

Approval of the Independent Contractor Agreement for Special Services between San Rafael City Schools and UC Berkeley History-Social Science Project for teacher professional development for the 2016-2017 school year.

Staff are seeking board approval for a Memorandum of Understanding (MOU) with Bay Area Community Resources to provide counseling support for ESD students per their Individualized Education Plans.

BACKGROUND: SRCS has historically utilized our school psychologists to provide counseling support to students with mental health services documented in their Individualized Education Plans.  This year, we are understaffed in our ESD school psychologist positions by 1.6, despite our best recruitment efforts.  By using BACR staff to provide these same services, we will be able to meet our special education obligation to these students, and also free up our existing psychologists to cover more sites with regard to assessments and behavioral support.

Approval of the MOU. 

The Board is presented with an MOU and contract with Santa Clara County Office of Education for Positive Behavior Intervention and Supports (PBIS) trainings, for review and recommended approval. 

BACKGROUND:
SRCS has been receiving PBIS training from the Santa Clara County Office of Education (SCCOE)  for the past three years.  We are seeking board approval to complete the final phase of training, Tier III.   This area focuses on development and implementation of functional behavioral analysis and behavior support plans.  Once our training is complete, SRCS will have capacity to sustain PBIS practices moving forward. 

CURRENT CONSIDERATION:
Staff is recommending approval of the MOU and contract for this final phase of training. 

Approval of the MOU and contract.

The Board will review Change Order #1 to the Wildcat Construction Contract, for recommended approval. 

BACKGROUND:

The District has been experiencing significant growth over the past eight (8) years. Current enrollment projections show that this growth will continue over the next several years. In order to temporarily address the projected growth at Venetia Valley Elementary School, it was necessary to add two (2) additional classrooms for instruction in 2016-2017. The contract with Wildcat Construction for the Installation of 2 classroom portables at Venetia Valley Elementary School was approved by the Board of Education on June 13^th, 2016.

CURRENT CONSIDERATIONS:

During the initial construction, issues were identified in the Change Order Process. 

 This Change Order #001 is the final change order as follows:

ITEM#1:     

• Relocate Christy Boxes found to be under new portables footprint to an area outside footprint per DSA and Electrical Code.  
  
• Remove Tree Stumps in path of new conduit and relocated conduit.
• Remove Tree Stumps from foundation footprint of new portable buildings, per DSA  requirements of compacted earth free of vegetation.

REASON: Not in the scope of work of the General Contractor,

REQUESTED BY: School District

Original Contract Price:      $  113,200

This Change Order #1:      $    30380.85

New Contract Price::          $ 143,580.85

Financial Impact

This Change Order #001 will increase the original contract of $113,200 with Wildcat Construction by $30,380.85 for a total contract amount of $143,580.85 and is not within budget for the scope of this work.  Project will be over budget $11,830.87

SACS: 40-0000-0-6200.00-0000-8500-092-255-478   

Approval of the Change Order #001.

The Board is presented with a three year contract from North Bay Security Services for emergency preparedness training, protocol review and site evaluations for recommended approval. 

BACKGROUND:

Having staff at both the Central Services and School site level with proper training and hands on experience to respond in an emergency is a critical part of district operations.  

North Bay Security Group has assessed the needs of SRCS and prepared the attached proposal to meet training needs and provide staff with an understanding of their roles and responsibilities during a major emergency.

Classroom training, protocol review and site evaluations will be conducted with all site administrators in conjunction with district staff. With a consistent protocol, all staff will be trained to respond to any school site under any emergency scenario utilizing the Incident Command System (ICS).

Each school site and Central Services will understand and participate in active intruder training, lock down drills and shelter in place drills, thus utilizing the knowledge and tools to respond to any intruder incident on a school campus.

North Bay Security Group will coordinate all of the site trainings with the district to minimize the impact of staff time. The first year pilot program will be completed by December 2017.  North Bay Security Group will provide Central Services with a summary of site exercises and identify future needs regarding emergency response for years two and three. 

CURRENT CONSIDERATION:
Staff recommends approval of this three year contract. SRCS has the right to opt out of years two and three, if not satisfied with the quality and content of the training provided during Year one’s Pilot Program.

The contract costs will be paid 50% from the Elementary School District and 50% from the High School District. 

Approval of the three year contract. 

The Board will consider whether to expel or not expel student Case #16/17-2 (HSD).

Uphold the panel's recommendation to expel (HSD) student case #16/17-2  for the remainder of the 2016-17 school year.

The Board will review the donations for approval.

BACKGROUND:            

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

CURRENT CONSIDERATIONS: 

This agenda item presents the donations from the sources listed above, for recommended Board acceptance.

COST/FUNDING SOURCE: Total of donations: $5,953.00          

Acceptance of the donations.

This item presents to the Board and the public the opportunity to review the first reading of New Board Policy 6142.4  Service Learning/Community Service Classes. The second reading and recommended board adoption will be brought to the next meeting.

Background: Policy updated to emphasize the academic benefits of service learning or community service classes, reflect the inclusion of service learning in the History-Social Science Framework for California Public Schools adopted by the State Board of Education in July 2016, reflect the elimination of state and federal sources of funding for service learning, and delete material on the development of a plan for service learning.

Exhibit A - New Board Policy 6142.4 Service Learning/Community Service Classes.

There is no financial impact to the district.

This item presents to the Board and the public the opportunity to review the first reading of new Board Policy 6142.94 History-Social Science Instruction. The second reading and recommended board adoption will be brought to the next meeting.

Background: Policy updated to reflect key concepts in the History-Social Science Framework for California Public Schools adopted by the State Board of Education in July 2016, including, but not limited to, a new emphasis on developing student's literacy skills within the context of history-social science instruction. The policy also reflects law that encourages the use of personal testimony through oral history, videos, or other multimedia formats and establishes requirements for personal testimony provided through oral histories.

Exhibit A - Board Policy 6142.92 History-Social Science Instruction 

There is no financial impact to the district.

This item presents to the Board and the public the opportunity to review the first reading of the revision to Administrative Regulation 6143 Courses of Study. The second reading and recommended board adoption will be brought to the next meeting.

Background:  Regulation updated to add comprehensive sexual health education as a required course of study for grades 7-12 and to add optional topics of instruction authorized by law, including instruction on violence awareness and prevention, the Bracero program, and genocide. Regulation also reflects NEW LAW (AB 2016, 2016) which encourages a course in ethnic studies based on a model curriculum to be adopted by the State Board of Education by March 31, 2020 and NEW LAW (AB 1719, 2016) which requires instruction in cardiopulmonary resuscitation beginning in 2018-19 school year for any district that has established health education as a high school graduation requirement.

There is no financial impact to the district.

This item presents to the Board and the public the opportunity to review revisions to board policy and administrative regulation 5145.7, Sexual Harassment. The second reading and recommended approval will come to the Board at the next meeting. 

Education Code and federal law mandates the district to have written policies on sexual harassment.  This policy addresses harassment by and/or of students. 

The proposed revisions are necessary to ensure that the district's policy and regulations are compliant with recent state and federal law.

None.

This item presents to the Board and the public the opportunity to review the first reading of revisions to board policy and administrative regulation 1312.3, Uniform Complaint Procedures. The second reading and recommended board adoption will be brought to the next meeting.

Due to changes in education code and updated guidelines from the California Department of Education (CDE) and the Office for Civil Rights (OCR), changes to the Uniform Complaint Procedures are required.  The proposed revisions are necessary to ensure that the district's policy and regulations are compliant with state and federal law.

None