Regular Meeting - SRCS Board of Education
San Rafael City Schools
May 09, 2017 6:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee
Maika Llorens Gulati, Trustee Natu Tuatagaloa
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| President Kertz convened the meeting to Public Session at 5:05 PM. |
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| Pursuant to Government Code sections 54957.6 and 54957, the Board adjourned to Closed Session. |
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| President Kertz reconvened the meeting to Public Session at 6:03 PM. |
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| The San Pedro team that was presenting this evening, led the Pledge of Allegiance. |
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Terra Linda student Ramses, who was filling in for Bini Gelini, reported:
- The TL Lip Dub will be shown on May 26
- May 20 Junior Prom will be held at Peacock Gap with an Enchanted Forest theme
- Senior Prom will be held at the Exploratorium
- Student leadership is planning an ice cream social for teachers
- Students at TL and SR have been collecting clothing for students in preparation for a "Street Store" this Saturday, a teens clothing and college items giveaway
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Molly Blauvet, SRHS and DMS parent, and Glenwood art teacher: expressed concerns about safe routes to school; seeking Board support of a multi-use pathway at SRHS sooner than later to facilitate safety during the construction stage
Joe Stewart, SRHS parent: support for a multi-use pathway at SRHS; improving bike access to DMS and SRHS; revive old access point at SRHS |
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President Kertz noted that Trustee Tuatagaloa was absent this evening due to a family emergency.
She provided an update of several items that were to be pulled from this agenda to be brought to a subsequent meeting: Capital Facilities Program Consent item IX.3 regarding SRHS HVAC, Consent Agenda item X.8 regarding Athletic Director job description, Consent Agenda item X.19 regarding Challenge Day at DMS, and Consent Agenda item X.5 regarding Supervisor of Pupil Management. She also noted revisions to the minutes of April 17, and the ESD and HSD Personnel Action reports were received. |
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| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
There were no updates at this time from CSEA or SRTA.
SRFT:
Matt Winton, Vice President for SRFT: regarding supporting documents for the budget information to be presented this evening that were not posted with the agenda on Friday; SRFT was not able to get them in advance to ask questions; misleading to teachers and the public
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Assistant Superintendent Marquand will present updates to impacts on budget development for the Elementary and High School Districts.
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Assistant Superintendent Marquand reviewed handout information that he noted has been shared with the Board and public in the past, in the HSD unaudited actuals report and 2nd interim budget.
He reviewed historical data from 13/14 to 15/16 which showed revenues up by $6M over 3 years, with 18% coming from property taxes. He also reviewed that expenses have gone up 34% in the same period, with revenues up 21%. Drops in fund balances between 15/16 and 16/17 with increases in general fund contributions to special education and restricted maintenance. He noted that the 21% increase in revenues were spent on salaries, benefits and step and column, with a 28% increase in salaries in the last 3 years. Benefits have increased by 54%. He reviewed increases in expenses in budgets for the 4000, 5000 and 6000 categories.
Staff provided additional information in response to trustees' questions regarding: special education transportation costs that have gone up significantly; funding to special education from SELPA that is driven by student IEPs; an increase in severely handicapped students in the county; looking at doing another FCMAT study of the special education department; benefits escalation percentages; increased enrollment projected for the HSD which brings an increase in related costs in staffing, supplies and materials; and utility cost increases and strategies the Capital Facilities Program team is reviewing to address the increased costs - looking at solar.
Dr. Watenpaugh noted that the district is carefully reviewing areas that have been brought to our attention. As Mr. Marquand has reviewed, while it appears that the budgets appear larger than needed, there are still expenses to the end of the school year; staff will carefully review any under or over budgeting.
President Kertz recommended this budget conversation be taken in two parts, allowing the presentation on San Pedro Homework modification to go first, and then continuing with the budget conversation.
Budget Update - Part II:
After the San Pedro and Davidson MS presentations, the budget discussion continued.
The following individuals addressed the Board:
- Katina Pantazes, CSEA: how is carryover delineated?
- Ann Marie Sachetti, CSEA: what is the increase in software?
Trustee Knell asked Mr. Marquand to bring back an update to provide answers to the questions asked.
Trustee Jackson noted the concern that was raised this evening about getting the information from tonight's presentation in advance of the meeting, asking staff to meet with whoever did not get a chance to review the information.
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Principal Mimi Melodia will present findings from the modified homework pilot at San Pedro Elementary School.
https://docs.google.com/presentation/d/1o_81vSCSWQyut1HuxVi2WCP2Ymj7hZgtbi3AvafS_Uc/edit?ts=590a6b74#slide=id.p4
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San Pedro Principal Mimi Melodia introduced teachers Cassy Lane and Yolanda Roose, and a parent and student who were to present to provide an update on the homework modification initiative at San Pedro this year.
Research was shared regarding the negative effects of homework: frustration, exhaustion, lack of interest in learning, and lack of enrichment activities. Positive effects are unproven, no academic benefits, no meaningful measure of achievement.
Examples of what San Pedro teachers have done this year: emphasizing reading to instill the love of reading. Students are still expected to read every night which fosters interaction between students and their parents. Students are encouraged to practice math facts starting in 3rd grade, and to master multiplication and division. Games are used to practice math facts, and also the use of Reflex Math online. Spelling practice is encouraged every night using strategies such as Boot Camp and Word Art.
Staff rolled out the modification initiative with parents at parent/teacher conferences at the beginning of the year, sent home letters, did robo-calling to households, and provided two parent nights to train parents to do new homework activities at home with their students.
Ms. Benitez, San Pedro parent shared the strategies and games she uses with her daughter at home to practice math and spelling, noting that the new games have given her confidence in working with her daughter at home.
Principal Melodia shared that student reflections are overwhelmingly positive; they are enjoying reading more. Parent reflections: it takes the pressure off parents. If parents want to still receive ditto homework packets, they are provided. Teacher reflections: seeing students performing well and reading at a higher level.
Ms. Melodia responded to trustee questions and comments, noting the teachers will likely continue the strategies into next year; all grade levels at San Pedro have had modifications to homework this year; the strategies were borrowed from a school in Novato.
Superintendent Watenpaugh responded to a question from the audience regarding homework policy, noting that it is Board policy but is driven by sites and individual teachers. A revision of the homework policy will be reviewed by a taskforce in the fall that will be looking at research. |
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Davidson MS Principal Bob Marcucci will provide a report on the impacts of the Capturing Kids Hearts initiative at DMS.
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M/S/C (Knell, Jackson) the Board voted 4-0 to reorder the agenda to hold the Davidson Capturing Kids Hearts (CKH) presentation before going back to the budget update item, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati- YES
Director of Teaching and Learning 6-12 Kevin Kerr reviewed that a team from SRCS attended a training over a year ago to learn about the CKH initiative. They were excited to bring it back to DMS as a support for all students.
DMS Principal Bob Marcucci and teacher Lisa Shenson provided highlights from Year 1 of Capturing Kids Hearts at DMS which has enhanced school culture by strengthening relational capacity at the site between teacher/staff to student, and student to student.
Mr. Marcucci noted that so far forty four staff have been trained in the strategies which include: at the beginning of every period teachers greet every student at the door; student self-management through a social contract; all meetings begin with 'tell me some good things;' and the 4 questions that align with the social contract when a student is off task - What are you doing? What are you supposed to be doing? Were you doing that? What are you going to do about it?
Ms. Shenson added that CKH is not just a classroom management tool, but a vehicle to build relationships and connections with students and to role model, treating everyone exactly the same. Social contracts are developed at the beginning of the school year and signed by all students; a sacred, living document that students respect. The four questions are in every classroom, giving everyone pause.
In response to trustee questions and comments, Mr. Marcucci, Ms. Shenson and Mr. Kerr provided additional information on teaching the strategies to parents and subs, training for additional staff with the possibility of grant funding, surveys of parents/teachers at the end of the school year, students reporting DMS has had a culture change this year; and DMS brought CKH to the county and is not aware of any other Marin schools using it. |
Capturing Kids' Hearts Presentation
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An update related to bonds and Capital Facilities Program will be provided. 1. (ESD) Update on Modular Procurement Plans for San Rafael City Elementary District
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Senior Director Dr. Dan Zaich provided an update on modular procurement work and highlights of the team's work:
- Met with city officials, public works, city planner, SRHS principal and the CFP team to talk about mitigation efforts with the city, and alternate drop-off and traffic issues around the neighborhood; positive discussions. A follow-up joint meeting with the city will be planned.
-CASH update: California is seeing large increases in escalation in every project; shortages in metals and a boom in the industry are starting to affect our work; HVAC work is moving forward but it has been hard to get bids
- Safe routes is planning a walkabout around SRHS campus next Friday morning when traffic is happening. Safe routes can help with grant funding
- Stadium project is in negotiations; a Save the Date for the groundbreaking ceremony has been sent out
Dr. Zaich provided a summary on each school site project for DMS, VV, LD, and SP, noting site design committees have been active in this work.
Bill Savidge with VanPelt reviewed the process with modulars has shorter schedules and design and engineering are included. Modular vendors have been interviewed and different modular types in Marin and in the Bay Area have been reviewed. The recommendation is to begin using the lease-leaseback procurement process. The Laurel Dell project will be the first one to look at. Once approved through DSA, the District will receive a guaranteed maximum price. Mr. Savidge provided information regarding the lease-leaseback transparent process for best value. As a public organization the District is required to follow a procurement process per CA code and use a best value evaluation criteria to select a vendor. The best value criteria will be brought to the next Board meeting.
In response to Trustee Knell's questions about lease-leaseback, Mr. Savidge and Mr. VanPelt explained how lease-leaseback works, with the district always retaining ownership of the property, and the advantages to using it vs. design build contract so as not have overages and change orders. Dr. Watenpaugh reminded the Board that modulars were included in the Board approved capital facilities plan last spring, policy regarding lease-leaseback was recently brought to the Board for approval, and a legal update was provided on the subject in January with a recommendation to use it; the only way we can do projects we have slated.
Staff responded to trustee questions regarding the traffic plan for site delivery of the modular buildings; and DMS, VV, SP and LD all going modular. The HSD did not indicate a need to use modular; they are currently looking at master plans and looking at budgetary elements.
Trustee Jackson noted that the district is exempt from local jurisdiction regulations. She expressed her preference for 'stick' building over modular and the need to include the school site in selection of the program. Dr. Zaich noted that the topic has been discussed in site decision committee meetings.
Trustee Llorens Gulati expressed the need for safe routes to school, asking that a multi-use path be kept in mind as the site is being designed, and figuring out how much funding would be needed for it; look at partnerships? Dr. Watenpaugh noted a conflict with the fire station egress and the proposed area for a multi-use pathway. He also noted that remediation on the field would need to be done before a multi-use pathway.
The following individual addressed the Board regarding this item:
- Katina Pantazes, CSEA: regarding buy back not to exceed amount; it was noted that a guaranteed maximum price is attained as part of the process
President Kertz recessed the meeting at 8:08 PM for a brief break. The meeting was reconvened to Public Session at 8:21 PM.
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CFP Presentation 5.9.17 DZ
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President Kertz noted that CFP Consent item # IX.3 was pulled from this agenda.
M/S/C (Knell, Jackson) the Board voted 4-0 to approve the Capital Facilities Consent Agenda, with the exception of item IX.3, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES
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| The Board is presented with an Independent Consultant Agreement with Gary Proctor for review and approval. This Consultant Agreement is for Inspection Services for the Terra Linda High School and San Rafael High School HVAC Upgrade Projects and the San Rafael High School Stadium Project.
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| BACKGROUND As part of the construction oversight process and per Division of State Architect (“DSA”) requirements, San Rafael City Schools is required to provide inspection services for the Terra Linda High School and San Rafael High School HVAC Upgrade Projects and the San Rafael High School Stadium Project. Gary Proctor is recommended using the criteria of background experience with DSA certification for Class 1 Project Inspection. He has extensive experience with DSA processes and procedures and will interpret current regulations within the California Administrative Code of Regulations, Title 24, which provides the required code-prescribed method for compliant communication, and documentation of construction inspection and materials testing.
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| Financial Impact: $106,970 funded by Measure B Bond funds. $20,520 (SRHS HVAC) $20,520 (TLHS HVAC) $65,930 (SRHS Stadium)
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| Approval of Gary Proctor Construction Consultation for Inspection Services at San Rafael and Terra Linda High School HVAC Projects and San Rafael High School Stadium Project.
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Approval of Gary Proctor Construction Consultation for Inspection Services at San Rafael and Terra Linda High School HVAC Projects and San Rafael High School Stadium Project.
Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Independent Consultant Agreement
Proposals for Inspection Services
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The San Rafael City Schools (SRCS) Board of Education is presented with proposals for review and approval from Swift Tree Care for Arborist Services at Laurel Dell Elementary School and Davidson Middle School.
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BACKGROUND: The street trees along Woodland Avenue may be impacted by proposed construction at Davidson Middle School and Laurel Dell Elementary School. It is important to have an arborist review the conditions of the trees and make recommendations.
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| $750.00 funded by Measure A Bond funds. $375.00 (Laurel Dell Elementary School) $375.00 (Davidson Middle School)
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Approval of the arborist services at Laurel Dell Elementary School and Davidson Middle School, provided by Swift Tree Care.
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Approval of the arborist services at Laurel Dell Elementary School and Davidson Middle School, provided by Swift Tree Care.
Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Davidson MS Proposal
Laurel Dell Proposal
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The Board is presented with a request for approval of the Contractor Bid for the San Rafael High School HVAC Project (RFQP PM-03-17).
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Background: Bond Measure B- phase one projects include the design and construction to add air conditioning to classrooms in the Language Arts Building (LA) at San Rafael High School. Approval of the bid will allow the contract to be awarded and work to be completed during the summer break. The Master Plan for Bond Measure B calls for adding Air Conditioning to Classrooms at San Rafael High School. HY Architects were retained to provide plans and design the systems. The project was put out to bid on 4/6/17, with bids due 5/1/17. Current Considerations: Mechanical, electrical and plumbing contractors have been pre-qualified to work on the Capital Facilities Bond project. Invitations to bid on the project were sent to all contractors on the approved pre-qualified list. The project was also advertised in the Independent Journal from 4/7/17 to 4/21/17 as well as listed with the Marin Builders Association and their network. A bid walk at site was held on 4/12/17 and attended by four potential bidders. Only one qualified bid was received from Trahan Mechanical, a San Rafael based firm.
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| $2,180,100 funded by Measure B Bond Funds. The bid from Trahan Mechanical is $2,180,100 and the current construction budget is $1,731,000, which would be $448,350 over budget. Budgets are being realigned with current project scope as well as with project contingency.
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Authorize the Superintendent to enter into a Contract Agreement with Trahan Mechanical for $2,180,100 for the San Rafael HS HVAC Project.
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| This item was pulled from this agenda and will be brought back to a subsequent meeting. |
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The Board is presented with a request for approval of the Contractor Bid for the Terra Linda High School HVAC Project (RFQP PM-02-17).
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Background:
Bond Measure B- Phase one projects include the design and construction to add air conditioning to classrooms in Buildings A, M, E and L at Terra Linda School. Approval of the bid will allow the Contract to be awarded and work to take place during the Summer Break. The Master Plan for Bond Measure B calls for adding Air Conditioning to Classrooms at Terra Linda High School. DLM Architects were retained to provide plans and design the systems. The project was put out to bid on 4/6/17, with bids due 4/28/17. Current Considerations: Mechanical, electrical and plumbing contractors have been pre-qualified to work on this Capital Facilities Project. Invitations to bid on the project were sent to all contractors on the approved pre-qualified list. The project was also advertised in the Independent Journal from 4/7/17 to 4/21/17 as well as listed with the Marin Builders Association and their network. A bid walk at site was held on 4/11/17 and attended by four potential bidders. One qualified bid was received from Trahan Mechanical, a San Rafael based firm.
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| Financial Impact: $2,428,700 funded by Measure B Bond funds. The bid from Trahan Mechanical is $2,428,700 and the current construction budget is $1,623,270, which would be $805,430 over budget. Budgets are being realigned with current project scope as well as with project contingency.
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Authorize the Superintendent to enter into a Contract Agreement with Trahan Mechanical for $2,428,700 for the Terra Linda HS HVAC Project.
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Authorize the Superintendent to enter into a Contract Agreement with Trahan Mechanical for $2,428,700 for the Terra Linda HS HVAC Project.
Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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The Board is presented with a request for approval to purchase the Bahia Vista Elementary School Lunch Shade Structure, using Polygon DSA.
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Background
Included in Bond Measure A phase one projects, is the design and construction of a new lunch shade structure at Bahia Vista Elementary School. Plans were approved by the Division of State Architect (“DSA”) on April 25, 2017 and the goal is to begin construction during the summer of 2017. To expedite the manufacturing and delivery of the pre-manufactured structure, the Capital Facilities Team is requesting to direct purchase from Polygon DSA, prior to the General Contractor installation and site work bidding.
The Master Plan for Bond Measure A calls for construction of a Shade Structure at Bahia Vista Elementary School as a result of the weather conditions at the outside lunch area. SVA Architects were retained to design the shade structure, its location on the Bahia Vista Campus and the surrounding ADA compliant site paving. This design includes a DSA pre-approved modular structure manufactured by Polygon. The Polygon design has been reviewed and approved by the Bahia Vista Staff. Current Considerations: The preliminary construction schedule is to begin mid-June. The bidding process to select a General Contractor to assemble the structure is scheduled for May 4, 2017 to June 1, 2017. The manufacturing of the shade structure is scheduled to take six to eight weeks with an additional one (1) week for delivery.
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$80,572 funded by Measure A Bond funds.
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Authorize the Capital Facilities Team to execute a Purchase Agreement with Polygon for $80,572 for the shade structure materials for the Bahia Vista lunch shelter.
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Authorize the Capital Facilities Team to execute a Purchase Agreement with Polygon for $80,572 for the shade structure materials for the Bahia Vista lunch shelter.
Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Polygon Quote
Polygon Structure Photo
Solar Ready Lunch Shelter Photo
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The Board is presented with a request for approval of a contract for space planning for the Central Services Offices at Terra Linda High School.
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Background:
As part of the master facilities plan, it was determined that the Central Services offices are challenged in terms of efficient use of space, increased needs, and welcoming areas for public interactions and meetings.
The Capital Facilities Program staff has requested proposals from two firms for space planning. It was determined that the proposal from DLM-HED Architects was more appropriate given their overall familiarity with the site and building. The firm will review options for more appropriate locations for various functions and departments, improved individual work areas, support and specialty room improvements, and support services areas improvements.
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| DLM-HED Architects: $21,020. This consulting work will be funded from the Measure B Bond.
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Authorize the Superintendent, or Senior Director of Capital Facilities, to execute a Supplemental Agreement with DLM-HED for Space Planning at the SRCS Central Services offices.
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Authorize the Superintendent, or Senior Director of Capital Facilities, to execute a Supplemental Agreement with DLM-HED for Space Planning at the SRCS Central Services offices.
Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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DLM/HED Proposal
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President Kertz reviewed that revisions to the minutes in item #1, and ESD and HSD personnel actions revisions have been received, and that Consent items #5, 8, and 19 were pulled from this agenda.
Trustee Jackson requested item X.1 be pulled for discussion.
M/S/C (Jackson, Llorens Gulati) the Board voted to approve the remainder of the Consent Agenda, with the exception of items 1, 5,8, and 19, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES |
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| Board meeting minutes are presented for approval. |
Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. |
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Approval of the minutes of the Regular Board Meeting of April 17, 2017.
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Approval of the minutes of the Regular Board Meeting of April 17, 2017.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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| Trustee Jackson did not request a change in the minutes, but pointed out that when she inquired about how to get Marin Athletic dinner tickets at the April 17th meeting, President Kertz made comments about trustees purchasing their own tickets, which was not her intent in asking about tickets. She asked that the Board hold a future discussion about President Kertz’s proposed different approach for Board attendance at community events. |
Minutes April 17 2017 Regular Meeting REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District, as revised. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Personnel Actions - ESD REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District, as revised. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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HSD Personnel Actions - REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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PERSONNEL ACTION JOINT 5.9.2017
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| Presentation of the new job description for Supervisor of Pupil Management, Business Services (Classified).
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| Due to the resignation of the Budget Manager, staff recommend realigning duties of this position and this position primary duties will be as indicated in this job description. This position is recommended for placement at Range 2 on the Classified Management Salary Schedule, split between both the Elementary and High School Districts. |
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| The fiscal savings of this position will be estimated at over $40,000 per year. A future recommendation will be brought forward to the Board to utilize this savings to add one FTE of clerical duties to reduce the overtime of existing staff and provide additional support to effectively enroll students. Allow the department to complete all required tasks, tasks required by regulatory compliance, education code, etc…. |
| Approval of the Assistant Superintendent, Business Services’ recommendation for the new job description for Supervisor of Pupil Management, Business Services (Classified). |
| This item was pulled from this agenda. No action taken at this time. |
Supervisor Pupil Management - Business Services
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| Presentation of the new job description for Early Intervention Program Manager/ Psychologist (Certificated).
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| The Early Intervention Program Manager provides oversight for SRCS special education programs addressing the unique needs of our pre-school aged student population. This administrative position ensures compliance with federal, state and local mandates in addition to staff supervision. A portion of the position includes school psychology responsibilities, including comprehensive assessment to determine individual student needs and appropriate supports. The Program Manager piece of the position is recommended for placement at Range C on the Elementary Certificated Administrators Salary Schedule. The Psychologist piece of the position is recommended for placement on Steps 1-5 (dependent upon experience) on the Psychologists and Speech and Language Pathologists Salary Schedule. |
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| Approval of the new job description for Early Intervention Program Manager/ Psychologist (Certificated). |
Approval of the new job description for Early Intervention Program Manager/ Psychologist (Certificated). Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Early Intervention Program Manager- Psychologist REV
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| Presentation of the revised job description for Elementary School Assistant Principal (Certificated)
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| The Elementary School Assistant Principal is a certificated administrative position that works directly with the site principal to support the site, staff, and district administrative team. This position is recommended for placement at Range B on the Elementary Certificated Administrators Salary Schedule.
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| Approval of the revised job description for Elementary School Assistant Principal (Certificated)
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Approval of the revised job description for Elementary School Assistant Principal (Certificated)
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Elementary School Assistant Principal
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| Presentation of the revised job description for Athletic Director (Certificated)
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| The Athletic Director provides overall leadership and coordination of the various interscholastic sports in the athletic program. This position is recommended for placement on the High School Teacher Certificated Salary Schedule. |
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| Approval of the revised job description for Athletic Director (Certificated) |
| This item was pulled from this agenda. No action taken at this time. |
Athletic Director REV
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| Presentation of the revised job description for Principal of Continuation High School (Certificated)
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| The Principal of Madrone Continuation High School leads, manages, and supervises the operations of SRCS’s Continuation High School. This position is recommended for placement at Range H on the High School Certificated Administrators Salary Schedule. |
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| Approval of the revised job description for Principal of Continuation High School (Certificated) |
Approval of the revised job description for Principal of Continuation High School (Certificated) Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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2017-2018 HSD Cert Admin
Principal of Continuation High School Job Description
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| The Board is presented with Resolution #1733 Authorizing Certain Certificated Staff to Teach in a Departmentalized Setting, for recommended approval.
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| For the 2016-2017 school year, Davidson Middle School had a couple mid-year teacher vacancies that could not be filled with a science-credentialed teacher. Human Resources staff and Davidson Administrators identified candidates who do not currently possess the appropriate credential, but who are able to serve in the teaching position for a limited time under Education Code and Board Policy provisions.
This board item presents for Board approval Resolution #1733, which authorizes the assignment of a teacher holding a valid credential (other than an emergency permit), to teach any subjects in departmentalized classes in kindergarten or any grade 1 to 12, inclusive, provided the requirements of adequate knowledge have been verified under the provisions of Education Code 44258.3.
Ms. Adrienne Wilkerson currently holds a Preliminary Single Subject Teaching Credential in English. She is serving as a long term substitute for a Science Teacher for a period of time during the 2016-2017 School Year. |
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| None |
| Approval of Resolution #1733 |
Approval of Resolution #1733 Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Resolution #1733 Res Auth to Tch Departmentalized Setting
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The Board and the public have the opportunity to review the second reading of revisions to Board Policy and Administrative Regulation 3311, new Board Policy and Administrative Regulation and Exhibit 3311.1, new Administrative Regulation 3311.3, and new Administrative Regulation 3311.4, for recommended approval.
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Policy and regulation 3311 has been updated to move some material into new BP/AR 3311.1 - Uniform Public Construction Cost Accounting Procedures, AR 3311.2 - Lease-Leaseback Contracts (previously approved 2.21.17), AR 3311.3 - Design-Build Contracts, and AR 3311.4 - Procurement of Technological Equipment. Regulation also revises section on "Award of Contract" to expand the exceptions to awarding contracts based on the lowest responsible bidder to include lease-leaseback contracts, which are based on "best value" as defined. New policy and administrative regulation 3311.1 include material formerly in BP/AR 3311 - Bids pertaining to requirements of the Uniform Public Construction Cost Accounting Act (UPCCAA). Policy also adds prohibition against splitting a project or purchase into smaller work orders in order to evade requirements for competitive bidding, and legal authority to suspend the UPCCAA bidding process for the replacement or repair of a school facility in cases of emergency. Regulation also clarifies the requirement to disseminate the bid notice to the district's list of contractors. An exhibit with a sample resolution is also being added. New administrative regulation 3311.3 includes material formerly in BP/AR 3311 - Bids pertaining to requirements for awarding design-build contracts. Minor editorial changes made to clarify the process and more directly reflect law. New administrative regulation 3311.4 includes material formerly in BP/AR 3311 - Bids pertaining to requirements for the "competitive negotiation" process authorized for procurement of computers, software, telecommunications equipment, microwave equipment, or other related electronic equipment and apparatus. The revisions and new policy and administrative regulations are based on recommended language from the California School Boards Association (CSBA).
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There is no financial impact to the school. |
Approval of revisions to Board Policy and Administrative Regulation 3311, new Board Policy and Administrative Regulation and Exhibit 3311.1, new Administrative Regulation 3311.3, and new Administrative Regulation 3311.4,
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Approval of revisions to Board Policy and Administrative Regulation 3311, new Board Policy and Administrative Regulation and Exhibit 3311.1, new Administrative Regulation 3311.3, and new Administrative Regulation 3311.4,
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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A. BP 3311 Bids
B. AR 3311 Bids
C. BP 3311.1 Uniform Public Construction Cost Accounting
D. AR 3311.1 Uniform Public Construction Cost Accounting
D1. FAQ Uniform Public Construction Cost Accounting Act
E. 3311.1 Exhibit (1)- Sample Resolution Uniform Public Construction
F. AR 3311.3 Design-Build Contracts
G. AR 3311.4 Procurement of Technological Equipment
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The Board will review the warrants for April 2017 for ratification.
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BACKGROUND: The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged. CURRENT CONSIDERATIONS: A copy of the summary of the warrant register of all funds for warrants issued from April 1, 2017 through April 30, 2017 is attached.
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Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods. A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 504.
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Ratification of the warrants for April 2017.
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Ratification of the warrants for April 2017.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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ESD April 2017 Warrants
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The Board will review the warrants for April 2017 for ratification.
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BACKGROUND: The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged. CURRENT CONSIDERATIONS: A copy of the summary of the warrant register of all funds for warrants issued from April 1, 2017 through April 30, 2017 is attached.
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Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.
A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 504.
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Ratification of the warrants for April 2017.
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Ratification of the warrants for April 2017.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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HSD April 2017 Warrants
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| The Board will review the Request for Allowance Attendance for approval. |
BACKGROUND:
The California Department of Education requires a school district to complete and submit Form J-13A should it become necessary to obtain approval of attendance and instructional time credit under one or more of the following conditions:
• When one or more schools were closed because of conditions described in Education Code Section 41422
• When one or more schools were kept open but experienced a material decrease in attendance because of conditions described in Education Code Section 46392
• When attendance records have been lost or destroyed as described in Education Code Section 46391
Approved credit for instructional time may be used in conjunction with regular instructional day to satisfy the requirements of Education Code Section 37202 (equal length of instructional time among schools within a district).
A separate form should be submitted for each emergency event, but credit may be requested for more than one school and under one or more of the foregoing conditions on the same form. Each separate from must include the affidavit of the governing board member and county superintendent before it can be approved by the State Superintendent of Public Instruction.
CURRENT CONSIDERATIONS:
On February 7, 2017, a severe storm with significant rainfall occurred. All San Rafael City Schools remained open, but due to significant weather conditions, 3 district schools suffered material decreases in attendance.
Name of Schools: Laurel Dell School San Pedro School Short School School Code(s): Laurel Dell School 21-65458-6024814
San Pedro School 21-65458-6024830
Short School 21-65458-0121517
We request the substitution of estimated days of attendance for actual days of attendance in accordance with the provisions of Section 46392. Approval of this request will authorize the use of the estimated days of attendance in the computation of apportionment's for the foregoing school(s) for 2/7/2017, during which school attendance was materially decreased because of the described emergency.
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| COST/FUNDING SOURCE:
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| Approval of the Request for Allowance Attendance For all schools in the San Rafael City Elementary School District Because of Emergency Conditions Form J-13A. |
Approval of the Request for Allowance Attendance For all schools in the San Rafael City Elementary School District Because of Emergency Conditions Form J-13A. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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ESD J-13A Request for Allowance of Attendance Because of Emergency Conditions 2/7/2017
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The Board will review the annual report for acceptance.
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BACKGROUND: California Education Code (EC) Section 48313(b) requires each District of Choice (DOC) to submit certain information annually to their governing board, the County Office of Education, the Superintendent, and the Department of Finance. This requirement became effective in 2013-14.
CURRENT CONSIDERATIONS: The San Rafael City High School District is a District of Choice and has been for several years. This report includes information required by CDE Ed Code Section 48313 (b) for the 2016-17 fiscal year. Upon approval by the Board, staff will forward information to both MCOE and the California Department of Education.
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| Approval of the annual report.
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Approval of the annual report.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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2016-2017 SRCS Annual District of Choice Report
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That the Board is presented with a proposal for services for a physical inventory for San Rafael City Schools, for recommended approval.
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CURRENT CONSIDERATIONS:
The ESD and HSD are required to conduct a physical inventory of fixed assets every two years. Staff recommends contracting with Associated Valuation Service for these necessary services. The service used is the Web-Interface Tracking System (WITS). The scope of the works includes: A. Complete the Districts' physical inventory of asset items with an original value of $500 and above bases on the criteria set forth by the Districts' guidelines.
B. Completion of onsite inventory no later than 90 days after the receipt of the signed agreement.
C. A room by room inspection at each site
D. The consultant will make available, online, to the Entity the following four (4) reports. The reports can be accessed and printed via the web interface. The reports are as follows: 1. Inventory report listing all inventorial items by site/building/room
2. Inventory report listing all inventorial items by sequential Bar Code identifier number
3. Inventory Report listing all inventorial items by category and sub-category
4. Each inventory report will list site name, building/room, bar code number, make, model number, serial number, and description/type. These items will be listed if applicable, accessible and or/available.
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The fees for the subject inventory services, and to comply with GASB 34, is all inclusive and includes all aspects in compiling the information and completing the report, travel expenses and time and all other associated expenses are $10,116 for the High School district and $18,995 for the Elementary district. This amount includes a 10% discount. SACS Code: 01-0000-0-5840.00-0000-7200-700-000-000
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Approval of this proposal.
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Approval of this proposal.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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ESD GASB 45 Inventory Proposal
HSD GASB 45 Inventory Proposal
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The Board is presented with a proposal to provide the ability to accept credit and debit card payments. A number of parents and community members have requested this service.
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BACKGROUND:
The Districts are in need of providing the ability to accept credit and debit card payments for bus passes and facility use fees. A number of parents have requested this payment option for bus passes and community members have requested this for facilities use payments. This program only allows 5 accounts so the District shall also include Developer Fees as the fifth account on a trial basis. If we find another more critical use for this fifth account, an adjustment shall be made. Due to the high transaction fees charged by American Express, this card will not be accepted under this program.
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Staff have executed the attached agreements with Bank of Marin to provide this service at a minimal cost. This program has been designed to be cost neutral to the District by allocating convenience fees that shall be borne by the user. However, the convenience fee charged to socio-economically disadvantaged families may result in a minimal cost to the District. The Bank of Marin has agreed to donate $1,000 to SRCS to offset the cost of the devices.
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Accept the agreements set forth with Bank of Marin for acceptance of credit cards.
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Accept the agreements set forth with Bank of Marin for acceptance of credit cards.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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ESD ORBIS Credit Card Agreement
HSD ORBIS Credit Card Agreement
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This item presents a Memorandum of Understanding between San Rafael City Schools and Marin Head Start for the 2017 Summer Bridge Program at Bahia Vista, for recommended approval.
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Background: The purpose of the Summer Bridge Pre-Kindergarten is to increase school readiness for children who are enrolling in Kindergarten at Bahia Vista, San Pedro, Coleman, Laurel Dell and Venetia Valley, Short, Sun Valley, and Glenwood Elementary schools in August 2017, by providing a 4 week part-day preschool program for children, including opportunities for parents and children to work and learn together. The program will take place at Bahia Vista Elementary School. The daily schedule is 8:30 A.M. to 12:00 P.M., Monday through Thursday with Parent Engagement activities on Fridays from June 27 –July 21, including a Parent Orientation on June 23rd and a staff work day on June 26th. The program is funded by a grant from First 5 of Marin as part of their continuing support of the Summer Bridge Program, which is in its fifteenth year. Current Consideration: Classes will be held at Bahia Vista Elementary School. There will be four classrooms at Bahia Vista . The program will run from June 27 – July 21. The curriculum is provided by Marin Head Start. Pre and post data will be collected to measure student growth. (Exhibit A)
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Grant funding from First 5 will cover teaching staff salaries, teaching assistants salaries, summer bridge coordinator salary, materials and supplies for program. In-Kind from Marin Head Start and the School District will cover facilities, hiring process costs, janitorial and incidental staff time in implementation of project.
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Approval of the Memorandum of Understanding between San Rafael City Schools and Marin Head Start for the 2017 Summer Bridge Program at Bahia Vista.
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Approval of the Memorandum of Understanding between San Rafael City Schools and Marin Head Start for the 2017 Summer Bridge Program at Bahia Vista.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Exhibit A
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This item presents an Independent Contractor Agreement for Special Services with Challenge Day at Davidson Middle School, September 25-27 and October 2, 2017, for recommended approval.
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Background: Challenge Day's mission is to provide youth and their communities with experiential workshops and programs that demonstrate the possibility of love and connection through the celebration of diversity, truth,and full expression.Through powerful and thought provoking games, activities, and discussions, Challenge Day programs break down walls of separation and isolation and builds new levels of respect and communication. Participants leave Challenge Day inspired and empowered to become leaders in their schools, communities, and lives. Challenge Day programs go beyond traditional anti-bullying efforts, building empathy and igniting a movement of compassion and positive change. Current Consideration: The four days of, interactive Challenge Day program provides teens and adults with tools to tear down the walls of separation, and inspires participants to live, study, and work in an encouraging environment of acceptance, love, and respect. All Davidson Middle School seventh grade students will participate along with staff and parents in the Challenge Day program September 25-27 and October 2, 2017. Staff recommends approval of Independent Contractor Agreement for Special Services with Challenge Day Programs. Exhibit A
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The cost of services is not to exceed $13,500 to be paid from PTA/Site funds.
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Approval of the Independent Contractor Agreement for Special Services with Challenge Day at Davidson Middle School, September 25-27 and October 2, 2017.
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| This item was pulled from this agenda. No action taken at this time. |
Exhibit A
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This item presents a Memorandum of Understanding Between San Rafael City Schools and Parent Services Project Inc., to Support School Readiness from July 1, 2017 through June 30, 2018, for recommended approval.
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BACKGROUND: The District has a strong and successful collaborative partnership with Parent Services Project (PSP). Over many years individual sites and the district have engaged PSP to assist, support and train parents and families on how to support their children in school. PSP is aligned with and supports our district-wide cultural proficiency to deliver high-quality, bilingual services to our Spanish-speaking families living in poverty; services include institutional literacy, parenting skills, parent leadership development, child development, especially children ages birth to five years, and much more. PSP's research based programs support the development and deepening of parent understanding of the critical impact that parent participation has on the success of students. When families are involved and engaged in the organizational processes of schools and participate in the available programs, student success is greatly enhanced. CURRENT CONSIDERATIONS: As described in the MOU, PSP will provide services and supports to families. Services will include: Coordinate with the Pre-K collaborative to create and facilitate “School Readiness” workshops. These workshops will be offered to all new and incoming (preschool) families (families new to the district, new to the U.S. school system). The focus is on kindergarten readiness-how to work with your child over the next few months to prepare him/her for kindergarten. In addition they will discuss social emotional literacy, dual language learners, what to expect in kindergarten, family and student responsibilities, where to get support, etc. These workshop/s will be offered in October, February, April and June. - Bring together a team to create these 1.5 hour, interactive class
- Offer/create multilingual, easy-to-understand materials
- Recruit families (through enrollment office, preschool and playgroup referrals)
- Facilitate 4-workshops
Exhibit A - MOU between San Rafael City Schools and Parent Services Project
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Cost of services estimated at $1,500 to be paid from Title I funds. 01-3010-0-5840.00-1110-2495-700-240-000
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Approval of the Memorandum of Understanding Between San Rafael City Schools and Parent Services Project Inc., to Support School Readiness from July 1, 2017 through June 30, 2018.
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Approval of the Memorandum of Understanding Between San Rafael City Schools and Parent Services Project Inc., to Support School Readiness from July 1, 2017 through June 30, 2018.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Exhibit A
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This item presents a Memorandum of Understanding between Parent Services Project Inc. Family Engagement Services for Leaders for Change: Protective Factors in Action Family Leadership Training, July 2017 through June 2018, for recommended approval.
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BACKGROUND: The District has a strong and successful collaborative partnership with Parent Services Project (PSP). Over many years individual sites and the district have engaged PSP to assist, support and train parents and families how to support their children in school. PSP is aligned with and supports our district-wide cultural proficiency to deliver high-quality, bilingual services to our Spanish-speaking families living in poverty; services include institutional literacy, parenting skills, parent leadership development, child development, especially children ages birth to five years, and much more. PSP's research based programs support the development and deepening of parent understanding of the critical impact that parent participation has on the success of students. When families are involved and engaged in the organizational processes of schools and participate in the available programs, student success is greatly enhanced. CURRENT CONSIDERATIONS: The MOU between Parent Services Project (PSP) and San Rafael City Schools (SRCS) is for the purpose of conducting the Leaders for Change: Protective Factors in Action leadership training series to support increased family engagement and leadership activities July 2017 through June 2018 per attached MOU. Exhibit A - Memorandum of Understanding between Parent Services Project and San Rafael City Schools
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Cost of services is estimated at $17,085 to be paid from Title I funds. 01-3010-0-5840.00-1110-2490-700-240-000
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Approval of the Memorandum of Understanding between Parent Services Project Inc. Family Engagement Services for Leaders for Change: Protective Factors in Action Family Leadership Training, July 2017 through June 2018.
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Approval of the Memorandum of Understanding between Parent Services Project Inc. Family Engagement Services for Leaders for Change: Protective Factors in Action Family Leadership Training, July 2017 through June 2018.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Exhibit A
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This item presents an overnight field trip for Terra Linda High School 12th Grade AVID students to attend Clair Tappaan Lodge in Norden California on May 19 - 21, 2017, for recommended approval.
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BACKGROUND: Board Policy 6153: Instruction: The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or co-curricular activities. Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance first by the principal and then by the Deputy Superintendent or designee. No field trip shall be authorized if any student would be excluded from participation because of lack of sufficient funds. CURRENT CONSIDERATIONS: Following in the footsteps of last year's 2016 Senior AVID class, the 2017 Senior AVID class requests permission to spend two days and nights, May 19-21, 2017, at the Clair Tappaan Lodge in Norden, California at Donner Pass. It is anticipated that 25 students along with TLHS AVID teacher, Lauren Inman and four other adult chaperones will be attending on this overnight field trip. The majority of the students in this class have been together since sophomore year, and have formed a tight-knit family, bonded by their shared goals of finding success in academics and being the first in their family to attend college. The purpose of this trip is two-fold: It is an opportunity to celebrate finishing the college and scholarship application process, as well as the AP tests, which conclude the previous week. The trip will provide a period of sustained reflections as the students begin their transition out of high school and begin contemplating how to not only attend college but more importantly graduate with a degree. They have worked extremely hard to get to where they are and they deserve a moment of pause, surrounded by their peers who have helped them through, as well as the restorative properties of the outdoors. All district and safety guidelines will be followed, including: - No student will be excluded due to lack of funds.
- There will be no swimming, either at private or public swimming pools, hot tubs, spas, water parks or beaches. Nor will there be surfing.
- There are both female and male chaperones.
- Each student will have his/her own bed.
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There is no financial impact to the district. |
Approval of the overnight field trip for Terra Linda High School 12th Grade AVID students to attend Clair Tappaan Lodge in Norden California on May 19 - 21, 2017.
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Approval of the overnight field trip for Terra Linda High School 12th Grade AVID students to attend Clair Tappaan Lodge in Norden California on May 19 - 21, 2017.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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This item presents an Agreement between College and Career Academy Support Network (CCASN) and San Rafael City Schools, Davidson Middle School for Master Scheduling Building Technical Support for 2017-2018 school year, for recommended approval.
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Background: The College & Career Academy Support Network (CCASN, previously called CASN), was founded in 1998 in the Graduate School of Education at UC Berkeley by a group of practitioners and researchers interested in career academies and their potential for improving high school education. In response to requests from schools and districts in several states, the group has supported development and improvement of career academies, while assembling information and resources to help schools and districts plan, implement, or enhance academies. This work resulted in a series of guides now available on the CCASN website, along with other tools, templates, a curriculum database, videos, and more. The team has worked in some twenty different states, across a broad range of efforts that join research findings with practical strategies to help educators and other stakeholders improve high schools. Phil Saroyan, Technical Support Specialist, is a former high school principal with expertise in school data analysis and master scheduling. One of his primary responsibilities with CCASN is to help schools build the capacity to construct master schedules that support Partnership Academies and Linked Learning pathways. He has made presentations on master scheduling for several school districts and at conventions including the Association of California School Administrators and The California League of Middle Schools. His work also includes providing direct technical assistance to school site master scheduling teams. Current Consideration: Phil Saroyan will provide the following services to San Rafael City Schools, Davidson Middle School. - Provide a minimum of 2 days of master schedule, site-specific consultancies for Davidson Middle School.
- Provide individualized coaching for master scheduling APs/administrators and the Master Scheduling Team at Davidson Middle School.
- Meet, either virtually or in-person, to provide follow-up technical assistance and resources to both the district and sites based on identified master schedule needs.
- Provide suggestions for changes in structure, policy, and practice that need to occur to support successful master scheduling for College and Career Academies/Linked Learning cohorts at the middle school level.
- Provide access to CCASN master schedule tools and resources designed to support a successful master schedule process.
Exhibit A - CCASN Scope of Work |
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Cost of services not to exceed $3,000 to be paid from general funds. 01-0000-0-5860.00-1511-2110-700-240-000
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Approval of the Agreement between College and Career Academy Support Network (CCASN) and San Rafael City Schools, Davidson Middle School for Master Scheduling Building Technical Support for 2017-2018 school year.
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Approval of the Agreement between College and Career Academy Support Network (CCASN) and San Rafael City Schools, Davidson Middle School for Master Scheduling Building Technical Support for 2017-2018 school year.
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Exhibit A
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The Board and public are provided the opportunity for a second reading and review of revisions to Administrative Regulation 1312.4 Williams Uniform Complaint Procedures, and accompanying Exhibits (1) and (2), for recommended approval.
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BACKGROUND:
In an effort to update our policy manual we are bringing forward revisions to the Administrative Regulation and accompanying Exhibit for the Williams Complaint Procedures. Th regulation and exhibits are being updated to delete the reference to the use of Williams uniform complaint procedures for complaints regarding deficiencies in intensive instruction for students who fail to pass the high school exit examination by the end of grade 12, which is no longer applicable due to changes in the law. The revisions are based on recommended language from the California School Boards Association (CSBA).
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None. |
Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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1312.4 AR Williams UCP - 2nd reading
1312.4 E(1) Notice - 2nd reading
1312.4 E(2) Complaint Form - 2nd reading
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The Board is presented with Resolution 1732 in Support of SB 751 to Fix the Reserve Cap, for recommended approval. |
BACKGROUND: Senate Bill (SB) 751 (Hill and Glazer) would help prevent programmatic cuts and layoffs by fixing a current law known as the reserve cap, which limits the amount of money school districts can save for an economic downturn.
This Bill is particularly critical for Basic Aid Districts such as SRHSD that only receive funds twice a year and must rely on adequate reserves to manage cash flow for normal daily operations and for future purchases and unforeseen events.
San Rafael City Schools Board of Education has a goal to maintain a reserve of approximately 10% for purposes to address planned and unplanned expenses and purchases such a major textbook adoptions, planned projects such as deferred maintenance/HVAC/roofing needs, unforeseen facility and equipment maintenance and repair, and to address cash flow needs to allow the district to make payroll. Staff are recommending passage of Resolution 1732 in support of SB 751 to fix the reserve cap. The Bill has already been passed through the Senate Education Committee and the Senate Appropriations Committee with unanimous votes, and is headed to a vote on the Senate floor. Resolutions from school districts are an important show of support as SB 751 passes through the legislative process.
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Approval of Resolution 1732. |
Approval of Resolution 1732. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Resolution 1732
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The Board will review the donations for approval
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Board Policy 3290 Section 1.1 states: “The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032) The following donations were received for the San Rafael City Schools District, as follows:
| Donor | Item/Purpose | Site | Amount | | Fullerton Family Foundation | Classroom funds evenly divided by all academic classes, any additional money used for Principal fund | Laurel Dell | $ 10,000.00 | | Jay Beasley | Photography Equipment | SRHS | $ 120.00 | | Amy Cramer-Oliviera/Dairy Delivery Inc. | Marin Charter and Tours(paid directly) | San Pedro | $ 790.00 | | Richard Cramer | Wire Binding Machine | SRHS | $ 1,500.00 | | Target Field Trips | Kindergarten Class | Short | $ 700.00 | | Anonymous | EP Transitional Kindergarten | San Pedro | $ 100.00 | | Earl Farnworth Express/Mayflower Transit | Redistribute Monitors | SRCS | $ 500.00 | | 2K Sports-Michael Cassica | Monitors and TV's | SRCS | $ 3,000.00 | | Total | | | $ 16,710.00 | CURRENT CONSIDERATIONS:
This agenda item presents the donations from the sources listed above, for recommended Board acceptance.
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COST/FUNDING SOURCE: Total of donation: $16,710.00
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Acceptance of the donations.
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Acceptance of the donations.
Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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| Review and approval of Resolution #1734 regarding Decision Not to Reemploy Certificated Employees in the Elementary School District
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| This agenda item presents for Board approval the decision not to reemploy Certificated Employees in the Elementary School District The decision to not reemploy these staff will enable the District to operate within the adopted budget for the 2017-2018 school year. |
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| Approval of Resolution #1734 - Resolution and Decision Not to Reemploy Certificated Employees in the Elementary School District |
Approval of Resolution #1734 - Resolution and Decision Not to Reemploy Certificated Employees in the Elementary School District Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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| Assistant Superintendent Amy Baer reported that of the 15.2 employees who received notices in March, only 2 are being brought back for final notices in the ESD; categorically funded temps whose positions are being eliminated. |
Resolution #1734 ESD Final Layoff 2017
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| Review and approval of Resolution #1735
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| This agenda item presents for Board approval the decision not to reemploy Certificated Employees in the High School District The decision to not reemploy these staff will enable the District to operate within the adopted budget for the 2017-2018 school year. |
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| Approval of Resolution #1735 - Resolution and Decision Not to Reemploy Certificated Employees in the High School District |
Approval of Resolution #1735 - Resolution and Decision Not to Reemploy Certificated Employees in the High School District Passed with a motion by Greg Knell and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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| Ms. Baer reported that in the HSD 21.5 notices were given in March and only 3 are receiving final notices, each with only partial layoff with reduction in sections. |
Resolution 1735 HSD Final Layoff 2017
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The Board is presented with a Master Regular Board Meeting Calendar for the 2017-2018 school year for review and recommended approval.
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BACKGROUND: The San Rafael City Schools Governing Board's regularly scheduled Business Meetings are the second Monday of each month. Second meetings, when occurring, are also scheduled as regularly scheduled Business Meetings and are scheduled as needed on the fourth Monday, with some exceptions. If a meeting date falls on a federal or other holiday, that meeting date is changed. Special Meetings of the Board may be called as necessary with a minimum of 24 hour notice. The Board reserves the right to revise this schedule to meet the needs of district business or the availability of board members. Board meeting dates are published as Board Bylaw Exhibit (E) 9320.
Exhibit A - Revision of BB (E) 9320.
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| None. |
Approval of the 2017-2018 Regular Board Meeting Calendar, Board Bylaw E 9320.
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Approval of the 2017-2018 Regular Board Meeting Calendar, Board Bylaw E 9320, as noted.
Passed with a motion by Greg Knell and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Absent Natu Tuatagaloa.
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Trustee Llorens Gulati requested that a 4:00 PM start time be noted for the last meeting in June, which will likely be in conflict with the annual SchoolsRule Marin Fair event.
Trustee Jackson asked that it be noted that May 15 is a Tuesday on the list. |
17.18 Board Calendar Draft
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The Board will discuss participation in 2017 graduations and 8th grade promotions.
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CURRENT CONSIDERATIONS: This agenda item presents a request to confirm trustee participation in the 2017 graduation ceremonies at Madrone, San Rafael and Terra Linda high schools, and 8th grade promotion ceremonies at Davidson Middle School and Venetia Valley K-8.
The schedule of the 2017 ceremonies is attached, as well as the 2016 graduation/promotion participation as discussed last year, for reference.
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| None. |
After discussion, trustees noted their participation as follows:
Venetia Valley promotion: Rachel Kertz and Greg Knell
Davidson MS promotion: Maika Llorens Gulati. It was noted that Trustee Tuatagaloa who was not present, would likely be attending the DMS promotion
San Rafael HS graduation: Dr. Watenpaugh, Maika Llorens Gulati. It was noted that Trustee Tuatagaloa who was not present, would likely be attending the SRHS graduation
Terra Linda HS graduation: Rachel Kertz, Linda Jackson, Greg Knell
Madrone HS graduation: Maika Llorens Gulati, Linda Jackson
Dr. Watenpaugh reminded all that because of groundbreaking for the stadium project, the SRHS graduation will be held at the Marin Civic Center this year, and Davidson promotion will be held at Terra Linda HS. |
2016 Board Grad Promotion Participation for Reference
2017 Graduation Promotion Dates
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The Board will have an opportunity, as needed, to review the status of trustee goals as they relate to operational items that may require a study session.
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Trustees discussed placing an item on the next Board retreat agenda regarding payments for Board members to attend professional development and community events.
Trustee Jackson requested staff invite Transportation Authority of Marin (TAM) to come do an update on their Safe Routes to School funding program so District interest can be shared with them. President Kertz noted safe routes to schools should be a future agenda item.
Trustee Jackson requested an update on what summer programming is available for students. President Kertz noted this could be given to the Board in a report. |
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Closed Session action was reported at the end of the meeting.
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Maika Llorens Gulati:
- She attended a SRHS concert and fundraiser for SRHS programs and the class of 2020
- She attended a DELAC meeting where there was planning for next year
- She attended LD and DMS site facility committee meetings
- She attended a Safe Routes to School meeting
- She attended a meeting with the General Counsel for Guatemala
- The SRHS boys tennis team has had an amazing season and made it to MCALs; a match tonight to determine who goes to the North Coast Section playoffs
Linda M. Jackson:
- She attended the last LCAP stakeholder meeting
- On April 25, she and Trustee Knell, together with Dixie Trustee Glickman, presented to the Dixie Board on the Community Schools Initiative (CSI); they are also planning for the CSI leadership meeting on May 25
- She attended the April 26 SRHS site design committee meeting
- She attended the April 27 MCSBA annual dinner with trustees and superintendents
- She attended the Glenwood open house and the MSEL Green Fling on April 28
- With Trustee Llorens Gulati and Dr. Perez, she met with the Guatemalan Consular Patricia Lavagmino and former Consular Carlos Afre regarding immigrant students and our educational program, which they were impressed with
- She joined Dr. Watenpaugh in meeting with MHS staff regarding MHS principal recruitment
- She attended the May 3 Student Voice presentation at SRHS with faculty where they talked about homework policy, dress code and unbalanced application for all students, and inclusion; TLHS is planning the same sort of student voice at a faculty meeting
- On May 5 she attended the First 5 Marin breakfast where there was an excellent speaker about First 5 issues in California and the national issues
- On May 5 she joined a meeting with Trustee Knell, Marnie Glickman from Dixie and Dr. Harriet MacLean, and Leapfrog consultants to plan the agenda for the upcoming CSI Leadership meeting in May
- She attended the Marin Athletic dinner on May 8, celebrating SRHS and TLHS awardees
Greg Knell:
- Terra Linda HS has its first female security officer
- He presented the CSI with Trustee Jackson and Marnie Glickman to the Dixie Board
- He attended the Green Fling for MSEL; met with the development director about replicating the program around the state at other high schools
- He was a judge with the county for the Trustee of the Year award - Linda M. Jackson was selected as the 2017 Marin County Trustee of the Year
- County Superintendent Mary Jane Burke requested that he be part of the informational discussion on charter schools on the Dick Spotswood show
- He joined the San Pedro school bus summit community meeting; more work to do, but it is looking like the community will get bus service of some kind
- On a suggestion from President Kertz, the Rotary project this year was to provide recorders to every 4th grader in SRCS; $5K worth of recorders in support of the music program. This donation takes the place of the support HeadsUp usually provides, and frees them up to spend their funds to support other district programs
Rachel Kertz:
- She attended the last LCAP Stakeholder Taskforce meeting and joined the HSD discussion
- She attended the Safe Routes to Schools Taskforce meeting where they talked about funding
- She attended the MCSBA superintendents/trustees meeting where innovative programs were highlighted
- Many thanks to Director of Communications Christina Perrino for planning the HSD New to the District welcome event for incoming families
- She has been attending TLHS site design committee meetings; everyone is getting excited about planning
- She has been attending Capital Facilities Program planning meetings
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Dr. Watenpaugh reported:
- He attended the 30th anniversary event for Challenge Day
- He will be attending a Parent Services Project (PSP) event at Pickleweed; he is being asked to join the PSP Board
- He attended the MCSBA dinner meeting with board members
- He met with Curtis Saricky from the Stuart Foundation and Dr. MacLean recently to discuss CSI, SEAL and programs for EL; possibility of funding and connections from this meeting
- He attended the 9th Annual Hall of Honor ceremony at SRHS where two former SRHS teachers were inducted
- Yesterday he met with SchoolsRule and Venables Bell to look at their new ad campaign which will be running in the paper and at bus stops
- He has been attending Capital Facilities Program meetings
- He held a meeting with MHS staff to gather input on the MHS principal recruitment
- He attended the New to the HSD event held at the Four Points Sheraton
- He attended a 10,000 Degrees gala on Saturday
- Cabinet held second interviews for the Terra Linda HS Assistant Principal and Davidson Middle School Assistant Principals positions
- He attended the LCAP Stakeholder Taskforce meeting
- He attended the Terra Linda HS meeting on the capital facilities program |
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President Kertz reported out the following action from closed session:
By a vote of 4-0, the Board appointed Lauren Inman as Terra Linda HS Assistant Principal, effective July 1, 2017, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
Maika Llorens Gulati - YES |
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| There being no further business, President Kertz adjourned the meeting at 8:55 PM. |
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| Present | Linda Jackson |
| Present | Rachel Kertz |
| Present | Greg Knell |
| Present | Ms. Maika Llorens Gulati |
| Absent | Natu Tuatagaloa |
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