Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

Staff will share the future impact on the District budget as a result of state imposed increases to the employer contribution rates for the State Teachers Retirement System (STRS) and Public Employees Retirement System (CalPERS). 

Principal Mimi Melodia will present findings from the modified homework pilot at San Pedro Elementary School. 

Balanced Literacy Coach Elizabeth Foehr will present an update to the Board on the instructional coaches in the ESD.

https://docs.google.com/presentation/d/1pTlG5vnge3K6Q282phEI6I3cGldGSWQZYeeCW1z_Z-k/edit?usp=sharing

Director of English Learner Programs Kathy Frye will present an update on enchancements to the Newcomers program

An update related to bonds and Capital Facilities Program will be provided.

To seek authorization from the Board of Education for the issuance of Supplemental Agreement No. 3 to the District’s Master Agreement for Architectural Services with SVA Architects, Inc. (“SVA”), which is for all architectural services associated with a 30’ x 40’ shade structure at Bahia Vista Elementary School.

BACKGROUND:

Effective August 22, 2016, SRCS entered into a Master Agreement for Architectural Services with SVA Architects, Inc. (“Master Agreement”) for the provision of architectural services to SRCS for projects under the District’s Measure A bond program (“Program”).  Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project.  Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project.  The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect. 

For SVA, to date, SRCS has issued Supplemental Agreement No. 1 for assistance in developing District Design Standards and Supplemental Agreement No. 2 for all design and engineering services relating to a replacement two-story classroom building at Venetia Valley Elementary School.

SVA Supplemental Agreement No. 3 is for all services related to a 30’ x 40’ Shade Structure at Bahia Vista Elementary School, including coordination with the SRCS selected prefabricated structure manufacturer, construction administration and closeout services. SVA’s fee for this project is a fixed fee of Fifteen Thousand Dollars ($15,000).  

Supplemental Agreement No. 3 will be funded from the District’s Bond Program, under Measure A.  

Authorization of the Supplemental Agreement No. 3 to Master Agreement for Architectural Services – SVA Architects, Inc.

To seek authorization from the Board of Education to begin negotiations with General Contractor, Robert A. Bothman Construction, to provide competitive pricing for the construction of the San Rafael High School Stadium Project, using the Lease-Leaseback delivery method.

BACKGROUND:

SRCS advertised the Lease-Leaseback Request for Qualifications and Proposals on February 3, 2017.  The original proposal due date was Friday March 17 but an addendum (No. 1) was issued extending the date to March 31, 2017 in order to allow all qualified contractors sufficient time for clarification and compliance. Four (4) proposals were received:

1. Alten Construction, San Rafael, CA
2. Ghilotti Bros. Contractors, San Rafael, CA
3. Robert A. Bothman Construction, Santa Clara, CA
4. Wright Contracting, Santa Rosa, CA

A Paper screening process was completed by the Capital Facilities Team on Monday, April 3^rd which resulted in a short list of two firms: Robert A. Bothman Construction (“Bothman Construction”) and Ghilotti Bros. Contractors (“Ghilotti Bros.”) who were both interviewed on Wednesday, April 5^th.

The interview panel consisted of: Linda M. Jackson, Trustee; SRCS, Dr. Daniel Zaich; Senior Director, SRCS; Tim Galli, Athletic Director, San Rafael High School; Mark Van Pelt, President, Van Pelt Construction Services; Peter Norgaard, Vice President, Van Pelt Construction Services; and David Carey, Project Manager, Van Pelt Construction Services.

The interviews and subsequent panel discussion resulted in a unanimous consensus. The selection panel is recommending to move forward with negotiations with Bothman Construction. If after SRCS staff is unable to come to acceptable terms with Bothman Construction, SRCS requests that the Board authorize SRCS to enter into further negotiations with Ghilotti Bros. 

No financial impact.

Authorization to begin negotiations with Bothman Construction to provide a GMP (Guaranteed Maximum Price) for the construction of the San Rafael High School Stadium Project utilizing the Lease Lease-back delivery methodology. 

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 

Approval of the minutes of the Regular Board Meeting of March 13, 2017.

The Board will review the AB 1200 Disclosure of Proposed Collective Bargaining Agreement for 2016-17.

BACKGROUND:
To provide the required Public Disclosure of the proposed settlement between San Rafael City Elementary School District and the California Schools Employees Association (CSEA) in order to be in compliance with AB 1200, Government Code 35547.5, CCR, Title V, Section 15449 for the 2016-17 fiscal years.

In addition, the disclosure document must be signed by the District Superintendent and Chief Business Officer at the time of public disclosure, who must certify that the District can meet the costs incurred under the Collective Bargaining Agreement for the current year and two (2) subsequent years.

CURRENT CONSIDERATIONS:
The information provided in the Disclosure of Collective Bargaining Agreement document summarizes the financial implications of the proposed agreement and is submitted to the Board of Education for "Public Disclosure" of the major provisions of the agreement. This is in accordance with the requirements of AB 1200 (Statutes of 1991, Chapter 1213, Government Code 3547.5, and CCR, Title V, Section 15449.

Once it has been reviewed and approved by the Board of Education, it will be submitted to the Marin County Office of Education for review and comment.

COST/FUNDING SOURCE:
The total annual (ongoing) cost of the 2016-17 Tentative Agreement between the San Rafael City Elementary School District and the CSEA for increasing the Salary Schedule by 4.5% retroactive to July 1, 2016 (See AB 1200-Disclosure Documents attached):

These increases will be funded by the General Fund 01 and the Cafeteria Fund 13.

The total cost for 2016-17 is $312,591

Approval of the AB 1200 Disclosure of Proposed Collective Bargaining Agreement for 2016-17.

The Board will review the AB 1200 Disclosure of Proposed Collective Bargaining Agreement for 2016-17.

COST/FUNDING SOURCE:

The total annual (ongoing) cost of the 2016-17 Tentative Agreement between the San Rafael City High School District and the CSEA for increasing the Salary Schedule by 2% retroactive to July 1, 2016 (See AB 1200-Disclosure Documents attached):

These increases will be funded by the General Fund 01 and the Cafeteria Fund 13.

The total cost for 2016-17 is $50,641.

Approval of the AB 1200 Disclosure of Proposed Collective Bargaining Agreement for 2016-17.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

Presentation of the revised job description for Assistant Director, Student Services (Certificated).

The Assistant Director of Student Services- HSD position is being modified to include oversight of middle school special education programs.  The change will more proportionately split responsibilities between our ESD and HSD Assistant Directors. 

This position is placed at Range E on the Elementary Certificated Administrators Salary Schedule and Range F on the High School Certificated Administrators Salary Schedule. This Position is split between both the Elementary and High School Districts.

Approval of the revised job description for Assistant Director, Student Services (Certificated).

Presentation of the new job description for Director of Fiscal Services (Classified).

The reorganization of the Central Services Office was approved by the Board at the 2^nd Interim Budget Presentation and supported by the ESD & HSD Budget Advisory Committee in March. As a component of this re-organization, the District shall re-hire an established Director of Fiscal Service position to create a traditional structure aligned with most California School Districts. Prior to hiring this position, staff recommend a revision of the current job description to include essential functions, knowledge and abilities, requirement working environment and physical demands of the position. The entire CSO reorganization will be a net zero cost to the District.

This position is recommended for placement at Range 11 on the Classified Management Salary Schedule, split between both the Elementary and High School Districts.

Approval of the new job description for Director of Fiscal Services (Classified).

Presentation of the new job description for Teacher on Special Assignment, Pre K-3 Initiatives (Certificated)

The P3 TOSA job description outlines the expectations for the work being done at our three school sites. The job description defines how the P3 TOSA will support the schools working with the Marin Community Foundation.

This position is recommended for placement on the Elementary Certificated Salary Schedule.

Approval of the new job description for Teacher on Special Assignment, Pre K-3 Initiatives (Certificated).

Presentation of the revised job description for Director of Elementary Education (Certificated).

The Director of Elementary Education job description has been revised to facilitate with the reorganization of the Educational Services Department. The changes will allow for improved services to our school sites and students.

This position is recommended for placement at Range F on the Elementary Certificated Management Salary Schedule.

Approval of the revised job description for Director of Elementary Education (Certificated).

Presentation of the revised job description for Director of Secondary Education (Certificated).

The Director of Secondary Education job description has been revised to facilitate with the reorganization of the Educational Services Department. The changes will allow for improved services to our school sites and students.

This position is recommended for placement at Range G on the High School Certificated Management Salary Schedule.

Approval of the revised job description for Director of Secondary Education (Certificated).

This agenda item presents for Board approval the Administration's recommended personnel actions for the High School District.

Cost/Funding Source: Circumstances require extra hire for specific projects or services for the listed positions. They are funded from various categorical and site funds.

Approval of these Personnel actions.

Presentation and approval of the Tentative Agreement between SRCS and CSEA and revised 2016-2017 salary schedules

BACKGROUND: This agenda item presents for approval the Tentative Agreement between San Rafael City Schools (SRCS) and the California School Employees Association (CSEA). The agreement addresses compensation, benefits, safety, and other issues. 

On Tuesday, March 7, 2017, the SRCS and CSEA negotiation teams successfully reached agreement to settle negotiations for the 2016-2017 school year.

The agreement between SRCS and CSEA for compensation increases of 4.5% on the Elementary District salary schedule represents an annual cost of $312,591 and 2.0% on the High School District salary schedule represents an annual cost of $50,641.

The total estimated annual cost of the Tentative Agreement is $312,591 for the HSD and is $50,641 for the ESD. The Tentative Agreement and revised 2016-2017 classified salary schedules are attached.

Approval of the Tentative Agreement between SRCS and CSEA with revised 2016-2017 salary schedules

The Board will review the warrants for March 2017 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from March 1, 2017 through March 31, 2017 is attached. 

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.

A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 505.

Ratification of the warrants for March 2017.

The Board will review the warrants for March 2017 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from March 1, 2017 to March 31, 2017 is attached. 

A detailed listing of the monthly warrants are available for viewing in the Business Office, Room 505.

Ratification of the warrants for March 2017.

The Board is presented with an agreement from the American Red Cross for facility use as needed for disaster response, for recommended approval. 

Since October 2003, the Department of Health and Human Resources in conjunction with the American Red Cross in the event of a disaster, has partnered to use schools to serve as potentially critical resources in the County’s disaster response.  The Red Cross would like to enter into an agreement with all of Marin County school districts to utilize appropriate school facilities as needed in a disaster response.

The proposed Agreement covers multiple potential uses such as a field treatment site, mass vaccination site or a shelter for the medically fragile.

CURRENT CONSIDERATIONS:
Schools would be used for these functions only in the event of a disaster resulting in: 

• Large number of sick or injured patients that overwhelm hospital capacities (e.g. large earthquake or a bioterrorism event)
• A requirement for medications or vaccinations to large number of people (e.g. disease outbreak or a bioterrorism event), and
• A necessity for a shelter for persons with medical needs (e.g. large earthquake or other event that displaces large numbers of people)

Staff recommends approval of the agreement. 

None. 

Approval of the agreement with the American Red Cross

The Board is presented with a School Loop, Inc. Master Subscription Agreement for recommended approval.  SRCS has reduced it services with School Loop, therefore seeing a reduction in cost of $7647.50.

COST/FUNDING SOURCE:
The annual amount of the agreement for 2017-18 is $11,256.80 

SACS Code: 01-0000-0-4307.00-1110-1000-700-290-000

Approval of the proposal from School Loop, Inc. Master Subscription Agreement.

The Board and public have the opportunity to review the second reading of revisions to Board Policy and Administrative Regulation 3260 Fees and Charges. Staff recommends approval of these revisions.
 

BACKGROUND:

The policy has been reorganized and updated to reflect a California Department of Education (CDE) management advisory regarding the prohibition against requiring parent/guardian volunteer hours or payment as a condition of the student's enrollment or participation in educational activities.

The regulation was also updated to reflect new law (AB 2615, 2016) which permits districts to charge a fee for participation in After School Education and Safety (ASES) programs, 21st Century Community Learning Center (21st CCLC) programs, and 21st Century High School After School Safety and Enrichment for Teens (ASSETs) program, as long as the fee is waived or reduced for low-income families and, effective July 1, 2017, the fee is not charged for a homeless or foster youth. The regulation also clarifies the permissibility of charging a fee for in-state field trips in accordance with CDE's interpretation of law, provided that no student is prevented from participating based on a lack of funds.

The proposed revisions were based on recommendations from the California School Boards Association (CSBA). 

There is no fiscal impact to the District

Approval of the revisions to Board Policy 3260 Fees and Charges

The Board and public have the opportunity to review the second reading of revisions to Board Policy and Administrative Regulation  and 5145.3 Nondiscrimination/Harassment.  Staff recommends approval of the revisions.

BACKGROUND: To ensure that our policies are consistent with California Ed Code, the Nondiscrimination/Harassment policy and regulation are being updated with recommended revisions from the California School Boards Association (CSBA) based on changes in the law. 

The mandated policy is being revised to clarify (1) that the policy is applicable to off-campus conduct that may have a continuing impact on a student at school, and (2) that the district must investigate all allegations of discrimination of which it has notice, regardless of whether a formal written complaint is filed, and must take action to address any effect of discrimination found. 

The mandated administrative regulation is being updated to ensure consistency of reporting procedure with formal complaint process in the UCP and to clarify various provisions in the section on "Transgender and Gender-Nonconforming Students."

The Board is presented with a MOU between San Rafael High School and the North Bay Security Group (NBSG) for a partnership to address chronic student absenteeism, for recommended approval. 

BACKGROUND: San Rafael High School and the North Bay Security Group (NBSG) are proposing to enter a partnership to address chronic student absenteeism.  In collaboration with the site, NBSG will analyze attendance data, and focus on students who are at risk of academic failure due to chronic absenteeism.  NBSG will support the site in the development of interventions to address attendance related concerns.  Such interventions will include holding Pre-School Attendance Review Team (SART) meetings, SART meetings, attendance at School Attendance Review Board (SARB) meetings, and home visits.  

NBSG can provide a level of student and family outreach that is not currently in place.  The potential exists to make a significant, positive impact on student attendance which should lead to positive academic outcomes for many of our students.

Staff recommends approval of this MOU. 

$7,200.00 in SRHS Title I Funds 

SACS: 01-3010-0-5840.00-1514-2495-410-120-000

Approval of the MOU.

This item presents for Board approval of the Memorandum of Understanding between San Rafael City Schools and the Sobrato Family Foundation for the SEAL Program for Glenwood and Short Elementary Schools.

BACKGROUND: Sobrato Early Academic Language (SEAL) is a preschool through third grade program of the Sobrato Family Foundation.  Designed by Dr. Laurie Olsen, national expert in English language learner education.  The SEAL program pulls together the most current research on effective practices and implements the new Standards while addressing the needs of English Learners, their parents, and their teachers.
In 2013-2014, Venetia Valley piloted The SEAL program in Grades K-1. In 2014-2015, added the K-1 staff of Coleman and Sun Valley to expand this balanced literacy program design. SEAL was initially designed to build the capacity of preschools and elementary schools to successfully support biliteracy in both English and Spanish for second language learners. Staff believes that this balanced literacy approach, by supporting language and literacy skills of Spanish-speaking English learner students, provides both language and instructional support, with the goal of literacy by 4th grade. These are goals identified in our Local Control Accountability Plan. These high impact strategies promote the mastery of literacy for all students, not just English Learners. Student performance results for English learners, as well as with all students accelerated at unprecedented rates. The SEAL program has been expanded to all grade K-3 students.  SEAL is aligned with the Common Core and the California English Language Arts Development standards. The Sobrato model is one that is supporting the acquisition of English by English learners, while building the literacy skills of all students. 

CURRENT CONSIDERATION: That the Board approve the MOU with the Sobrato Foundation for expansion/replication of the Sobrato Early Academic Language program for Glenwood and Short Elementary Schools. (Exhibit A)

The estimated costs as follows will be LCFF funded:

$100,000    (Year 1)         September 1, 2017

$80,000     (Year 2)          September 1, 2018

$70,000     (Year 3)          September 1, 2019

Approval of the Memorandum of Understanding between San Rafael City Schools and the Sobrato Family Foundation for the SEAL Program for Glenwood and Short Elementary Schools.

This item presents an Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for the Addition of Bay Area SCORES Soccer Programming at Davidson Middle School and training to other sites to participate in the recreation program, January 1 through June 30, 2017, for recommended Board approval.

Background: Bay Area Community Resources (BACR) is a regional 501(c)(3) nonprofit agency headquartered in San Rafael, California that provides a range of services in seven counties around the San Francisco Bay Area. Founded in 1976, BACR’s mission is to promote the healthy development of individuals and families, encourage service and volunteerism, and help build community.Toward these ends, BACR delivers services at more than 100 school- and community-based sites in the following program areas: After school, alcohol and drug, healthy communities, mental health, national service, tobacco, youth leadership and workforce development, and fiscal intermediary services.

Last year, BACR delivered intensive direct services to approximately 33,000 children, youth, and adults annually. Our outreach and informational programs reached another 370,000 through events, workshops, and the internet. Annual evaluations of BACR programs have consistently shown positive impacts, including improved family functioning, youth development skills, and school performance.

BACR delivers the above services with an annual budget of more than $28 million and a professional staff of 500 (276 FTE) and 360 AmeriCorps members, 25 graduate-level mental health interns, and more than 9,000 volunteers a year. This cadre of professional staff, AmeriCorps members, interns, and volunteers helps make it possible for BACR to leverage support and deliver services in communities that otherwise would not have the capacity to provide adequate resources.

Current Consideration:  This MOU between SRCS and BACR and will fund BACR to sub-contract with Bay Area SCORES to provide soccer programming at Davidson and train other sites to participate in the recreation program. 

Exhibit A

Funding source for the Bay Area SCORES Soccer Programming to be provided from ASES funds not to exceed $15,000.

Approval of the Independent Contractor Agreement for Special Services with Bay Area Community Resources (BACR) for the Addition of Bay Area SCORES Soccer Programming at Davidson Middle School and training to other sites to participate in the recreation program, January 1 through June 30, 2017.

This item presents an Agreement between College and Career Academy Support Network (CCASN) and San Rafael City Schools, Terra Linda High School for Master Scheduling Building Technical Support for 2017-2018 school year, for recommended approval. 

Background:  The College & Career Academy Support Network (CCASN, previously called CASN), was founded in 1998 in the Graduate School of Education at UC Berkeley by a group of practitioners and researchers interested in career academies and their potential for improving high school education. In response to requests from schools and districts in several states, the group has supported development and improvement of career academies, while assembling information and resources to help schools and districts plan, implement, or enhance academies. This work resulted in a series of guides now available on the CCASN website, along with other tools, templates, a curriculum database, videos, and more.

The team has worked in some twenty different states, across a broad range of efforts that join research findings with practical strategies to help educators and other stakeholders improve high schools.

Phil Saroyan, Technical Support Specialist, is a former high school principal with expertise in school data analysis and master scheduling. One of his primary responsibilities with CCASN is to help schools build the capacity to construct master schedules that support Partnership Academies and Linked Learning pathways. He has made presentations on master scheduling for several school districts and at conventions including the Association of California School Administrators and The California League of Middle Schools. His work also includes providing direct technical assistance to school site master scheduling teams.

Current Consideration: Phil Saroyan will provide the following services to San Rafael City Schools, Terra Linda High School.

1. Provide a minimum of 2 days of master schedule, site-specific consultancies for Terra Linda High School.
2. Provide individualized coaching for master scheduling APs/administrators and the Master Scheduling Team at selected high schools.
3. Meet, either virtually or in-person, to provide follow-up technical assistance and resources to both the district and sites based on identified master schedule needs.
4. Provide suggestions for changes in structure, policy, and practice that need to occur to support successful master scheduling for College and Career Academies/Linked Learning cohorts at the high school level.

Provide access to CCASN master schedule tools and resources designed to support a successful master schedule process.

Exhibit A - CCASN Scope of Work

Cost of services not to exceed $3,000 to be paid from general funds.

01-0000-0-5860.00-1511-2110-700-240-000

Approval of the Agreement between College and Career Academy Support Network (CCASN) and San Rafael City Schools, Terra Linda High School for Master Scheduling Building Technical Support for 2017-2018 school year.

This item presents an item for the San Rafael High School Senior AVID Class of 2017 to Participate in Overnight Field Trip to Point Reyes Hostel on May 25-26, 2017, for recommended approval.

Background: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience.  School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. 

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee.  The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. 

• No student will be excluded from participation because of lack of sufficient funds.
• School-sponsored trips for the purpose of swimming or surfing shall not be approved; this includes private or public swimming pools/hot tubs or spas, water parks, beaches, or any other venue where the sole purpose of the trip is for students to swim, surf, or enter the body of water
• Each student will need their own bed and have evening supervision. (Hotel roll-away beds and inflatable air mattress is acceptable.)

Current Consideration: This is the final community building/send-off trip for the San Rafael High School AVID class of 2017. This is a celebration of four-years of hard work toward college enrollment for these 20 first-generation students. On May 25, 2017, approximately 20 San Rafael High School Avid Seniors and five adult chaperones will travel by personal car to Point Reyes Hostel. Accommodations will be dormitory-style rooms with each student and chaperone having their own bed. No water activities will be allowed. Students will participate in a guided hike, Avid awards, time capsules, and final reflections.This trip has been planned so that students will not miss any core academic class time. AVID is a course that promotes academic rigor and success, and this field trip has been planned to allow for a well-deserved fun and enriching experience while also avoiding any academic conflicts. Students will return to San Rafael High School on the morning of May 26, 2017.

The cost of this overnight field trip is to be covered by site fundraising. 

Approval of the San Rafael High School Senior AVID Class of 2017 to Participate in Overnight Field Trip to Point Reyes Hostel on May 25-26, 2017.

The Board and public are provided the opportunity for a second reading of revisions to Board Bylaw 9323 Meeting Conduct. Staff recommends approval of the revisions.

BACKGROUND: 
The revisions presented are based on CSBA's recommendations to reflect new law passed in 2016. Under Assembly Bill (AB) 1787 the Board is required to provide a member of the  public who uses an interpreter at least twice the allotted time to address the Board during meetings, unless simultaneous interpreting equipment is used. The Bylaw also clarifies that the Board may refer a member of the public to an appropriate complaint procedure, but cannot prohibit criticism of district employees, programs, or policies during a board meeting. 

None. 

The Board will consider whether to expel or not expel student Case #16/17-10 (ESD).

Uphold the panel's recommendation to expel (ESD) student case #16/17-10 for the remainder of the 2016-17 school year. 

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

CURRENT CONSIDERATIONS: 

This agenda item presents the donations from the sources listed above, for recommended Board acceptance.

COST/FUNDING SOURCE: Total of donations: $3,400.00       

Acceptance of the donations.

The Board is presented with Resolution # 1730 for approval, in recognition of Classified School Employees Week May (21^st – 27^th).

The third full week of May (21^st – 27^th) has been designated as Classified School Employee Week in California by the California School Employees Association and the California State Legislature.

To recognize the event locally and to celebrate and honor the contributions of Classified school support staff in the San Rafael City Schools Elementary and High School Districts, this week is celebrated annually in San Rafael to recognize the consistently high level of work performed by Classified employees in our Districts. Our classified employees continue to display unswerving commitment to our students, schools and communities, and the Board and District Administration are pleased to recognize all of our highly professional classified personnel this week.

District staff and CSEA Local Chapter 341 requests the adoption of the attached Resolution #1730.

Small tokens of appreciation will be purchased from the Human Resources Department budget.

Approval of Resolution #1730

The Board is presented with Resolution 1731 for approval, in recognition of May 7 - 13, 2017 as "Teacher Appreciation Week"

To celebrate and honor the contributions of teachers in the San Rafael City Schools Elementary and High School Districts in conjunction with the State of California and United States National Teacher Day.

This week is celebrated annually in San Rafael to recognize the consistently high level of work performed by teachers in our Districts. SRCS teachers continue to provide our students with the knowledge and skills essential for life-long learning, responsible citizenship, and fulfillment of their greatest potential, and the Board and District Administration values and recognizes their commitment and excellence.

Approval of Resolution #1731

The Board and the public have the opportunity to review the first reading of revisions to Board Policy and Administrative Regulation 3311,  new Board Policy and Administrative Regulation and Exhibit 3311.1, new Administrative Regulation 3311.3, and new Administrative Regulation 3311.4.

The second reading and recommended approval will be brought to a subsequent meeting

Policy and regulation 3311 has been updated to move some material into new BP/AR 3311.1 - Uniform Public Construction Cost Accounting Procedures, AR 3311.2 - Lease-Leaseback Contracts (previously approved 2.21.17), AR 3311.3 - Design-Build Contracts, and AR 3311.4 - Procurement of Technological Equipment. Regulation also revises section on "Award of Contract" to expand the exceptions to awarding contracts based on the lowest responsible bidder to include lease-leaseback contracts, which are based on "best value" as defined.

New policy and administrative regulation 3311.1 include material formerly in BP/AR 3311 - Bids pertaining to requirements of the Uniform Public Construction Cost Accounting Act (UPCCAA). Policy also adds prohibition against splitting a project or purchase into smaller work orders in order to evade requirements for competitive bidding, and legal authority to suspend the UPCCAA bidding process for the replacement or repair of a school facility in cases of emergency. Regulation also clarifies the requirement to disseminate the bid notice to the district's list of contractors. An exhibit with a sample resolution is also being added.

New administrative regulation 3311.3 includes material formerly in BP/AR 3311 - Bids pertaining to requirements for awarding design-build contracts. Minor editorial changes made to clarify the process and more directly reflect law.

New administrative regulation 3311.4 includes material formerly in BP/AR 3311 - Bids pertaining to requirements for the "competitive negotiation" process authorized for procurement of computers, software, telecommunications equipment, microwave equipment, or other related electronic equipment and apparatus.

The revisions and new policy and administrative regulations are based on recommended language from the California School Boards Association (CSBA). 

There is no financial impact to the school.

The Board and public are provided the opportunity for a first reading and review of revisions to Administrative Regulation 1312.4 Williams Uniform Complaint Procedures, and accompanying Exhibits (1) and (2). A second reading with recommended approval will be brought to a subsequent meeting. 

BACKGROUND:

In an effort to update our policy manual we are bringing forward revisions to the Administrative Regulation and accompanying Exhibit for the Williams Complaint Procedures. Th regulation and exhibits are being updated to delete the reference to the use of Williams uniform complaint procedures for complaints regarding deficiencies in intensive instruction for students who fail to pass the high school exit examination by the end of grade 12, which is no longer applicable due to changes in the law. The revisions are based on recommended language from the California School Boards Association (CSBA). 

None.