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Regular Meeting - SRCS Board of Education
San Rafael City Schools
January 23, 2017 6:00PM
District Office - Boardroom 310 Nova Albion Way San Rafael, CA 94903

I. OPEN SESSION/ROLL CALL 5:00 PM
Quick Summary / Abstract:

Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa


Minutes:
President Kertz convened the meeting to Public Session at 5:05 PM.
II. PUBLIC COMMENT on Closed Session
Minutes:
None.
III. CLOSED SESSION
Minutes:
Pursuant to Government Code section 54957.6, the Board adjourned to Closed Session at 5:06 PM.
III.1. GOV. CODE 54957.6: (ESD/HSD) Conference with Labor Negotiator: Name of Agency Negotiator: Michael Watenpaugh, Amy Baer Employee Organization/Title: SRFT, SRTA, CSEAConfidential agenda item.
IV. RETURN TO OPEN SESSION
Minutes:
President Kertz reconvened the meeting to Public Session at 6:02 PM.
V. PLEDGE OF ALLEGIANCE
Minutes:
Don Jen from the Marin Community Foundation led the Pledge of Allegiance.
VI. STUDENT BOARD REPORTS
Minutes:
Christa Schmitt, San Rafael HS reported:
- A group of students from San Rafael HS attended the presidential inauguration and participated in the Women's March
- This Wednesday is a screening of the Media Academy's Community Action Project
- The Marin IJ did a story on the SRHS boys' basketball win against Novato
- The TLHS/SRHS rivalry basketball game is coming
VII. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (Public comment on items that appear on the agenda will be taken at the time the item is addressed by the Board.)
Minutes:
None.
VIII. SPECIAL REPORT
VIII.1. UPDATE: (ESD/HSD): Labor Unions: CSEA, SRTA, SRFT
Quick Summary / Abstract:
That the Board receives updates from district labor leaders: 1) CSEA 2) SRTA 3) SRFT
Minutes:
None.
VIII.2. PRESENTATION: (ESD) Annual Report on the Marin Community Foundation's Promoting Early School Success (PESSA) Initiative at Bahia Vista, San Pedro, and Venetia Valley
Quick Summary / Abstract:

Staff will present the annual report for the Marin Community Foundation P3 programs at Bahia Vista, San Pedro and Venetia Valley. 

Minutes:
Superintendent Watenpaugh introduced Marin Community Foundation Director of Education Don Jen and Principal on Special Assignment Kathryn Gibney who together with Venetia Valley Principal Juan Rodriguez, Bahia Vista Principal Cecilia Perez, and San Pedro Principal Mimi Melodia, were present to provide an update on the Promoting Early School Success (PESSA) or the P-3 Initiative. PESSA is it's seventh year at the three sites.

Mr. Jen reported on the vision of MCF and the work of the partnership with SRCS for family engagement and in support of socio-economically disadvantaged students. The SEAL program that SRCS has adopted with ongoing trainings for teachers, is something that MCF brought to the county and blends well with the work of the P3 Initiative. The District recently sent Juan Rodriguez and Cecilia Perez to the National P3 Institute to learn next steps to make the work go more deeply as it enters its eighth year. He read a statement from the Hass Institute for a Fair and Inclusive Society, UC Berkeley which summarizes the vision of MCF, "The primary good a society can extend to its members is the right to belong. Belonging or being fully human means more than having access. Belong entails being respected at a basic level that includes the right to both contribute and make demands upon society and political institutions."

Mr. Rodriguez expressed thanks to the Board for the passage of Resolution 1707 regarding schools as a safe zone for students and families, noting it is consistent with the P3 Initiative. P3 has brought a shared vision for positive school climate, high quality teaching and learning, parent engagement and extended learning opportunities. Community-based schools provide a sense of belonging with families for greater student achievement and a welcoming culture and community where everyone has a voice.

Ms. Perez noted the connection between P3 and Resolution 1707 and the Community Schools Initiative, all very validating and aligned with the District's work. She reviewed the main three cultural proficiency initiatives with shared strategies: First School and it's instructional practices; SEAL to prevent long-term EL learners, and address the needs of CCSS; and balanced literacy to create independent readers, foster fluency and competency, focus stamina and foster critical thinking.

Ms. Melodia reviewed parent education, involvement and outreach with P3 to deepen levels of connection and collaboration; to strengthen parent connections with their student and the school and greater community partners.

Individual trustees and Superintendent Watenpaugh expressed their thanks to the District team at all three sites and Mr. Jen and the MCF for the partnership and work of this initiative and its alignment with other District initiatives. Trustee Jackson requested additional information about Saturday Parent Institute classes. President Kertz noted it takes 8-9 years to see change and the data is reflecting that this initiative is working and becoming a solid, comprehensive program.
Attachments:
P-3 Presentation
VIII.3. PRESENTATION: (ESD/HSD) Community Schools Initiative Update
Quick Summary / Abstract:

Dr. Harriet MacLean will provide an update on the San Rafael City Schools Community Schools Initiative and the work of the Partnership Council. 


Minutes:
Dr. Harriet MacLean provided an overview of the Community Schools Initiative (CSI) which began about eight years ago. She thanked planning team members Greg Knell and Linda Jackson and Dixie Trustee Marnie Glickman, who are helping her build momentum with the initiative this year.

Dr. MacLean reviewed the Initiative's goals which align with the P3 Initiative to build a sense of engagement and belonging in stakeholders. The CSI is a partnership of SRCS, Dixie and the City of San Rafael; striving to make it a joint effort.

A Community Schools Initiative Leadership Council met on September 29th to brainstorm the context and human condition of what is needed in San Rafael to improve the lives of children and families and improve learning. The Council developed a vision for the year 2020.

In November, a Partnership Council met to look at what the Leadership Council developed and came up with topic areas such as physical health, mental health, and transportation, and brought detail and a visualization to the 2020 vision to see SRCSI at the National Community Schools Convening receiving an award for their work. The Partnership Council will meet again next week.

Dr. MacLean reviewed that the Initiative is using a graphic facilitator at the meeting. She provided a handout of what was written after the table discussion with the Leadership Council in September.

She reviewed her recommendations for next steps to handle the challenges and establish sustainability with the Initiative: continue engaging community group representation; continuing using the graphic facilitation services of Leapfrog Consulting; identify someone to take her role after she retires; identify high level staff members from both districts and the city for continued articulation between the three main entities; and to build a web presence.

Trustee Jackson added that the Partnership Council's goal for this year is to build one new partnership in each of our schools. Community Schools is a LCAP initiative that is making progress; she hopes it will continue next year with Dixie providing some fiscal support.

Dr. MacLean explained the process for self-designation as a Community Schools partnership, in response to President Kertz's question.
Attachments:
Community Schools Initiative Presentation
CSI Partnership Council Graphic Report
VIII.4. UPDATE: Governor's January Budget Proposal
Quick Summary / Abstract:

Assistant Superintendent Doug Marquand will present an update on the recently released Governor's January Budget proposal.


Minutes:
Assistant Superintendent, Business Services Doug Marquand provided a handout of an analysis done by School Services of California on the Governor's proposed budget for 17/18.

He provided highlights the Governor's January budget proposal:
- The Governor continues to be conservative in his plan
- Anticipated revenues may come in higher than what is being predicted now which is showing a decrease in state funds for this year that are $506M below the enacted level for Prop 98; expected to be down $953M in 17/18. This decrease will have an impact on the ESD budget next year
- LCFF gap closure funding with Prop 39, one-time discretionary funds, CTE funds, a 1.48% COLA for next year and a mandated block grant
-Prop 55 which was passed by voters in Nov. extended the Prop 30 provision; no additional funds
-96% of gap is closed but the new funding will not narrow the gap; only COLA is being provided
-One-time discretionary funding for schools is $48 per ADA; less than last year
- COLA at 1.48%; supplemental and concentration grants will have adjustments with COLA
- PERS and STRS rate increases were reviewed
- Prop 98 was paid more than the guarantee in 15/16 so now the Governor is deferring Prop 98 payment from June 2016 into the 2017 fiscal year so the minimum guarantee will drop in ongoing years
- The May Revise may look a little better, but for now a loss of $700K in the ESD is projected in this budget

Superintendent Watenpaugh referenced the chart in the Powerpoint that shows Prop 98 funding over time as we moved through the recession and then funding began to go up. The district was able to give 5% salary increases during the good years, but as we get closer to the top of the closing of the funding gap, budgeting will get tighter.

Trustees Jackson and Knell shared information from the recent JLAC trip to Sacramento to learn about the budget.
Attachments:
Gov. Budget Proposal Presentation
VIII.5. UPDATE: (ESD/HSD) Local Control and Accountability Plan (LCAP)
Quick Summary / Abstract:
The Board will recieve any updates since the last Board meeting regarding Common Core State Standards implementation and Marin Promise data analytics. 

Minutes:
Deputy Superintendent Mayra Perez reported that consultation meetings continue to gather data from stakeholders: LCAP PAC met last week to review goals and provide input; met with the DMS students last week; a Stakeholder Taskforce meeting will be held on Feb. 2 - notes will be taken and incorporated into the annual update to refine the new LCAP. An update will be brought to the Board as themes are identified. In response to Trustee Jackson's question about the new 'dashboard' that is coming out this year, Dr. Perez noted that she will be working with MCOE to get comprehension of the new dashboard.
VIII.6. UPDATE: (ESD/HSD) Facilities Report
Quick Summary / Abstract:
That the Board receives any updates since the last Board meeting. 1) Master Facilities Planning
Minutes:
Director of Maintenance and Operations Dave Pedroli reported:
- Venetia Valley did a great job last week during the JCC bomb threat; took care of the JCC students and adults who were evacuated to the school
- All schools are experiencing roof leaks with the recent storms; working on some warranty issues with hopes that they will work out
- Working with camera companies for cameras that can be viewed from anywhere
- The GS Access application came through; looking at equipment and vehicles that can be used to replace the use of personal vehicles for district use
- 76 events were held this month in the District; 49 were paid
-405 work orders have been received this month, mostly water leaks and heaters; still patching things instead of replacing because of the upcoming capital facilities improvements; 189 of work orders have been completed already
- Still working on water stations
- Central Services hallways were waxed this weekend
- He went to court on Friday when the young adult who was responsible for the vandalism damage to Miller Field at SRHS was before the judge; he may get 3-7 years because of prior charges and may have to pay restitution
IX. CAPITAL FACILITIES PROGRAM CONSENT AGENDA: (ESD/HSD) (All items appearing on the Capital Facilities Program Consent Agenda are approved in one action by the Board. Trustees, staff or members of the public may request that an item be pulled for discussion prior to Capital Facilities Program Consent Agenda approval)
IX.1. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Approval of Amendment #4 to the Independent Consulting Agreement for Special Services between San Rafael City Schools and Schoening Group, Inc.
Quick Summary / Abstract:
To seek authorization from the Board for the issuance of an Amendment No. 4 to the District's contract with Schoening Group, Inc. in order to extend the contract term for provision of services. 

Rationale:

BACKGROUND: Effective January 8, 2016, the District entered into an agreement with Schoening Group, Inc. for the provision of special services to assist the District with identifying and developing structures and systems for the District's Measure A and Measure B bond program. Earlier this year, the Board approved Amendments 1, 2, and 3 for extension of the contract through June 30, 2016. 

CURRENT CONSIDERATIONS: The Board is being asked to approve Amendment #4 to the January 8, 2016 contract with The Schoening Group to extend their services to the District through June 30, 2017. Under the coordination of Senior Director of Capital Facilities Programs Dr. Daniel Zaich, the Schoening Group will add temporary bandwidth to assist the Senior Director with program management structure, understanding program budget and schedule, communications review, planning for resources and training for the Senior Director, and assisting with implementation of the program accounting and tracking system.

Staff recommends approval of Amendment #4.


 
Financial Impact:

There will be no additional financial impact associated with this amendment. 


Recommended Motion:
Approval of Amendment #4 to the District's contract with Schoening Group, Inc. 

Actions:
Motion
Approval of Amendment #4 to the District's contract with Schoening Group, Inc. 

Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Amendment No 4 - Schoening Group
IX.2. CAPITAL FACILITIES PROGRAM: (HSD) Approval of Resolution No. 1713 in support of Prequalifying Potential Bidders for the San Rafael High School Stadium Project
Quick Summary / Abstract:

To seek the Board of Education for the authorization of a Prequalification Packet, including contractor Questionnaire and Uniform System of Rating, to assist with procuring a contractor for the San Rafael High School “SRHS” Stadium Project.


Rationale:

BACKGROUND:  As part of the District’s Bond Program, the District is pursuing new construction and renovation at the SRHS Stadium as one of the projects under Measure B.  The new and improved features include:  synthetic turf; a new all-weather nine lane track; light replacement; expanded parking; grandstand bleachers; concession stand; scoreboard; a new restroom; and other improvements (“SRHS Stadium Project”).  Construction of the SRHS Stadium Project is anticipated to cost Nine Million Six Hundred and Thirty Thousand Dollars ($9,630,000).

Because the SRHS Stadium Project will entail some complexity, District staff recommend that potential bidders be prequalified pursuant to Public Contract Code section 20111.6.  Meaning, only those contractors who meet the minimum prequalification standards set, such as having previous experience with similar public school stadium construction projects, will be permitted to submit bids for the SRHS Stadium Project. 

The prequalification process under section 20111.6 requires the Board adopt a standardized questionnaire and financial statement (“Questionnaire”) as well as identify a standard appeal process for the prequalification determinations (“Appeal Process”), and a uniform rating system (“Rating System”) applied to all who submit Questionnaires.  These documents are attached to the Resolution as the Prequalification Packet.  

It is recommended that the Board of Education authorize the Prequalification Packet, including Questionnaire and Uniform System of Rating, as permitted under and in accordance with Public Contract Code section 20111.6.
 
Financial Impact:
None; any ultimate award of a construction contract for the SRHS Stadium Project will be funded through the District’s Bond Program, as well as by private donations.  



Recommended Motion:

Approval of Resolution No. 1713 in support of Prequalifying Potential Bidders for the San Rafael High School Stadium Project.

Actions:
Motion

Approval of Resolution No. 1713 in support of Prequalifying Potential Bidders for the San Rafael High School Stadium Project.

Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Stadium Construction Prequal Packet
X. CONSENT AGENDA: (All items appearing on the Consent Agenda are approved in one action by the Board. Trustees, staff or members of the public may request that an item be pulled for discussion prior to Consent Agenda approval.)
Minutes:
President Kertz noted that a revised HSD Personnel action report was received and that revisions to the December 12, 2016 and January 9, 2017 Regular meeting minutes was posted online.

Trustee Llorens Gulati asked that item #6 be pulled for discussion.

M/S/c (Jackson, Knell) the Board voted to approve the remaining Consent Agenda with the exception of item #6, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES
X.1. BOARD BUSINESS: (ESD/HSD) Approval of Minutes of the Regular Board Meeting of December 12, 2016, and the January 9, 2017 Study Session and Regular Board MeetingsWas edited within 72 hours of the Meeting
Quick Summary / Abstract:
Board meeting minutes are presented for approval.
Rationale:

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 

 
Recommended Motion:

Approval of the minutes of the Regular Board Meeting of December 12, 2017, and the January 9, 2017 Study Session and Regular Board Meetings





















Actions:
Motion

Approval of the minutes of the Regular Board Meeting of December 12, 2017, and the January 9, 2017 Study Session and Regular Board Meetings, as revised.





















Passed with a motion by Linda Jackson and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Minutes - 1.9.17 Regular Meeting REV
Minutes - Dec. 12, 2016 Regular Board Mtg REV
Minutes - January 9, 2017 Study Session
X.2. PERSONNEL (ESD): Approval of Elementary School District Personnel, Certificated/Classified
Quick Summary / Abstract:

This agenda item presents the Administration's recommended personnel transactions for the Elementary School District for recommended approval. 



Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

 
Recommended Motion:

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

Actions:
Motion

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

Passed with a motion by Linda Jackson and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
PERSONNEL ACTION ESD 1.23.2017
X.3. PERSONNEL (HSD): Approval of High School District Personnel, Certificated/Classified
Quick Summary / Abstract:

This agenda item presents  the Administration's recommended personnel transactions for the High School District, for recommended approval.



Rationale:

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

 
Recommended Motion:

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

Actions:
Motion

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District, as revised.

Passed with a motion by Linda Jackson and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Personnel Actions HSD REV
X.4. PERSONNEL: (HSD) Approval of Personnel Recommendations (9-12) for Appointment of Extra Hire of Specific Categories, Coaches, Special Ed, and Extra Pay for Outside Work for the 2016-2017 School Year.
Quick Summary / Abstract:

This agenda item presents the Administration's recommended personnel actions for the High School District, for Board approval. 



Financial Impact:

Cost/Funding Source: Circumstances require extra hire for specific projects or services for the listed positions. They are funded from various categorical and site funds.


Recommended Motion:
Approval of these Personnel actions
Actions:
Motion
Approval of these Personnel actions Passed with a motion by Linda Jackson and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
SRHS Winter Coach List 2016-2017
TLHS Winter Coach List 2016-2017
X.5. EDUCATION SERVICES: (ESD) Approval of Memorandum of Understanding between San Rafael City Schools, Sun Valley and Marin County Office of Education to Provide Math Workshops and Consultation Support between March 1 - June 30, 2017
Quick Summary / Abstract:

This item presents a Memorandum of Understanding between San Rafael City Schools, Sun Valley and Marin County Office of Education to provide math workshops and consultation support between March 1 - June 30, 2017, for Board review and recommended approval.


Rationale:

Current Consideration: Eileen Smith will plan and facilitate two workshops while working in collaboration with teachers and administrators from San Rafael City Schools. Workshops will include MIFF (Management, Involvement, Feedback and Focus), side-by side, accountable talk and intentionality of planning and implementing math lessons, math fluency, problem solving, video reflection and intentionality of planning and implementing instructional strategies. 

Exhibit A - MOU Between San Rafael City Schools and Marin County Office of Education

 
Financial Impact:

The cost of services will be $1,136.

01-1100-0-5800.00-1110-2140-096-120-000



Recommended Motion:

Approval of Memorandum of Understanding between San Rafael City Schools, Sun Valley and Marin County Office of Education to provide math workshops and consultation support between March 1 - June 30, 2017.



Actions:
Motion

Approval of Memorandum of Understanding between San Rafael City Schools, Sun Valley and Marin County Office of Education to provide math workshops and consultation support between March 1 - June 30, 2017.



Passed with a motion by Linda Jackson and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Attachments:
Exhibit A
X.6. EDUCATION SERVICES: (HSD) Approval of Memorandum of Understanding Between San Rafael City Schools, Terra Linda High School and Parent Institute for Quality Education (PIQE) for Parent Training from January - March 2017
Quick Summary / Abstract:

This item presents a Memorandum of Understanding between San Rafael City Schools, Terra Linda High School and Parent Institute for Quality Education (PIQE) for Parent Training from January - March 2017, for Board review and recommended approval.


Rationale:

Background Information: The Parent Institute for Quality Education (PIQE) has been delivering its 6-8 week program to the parents of San Rafael High School for four years.  Its mission is “To bring schools, parents, and community together as equal partners in the education of every child and to provide all students with the option and access of a postsecondary education” and its vision is “to create a community in which parents and teachers collaborate to transform each child’s educational environment, both at home and at school, so that all children can achieve their greatest academic potential.”

The PIQE implements a program that teaches parents about the U.S. educational system, the coursework needed to successfully graduate and attend a 4 year university, and the needed information to help students navigate and succeed in spite of obstacles.  Parents receive a wonderful graduation experience on the final evening of the workshop series.  If their student achieves A-G, the student will be guaranteed a spot in a CSU upon graduation.

Current Considerations: PIQE will provide a parent training course for the parents of the children enrolled at Terra Linda High School. PIQE will recruit parents by phone, provide a needs-assessment session, a series of weekly training sessions for parents culmination in a graduation ceremony with certificates given to parents who attend four sessions or more. the training is designed to develop skills and techniques which will enable parents to address the educational needs of their school-aged children.


(Exhibit A) Memorandum of Understanding attached.



 
Financial Impact:

Cost of services to be $5,400 to be paid from site Title III funds.

SAC's budget code: 01-4203-0-5839.00-1511-2495-411-120-000


Recommended Motion:

Approval of the Memorandum of Understanding between San Rafael City Schools, Terra Linda High School and Parent Institute for Quality Education (PIQE) for Parent Training from January - March 2017.



Actions:
Motion

Approval of the Memorandum of Understanding between San Rafael City Schools, Terra Linda High School and Parent Institute for Quality Education (PIQE) for Parent Training from January - March 2017.



Passed with a motion by Linda Jackson and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Motion

Approval of the Memorandum of Understanding between San Rafael City Schools, Terra Linda High School and Parent Institute for Quality Education (PIQE) for Parent Training from January - March 2017.



Passed with a motion by Ms. Maika Llorens Gulati and a second by Greg Knell.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
Minutes:
Trustee Llorens Gulati noted her excitement in this PIQE training; she suggested that the parents who are part of the Parent Leadership training in March be invited to join PIQE.
Attachments:
Exhibit A
XI. DISCUSSION/ACTION SESSION
XI.1. FINANCE: (ESD/HSD) Approval of Receipt of Donations to San Rafael City Schools District
Quick Summary / Abstract:
The Board will review the donations for approval.





The Board will review the donations for approval.
The Board will review the donations for approval.
The Board will review the donations for approval.
The Board will review the donations for approval.
Rationale:

The following donations were received for the San Rafael City Schools District, as follows:


Donor Item/Purpose Site Amount
Van Pelt Construction Primary Sponsor, Dawgs Classic Men'sBasketball Tournament SRHS Men's Basketball Program, and General Athletics

$2,000
Z. S. Pharma
Attn: Kevin Arnold
Sharp LC-600D27U 60" Television DMS Room 37 $2,000








 
Financial Impact:

COST/FUNDING SOURCE: Total of donation: $4,000.00     


Recommended Motion:

Acceptance of the donations.


Actions:
Motion

Acceptance of the donations.


Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati.
Vote:
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
XI.2. INITIAL CONSIDERATION: EDUCATION SERVICES (ESD/HSD) First Reading to Review Revisions to Board Policy, Administrative Regulation, and Exhibit 6173, Education for Homeless Children
Quick Summary / Abstract:

This item presents to the Board and the public the opportunity to review the first reading of revisions to board policy, administrative regulation, and exhibit 6173, Education for Homeless Children. The second reading and recommended board adoption will be brought to the next meeting.


Rationale:

Background: Policy, regulation, and exhibits updated to reflect the federal McKinney-Vento Homeless Assistance Act as amended by the Every Student Succeeds Act (P.L. 114-95), as well as updated U.S. Department of Education non-regulatory guidance. Policy includes new material on the designation of a district liaison for homeless children and youth, identification of homeless students, confidentiality of student records containing information about a homeless student's living situation, and coordination of services with other entities. Policy also reflects new mandate to adopt policy to ensure participation by district liaisons and other appropriate staff in professional development and other technical assistance activities, and NEW LAW (SB 1068, 2016) which requires the California Department of Education (CDE) to provide specified informational and training materials to district liaisons. Regulation revises the definitions of "homeless student" and "school of origin," revises the duties of the district liaison, reflects requirement to provide the district liaison's contact information to the CDE and other specified persons, provides that a homeless student will be immediately enrolled even if he/she misses application or enrollment deadlines, and revises the content of the written explanation of the district's decision related to eligibility, school selection, or enrollment. Exhibits updated to revise the content of the district's explanation of its decision(s) related to eligibility, school selection, or enrollment and to revise the dispute form for use by parents/guardians who choose to appeal the district's decision.

Exhibit A: Board Policy 6173, Education for Homeless Children

Exhibit B: Administrative Regulation 6173, Education for Homeless Children

Exhibit C: Exhibit 6173, Education for Homeless Children


 
Financial Impact:

None

Minutes:
This is the first reading of 6173; it will be brought back to the next meeting for recommended approval.
Attachments:
Exhibit A - Board Policy 6173
Exhibit B - Administrative Regulation 6173
Exhibit C - Exhibit 6173
XII. BOARD GOVERNANCE
Quick Summary / Abstract:
The Board will have an opportunity, as needed, to review the status of trustee goals as they relate to operational items that may require a study session. 

Minutes:
Superintendent Watenpaugh provided an updated Board Development Calendar for trustees from now through June. This update reflects items that were on the list of future board requests; it is a working document subject to change.

Dr. Watenpaugh noted recent changes in the law regarding moving Board elections to even years to align with state or federal elections. The move to even years will results in a one-time extension of trustee terms by one year to align with the new calendar. Tamalpais HSD is the only district in the county so far to adopt a resolution to move their election. Staff will be in contact with Dixie District to see what they will be doing and will be brought for Board discussion. Trustee Knell who attended an informational meeting about the new law noted that Dixie wants to delay their change as they feel it is unethical to give themselves an extra year; he would like to see alignment the feeder district. Superintendent Watenpaugh pointed out that with an upcoming election in 2017, if the Board wants to take action for next year, it would be wise to make the decision sooner than later so that the election cost could be shifted into next year's budget. President Kertz suggested holding a study session one half hour before the next Board meeting for Board discussion.
XIII. CONFERENCE SESSION
XIII.1. Report Out Action from Closed Session
Minutes:
There was no reportable closed session action to report.
XIII.2. Agenda Items for Future Meetings
Minutes:
In response to Trustee Jackson's inquiry about Board members on school site design committees, Dr. Zaich noted that as part of the next Board meeting he will be introducing Adopt-a-Project for trustees to choose site projects.
XIII.3. Board Member Reports
Minutes:
Natu Tuatagaloa:
- He has been attending SRHS stadium meetings and Girl Dawg basketball games

Maika Llorens Gulati:


Linda M. Jackson:
- She has attended several Community Schools Initiative meetings with Dr. MacLean and with principals; thanks for their input
- On January 12 she attended the CVNL Heart of Marin luncheon where Benjamin Bloomberg of TLHS was honored
- She heard Congressman Huffman speak with TLHS leadership class on the 18th
- She attended the County Commission on Human Rights recognition honoring Jane Kramer of ELM, and students Miriam Amador and Declan McKenna of SRHS
- On January 17 she attended the County Efficiency and Effectiveness Committee meeting where housing needs for new teachers was discussed; they will be hiring a consultant
- She attended the signing of a Declaration of Cooperation and Unity of the Mexican, El Salvadoran and Guatemalan consulates on January 17; there will now be more involvement of the consulates in supporting their residents in the Bay Area
- She attended a LCAP Parent Advisory Committee meeting at SRHS
- On January 18 she attended the Marin Organizing Committee meeting at St. Raphael's regarding the concerns of immigrant families and the threats to their safety and to their housing with rising rents. She attended with Deputy Superintendent Mayra Perez.
- On January 19th she joined the JLAC trip to Sacramento to learn about the Governor's budget and speak with Senator Mike McGuire and Assemblymember Marc Levine
- On January 21st she marched in the rain for the women, immigrants, LGBTQ and Native Americans at this time.

Greg Knell:
- He attended the Latino Health Forum today
- He attended a Chamber Education Committee meeting
- He attended the County Commission on Human Rights recognition event
- He has been participating in Community School Initiative meetings
- He attended a Point San Pedro Road Coalition meeting to talk about the need for bus transportation to be restored
- He attended the recent School/Law Enforcement Partnership meeting where there was discussion of four swastika incidents in Marin schools for the first time in a very long time


Rachel Kertz:
- The JCC staff expressed great appreciation for Venetia Valley's support of their students and adults who were evacuated to the school during the bomb threat to the JCC last week. They knew little about the school so it was an opportunity for awareness of their neighbor for the visitors. Thanks to all who helped get through the ordeal; fortunately it was a false situation. It was part of nationwide bomb threats that have been received at JCCs.
- She attended the Headsup Retreat where they discussed funding allocation planning for next year
_ She attended the Heart of Marin awards and sat at the Youth Institute table
- She participated in a CSBA online session of current issues
- She attended last week's LCAP PAC meeting where there was good input from the community
- She has been attending the ESD and HSD budget meetings; thanks to Doug Marquand for holding the hard conversations
- She attended the Huffman visit at TLHS where students asked lots of good questions
XIII.4. Superintendent's Activity Report
Minutes:
Superintendent Watenpaugh reported:
- He attended the LCAP PAC meeting
- A meeting of the Marin Promise partnership was hosted by our District
- Enrollment projections will be presented at the next Board meeting
XIV. READJOURNMENT to Closed Session (if necessary)
XV. NEXT REGULAR MEETING - February 13, 2017
XVI. ADJOURNMENT (and Closed Session Report Out, if necessary): 9:00 P.M. (approximate time)
Minutes:
There being no further business, President Kertz adjourned the meeting at 7:30 PM.
1/23/2017 5:05:00 PM ( Original )
PresentLinda Jackson
PresentRachel Kertz
AbsentGreg Knell
PresentMs. Maika Llorens Gulati
AbsentNatu Tuatagaloa
1/23/2017 5:15:00 PM
PresentGreg Knell
1/23/2017 5:15:00 PM
PresentNatu Tuatagaloa

The resubmit was successful.