Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

Timothy Allen, Executive Director of the Carlston Family Foundation will make a formal presentation to award winning teacher Steve Temple.

The Board will be presented with the 2015-16 Annual Financial Audit Report and Measure "A" General Obligation Bond Building Fund Audit Report completed by Nigro & Nigro for San Rafael Elementary District, for approval.

BACKGROUND:
School districts are required to have an annual financial audit and a Measure "A" general obligation bond building fund audit performed by an independent auditor. The independent auditor must express an opinion as to whether the financial statements present fairly, in all material respects, the financial position and results of operations of the district in conformity with generally accepted accounting principals.

On November 3, 2015, the voters approved Measure "A" authorizing the issuance and sale of $108,225,000 of general obligation bonds. These Proposition 39 general obligation bonds include accountability provisions that require the District to conduct an annual independent performance audit to ensure that funds have been expended only on the specific projects listed within Measure "A" as well as an audit of the proceeds from the sale of the bonds until all of the proceeds have been expended for facilities projects.

CURRENT CONSIDERATIONS:
The firm of Nigro & Nigro has been selected to be the San Rafael Elementary School District’s independent auditor. This year’s audit was supervised by Jeff Nigro, CPA, who along with the entire team did an excellent job in reviewing the district’s internal controls, compliance requirements, and areas of possible weaknesses.

The Financial Audit and Measure "A" General Obligation Bond Building Fund Audit reports have been completed in compliance with Generally Accepted Accounting Principals and the State of California Audit Guide for K-12 School Districts. It presents information on the financial status of all funds for the San Rafael Elementary School District as June 30, 2016.

As a result of one English Learner being mis-classified at one out of four schools tested, there will be an audit finding that will require a CALPADS adjustment of <$2,439> for the fiscal year ending June 30, 2016.

Bound copies of the Annual Financial Audit Report are available for viewing in the Business Office, Room 504.

Approval of the 2015-16 Annual Financial Audit Report for the Elementary District.

The Board will be presented with the 2015-16 Annual Financial Audit Report and the Measure "B" General Obligation Bond Building Fund Audit Report Completed by Nigro & Nigro for San Rafael High School District for recommended approval.

BACKGROUND:
School districts are required to have an annual financial audit performed by an independent auditor. The independent auditor must express an opinion as to whether the financial statements present fairly, in all material respects, the financial position and results of operations of the district in conformity with generally accepted accounting principals.

On November 3, 2015, the voters approved Measure "B" authorizing the issuance and sale of $160,500,000 of general obligation bonds. These Proposition 39 bonds include accountability provisions that require the District to conduct an annual independent performance audit to ensure that funds have been expended only on the specific projects listed within Measure "B" as well as an audit of the proceeds from the sale of the bonds until all of the proceeds have been expended for facilities projects. .

CURRENT CONSIDERATIONS:
The firm of Nigro & Nigro has been selected to be the San Rafael High School District’s independent auditor. This year’s audit was supervised by Jeff Nigro, CPA, who also with the entire team did an excellent job in reviewing the district’s internal controls, compliance requirements, and areas of possible weaknesses. 

The Financial Audit and Measure "B" General Obligation Bond Building Fund Audit reports have been completed in compliance with Generally Accepted Accounting Principals and the State of California Audit Guide for K-12 School Districts. It presents information on the financial status of all funds for the San Rafael High School District as of June 30, 2016.

None – There are no audit findings resulting in a fiscal adjustment within the annual financial audit report for the year ending June 30, 2016.

Bound copies of the Annual Financial Audit Report are available for viewing in the Business Office, Room 504.

Approval of the 2015-16 Annual Financial Audit Report for the High District.

An update related to bonds and Capital Facilities Program will be provided.

The Board is presented with a request for approval of resolutions in support of District applications for state funding and authorization of District representatives to sign applications and documents.

The Capital Facilities Program is preparing for renovation and new construction at multiple district sites, state funding is a critical component of the district’s budgets for the work.  

Executive Summary:

The San Rafael City Schools (SRCS) Board will indicate its support of state funding applications and designate two authorized representatives for signing applications and supporting documents.    

Background:

The SRCS Measure A and Measure B Bond Facilities Program anticipates renovation and reconstruction of multiple schools as included in the current Board-adopted plan and budgets.  One key element of revenue to the programs is state matching funds.  The state School Facility Program provides funding to Districts which have established eligibility and submit DSA-approved applications for funding.   The SRCS used significant state funds on previous bond construction programs.  However, there appears to be remaining Modernization eligibility available.  In addition, the SRCS has never established New Construction eligibility under the state program. San Rafael City Schools currently has an eligibility renewal process underway, and staff anticipates filing project funding applications as soon we receive DSA approval for each project.  Statewide Proposition 51 was passed by the voters in November and authorizes $7 billion in K-12 School Facilities funding.  By indicating support eligibility updates and funding applications, and by authorizing two District Representatives, the Board is setting the stage for the District to be successful in receiving state matching funds.   

No immediate financial impact.  Future state funding amounts anticipated, but not secured pending eligibility updates, applications, and approvals.

Approval of Resolution #1708 (ESD) and Resolution #1709 (HSD) in support of applications for eligibility determination and funding, authorization to sign applications and associated documents.  

To seek authorization from the Board of Trustees for the delegation of authority to the Superintendent, Senior Director of Capital Facilities Program, and Chief Business Official, and to accept bids and proposals and to award contracts equal to or less than Fifty Thousand Dollars ($50,000) in connection with the District’s Measure A Bond Program, where such acceptance or award is subject to Board ratification.

BACKGROUND:  The San Rafael City School’s Elementary School District Board is permitted the authority to accept bids and proposals and to enter into agreements on behalf of the SRCS Elementary District.  The SRCS Board is also permitted the authority to delegate its authority to the Superintendent, his Senior Director of Capital Facilities, and Chief Business Official.  When the Board delegates authority in this way, all bids and proposals accepted pursuant to delegated authority, and all contracts awarded pursuant to delegated authority still require Board ratification in order for it to be effective.

SRCS’s ongoing bond program for Measure A (“Bond Program”) requires timely and effective management of Bond Program expenditures.  This Resolution would delegate authority for bids, proposals, or contracts for the Bond Program that are equal to or less than Fifty Thousand Dollars ($50,000).  For these lesser amounts, the Superintendent, Senior Director of the Capital Facilities Program, or Chief Business Official would be able to accept bids and proposals and award contracts on behalf of the Board.  Any acceptance or award would still require Board review and ratification.  However, the delegation of authority would enable the District to more easily continue its effective management of the Bond Program and smaller bids, proposals, and contracts.

This resolution has no fiscal impact and would permit a delegation of authority only for Bond Program expenditures less than or equal to Fifty Thousand Dollars ($50,000) and which would be funded by Measure A. 

Approval of Resolution #1710 in support of delegation of authority to accept bids, proposals and award contracts for Measure A Bond Program.

To seek authorization from the Board of Trustees for the delegation of authority to the Superintendent, Senior Director of Capital Facilities Program, and Chief Business Official, to accept bids and proposals and to award contracts equal to or less than Fifty Thousand Dollars ($50,000) in connection with the District’s Measure B Bond Program, where such acceptance or award is subject to Board ratification.

BACKGROUND:  The San Rafael City School’s High School District Board is permitted the authority to accept bids and proposals and to enter into agreements on behalf of the District.  The SRCS is also permitted the authority to delegate its authority to the Superintendent, his Senior Director of Capital Facilities and Chief Business Official.  When the Board delegates authority in this way, all bids and proposals accepted pursuant to delegated authority, and all contracts awarded pursuant to delegated authority still require Board ratification in order for it to be effective.

SRCS’s ongoing bond program for Measure B (“Bond Program”) requires timely and effective management of Bond Program expenditures.  This Resolution would delegate authority for bids, proposals, or contracts for the Bond Program that are equal to or less than Fifty Thousand Dollars ($50,000).  For these lesser amounts, the Superintendent, Senior Director of the Capital Facilities Program, or Chief Business Official, would be able to accept bids and proposals and award contracts on behalf of the Board.  Any acceptance or award would still require Board review and ratification.  However, the delegation of authority would enable the District to more easily continue its effective management of the Bond Program and smaller bids, proposals, and contracts.

FISCAL IMPACT:  This resolution has no fiscal impact and would permit a delegation of authority only for Bond Program expenditures less than or equal to Fifty Thousand Dollars ($50,000) and which would be funded by Measure B.  

RECOMMENDED MOTION:  Approval of Resolution #1711 in support of delegation of authority to accept bids/proposals and award contracts for Measure B Bond Program.

To seek the Board of Education’s adoption of “Best Value Methodology” for District Lease-Leaseback Projects.

BACKGROUND:  Under recently amended Education Code section 17406, in order to use the lease-leaseback project delivery method, school districts must first adopt Best Value Methodology for Lease-Leaseback Projects (“LLB Projects”) and then select a contractor/developer based on that Best Value Methodology.  (Ed. Code, § 17406, subd. (a)(2).)  In assessing “Best Value,” the Education Code requires school districts to consider at a minimum the contractor/developer’s:  price points, experience/expertise, and safety record.  (Id. at subd. (a)(2)(A).) 

The proposed Best Value Methodology before the Board includes the three mandatory criteria (price points, experience/expertise, safety), as well as additional categories such as:  subcontractors, project life cycle, schedule, staffing, and project warranties/durability.  Each category is weighted with a different number of maximum points.  Price points, experience/expertise, subcontractors, scheduling, and staffing are weighted as the most important categories.

The proposed Best Value Methodology also contains statutorily required detail regarding how the District will solicit proposals for LLB Projects, the contents of the proposals, how the District will apply the Best Value Methodology, and the District’s evaluation and award procedures.  The proposed Best Value Methodology is intended to be used for all District LLB Projects .

None at this time.  

Approval of Resolution #1712 in support of adopting “Best Value Methodology” for District Lease-Leaseback Projects.

The Board is presented with a request for approval of site assignments and contracts for Environmental/Hazardous Materials consulting firms. 

The Capital Facilities Program is preparing for renovation and new construction at multiple district sites and it is critical to develop site environmental/hazardous materials surveys of existing building materials and components prior to beginning work.  

Terracon Consultants:  Terra Linda HS $32,200; Venetia Valley K-8 $32,450. Total:  $64,650.

Millennium Consulting:  San Rafael HS $30,628; Davison MS $23,218.  Total:  $53,846.

Sensible Environmental Solutions:  Glenwood ES $12,006; Laurel Dell ES $14,516; San Pedro ES $8,476; Short ES $8,000.  Hazardous Materials Consulting Coordination Meetings: $3,580. Total:  $46,578.

This work will be funded by Measure A and B Funds. 

Approval of Site assignments and fees for the first phase of services for Environmental/Hazardous Materials Consulting for the San Rafael City Schools Capital Facilities Program.  

Quick Summary / Abstract:

The Board is presented with a request for approval and contract for BKF Engineers, a qualified firm for surveying services for the Capital Facilities Program. 

The Capital Facilities Program is preparing for renovation and new construction at multiple district sites and it is critical to prepare topographic, boundary, and utility surveys prior to beginning work.  

Executive Summary:

The San Rafael City Schools (SRCS) will approve a qualified surveying firm and award a contract for surveying at eight sites.    

Background:

The Capital Facilities staff has completed a thorough qualifications-based selection process in accordance with requirements of Government Code section 4529.12 for Surveying firms.  On November 1, 2016 staff issued a Request for Qualifications and Proposals (RFQ/P) for Land Surveying and associated services at San Rafael HS, Terra Linda HS, Davidson MS, Venetia Valley K-8, Glenwood ES, Laurel Dell ES, San Pedro ES, and Short ES.  A pre-proposal conference was held on November 14^th.  Statements of Qualifications and Proposals were received from five firms on November 30, 2016. Staff has reviewed the submitted documents and scored the firms based upon the set of uniform criteria as outlined in the RFQ/P including relevant experience of the firms, project approach, qualifications of proposed staff, cost of services, and references.  Based upon the review staff recommends BKF Engineers to provide surveying services for the SRCS Capital Facilities Program.  BKF Engineers will run the work out of their San Rafael office.  

Current Considerations:

Upon the approval by SRCS Board, work will begin and be coordinated with the design and upcoming construction projects.

$243,668 BKF Engineers surveying services for eight district sites.  

This work will be funded by Measure A and B Funds. 

Approval of BKF Engineers contract for surveying services for the San Rafael City Schools Capital Facilities Program.  

To seek authorization from the Board of Education for the issuance of Supplemental Agreement No. 2 to the District’s Master Agreement for Architectural Services with SVA Architects, Inc. (“SVA”), which is for all design and engineering services relating to a replacement two-story classroom building at Venetia Valley Elementary School.

BACKGROUND:  

Effective August 22, 2016, SRCS entered into a Master Agreement for Architectural Services with SVA Architects, Inc. (“Master Agreement”) for the provision of architectural services to SRCS for projects under the District’s Measure A bond program (“Program”).  Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project.  Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project.  The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect.  

For SVA, to date, SRCS has issued Supplemental Agreement No. 1 for assistance in developing District Design Standards. 

SVA Supplemental Agreement No. 2 is for all phases of design and engineering services relating to a replacement two-story classroom building at Venetia Valley Elementary School.  SVA’s fee for this project is a fixed fee of One Million Four Hundred Three Thousand Two Hundred Forty-Two Dollars and Fifty Cents ($1,403,242.50.  The cost of construction Eighteen Million Seven Hundred Nine Thousand Nine Hundred Dollars ($18,709,900).

Supplemental Agreement No. 2 will be funded from the District’s Bond Program, under Measure A.  

Authorization of Supplemental Agreement No. 2 to Master Agreement for Architectural Services – SVA Architects, Inc.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

This agenda item presents for Board approval the Administration's recommendation to enter into a Memorandum of Understanding involving intern teachers with Alliant International University, Inc.

Providing high quality learning environments for intern teachers both assists the professional in teaching and enables the District to have a first look at up-and-coming talented professionals.

Approval of the agreement.

The Board will review the warrants for Decemebr 2016 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from December 1, 2016 December 31, 2016, is attached. 

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.

A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 504.

Ratification of the warrants for December 2016

The Board will review the warrants for December 2016 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from December 1, 2016– December 31, 2016, is attached. 

Ratification of the warrants for December 2016.

The Board will review the annual accounting of the Developer Fees for the 2015-16 fiscal year for recommended approval.

BACKGROUND:   In accordance with Government code Section 66006 (b), the San Rafael Elementary School District must provide an annual accounting of the Capital Facilities Fund for the collection and accounting of developer fees.

Government Code Section 66006 (b) requires local agencies, including school districts, which collect developer fees, to provide an annual accounting of those fees within 180 days of the close of each fiscal year.

Each accounting must include: 

1. A brief description of the type of fee in the account or fund.
2. The amount of the fee.
3. The beginning and ending balances of the account.
4. The amount of the fees collected and the interest earned during the fiscal year.
5. An identification of each public improvement on, which fees from the account were expended.
6. For any improvements that are funded, but have not been completed, an identification of an approximate date of completion.
7. A description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended.
8. The amount of refunds made pursuant to subdivision (e) of section 66001.

This accounting must be made available to the public within 180 days of the end of the fiscal year.  In addition, the Board of Trustees must review the information at the next regularly scheduled meeting held no earlier than 15 days after the information becomes available to the public.

The financial statements attached were completed and available for review on December 11. 2016. They are being presented to the Board on January 9, 2017, which is at least 15 days from the date they were available for review by the public.

CURRENT CONSIDERATIONS:   During the 2015-16 fiscal year, the San Rafael Elementary School District levied developer fees at the following rates:

Residential developer fees in the amount of $3.36 per square foot of assessable space of residential construction. 

Commercial developer fees in the amount of 54 cents per square foot of covered and enclosed space of commercial/industrial construction; but subject to the District’s determination that a particular project is exempt from all or part of these fees.

Pursuant to Education Code Section 17623 and an agreement with the San Rafael City Elementary School District, generally only 69% of the fee specified above is distributed to the District.

These rates are the same as the rates charged since July 1, 2011.

The total amount of developer fees collected for 2015-16 is $120,133.

Certificates of Participation (COP) were issued in 2005 in order to support the new construction costs of the Bahia Vista Elementary School.  The balance of the Debt Service on the COPs was funded by Facilities Use Fees collected and accounted for in fund 40 as the collection of Developer Fees were not adequate to fully fund the Debt Service due in 2015-16.

Capital Facilities Fund Balance as of June 30, 2016 was $11,998 (See Income Statement & Balance Sheet attached).

Approval of annual accounting of ESD Developer Fees for the 2015-16 fiscal year.

BACKGROUND:   In accordance with Government code Section 66006 (b), the San Rafael High School District must provide an annual accounting of the Capital Facilities Fund for the collection and accounting of developer fees.

Government Code Section 66006 (b) requires local agencies, including school districts, which collect developer fees, to provide an annual accounting of those fees within 180 days of the close of each fiscal year.

Each accounting must include:

1. A brief description of the type of fee in the account or fund.
2. The amount of the fee.
3. The beginning and ending balances of the account.
4. The amount of the fees collected and the interest earned during the fiscal year.
5. An identification of each public improvement on which fees from the account were expended.
6. For any improvements that are funded, but have not been completed, an identification of an approximate date of completion.
7. A description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended.
8. The amount of refunds made pursuant to subdivision (e) of section 66001.

This accounting must be made available to the public within 180 days of the end of the fiscal year.  In addition, the Board of Trustees must review the information at the next regularly scheduled meeting held no earlier than 15 days after the information becomes available to the public.

The financial statements attached were completed and available for review on December 11, 2016.  They are being presented to the Board on January 9, 2017, which is at least 15 days from the date they were available for review by the public.

CURRENT CONSIDERATIONS:   During the 2015-16 fiscal year, the San Rafael High School District levied developer fees at the following rates:

Residential developer fees in the amount of $3.36 per square foot of assessable space of residential construction. 

Commercial developer fees in the amount of 54 cents per square foot of covered and enclosed space of commercial/industrial construction; but subject to the District’s determination that a particular project is exempt from all or part of these fees.

Pursuant to Education Code Section 17623 and an agreement with the San Rafael High School District, the San Rafael Elementary School District and the Dixie Elementary School District, generally only 31% of the fee specified above is distributed to the San Rafael High School District.

These are the same rates that have been charged since July 1, 2012.

The total amount of developer fees collected for 2015-16 is $42,025

Due to the significant amount of growth over the past 2 years and projected growth for the next several years, the district has begun a Master Facilities Planning process to develop plans to increase capacity and address various site facilities needs through a needs assessment.  The Board took action to complete the needs assessment for all three high schools and develop designs and cost estimates for the Master Facilities Plan. Some of the fees associated with this process in 2015-16 were paid for by the Capital Facilities Fund.Installation of 2 new classrooms portables in order to accommodate growth in student population.

The Capital Facilities Fund 25 Balance as of June 30, 2016 is $120,346 (See Income Statement & Balance Sheet attached).

Approval of the annual accounting of the HSD Developer Fees for the 2015-16 fiscal year.

The Board is presented with a contract Between San Rafael City Schools and STLR Corp. dba Ryalnd School Business Consulting for review and recommended approval.

Ryland School Business Consulting will provide general financial planning and business services to San Rafael City Schools, which may include but are not limited to the following: business office assistance and training; budget development; interim reporting; year-end closing of the books; general financial analysis as needed for negotiations; charter school petition evaluation and fiscal viability analysis; documentation of procedures; development of financial strategies and analysis related to growth or decline;recommendations for board policy; preparation or review of short-term and long-term cash flow schedules. 

The term of this contract is twelve months starting December 1, 2016

Service contract attached: Exhibit A

Cost of contract services not to exceed $6,000 with in the term of the contract. 

Revised Board Policy and Administrative Regulation 1230 School Connected Organization, and new Exhibit 1230 (Request for Authorization as School-Connected Organization) presented for a second reading and adoption.  Each would take effect immediately.     

Background Information:

In connection with the Board’s first reading of proposed Board Policy 1330 (Civic Center – Use of School Facilities), at the Board’s November 14, 2016 Meeting, proposed revisions and updates to Board Policy 1230 and Administrative Regulation 1230 (School-Connected Organizations) were made.  

Additionally, a proposed application form has been added as proposed Exhibit 1230 in efforts to streamline and render the School-Connected Organization request and authorization process more user-friendly.  Board Policy 1230, Administrative Regulation 1230, and Exhibit 1230 were presented for a first reading by the Board at a Regular Meeting of the Board on December 12, 2016.

The proposed Board Policy 1230, Administrative Regulation 1230 and Exhibit 1230 are now presented for a second reading and adoption. 

None. 

Approval of  revisions to Board Policy and Administrative Regulation 1230 School Connected Organization, and new Exhibit 1230 Request for Authorization as School-Connected Organization

This item presents a Memorandum of Understanding between San Rafael City Schools and Bay Area Community Resources (BACR) for participation in 360/365 Social-Emotional Initiative professional development for the 2016-2017 school year, for Board review and recommended approval. 

Background: Bay Area Community Resources (BACR) is a regional 501(c)(3) nonprofit agency headquartered in San Rafael, California that provides a range of services in seven counties around the San Francisco Bay Area. Founded in 1976, BACR’s mission is to promote the healthy development of individuals and families, encourage service and volunteerism, and help build community.Toward these ends, BACR delivers services at more than 100 school- and community-based sites in the following program areas: After school, alcohol and drug, healthy communities, mental health, national service, tobacco, youth leadership and workforce development, and fiscal intermediary services.

Last year, BACR delivered intensive direct services to approximately 33,000 children, youth, and adults annually. Our outreach and informational programs reached another 370,000 through events, workshops, and the internet. Annual evaluations of BACR programs have consistently shown positive impacts, including improved family functioning, youth development skills, and school performance.

BACR delivers the above services with an annual budget of more than $28 million and a professional staff of 500 (276 FTE) and 360 AmeriCorps members, 25 graduate-level mental health interns, and more than 9,000 volunteers a year. This cadre of professional staff, AmeriCorps members, interns, and volunteers helps make it possible for BACR to leverage support and deliver services in communities that otherwise would not have the capacity to provide adequate resources.

Current Consideration:  Bay Area Community Resources will support the participation in the 360/365 Social-Emotional Initiative Professional Development during the 2016-2017 school year per MOU.

Exhibit A

The cost of services will be $8,451.80 to be paid from the Partnership for Children and Youth Grant.

01-9253-0-5840.00-1433-1000-700-242-000

Approval of Memorandum of Understanding between San Rafael City Schools and Bay Area Community Resources (BACR) for participation in 360/365 Social-Emotional Initiative professional development for the 2016-2017 school year.

The Board will review the five year contract between SRCS and The County of Marin for recommended approval.

Since October 2003, the Department of Health and Human Resources has utilized school facilities in the event of a disaster to serve as potentially critical resources in the County’s disaster response.  The County of Marin, Department of Health and Human Services would like to enter into an agreement with all of Marin’s school districts to utilize appropriate school sites as needed in a disaster response as a field “treatment site”.

Typically, an appropriate school site is one that has a large capacity building such as a gymnasium, and one that has access to a facility that has a place where people can shower, such as a locker/shower room.  San Rafael City Schools has 4 facilities that meet this criteria; San Rafael High School, Terra Linda High School, Davidson Middle School, and Venetia Valley K-8 School.

The proposed agreement covers multiple potential uses such as a field treatment site, mass vaccination site or a shelter for the medically fragile which would be in conjunction with the American Red Cross.

CURRENT CONSIDERATIONS:

Schools would be used for field treatment site, mass vaccination site or a shelter.  The term of the agreement shall commence upon final execution and shall continue in effect for five years from date of execution. 

Agreement between SRCS and The County of Marin, Addendum A, and Addendum B are attached.

None

This item presents a  Memorandum of Understanding between San Rafael City Schools, San Pedro and Young Imaginations for music and dance workshops for the 2016-2017 school year, for Board review and recommended approval.

Background: Founded in 1987, Young Imaginations provides multicultural music and dance classes in San Francisco, Marin, Sonoma, East Bay, and northern California schools. In addition, they present research-based model projects, professional development opportunities for classroom teachers and music/dance specialists, and conference presentations at state and national levels. 

Arts in the school's program includes performances for all students at the end of their sessions as well as on-going opportunities for informal and/or formal collaboration between Young Imaginations, the school and community outreach. Classroom teachers will attend classes with their students and complete an assessment at the end of the program.

Young Imaginations includes the assignment of a lead arts educator and guest artist; curriculum planning; assessment of student learning;  informal and formal collaboration with school staff;  community outreach; curriculum equipment/materials for students' use in class. 

Young Imaginations will be providing multicultural music and dance sessions at San Pedro Elementary School during the 206-2017 school year per attached MOU.

Exhibit A

The cost of the workshop sessions will be paid with site EIA funds not to exceed $2,881.

01-0290-0-5840.00-1110-1000-095-120-000

Workshop In-Kind Donation: Buck Family Fund and individual contributions to Young Imaginations will be $8,641.

Approval of the Memorandum of Understanding between San Rafael City Schools, San Pedro and Young Imaginations for music and dance workshops for the 2016-2017 school year.

This item presents an Independent Contractor Agreement for Special Services with BE G.L.A.D., Guided Language Acquisition Design Teacher Professional Development at Laurel Dell between September 15, 2016 - March 17, 2017, for Board review and recommended approval.

Background: GLAD is an instructional model with clear, practical strategies promoting effective interactions between students and students, and teachers and students that develop metacognitive use of high-level language and literacy. During the staff development, teachers are provided with the instructional strategies, together with the theory and research that support the model, and the curriculum model that brings these all together in the context of district and state frameworks and guidelines. This includes 21st Century Skills, Common Core State Standards, integrated with Next Generation Science & state Social Studies Standards. The classroom session portion of the training is demonstrated with students using an integrated standards-based unit.

Current Consideration: BE G.L.A.D., will provide eight days of teacher professional development between September 15, 2016 - March 17, 2017, at Laurel Dell. Exhibit A

The cost of services not to exceed $12,000 to be paid from site Title I funds.

Approval of the Independent Contractor Agreement for Special Services with BE G.L.A.D., Guided Language Acquisition Design Teacher Professional Development at Laurel Dell between September 15, 2016 - March 17, 2017.

The Board will consider whether to expel or not expel student Case #16/17-5 (ESD).

Uphold the panel's recommendation to expel (ESD) student case #16/17-5  for the remainder of the 2016-17 school year. 

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

CURRENT CONSIDERATIONS: 

This agenda item presents the donations from the sources listed above, for recommended Board acceptance.

COST/FUNDING SOURCE: Total of donation: $500.00          

BACKGROUND:            

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

CURRENT CONSIDERATIONS: 

This agenda item presents the donations from the sources listed above, for recommended Board acceptance.

COST/FUNDING SOURCE: Total of donation: $500.00