Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

Staff will present an update to the Board on the instructional coaches in the ESD.

Staff will present an update from discussions held at the Middle School Taskforce meetings this year.

The Board is presented with the Amended Prequalification Package for Direct Contractors for recommended authorization. 

BACKGROUND: In accordance with the requirements of Public Contract Code section 20111.6, the Board previously adopted a Lease-Leaseback Prequalification Package for Lease-Leaseback projects consisting of a Questionnaire, Rating System, and Appeal process.

To help qualify a competitive pool of participants, staff is recommending moving one criteria, i.e., number of stadiums built within five years, from the “Essential Criteria” in Section III of Exhibit A to the “Project Experience and References” in Section IV of Exhibit A.

To ensure that multiple prime contractors are prequalified and capable of submitting proposals for the District’s San Rafael High School Stadium Renovation Project, staff recommends that an amended Prequalification Package be adopted for Prime Contractors.  The amended Prequalification Package adjusts essential criteria so that lease-leaseback and/or stadium project experience is evaluated only by using a weighted scoring system.

There is no financial impact.

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 

Approval of the minutes of the Special Study Session and Regular Board Meeting of February 27, 2017 and the Special Study Session of March 2, 2017

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

The Board will review the warrants for February 2017 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from February 1, 2017 through February 28, 2017 is attached. 

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.

A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 504.

Ratification of the warrants for February 2017.

The Board will review the warrants for February 2017 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from February 1, 2017 through February 28, 2017 is attached. 

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.

A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 504.

ACKGROUND: On March 25, 2002 San Rafael City Schools and the Dixie Elementary School District entered into a one year facilities agreement for the use of the softball field located 380 Nova Albion Way, to be used by the Terra Linda High School softball program. The agreement was then amended on February 11, 2004 for an additional three years effective January 26, 2004 to June 30, 2006. Effective February 29, 2008, Dixie and the San Rafael City School District extended the agreement for three more years until June 30, 2011. In July, 2011 the agreement was extended an additional two years ending June 30, 2013.

CURRENT CONSIDERATIONS: The new addendum will extend the current agreement for an additional 2 years retroactively to July 1, 2017, ending June 30, 2019. As part of the agreement, San Rafael City Schools shall continue to maintain the field including mowing of the grass, upkeep of the infield, and keeping it clean.

Mr. David Pedroli, SRCS Director of Maintenance, Operations and Facilities will continue to monitor the field and groundskeeping schedule to ensure the field is adequately maintained for students.

Either party may terminate this agreement upon 180 days written notice. 

This item presents for Board approval the Fall 2017 Outdoor Education Dates: Venetia Valley, Short, and Coleman - October 31-November 3; Bahia Vista, and Sun Valley - November 6-7; Glenwood, Laurel Dell and San Pedro - November 14-17, 2017. 

During the weeks of October 31-November 3, November 6-9, and November 14-19, 2017, the fifth grade students in San Rafael City Schools will have the opportunity to attend the Marin County Office of Education's resident outdoor school. The school is located at Walker Creek Ranch in Marshall, California. A trained staff, including a site principal and naturalists, is provided by the Marin County Office of Education to work with the students. The fifth grade teachers accompany their students to Outdoor School. High School students serve as "Cabin Leaders" during the week, participating in activities with students from their cabin and sleeping in the cabin with students each night. The students will be transported to and from Walker Creek by bus or private automobile.

Depending on the number of days students attend and the time of year, the cost of the program will be approximately $350 per student for a four-day program. The cost of the program for each teacher is approximately $200 and teacher stipends are being funded by the district. We have scheduled our attendance around the fall and winter rates, which are lower than spring rates. Families are asked to contribute to the cost to the extent possible. The balance of the cost is being covered by PTA funds, fifth grade fundraisers, scholarships, and grants. No student is turned away due to lack of funds.

Approval of the Fall 2017 Outdoor Education Dates: Venetia Valley, Short, and Coleman - October 31-November 3; Bahia Vista, and Sun Valley - November 6-7; Glenwood, Laurel Dell and San Pedro - November 14-17, 2017. 

Background: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities.

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee.

• No student will be excluded from participation because of lack of sufficient funds.
• School-sponsored trips for the purpose of swimming or surfing shall not be approved; this includes private or public swimming pools/hot tubs or spas, water parks, beaches, or any other venue where the sole purpose of the trip is for students to swim, surf, or enter the body of water
• Each student will need their own bed and have evening supervision. (Hotel roll-away beds and inflatable air mattress is acceptable.)

Objective: The Age of Sail program was developed to engage the students through a challenging and memorable encounter with history, using both the tools of experiential education, and the artifacts of the San Francisco Maritime National Historical Park. By living the life of a sailor, aboard one of the last surviving examples of the working ships of California, the students gain not only a better understanding of local and state history, but also the concept of historical empathy; a skill critical to a meaningful understanding and evaluation of the past.

Students will travel by bus to San Francisco and stay overnight on the Age of Sail Ship. Students will be under the watchful eyes of the ship's officers, teachers and adult chaperons. Each student will sleep in their own bunk and have no access to water activities. The program is exploration into the lives and ways of the 1906 sailor by means of experiential education. Throughout the entire experience, emphasis is placed on building self-esteem, a sense of responsibility, respect and cooperative learning skills. These skills are not just useful on the vessel or in the classroom, but will be useful throughout one's entire life.

Through this Education Program, they bring maritime history to life and support the goals set out in the California Department of Education's Content Standards for History-Social Science.

The program encourages students to develop self-confidence and self-reliance, which in turn fosters a sense of responsibility for themselves, their shipmates, and their community.

Approximately 25 Laurel Dell fourth grade students, with teacher's Edgar Gutierrez and Molly O'Donoghue, along with four parent chaperones will participate in the overnight field trip on April 2-3, 2017.

Accommodations: Each student will have their own sleeping arrangement.

Transportation: Bus

Approval of Overnight Field Trip to Age of Sail in San Francisco, CA for Laurel Dell School Grade 4 Class on April 2-3, 2017.

This item presents for Board approval of Memorandum of Understanding between Huckleberry Youth Programs and San Rafael City Schools for California Healthy Youth Act (AB-329) teacher training and education workshops to seventh graders.

Background: Huckleberry’s mission is to educate, inspire, and support under served youth to develop healthy life choices, to maximize their potential, and to realize their dreams. Since 1967, we have accomplished this by providing San Francisco and Marin youth and their families with a network of services and opportunities by caring for peers and adults.

For teens and their families everywhere, adolescence can be a difficult time. Many low-income youth face additional barriers, risks and pressures, making these years even more critical. Though challenging, adolescence presents a unique opportunity to change course and make choices that will lead to a more promising future. For nearly 50 years, Huckleberry has partnered with teens and families to overcome adversity.

Huckleberry seeks to empower young people to develop and maintain healthy relationships as well as promote their talents, ideas, leadership and health; to assist youth and their families in overcoming the obstacles they may encounter, which can include family concerns, drug and alcohol abuse, mental health challenges, teen pregnancy, sexually transmitted infections, violence, social and economic inequities, and physical and sexual abuse; and to assist clients in navigating complex social welfare, educational and juvenile justice systems.

Current Consideration: 

In January 2016, California adopted a new law, the California Healthy Youth Act (AB-329), covering sexual health education in public schools. 

This new law requires the middle and high school curriculum to include discussions of sexual orientation, gender identity and sex trafficking, as well as information about contraception and HIV treatment. Previous sexual education curriculum requirements were bolstered and new ones were added. Instruction must:

• Be age appropriate and medically accurate, and may not promote religious doctrine.
• Recognize different sexual orientations and include same-sex relationships when providing examples of couples.

• Include information about all FDA-approved methods of contraception and prevention of sexually transmitted infections (STIs).
• Address gender identity, sexual assault, relationship abuse and sex trafficking.
• Describe abstinence as the only certain way to prevent pregnancy, HIV and other STIs. However, abstinence-only instruction is not permitted.

Given these new curriculum requirements, San Rafael City Schools is partnering with Huckleberry Youth Programs to build capacity for our teachers to deliver this instruction.  This year Huckleberry counselors will provide the curriculum and model instruction which will include team teaching and lesson debriefing. The goal is to provide our teachers with this direct, experiential training in order to build their capacity to deliver this curriculum content in the future. 

Exhibit A - MOU 

Cost of services not to exceed $5,000.

SACs Code: 01-6264-0-5840.00-1110-2140-700-240-000

Approval of Memorandum of Understanding between Huckleberry Youth Programs and San Rafael City Schools for California Healthy Youth Act (AB-329) teacher training and education workshops to seventh graders.

This item presents for Board approval of the agreement between San Rafael City Schools and University of California for participation in Transcript Evaluation Services (TES) through June 30, 2017.

Background: The Transcript Evaluation Service (TES) is a statewide initiative of the University of California’s Office of the President (UCOP). It allows the transcripts of an entire high school student body to be electronically examined to determine students’ progress toward meeting the UC/CSU a-g course entrance requirements.

TES is designed to improve student academic achievement by showing students what courses they have completed, and still need to complete, to fulfill California’s public college and university entrance requirements. Surveys show that between 80% and 90% of students want to go to a four-year college when they enter high school, but far fewer actually do so, often because they’re not given the information needed in high school to let them prepare adequately. Many high schools also offer too few of the 15 a-g required courses to permit all students wishing to take them to do so. TES can help to address both problems.

In addition to information on individual students, participating schools receive schoolwide reports that show how close students are to meeting the a-g requirements, as well as areas in which students or schools should target additional assistance. These reports also integrate information on academic preparation and financial preparedness and are designed to apply to all students (not just those planning to attend four-year schools).

Current Consideration: Staff recommends the Board approves the agreement between San Rafael City Schools and University of California for participation in Transcript Evaluation Services (TES) through June 30, 2017.

Exhibit A - Statement of Work

Exhibit B - Terms of Service and Privacy Statement

Cost of services not to exceed $1,256.63.

SACs Code: 01-0000-0-5840.00-1110-2490-700-240-000

Approval of agreement between San Rafael City Schools and University of California for participation in Transcript Evaluation Services (TES) through June 30, 2017.

This item presents for Board approval of Memorandum of Understanding Between San Rafael City Schools and The City of San Rafael for District Wide Student Library Card Initiative.

Background: Over the last two years, San Rafael City Schools (SRCS) staff and San Rafael Public Library (SRPL) staff have built strong one-on-one relationships working to improve technology and internet access to our shared constituency. The goal of both organizations is to increase literacy and educational success through a comprehensive, strategic and sustainable collaboration. In order to achieve this, the Library and the District seek to build a strong relationship at the administrative level in order to work together more collaboratively and demonstrate measurable impact. SRCS and SRPL would like to develop an infrastructure that will allow SRCS students to easily access and use the San Rafael Public Library's electronic and print resources freely by providing all SRCS students with a San Rafael Library Card. Having and using a library card will help support San Rafael students through college and launch them into a successful career and life with a library card that will always travel with them and provide benefits of life-long learning. 

SRCS and SRPL have a long history of working together as educational partners, with the Library serving as an extension of the classroom--providing students with access to books, computers, online tutoring, reading programs, technology support and dozens of other important educational resources during out-of-school time.

Both organizations have aligned around a focus on supporting traditional and digital literacy, and are committed to creating a community of readers, empowering individuals with free access to information, building a welcoming place where reading, learning and imagination thrive, maximizing academic achievement, and preparing every child to lead a rich and productive life.

Current Consideration: San Rafael City Library will produce library cards for all SRCS students at no cost to SRCS using information provided by SRCS.  Opt-out forms will be provided for distribution to families.  As part of this implementation, the San Rafael Library staff will deliver the library cards to each school.

Exhibit A - Memorandum of Understanding between San Rafael City Schools and the City of San Rafael

There is no financial impact to the district.

Approval of Memorandum of Understanding Between San Rafael City Schools and The City of San Rafael for District Wide Student Library Card Initiative.

The Board is presented with Resolution #1723- Resolution to Decrease the Elementary District Number of Certificated Employees Due to a Reduction in Particular Kinds of Services, for recommended approval.

Background: This agenda item presents for Board approval the proposed reduction or elimination of particular kinds of services provided for certificated employees per Education Code Section 44955. This code section specifies that the Governing Board approve such a resolution, and issue preliminary notice to impacted certificated employees on or before March 15th.
 
Many of the laid off positions are those supported by categorical funds, local grants, or other funding sources that have not yet been confirmed for 2017-2018. The remaining are reductions based on enrolment projections or recommended budget savings.

Current Considerations: This agenda item presents for Board approval Resolution #1723 - Resolution to Decrease the Elementary District Number of Certificated Employees Due to a Reduction in Particular Kinds of Services. These recommendations provide the Board and the District flexibility by exercising caution to protect the fiscal solvency of both school districts.

Education Code 44955 provides impacted employees the opportunity to request a hearing before an Administrative Law Judge should there be any dispute regarding the employees' status and/or placement on the certificated seniority list. 

Reduction of these services and corresponding staff will enable the District to develop and adopt a balanced budget for the 2017-2018 school year.

These services are in addition to the services reduced on February 27, 2017 in Resolution #1721.

Known fiscal impacts include necessary legal fees and the cost of the hearing (if needed).

Approval of Resolution #1723

The Board is presented with Resolution #1725- Resolution establishing the order of seniority of employees first rendering paid probationary service on the same day, for recommended approval. 

Background: This item presents for Board approval the establishing order of seniority of employees whom have the same probationary status on the same day.

Section 44955 of the California Education Code provides that the relative seniority (for layoff purposes) of employees first rendering paid probationary service to the District on the same date shall be determined by the Governing Board on the basis of the needs of the District and the students thereof:

Pursuant to Education Code Section 44846, the Governing Board of the San Rafael High School District has the power and duty to establish and maintain the order of seniority of all certificated employees of the District; and the Governing Board has now conducted a district-wide review and survey of all of its certificated employees to verify seniority date and credentials and has updated and corrected its records.

Therefore, in determining the relative seniority of those certificated employees first rendering paid probationary service on the same day, the following criteria shall be used, listed in descending order of importance:

            1. Type and nature of credentials held:

a. Appropriateness of credential for current assignment.

b. Additional credentials held by the affected employees not used in current assignment (e.g. BCLAD, CLAD, special education, single subject credentials)

              2. Relevant professional preparation, including advanced degrees or post-secondary course work, of the affected employees.

              3. Total number of years of paid certificated service in the District prior to the established Reduction or Elimination of Particular Kinds of Service seniority date.

In calculating the total years of paid service, credit will be given only when a certificated employee has taught for 75% or more of the teaching days in the school year.

              4. The teacher's linguistic and literacy abilities in languages spoken by the students' families in the District.

            5. National Board Certification

            6. Lottery

The seniority list was approved as the official seniority list on February 13, 2017 by Resolution #1717. These criteria will be applied if two or more employees with the same seniority date are subject to layoff.

Known fiscal impacts include necessary legal fees and the cost of the hearing (if needed).

Approval of Resolution #1725

oard Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

CURRENT CONSIDERATIONS: 

This agenda item presents the donations from the sources listed above, for recommended Board acceptance.

COST/FUNDING SOURCE: Total of donation: $200.00       

Acceptance of the donations.

The Board will receive a report on Budget Revision #2 and the Second Interim Report for 2016-17 for the Elementary District

BACKGROUND:   The Second Interim Report is the second of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992.  AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices.  Districts are required by Education Code 42130 to submit a report on their financial status as of October 31 and January 31.  The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years.  The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative).  Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county.

In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval.  Included in the attached budget assumptions are details on some of the significant changes between the Budget Revision #1 and Budget Revision #2.  In addition, they include detailed assumptions for the Multi-Year projections for the General Fund.  The forms included in the first Interim Report are as follows: 

• Form 01 - General Fund
• Forms 11-51 – Other Funds
• Form CI - District Certification of Interim Report
• Form AI – Average Daily Attendance
• Form CASH – Cash Flow Worksheet
• Form MYPI – Multi-Year Projections
• Form  CSI – Criteria & Standards Review

Budget Revision #2 includes a revision for the General fund and all of the Other Funds.  All of the ending fund balances are projected to be positive and include the following funds: 

• Child Development Fund 12
• Cafeteria Fund 13
• Deferred Maintenance Fund 14
• Special Revenue Fund for Post-Employment Benefits 20
• Building Fund 21
• Capital Facilities Fund 25
• Special Reserve Fund for Capital Outlay Projects Fund 40 (Facilities Use and New-Prop 39 funds)
• Bond Interest and Redemption Fund 51

In compliance with GASB 54, the components of the ending fund balance are as follows:

Non-spending 

          Revolving Cash, Stores Inventory, and Prepaid Expenditures     $  126,412

Restricted 

           Categorical Programs                                                                 $   224,033

         State Required Reserve for Economic Uncertainty (3%              $ 1,769,200         

Assigned (Board Designated)

          Board Assigned Economic Uncertainty (7% unrestricted)          $ 2,570,285       

         Reserve for Class/Adm/Conf. Salary Increase                              $   503,100         

 Unassigned/Unappropriated

         Unappropriated Fund Balance                                                        $5,780,706

                                                           Total Ending Fund Balance      $10,749,703

Approval of the San Rafael City Elementary School District Budget Revision #2 and the Second Interim Report for 2016-17.

The Board will receive a report on the San Rafael High School District Budget Revision #2 and Second Interim Report for the 2016-17 Fiscal Year for approval.

BACKGROUND:   The Second Interim Report is the first of two interim budget reports required by AB 1200, which was passed into law in 1991 and became effective on January 1, 1992.  AB 1200 was enacted to establish a process of fiscal monitoring to ensure fiscal solvency for school districts and county offices.  Districts are required by Education Code 42130 to submit a report on their financial status as of October 31.  The purpose of this report is to determine an appropriate certification to the State of California regarding the District’s ability to meet its financial obligations for the current and two subsequent fiscal years.  The Marin County Office of Education is responsible for either accepting or changing the District’s certification (positive, qualified or negative).  Once the County Office completes their review, they forward to the California Department of Education, a report confirming the certification of each District in the county.

In addition, the Working Budget for all funds is monitored on a regular basis and adjusted for any new or additional information that becomes available. Budget revisions are taken to the Board of Education on a regular basis for review and approval.  Included in the attached budget assumptions are details on some of the significant changes between the Budget Revision #1 and Budget Revision #2.  In addition, they include detailed assumptions for the Multi-Year projections for the General Fund.

The forms included in the first Interim Report are as follows: 

• Form 01 - General Fund
• Forms 11-51 – Other Funds
• Form CI - Direct Certification of Interim Report
• Form AI – Average Daily Attendance
• Form MYPI – Multi-Year Projections
• Form CASH – Cash Flow Worksheet
• Form  CSI – Criteria & Standards Review

Budget Revision #2 includes a revision for the General fund and all of the Other Funds.  All of the ending fund balances are projected to be positive and include the following funds: 

• Adult Education Fund 11
• Cafeteria Fund 13
• Deferred Maintenance Fund 14
• Special Revenue Fund for Post-Employment Benefits 20
• Building Fund 21 (Redevelopment funds and facilities use)
• Capital Facilities Fund 25
• Special Reserve Fund for Capital Outlay Projects Fund 40 (New-Prop 39 funds)
• Bond Interest and Redemption Fund 51

CURRENT CONSIDERATIONS:   As the Second Interim Report and Multi-year Projections indicate, San Rafael City High School District will be able to meet its financial obligations for the current year and two subsequent years.  This agenda item presents for Board authorization, the approval of Budget Revision #2 and the Second Interim Report for the 2016-17 Fiscal Year with a positive certification.

FINANCIAL IMPLICATIONS:  In compliance with GASB 54, the components of the ending fund balance are as follows:

    Non-spendable

         Revolving Cash, Stores Inventory and Prepaid Expenses             $     5,500

    Restricted                                                             

         Categorical Programs                                                                     $    334,862

         State Required Reserve for Economic Uncertainty (3%)                $ 1,132,000      

  Assigned (Board Designated)

           Board Reserve for Economic Uncertainty (7% unrest. exp.)         $ 1,630,704

           Local Site Donations                                                                      $    375,000

   Unassigned/Unappropriated

           Unappropriated Fund Balance                                                       $ 1,550,534

                                                  Total Ending Fund Balance                  $ 5,028,600

Approval of the San Rafael High School District Budget Revision #2 and Second Interim Report for the 2016-17 Fiscal Year.

This item presents the Board and the public the opportunity to review the first reading of new Board Policy 6154 Homework/Makeup Work. The second reading and recommended board adoption will be brought to the next meeting.

Background: Policy updated for consistency with BP 5121 - Grades/Evaluation of Student Achievement and research on effective grading practices, as summarized in recent CSBA governance brief, including optional language providing for full credit to be given for makeup work satisfactorily completed within a reasonable time, regardless of whether the absence is due to an excused or unexcused absence. Policy also addresses guidelines for the assignment of homework, communication of homework expectations to students and parents/guardians, and resources to assist students in completing homework and developing good study habits. Regulation deleted and key concepts moved to BP.

Exhibit A - Board Policy 6154 Homework/Makeup Work

There is no financial impact to the district.

This item presents the Board and the public the opportunity to review the first reading of the revisions to Board Policy and new Exhibit 6146.1 High School Graduation Requirements. The second reading and recommended Board adoption will be brought to the next meeting.

Background: Policy updated to reflect NEW LAW (AB 2306, 2016) which generally exempts from district-established graduation requirements any student who transfers into a district school from a juvenile court school after the second year of high school, unless it is determined that the student is reasonably able to complete the requirements in time to graduate by the end of his/her fourth year of high school. 

All students in grade 9 are required (Education Code 51225) to take physical education (PE), and students must complete a second year of PE in either grade 10, 11 or 12.  As an alternative, students in grades 10, 11, or 12 may apply for a Physical Education Exemption, and if approved, could be exempt from the second year PE requirement if he/she participates in two or more extracurricular sports in a given year (Ed Code 51242). 

Exhibit A - Board Policy 6146.1 High School Graduation Requirements

Exhibit B - Exhibit 6146.1 High School Graduation Requirements, Physical Education Exemption Request Form

There is no financial impact to the district.

The Board and public are presented with the opportunity for a first reading  and review of revisions to Board Policy 2121 Superintendent's Contract. A second reading and recommended approval will be brought to a subsequent meeting. 

BACKGROUND:
This policy was recommended for updating by CSBA to clarify the conditions under which the Governing Board may meet in closed session under the "labor exception" (Government Code 54957.6) of the Ralph M. Brown Act to discuss superintendent contact, salary, or compensation paid in the form of fringe benefits.

None. 

The Board and public are presented with an opportunity for a first reading and review of Board Bylaw 9321 Closed Session Purposes and Agendas. A second reading and recommended approval will be brought to a subsequent meeting. 

BACKGROUND: 

CSBA has recommended changes to this bylaw to clarify that the Board may not meet in closed session under the "personnel exception" (Government Code 54957) of the Ralph M. Brown Act to discuss or act upon any proposed change in compensation other than a reduction of compensation that results from the imposition of discipline. The "Negotiations/Collective Bargaining" section has been revised to reflect that the Board may meet with the district's designated representatives in closed session under the "labor exception" (Government Code 54957.6) of the Ralph M. Brown Act to discuss salaries, salary schedules, or compensation paid in the form of fringe benefits to its represented and unrepresented employees, including the Superintendent.

None. 

Staff reports there have been no Williams complaints during this quarter.