Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

2016 Board President Rachel Kertz will be acknowledged and thanked for her year of service as Board President. 

Staff will provide information on full-day Kindergarten. 

An update related to bonds and Capital Facilities Program will be provided.

The Board is presented with an agreement with Blackboard/Schoolwires to renew and continue Capital Facilities Program Web Site services, for recommended approval. 

BACKGROUND: 

SRCS has been developing a Strategic Communications Plan for our Capital Facilities Program to:

• Inform stakeholders about the implementation, accomplishments and expenditures of Measures A & B.
• Engage stakeholders in the planning and design phases.

The District has enhanced the communications infrastructure with the new website related to our facilities work that was launched last spring. The website is serving as a central hub of information and resources in a real-time format.

CURRENT CONSIDERATIONS: Last March the Board approved a pilot with Schoolwires/Blackboard for the Capital Facilities Program's website. Staff is recommending approval of this renewal agreement to continue the services of Schoolwires/Blackboard. Because it is a Blackboard product, it allows for further enhancements to our communications program in the future, with integrated options such as a mobile app available.

The total cost of the software is $2,435.98 and will be split between both Districts.

SACS: 01-0000-0-4307.90-0000-8200-700-000-000

Approval of the agreement. 

The Board is presented with a request for approval of a contract to complete a Phase I Environmental Site Assessment (“ESA”) at San Rafael High School.  

Rationale:

The Capital Facilities Program is in the process of completing environmental review under the California Environmental Quality Act (“CEQA”) at San Rafael High School.  It is anticipated that San Rafael City Schools will seek state matching funds for proposed new buildings (replacement buildings) at the site.  State-funded projects where an Environmental Impact Report is prepared are required by Education Code to have completed a Phase I Environmental Site Assessment.  

Executive Summary:

San Rafael City Schools needs to complete a Phase I ESA at San Rafael High School.  This assessment includes a review of historical databases, previous site activities, adjacent site hazardous activities, site sampling for hazardous materials, soils testing, and analysis of potential hazardous materials, including naturally occurring sources, which may impact the site and create hazardous conditions affecting the safety of students, staff and the school community. 

Background:

The Capital Facilities Team completed a qualifications-based selection process for Environmental/Hazardous Materials Consulting firms.  On October 24, 2016 the SRCS Board approved three Environmental/Hazardous Materials Consulting firms as a pool of qualified providers for the Capital Facilities Program.  At the December 12, 2016 meeting the Board is asked to assign Millennium Consulting to San Rafael HS.  Based on the proposed assignment of Millennium Consulting to San Rafael HS it is appropriate to have them also complete the required Phase I Environmental Site Assessment.  In addition to the Phase I study, Millennium will also complete a Phase I Addendum to the study for a Focused Phase II ESA.  This portion of the study will evaluate if soils adjacent to buildings scheduled for demolition have been impacted from exterior lead-containing paint and will investigate the presence of Naturally Occurring Asbestos rock formations with the potential to impact the site.

Current Considerations:

The completion of the Phase I Environmental Site Assessment will be coordinated with both the Hazardous Materials Survey work by Millennium and with the work on the Environmental Impact Report being prepared for San Rafael High School’s Master Facilities Plan.  

This work will be funded by Measure A and B Funds. Total cost:  $4,950.

Approval of contract with Millennium Consulting for Phase I ESA.

The Board is presented with a request for approval of a pool of qualified Geotechnical Engineering firms, site assignments and contracts for a first phase of services.

Rationale:

The Capital Facilities Program Team is preparing for renovation and new construction at multiple district sites and it is critical to develop basic Geotechnical Engineering and Geologic Hazard studies prior to beginning work.  

Executive Summary:

San Rafael City Schools will select a pool of qualified Geotechnical Engineering Consulting firms and award preliminary contracts for services to ensure that the soils and subsurface conditions at the sites are accurately characterized for use in project design.    

Background:

In October 2016 SRCS began a robust procurement process.  This procurement process began by issuing:  Request for Qualifications and Proposals (RFQ/P) Consultant Services for Geotechnical Engineering and preparation of Preliminary Geotechnical Investigation and Geologic Hazards Study for: San Rafael High School (including Madrone HS) and Terra Linda High School, Davidson Middle School, Venetia Valley Middle School, Glenwood Elementary School, Laurel Dell Elementary School, San Pedro Elementary School, and Short Elementary School. 

On October 14, 2016, a Pre-Proposal Conference was held, with 19 firm representatives, to provide information and answer proposer’s questions regarding the RFQ/P.  Statements of Qualifications and Proposals were received from seven firms on October 28, 2016.  Submittals were evaluated and ranked in accordance with the uniform criteria contained in the RFQ/P and references were checked to develop a list of highest ranked firms.  

Staff is recommending that the Board review and approve the following three firms as a qualified pool to provide services for the Capital Facilities Program:  Miller Pacific Engineering, A3GEO, and Ninyo and Moore. 

Current Considerations:

Miller Pacific Engineering is currently the Geotechnical Engineer for the San Rafael HS Stadium project and has completed work on several SRCS sites in the past.  Staff is recommending additional firms in order ensure firm capacity and availability to complete work on multiple projects as the Facilities Program moves forward. 

This work will be funded by Measure A and B Funds.  Geotechnical Engineering Consulting Services are included in the project budgets for each site. 

Total contracts awarded by this action: $90,700.  The proposed contract fees for the Preliminary Geotechnical Report and Geologic Hazard Study are as follows: 

Miller Pacific Engineering Group:  San Rafael HS (including Madrone HS)-$9,000; Davidson MS-$3,600; Venetia Valley K-8-$3,600; and, Laurel Dell-$9,000.

Ninyo and Moore: Glenwood ES-$12,500; San Pedro ES-$12,500; Short ES-$11,500.

A3GEO: Terra Linda HS-$29,000.

Approval of Miller Pacific Engineering Group, A3GEO, and Ninyo and Moore as qualified firms to provide Geotechnical Engineering Services for the San Rafael City Schools Capital Facilities Program 

and,

Approval of site assignments and contracts for Preliminary Geotechnical Report and Geologic Hazards Study at sites with associated fess as noted above in Financial Impact. 

Staff is seeking authorization from the Board of Education for the issuance of Supplemental Agreement No. 2 to the District’s Master Agreement for Architectural Services with Quattrocchi Kwok Architects (“QKA”), which is for all design and engineering services for Laurel Dell Elementary School.

BACKGROUND: 

Effective August 22, 2016, the District entered into a Master Agreement for Architectural Services with Quattrocchi Kwok Architects (“Master Agreement”) for the provision of architectural services to the District for projects under the District’s Measure A and Measure B bond program (“Program”) as assigned.  Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project.  Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project.  The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect. 

For QKA, to date, the District has issued Supplemental Agreement No. 1 for assistance in developing District Design Standards.

QKA Supplemental Agreement No. 2 is for all phases of design and engineering services for Laurel Dell Elementary School.  QKA’s fee for this initial scope of services on this project is a fixed fee of Nine Hundred Ten Thousand Three Hundred Dollars ($910,300).  The project budget for the project is Fourteen Million Fifteen Thousand Three Hundred Seventy-Five Dollars ($14,015,375).

Supplemental Agreement No. 2 will be funded from the District’s Bond Program, under Measure A. 

Authorization of Supplemental Agreement No. 2 to Master Agreement for Architectural Services – Quattrocchi Kwok Architects.

Staff is seeking authorization from the Board of Education for the issuance of Supplemental Agreement No. 3 to the District’s Master Agreement for Architectural Services with Quattrocchi Kwok Architects (“QKA”), which is for all design and engineering services for Davidson Middle School.

BACKGROUND: 

Effective August 22, 2016, the District entered into a Master Agreement for Architectural Services with Quattrocchi Kwok Architects (“Master Agreement”) for the provision of architectural services to the District for projects under the District’s Measure A and Measure B bond program (“Program”) as assigned.  Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project.  Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project.  The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect. 

For QKA, to date, the District has issued Supplemental Agreement No. 1 for assistance in developing District Design Standards.  Supplemental Agreement No. 2, for Laurel Dell Elementary School, is before the Board at this meeting.

QKA Supplemental Agreement No. 3 is for all phases of design and engineering services for Davidson Middle School for a two-story STEAM building.  QKA’s fee for this initial scope of services on this project is a fixed fee of Seven Hundred Seventy-Nine Three Hundred Dollars ($779,300).  The total construction cost budget for the project is Twelve Million Nine Hundred Forty-Five Thousand Seven Hundred Ninety Dollars ($12,945,790).

Supplemental Agreement No. 3 will be funded from the District’s Bond Program, under Measure A. 

Authorization of Supplemental Agreement No. 3 to Master Agreement for Architectural Services – Quattrocchi Kwok Architects.

Staff is seeking authorization from the Board of Education for the issuance of Supplemental Agreement No. 3 to the District’s Master Agreement for Architectural Services with Hibser Yamauchi Architects, Inc. (“HY”), which is for pre-design and start-up services at San Rafael High School.

Effective August 22, 2016, the District entered into a Master Agreement for Architectural Services with Hibser Yamauchi Architect, Inc. (“Master Agreement”) for the provision of architectural services to the District for projects under the District’s Measure A and Measure B bond program (“Program”) as assigned.  Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project.  Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project.  The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect. 

For HY, to date, the District has issued Supplemental Agreement No. 1 for assistance in developing District Design Standards, and Supplemental Agreement No. 2 for professional design services for San Rafael High School’s HVAC project.

HY Supplemental Agreement No. 3 is for an initial phase of pre-design and start-up services at San Rafael High School to assist with project coordination and cost confirmation before the full project is begun.  HY’s fee for this initial scope of services on this project is set not to exceed Eighty-Two Thousand Six Hundred Eighty Dollars ($82,680), billed on a time and materials basis.   The total project budget for San Rafael High School will be determined following completion of these services.

Supplemental Agreement No. 3 will be funded from the District’s Bond Program, under Measure B.  

Authorization of Supplemental Agreement No. 3 to Master Agreement for Architectural Services – Hibser Yamauchi Architects, Inc.

Staff is seeking authorization from the Board of Education for the issuance of Supplemental Agreement No. 4 to the District’s Master Agreement for Architectural Services with Hibser Yamauchi Architects, Inc. (“HY”), which is for all design and engineering services relating to modular classrooms and interim student housing at San Pedro Elementary School.

Effective August 22, 2016, the District entered into a Master Agreement for Architectural Services with Hibser Yamauchi Architect, Inc. (“Master Agreement”) for the provision of architectural services to the District for projects under the District’s Measure A and Measure B bond program (“Program”) as assigned.  Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project.  Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project.  The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect. 

For HY, to date, the District has issued Supplemental Agreement No. 1 for assistance in developing District Design Standards, and Supplemental Agreement No. 2 for professional design services for San Rafael High School’s HVAC project.  Supplemental Agreement No. 3, which is for pre-design and start-up services at San Rafael High School, is before the Board at this meeting 

HY Supplemental Agreement No. 4 is for all phases of design and engineering services relating to modular classrooms and interim student housing at San Pedro Elementary School.  HY’s fee for this project is a fixed fee of Seven Hundred Thirty-Three Thousand Four Hundred Ninety Dollars ($733,490).  The project budget is Eleven Million Two Thousand Five Hundred Thirty Dollars ($11,002,530).

Supplemental Agreement No. 4 will be funded from the District’s Bond Program, under Measure A.  

Authorization of Supplemental Agreement No. 4 to Master Agreement for Architectural Services – Hibser Yamauchi Architects, Inc.

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 

Approval of the minutes of the Regular Board Meeting of  October 10, 2016, the Study Session and Regular Board Meeting of October 24, 2016, and the Study Session and Regular Board Meeting of November 14, 2016

This item presents to the Board and the public the opportunity to review the second reading of revisions to board policy and administrative regulation 1312.3, Uniform Complaint Procedures, for recommended approval. 

Due to changes in education code and updated guidelines from the California Department of Education (CDE) and the Office for Civil Rights (OCR), changes to the Uniform Complaint Procedures are required.  The proposed revisions are necessary to ensure that the district's policy and regulations are compliant with state and federal law.

None

Approval of revisions to Board Policy and Administrative Regulation 1312.3 Uniform Complaint Procedures.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

The Board is presented with a revised Collective Bargaining agreement with CSEA for review and recommended approval. 

The California School Employees Association and San Rafael City Schools both agreed on the revisions to the attached Collective Bargaining Agreement, which incorporates the language changes of the tentative agreements entered into during the past several years.

This new Collective Bargaining Agreement is effective July 1, 2015 – June 30, 2018.

Approval of revised Collective Bargaining Agreement.

The Board is presented with a ew job description to support 3rd party system integration and technical web development, for review and recommended approval. 

System Integration-- Our move to Aeries HOSTED services changes the work requirement for our staff.  We no longer need to maintain the database, that is now included in the hosted paid services.

Web Developer-- Most of our communications and systems are dependent on

web interface.  This is not a full time positions and will easily blend with System Integration tasks.  This job description came from Sumner School District.

BACKGROUND:

SUMMARY Over the last 3 years, SRCS users have transformed in way in which they use technology.  In response to those changes, Technology Services needs to align job roles and tasks that will benefit the district as we hire for the right positions.  Our recent employee losses were the result of a job description for a Database Administrator that did not fit the work that was performed.  

Approval of the new job description for System Integration/ Web Developer (Classified).

The Board is presented with a new job description for review and recommended approval. 

This position will be a direct support to the staff for Aeries and data reporting to State/Federal, such as CalPad.  This position is pivotal for monitoring data integrity, along with compliance and deadlines, which generates funding.  Also this position will facilitate the shared work of the data process, registrar, and other support staff.  This job description came from Riverbank Unified a CSEA member.

BACKGROUND:

Over the last 3 years, SRCS users have transformed the way in which they use technology.  In response to those changes, Technology Services needs to align job roles and tasks that will benefit the district as we hire for the right positions.  Instead of 2 database positions this will be a position to directly support the end user and comply with State reporting requirements.

This new job description also better aligns with our change from Aeries Client to Aeries.net Hosted.

Approval of the new job description for IS Data Specialist (Classified).

Presentation of the new job description for Bond Accountant (Classified).

The Bond Accountant will support the Capital Facilities Program by performing professional accounting, budgetary, financial planning and reporting, statistical and other management analysis for the Division’s activities, functions and programs. The Bond Accountant will prepare complex financial reports, board document collaboration and preparation as well as provide comprehensive financial decision support.

Approval of the new job description for Bond Accountant (Classified).

Presentation of the 2017-2018 ESD/HSD SRCS District Calendar and Attendance Calendar for approval.

BACKGROUND:  Board Policy BP  6111  Instruction states:

The Superintendent or designee shall recommend to the Board of Education a calendar for each school that will meet the requirements of law as well as the needs of the community, students and the work year as negotiated for represented personnel.

Each school calendar shall show the beginning and ending school dates, legal and local holidays, orientation meeting days, minimum days, vacation periods and other pertinent dates.

The district shall offer 180 days of instruction per school year.

Staff development days shall not be counted as instructional days.

At the last meeting of the Calendar Committee on December 5, the committee members unanimously recommended approval of the 2017-2018 school calendar. This will be pending ratification from all three bargaining units.

The approved calendars will be translated and made available in Spanish. 

None

Approval of the 2017-2018 SRCS District Calendar and Attendance Calendar for the ESD and HSD.

The Board will review the warrants for November 2016 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from November 1, 2016– November 30, 2016, is attached. 

A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 504.

The Board will review the warrants for November 2016 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from November 1, 2016– November 30, 2016, is attached. 

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.



A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 504.

Ratification of the warrants for November 2016.

The Board will review and consider approval to dispose of the obsolete equipment and textbooks.

BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS: Coleman, Sun Valley, Davidson Middle School, San Rafael High School and the Business Services department have determined that the following equipment/textbooks are obsolete.

COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district.

Approval of the disposal of obsolete equipment and textbooks.

The Board is presented with a MOU between the County of Marin Health and Human Services and San Rafael City Schools for sharing of School Meal Applications with CalFresh, for review and recommended approval. 

BACKGROUND:

Assembly Bill 402 is intended to increase the participation of Free/Reduced eligible student households in the CalFresh program. Many students are eligible for the CalFresh program, but are not currently receiving benefits. AB 402 allows LEAs to share Free/Reduced meal application information from eligible student households with local County Welfare Departments to determine CalFresh eligibility. Among the benefits of AB 402 for both households and LEAs, are more free/reduced eligible students receiving CalFresh benefits, thus ensuring that they have meals outside of school, and more students being directly certified as eligible for free meal benefits.

CURRENT CONSIDERATION: 

LEAs may share students’ approved meal application information with the local Calfresh office if the LEA and the Calfresh office:

1. Enter into a MOU that specifies the roles and responsibilities and describes the method for sharing
2. Obtain written consent from the parent or guardian approving the information-sharing.

Staff is recommending approval of the MOU. 

None.

Approval of the MOU.

Revisions to Board Policy 1330, new Administrative Regulation 1330, new Exhibit 1330 (1) (Terms and Conditions) and revised Exhibit 1330 (3) (Application & Agreement for Use of School Facilities & Grounds) are presented for as a second reading and recommended adoption; and SRCS Fee Schedule (Exhibit 1330(2)), is presented for adoption.  

BP/AR 1330 and Exhibits 1330 E(1) and E(3) would take effect immediately, whereas the rates set forth in the Fee Schedule would become effective as of July 1, 2017.   

BACKGROUND:

On October 24, 2016, at a Special Meeting of the Board, District staff and District’s legal counsel presented on recent changes to the Civic Center Act, and discussed proposed changes recommended to bring SRCS’s Civic Center policies, procedures, and fee schedule into compliance with current law. The proposed Board Policy 1330, Administrative Regulation 1330, and Exhibits 1330 E(1) (Terms and Conditions) and 1330 E(3) (Application & Agreement for Use of School Facilities & Grounds), along with the proposed Fee Schedule template (1330 E(2)), were made available for review and public comment between October 24, 2016, and November 10, 2016.  On November 7, 2016, District staff held a public study session to discuss the proposed changes with the public and answer questions.  The proposed Board Policy 1330, Administrative Regulation 1330, and Exhibits 1330 E(1) (Terms and Conditions) and 1330 E(3) (Application & Agreement for Use of School Facilities & Grounds) were presented for a first reading by the Board at a Regular Meeting of the Board on November 14, 2016. 

The Fee Schedule (Exhibit 1330 E(2)) was made available for review and public comment between November 18, 2016, and December 5, 2016.  A public study session on the completed Fee Schedule occurred on December 1, 2016.  Additionally, District staff held a study session for existing facility users regarding the completed Fee Schedule on December 6, 2016.

The proposed Board Policy 1330, Administrative Regulation 1330, and Exhibits 1330 E(1) (Terms and Conditions) and 1330 E(3) (Application & Agreement for Use of School Facilities & Grounds) are now presented for a second reading and adoption, and the Fee Schedule (Exhibit 1330 E(2)) is presented for adoption.   

The attachment includes:

BP 1330

AR 1330

E(1) 1330 – Terms and Conditions

E(2) 1330 – Fee Schedule

E(3) 1330 – Application and Agreement for Use of School Facilities and Grounds

None. 

Approval of the 1330 Board Policy, Administrative Regulation, and Exhibits (1) (2) and (3) as presented. 

This item presents to the Board and the public the opportunity for a second reading to review revisions to board policy and administrative regulation 5145.7, Sexual Harassment, for recommended approval. 

Education Code and federal law mandates the district to have written policies on sexual harassment.  This policy addresses harassment by and/or of students. 

The proposed revisions are necessary to ensure that the district's policy and regulations are compliant with recent state and federal law.

None.

Approval of revisions to Board Policy and Administrative Regulation 5145.7 Sexual Harassment.

The Board and the public are presented with a second reading and recommended approval of new Board Policy 6142.4 Service Learning/Community Service Classes.

Background: Policy updated to emphasize the academic benefits of service learning or community service classes, reflect the inclusion of service learning in the History-Social Science Framework for California Public Schools adopted by the State Board of Education in July 2016, reflect the elimination of state and federal sources of funding for service learning, and delete material on the development of a plan for service learning.

Exhibit A - New Board Policy 6142.4 Service Learning/Community Service Classes.

There is no financial impact to the district.

Approval of new Board Policy 6142.4 Service Learning/Community Service Classes.

The Board and the public are presented with a second reading and recommended approval of the new Board Policy 6142.94 History-Social Science Instruction.

Background: Policy updated to reflect key concepts in the History-Social Science Framework for California Public Schools adopted by the State Board of Education in July 2016, including, but not limited to, a new emphasis on developing student's literacy skills within the context of history-social science instruction. The policy also reflects law that encourages the use of personal testimony through oral history, videos, or other multimedia formats and establishes requirements for personal testimony provided through oral histories.

Exhibit A - Board Policy 6142.92 History-Social Science Instruction 

There is no financial impact to the district.

Approval of the new Board Policy 6142.94 History-Social Science Instruction.

The Board and the public are presented with a second reading and recommended approval of revised Administrative Regulation 6143 Courses of Study.

Background:  Regulation updated to add comprehensive sexual health education as a required course of study for grades 7-12 and to add optional topics of instruction authorized by law, including instruction on violence awareness and prevention, the Bracero program, and genocide. Regulation also reflects NEW LAW (AB 2016, 2016) which encourages a course in ethnic studies based on a model curriculum to be adopted by the State Board of Education by March 31, 2020 and NEW LAW (AB 1719, 2016) which requires instruction in cardiopulmonary resuscitation beginning in 2018-19 school year for any district that has established health education as a high school graduation requirement.

There is no financial impact to the district.

Approval of revised Administrative Regulation 6143 Courses of Study

This item presents a Teach for America, Inc., Grant, for Social Biographers After-School Program at Venetia Valley for the 2016-2017 school year for Board review and recommended approval. 

Background: Teach For America began in 1989 as Wendy Kopp’s senior thesis at Princeton University. At the time, academic outcomes for low-income kids had not changed in a century, school districts were facing a national teacher shortage, and the U.S. was navigating the first wave of a competitive global economy that required a workforce with evolving skills and knowledge. Public schools, decades after desegregation, remained a realm of inequity, unable to make up for the long-term effects of poverty, racism, and other deeply rooted injustices. Many people were unaware of this inequity or held little hope that it could ever be fixed. Wendy Kopp had a big idea: If our country was going to address this problem, more leaders had to make it their life’s work, and they would need to be grounded in the issues at the classroom level. Her plan—to recruit high-performing college grads to teach in high-need urban and rural schools—was truly innovative. In December 1989, Wendy gathered 100 part-time student recruiters from 100 universities to begin Teach For America’s first recruiting season.

Current Consideration: Teach for America has approved a grant award in the amount of $15,000 to Venetia Valley for the Social Biographers After-School Program outlined in the attached proposal. Venetia Valley teacher, Rebecca Hornthal will be overseeing the Social Biographers After-School Program. 

Exhibit A
 

Grant award amount is $15,000.

Approval of the Teach for America, Inc., Grant, for Social Biographers After-School Program at Venetia Valley for the 2016-2017 school year.

This item presents overnight field trips to Age of Sail in San Francisco, CA for Short School grade 4 classes on December 13-14 and December 15-16, 2016, for Board review and recommended approval. 

Background: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience.  School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. 

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. 

• No student will be excluded from participation because of lack of sufficient funds.
• School-sponsored trips for the purpose of swimming or surfing shall not be approved; this includes private or public swimming pools/hot tubs or spas, water parks, beaches, or any other venue where the sole purpose of the trip is for students to swim, surf, or enter the body of water
• Each student will need their own bed and have evening supervision. (Hotel roll-away beds and inflatable air mattress is acceptable.)

Objective: The Age of Sail program was developed to engage the students through a challenging and memorable encounter with history, using both the tools of experiential education, and the artifacts of the San Francisco Maritime National Historical Park. By living the life of a sailor, aboard one of the last surviving examples of the working ships of California, the students gain not only a better understanding of local and state history, but also the concept of historical empathy; a skill critical to a meaningful understanding and evaluation of the past. 

Students will travel by bus to San Francisco and stay overnight on the Age of Sail Ship. Students will be under the watchful eyes of the ship's officers, teachers and adult chaperons. Each student will sleep in their own bunk and have no access to water activities. The program is exploration into the lives and ways of the 1906 sailor by means of experiential education. Throughout the entire experience, emphasis is placed on building self-esteem, a sense of responsibility, respect and cooperative learning skills. These skills are not just useful on the vessel or in the classroom, but will be useful throughout one's entire life. 

Through this Education Program, they bring maritime history to life and support the goals set out in the California Department of Education's Content Standards for History-Social Science. 

The program encourages students to develop self-confidence and self-reliance, which in turn fosters a sense of responsibility for themselves, their shipmates, and their community.

Teacher, Megan Johnson and approximately twenty-three 4th grade students along with eight adult chaperones will participate in the Age of Sail overnight field trip on December 13-14, 2016.

Teacher, Talyha Roma and approximately twenty-three 4th grade students along with five adult chaperones will participate in the Age of Sail overnight field trip on December 15-16, 2016.

Accommodations: Dormitories
Students sleep in bunk beds on the Balchlutha, one student will sleep on an air mattress

Transportation:  Bus

Tentative Itinerary:

Cost of the trips will be covered by donations and scholarships. No student will be excluded from participation because of lack of sufficient funds.

Cost is $75 per student.

Approval of the overnight field trips to Age of Sail in San Francisco, CA for Short School grade 4 classes on December 13-14 and December 15-16, 2016.

BACKGROUND: Pinnacle Educators provides administrative professional development, consultation and coaching to site and district leaders.  All services are designed to build the capacity of the school site, the district, and/or the individual leader.  For decades, site administrators focused on the day-to-day management of the school site, its staff, students and families.  Site and district administrators must now provide instructional leadership, organizational leadership, and political leadership in addition to the day-to-day roles and responsibilities.   The implementation of the Common Core State Standards, and the shift to the Local Control Funding Formula and Local Control Accountability Plans, require a new set of skills for both site and district leaders.

Pinnacle Educators, CEO Dr. Marilyn Shepherd has served as a K-12 District Superintendent, Assistant Superintendent, Director of Student Services & Special Education, Middle School Principal, Elementary Principal, and classroom teacher.  She was named as the American Association of School Administrators Woman in School Leadership in 2012, and was selected as the Association of California School Administrators “Marcus Foster Memorial Award for Administrator Excellence”.  Dr. Shepherd has been selected by ACSA to develop and design new superintendent coaching that ACSA intends to provide all new superintendents at no cost to the district.   Recent consulting clients for Pinnacle include; Oakland Unified, North Monterey County Office of Education, King City High School district, and various independent clients. 

Dr. Shepherd will provide coaching support for the period of December 13, 2016 - June 30, 2017, to designated site and district leaders to further enhance their leadership capacity, within a trainer of trainers framework that is intended to then support other site leaders through peer support. 

Exhibit A

The costs of coaching support will be paid from Educator Effectiveness funds not to exceed $4,800.

SACS Code: 01-6264-0-5840.00-1110-2140-700-240-000

Approval of this agreement.

The Board is presented with an MOU with Marin Promise Partnership for recommended approval. 

It is the purpose of the Memorandum of Understanding (MOU) to specify the agreement between the Marin Promise Partnership and San Rafael City Schools for the purpose of hiring a Data Analyst during the 2016-17 school year. The work of the data analyst will be split between Marin Promise and San Rafael City Schools, with 5 hours per week for each party. 

The Data Analyst will report to Mayra Perez, Deputy Superintendent and Rebecca Brown at MPP in order to perform the duties described in the position description, including collecting, organizing and revising assessment data from the Smarter Balanced Consortium, utilizing a variety of district and programmatic data to create graphs, charts and tables in order to tell a compelling data story, provide data protocols to be used with principals, teachers and other stakeholders and work with district leaders in order to utilize data in order to measure the efficacy of the goals outlined for San Rafael City Schools and the Marin Promise Partnership.

San Rafael City Schools will allocate funding to 10,000 Degrees to employ the Data Analyst for 5 hours/week from December 1, 2016 – June 30, 2017. 

Exhibit A

Funds to be dispersed to 10,000 Degrees in the total amount of $7,500.

SACS Code: 01-0000-0-5840.00-1110-1000-700-240-000

Approval of the MOU.

This item presents AB104 Marin County Adult Education Block Grant Consortium Member Agreement Addendum, Distribution of Funds and Required Information for State Reporting, for Board review and recommended approval.

BACKGROUND: The State legislators recently passed Assembly Bill 104, which is the Education Finance Bill for 2015-16. Article 9 in the bill establishes the Adult Education Block Grant (AEBG) that will replace the AB86 Adult Education Planning Grant funding with a more permanent source of funding to provide academic and support services for non-credit adult education programs.

This legislation establishes initial guidelines for consortiums developed under AB86 to receive and distribute AEBG funding and further delineates governance structure and participation responsibilities for the participating educational agencies. All agencies that continue in the consortium as members shall commit to reporting all funds available for the purpose of educating and preparing adults for the workforce and how the funds are spent. 

CURRENT CONSIDERATION: The Member Agreement Addendum is entered between College of Marin (COM) and San Rafael City Schools (SRCS). The purpose of this agreement is to establish the responsibilities of both parties in service the Marin County Adult Education Block Grant Consortium regarding distribution of funds and required information for state reporting. 

Exhibit A - AB: Marin County Adult Education Block Grant Consortium Member Agreement Addendum, Distribution of Funds and Required Information for State Reporting.

Marin Community College District will distribute AB104 funds in the amount of 1/12 of total allocations per month. Total allocation for SRCS is $123,016. Grant to close out-out schedule is 12/31/2018.

Approval of AB104 Marin County Adult Education Block Grant Consortium Member Agreement Addendum, Distribution of Funds and Required Information for State Reporting.

This item presents an Agreement for Services between Marin Community College District (College of Marin) and San Rafael City Schools for Adult Education, for Board review and recommended approval. 

BACKGROUND: The State legislators recently passed Assembly Bill 104, which is the Education Finance Bill for 2015-16. Article 9 in the bill establishes the Adult Education Block Grant (AEBG) that will replace the AB86 Adult Education Planning Grant funding with a more permanent source of funding to provide academic and support services for non-credit adult education programs.

This legislation establishes initial guidelines for consortiums developed under AB86 to receive and distribute AEBG funding and further delineates governance structure and participation responsibilities for the participating educational agencies. All agencies that continue in the consortium as members shall commit to reporting all funds available for the purpose of educating and preparing adults for the workforce and how the funds are spent. 

CURRENT CONSIDERATION: Agreement for Services is for College of Marin reimbursement to San Rafael City Schools for consultant to attend the November 1st AEBG Summit, printing of brochures, office supplies, purchase of laptop and accessories not to exceed $4,700 for the 2016-2017 school year.

(Exhibit A) Agreement for Services - Scope of Work and Compensation

Funding source is provided by Regional Consortium Adult Education Block Grant (AEBG) not to exceed $4,700.

Approval of the Agreement for Services between Marin Community College District (College of Marin) and San Rafael City Schools for Adult Education. 

This item presents for Board review and recommended approval, a Memorandum of Understanding between Parent Services Project Inc. Family Engagement Services for Leaders for Change: Protective Factors in Action Family Leadership Training, January 2017 to June 2017.

BACKGROUND: The District has a strong and successful collaborative partnership with Parent Services Project (PSP).  Over many years individual sites and the district have engaged PSP to assist, support and train parents and families how to support their children in school.  

Parent Services Project (PSP) with specific support services for district's  demographics.  PSP also is aligned with and support our district-wide cultural proficiency to deliver high-quality, bilingual services to our Spanish-speaking families living in poverty; services include institutional literacy, parenting skills, parent leadership development, child development, especially children ages birth to five years, and much more.

PSP's research based programs support  the development and deepening of parent understanding of  the critical impact that parent participation has on the success of students.  When families are involved and engaged in the organizational processes of schools and  participate in the available programs, student success in greatly enhanced.

CURRENT CONSIDERATIONS: The MOU between Parent Services Project (PSP) and San Rafael City Schools (SRCS) is for the purpose of conducting the Leaders for Change: Protective Factors in Action leadership training series to support increased family engagement and leadership activities per attached MOU. 

Cost of services is estimated at $28,300 to be paid from Title I funds.

01-3010-0-5840.00-1110-2490-700-240-000

Approval of the Memorandum of Understanding between Parent Services Project Inc. Family Engagement Services for Leaders for Change: Protective Factors in Action Family Leadership Training, January 2017 to June 2017.

BACKGROUND: 

The Public Contract Law requires that the Board authorizes the filing of a Notice of Completion with the County Recorder upon substantial completion of a construction project.

CURRENT CONSIDERATIONS:

This agenda item presents for Board approval, authorization to file a Notice of Completion for Wildcat Construction for the relocation of modular buildings to the Venetia Valley Elementary School (#092-478) which had substantial completion on November 15th, 2016.

The contract with Wildcat Construction for the relocation of modular buildings to the Venetia Valley Elementary School was approved by the Board of Education on June 23th, 2016. 

Staff recommends authorization of this Notice of Completion. 

Thirty-five days following the filing of the Notice of Completion, the final retention on this project will be released to the contractor.

Authorization of the Notice of Completion. 

The Board is presented with a contract for legal services for review and recommended approval. 

The District retains legal counsel for a range of topics ranging from student and staff matters, including but not limited to: collective bargaining, student services, student discipline,and capital facilities. In addition, the District may retain an independent and neutral investigator to conduct investigations of complaints and concerns reported to site or district management. 

This item recommends approval of a legal services agreement with Dr. Barbara Vrankovich. Dr. Vrankovich is a retired superintendent who is also a practicing attorney that has provided professional advice and recommendations, and investigations related to human resources, student and staff complaints and investigations, and special education mediation. 

Dr. Vrankovich has provided professional legal services in San Rafael City Schools, and has established positive and trusting relationships with district leaders as well as union leaders. 

The District expects to reduce our legal services costs by transferring legal services to Dr. Vrankovich from current legal counsel providers. 

Legal Fee rate will be one hundred twenty-five dollars ($125) per hour for services rendered in a minimum increment of one-tenth (.1) per hour. One way travel may be charged for less than three (3) hours of Attorney's time.

Out-of-town travel required will be charged by the hourly rate for one-way travel. Related transportation, meals, lodging, copy costs and other actual or necessary expenses for out-of-town representation will be reimbursed to Attorney.

Approval of the contract.

The Board will consider whether to expel or not expel student Case #16/17-3 (ESD).

Uphold the panel's recommendation to expel (ESD) student case #16/17-3  for the remainder of the 2016-17 school year, and the enforcement of the expulsion will be suspended effective January 10, 2017.

The Board will consider whether to expel or not expel student Case #16/17-4 (HSD).

Uphold the panel's recommendation to expel (HSD) student case #16/17-4 for the second semester of the 2016-17 school year.

The Board will review the donations for approval.

BACKGROUND:            

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

COST/FUNDING SOURCE: Total of donations: $15,680.00          

Acceptance of the donations.

The Board will receive a report on Budget Revision #1 and the First Interim Report for 2016-17 for the Elementary District.

BACKGROUND:   The First Interim Report is the first of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992.  AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices.  Districts are required by Education Code 42130 to submit a report on their financial status as of October 31.  The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years.  The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative).  Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county.

In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval.  Included in the attached budget assumptions are details on some of the significant changes between the Adopted Budget and Budget Revision #1.  In addition, they include detailed assumptions for the Multi-Year projections for the General Fund.  The forms included in the first Interim Report are as follows: 

• Form 01 - General Fund
• Forms 11-51 – Other Funds
• Form AI – Average Daily Attendance
• Form MYPI – Multi-Year Projections
• Form CASH – Cash Flow Worksheet
• Form  CSI – Criteria & Standards Review
• Form TRC – Technical Reviews

Budget Revision #1 includes a revision for the General fund and all of the Other Funds.  All of the ending fund balances are projected to be positive and include the following funds: 

• Child Development Fund 12
• Cafeteria Fund 13
• Deferred Maintenance Fund 14
• Special Revenue Fund for Post-Employment Benefits 20
• Building Fund 21
• Capital Facilities Fund 25
• Special Reserve Fund for Capital Outlay Projects Fund 40 (Facilities Use and New-Prop 39 funds)
• Bond Interest and Redemption Fund 51

CURRENT CONSIDERATIONS:   As the First Interim Report and Multi-year Projections indicate, San Rafael City Elementary School District will be able to meet its financial obligations for the current year and two subsequent years.  This agenda item presents for Board authorization, the approval of Budget Revision #1 and the First Interim Report for the 2015-16 Fiscal Year with a positive certification.

FINANCIAL IMPLICATIONS:  In compliance with GASB 54, the components of the ending fund balance are as follows:

    Non-spendable

                        Revolving Cash                                           $       2,500

            Stores Inventory                                         $              0

            Prepaid Expenditures                                 $              0

    Restricted                                                              $     170,388

    Committed                                                             $              0

    Assigned (Board Designated)

                        Cash Flow Contingency                               $2,400,000 Contingency

                        Contingency CCSS/SB Assessment             $1,300,000 Contingency

    Unassigned/Unappropriated

                        Reserve for Economic Uncertainties             $2,705,182 5% Reserve

                        Available Balance over Reserves                  $5,791,982

                        Total Ending Fund Balance                           $11,067,552  variance due to                                                                                                                                                rounding                  

Approval of the San Rafael City Elementary School District Budget Revision #1 and the First Interim Report for 2016-17.

The Board will receive a report on the San Rafael High School District Budget Revision #1 and First Interim Report for the 2016-17 Fiscal Year for approval.

BACKGROUND:   The First Interim Report is the first of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992.  AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices.  Districts are required by Education Code 42130 to submit a report on their financial status as of October 31.  The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years.  The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative).  Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county.

In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval.  Included in the attached budget assumptions are details on some of the significant changes between the Adopted Budget and Budget Revision #1.  In addition, they include detailed assumptions for the Multi-Year projections for the General Fund.

The forms included in the first Interim Report are as follows: 

• Form 01 - General Fund
• Forms 11-51 – Other Funds
• Form AI – Average Daily Attendance
• Form MYPI – Multi-Year Projections
• Form CASH – Cash Flow Worksheet
• Form  CSI – Criteria & Standards Review
• Form TRC – Technical Reviews

Budget Revision #1 includes a revision for the General fund and all of the Other Funds.  All of the ending fund balances are projected to be positive and include the following funds: 

• Adult Education Fund 11
• Cafeteria Fund 13
• Deferred Maintenance Fund 14
• Special Revenue Fund for Post-Employment Benefits 20
• Building Fund 21 (Redevelopment funds and facilities use)
• Capital Facilities Fund 25
• Special Reserve Fund for Capital Outlay Projects Fund 40 (New-Prop 39 funds)
• Bond Interest and Redemption Fund 51

CURRENT CONSIDERATIONS:   As the First Interim Report and Multi-year Projections indicate, San Rafael City High School District will be able to meet its financial obligations for the current year and two subsequent years.  This agenda item presents

for Board authorization, the approval of Budget Revision #1 and the First Interim Report for the 2016-17 Fiscal Year with a positive certification.

FINANCIAL IMPLICATIONS:  In compliance with GASB 54, the components of the ending fund balance are as follows:

    Non-spendable

             Revolving Cash                                              $       5,500

             Stores Inventory                                            $              0

             Prepaid Expenditures                                    $              0

    Restricted                                                              $             144,452

    Committed                                                             $              0

    Assigned (Board Designated)

                        Cash Flow Contingency                               $375,000  Contingency

                        Contingency CCSS/SB Assessment             $              0 Contingency

    Unassigned/Unappropriated

                        Reserve for Economic Uncertainties             $3,714,742

                        Available Balance over Reserves                 

                        Total Ending Fund Balance                            $538,329  variance due to rounding

Approval of the San Rafael High School District Budget Revision #1 and First Interim Report for the 2016-17 Fiscal Year.

The Board is presented with the first reading of revisions to Board Bylaw 9270 Conflict of Interest and is requested to waive the second reading and approval at this meeting to meet the County Board of Supervisors deadline for submission of the revised Conflict of Interest. Staff also seek approval of the accompanying Resolution 1706. 

BACKGROUND: 

In October 2016, the District submitted the required Local Agency Biennial Notice to the Board of Supervisors noting that amendments were needed to the District’s Conflict of Interest Bylaw to update with changes in administrative positions and any new provisions in law since it was last updated. The revised bylaw is required to be submitted to the County Board of Supervisors within 90 days of filing the biennial notice, which would be January 3, 2017.

The Board is required to adopt a conflict of interest policy in compliance with Government Code 87300-87313, Pursuant to 2 California Code of Regulations (CCR) 18730. The Political Reform Act requires every government agency to review its conflict of interest code biennially to determine if it is accurate, or alternatively, that the code must be amended. Once the Board has determined that the district’s “Conflict of Interest” Policy is up to date, and or approves a revised board policy, the district’s conflict of interest policy must be approved by the appropriate reviewing board, which for San Rafael City Schools is the Marin Board of Supervisors. The Board of Education will review this policy in even numbered years.

CURRENT CONSIDERATIONS:  

In order to meet the required timeline, staff are asking the Board to approve the first reading and waive the second reading of the revisions to Bylaw 9270. A copy of the revised bylaw will be forwarded to the County Board of Supervisors after San Rafael City Schools Board approval.

In reviewing the current policy, it was determined that the Board's current policy must be amended. Staff is recommending eliminating specific paragraphs and replacing them with the paragraphs recommended by the California School Board Association (CSBA). The second modification is in the Appendix of the Board Procedures Section and updates the designated positions based upon the current titles of key positions. With the approval of this Resolution and Exhibit, future biennial notifications can be expedited by only approving the Exhibit and not the entire Board Policy.

This agenda item presents for Board review and approval, the Conflict of Interest Policy. Upon approval, it will be forwarded to the Marin County Board of Supervisors for ratification.

Approval of the first reading and waive the second reading of revisions to Board Bylaw 9270 Conflict of Interest.

and 

Approval of Resolution 1706. 

The Board is presented with a first reading to review/provide direction on the revisions to Board Policy and Administrative Regulation 1230 School-Connected Organizations, and New Exhibit 1230- Application Form. These items will be brought back for a second reading with recommended approval at a subsequent Board meeting. 

BACKGROUND:

In response to Board direction given in connection with the first reading of proposed Board Policy 1330, Administrative Regulation 1330, and Exhibits (Civic Center – Use of School Facilities) at the November 14, 2016, Board Meeting, proposed revisions and updates to Board Policy 1230 and Administrative Regulation 1230 (School-Connected Organizations) were made.  Additionally, a proposed application form has been added as Exhibit 1230 in efforts to streamline and render the School-Connected Organization request and authorization process more user-friendly. Board Policy 1230, Administrative Regulation 1230, and Exhibit 1230 are now presented for a first reading by the Board.

The attachment includes: 

BP 1230

AR 1230

E 1230

None.

The Board is presented with Resolution 1707 for review and recommended approval. 

BACKGROUND:
Within the last few months, federal, state and local government officials throughout the country have proposed or passed laws and ordinances that propose stemming the tide of undocumented immigrants by cutting off opportunities for jobs, government benefits, housing, and imposing fines on companies employing undocumented immigrants, thereby increasing tensions in immigrant communities. In response to growing fears that governmental actions towards immigrants will have a chilling effect on the educational rights of immigrant students and families, the proposed resolution states the Board of Education's position that all students have the right to attend school regardless of the immigration status of the child or of the child's family members. It also provides that students will not be discriminated against because of their actual or perceived immigrant status, will not seek information about immigration status, and will take steps to protect personally identifiable information from being used for immigration enforcement to the extent possible. The District will ensure that all teachers, school administrators and school and District office staff will be appropriately informed about this Resolution; and parents/guardians will have access to this resolution in English and Spanish to fully inform families of their rights in the District.

None. 

Approval of Resolution 1707. 

Election of a Board President for 2017. Election of a Board Vice President for 2017. Appointment of Board representatives to various other organizations and committees for 2017.

BACKGROUND:  
Education Code 35143.  Annual organization meetings states:
"At the annual meeting each City Board of Education shall organize by electing a president from its members."

San Rafael Board Bylaws 9100 Annual Organization Meeting states:
"The Board of Education shall hold an annual organizational meeting within the time limits prescribed by law.  At this meeting the Board shall:
1.   Elect a president and vice president from its members
2.   Designate Board representatives to district and community committees or organizations.

The Superintendent acts as secretary to the Board."

San Rafael Board Bylaws 9140 Board Representatives states:
"At its annual organization meeting, the Board shall designate one Board member as its representative to the Board of Directors of the Marin County School Boards Association who elect members to the county committee on school district organization. (Education Code 35023)"

The following is a list of committees for which Board representatives can be selected, and the current trustees serving on the committees:

Election of a Board President for 2017. Election of a Board Vice President for 2017. Appointment of Board representatives to various other organizations and committees for 2017.

There have been no Williams complaints filed in the Quarter of October - December 2016.