Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

2016-17 Student Board members will be recognized for their contributions

Student Board members will present their final reports for 2016-17

Terra Linda HS students will present their proposal as part of student civic action for signage for bathrooms that is gender inclusive and non-gender specific. 

Students and staff from the Marin School of Environmental Leadership (MSEL) will provide an update on the program. 

Assistant Superintendent Marquand will present information from the Governor's May Revise and updates to impacts on budget development for the Elementary and High School Districts.

An update related to bonds and Capital Facilities Program will be provided.

The Board is presented with a request for approval of a contract for consulting services related to procurement of solar renewable energy systems.  

Background: 

The Capital Facilities Program is providing support for the San Rafael City Schools (SRCS) efforts to install solar renewable energy systems at the sites, including confirmation of suitable sites, system types and feasibility, funding options, procurement options and eventual construction.  

Capital Facilities Program staff circulated a Request for Qualifications and Proposals (RFQ/P) for Energy Consulting Services for Procurement of Renewable Energy Projects at 11 district school sites. The RFQ/P sought qualified firms with a record of providing specialized assistance to California public schools in the procurement of solar renewable energy systems, including assistance regarding financing and ownership options, system selection, system sizing, procurement documentation and processes and construction phase assistance.  The district received Statements of Qualifications and Proposals from five firms.  The submittals were read and scored by Capital Facilities Program staff and Tom Kelly of Kyoto USA who prepared the most recent Solar Master Plan for the district.  Interviews were conducted with the two highest ranked firms.  After interviews, the Capital Facilities Team is recommending Sage Renewables of San Rafael.  Sage Renewables has extensive experience with school district solar renewable energy systems, they identified a clear and appropriate project approach, and are a local firm with a solid understanding of opportunities and constraints working in San Rafael and Marin County. 

Current Considerations:

Installation of solar renewable energy systems is not identified as a specific project under Measure A and B Bonds, however the coordination with bond-funded renovations is consistent with identified facilities upgrades to electrical systems and energy efficiency projects to reduce overall operating costs for the SRCS.    

Sage Renewables, Services 1-3:  $63,500.

This consulting work will be funded by Measure A and B Funds under the “District-wide Project Support” line item in the Measure A & B Program Budget.   

Authorize the Superintendent to execute an Independent Consultant Agreement for Professional Services with Sage Renewables of San Rafael, for Energy Consulting Services for Renewable Energy Projects at the district’s sites.  

The Board is presented with an Independent Consultant Agreement for focused survey services, as outlined in the San Rafael High School Environmental Impact Report (EIR), with Daniel Edelstein, related to the potential presence of nesting raptor and other migratory bird species at San Rafael High School.

Background:

As a result of findings in the Final Environmental Impact Report (FEIR) at San Rafael High School, and in compliance with the Mitigation Monitoring and Reporting Program (MMRP), this report will serve as documented evidence for the San Rafael City Schools to confirm its compliance with the MMRP’s #BIO-1.  By conducting this focused survey, San Rafael City Schools will satisfy its obligation to satisfy any local, state (California Department of Fish and Wildlife), and federal (US Fish and Wildlife Services) regulatory ordinances, codes, and/or laws pertaining to protection of any potential nesting bird species in the no-disturbance zone or buffer zone adjacent to it. 

As part of the Report, the Conclusion and Recommendation section will describe a mitigation measure to ensure construction may proceed.

Total not to exceed: $1,520

Funded by Measure B Bond Funds

Approval of focused biological services at San Rafael High School, in response to MMRP related to the FEIR.

The Board of SRCS is presented with Resolution #1744, which supports the award of Lease-Leaseback Agreements for the San Rafael High School Stadium Project, using the Lease-Leaseback delivery method.

BACKGROUND: 
The SRCS Board has adopted the Lease-Leaseback Project Delivery Method for the San Rafael High School Stadium project (“Project”) in accordance with the requirements of Education Code Section 17406.  The SRCS Board has adopted Best Value Methodology for evaluating proposals submitted in response to the District’s Request for Proposals for the Project. 

The District received four (4) proposals and evaluated them in accordance with the adopted Best Value Methodology.  Robert A. Bothman Construction (“Bothman”) received the highest score and was identified as the best value for the District.  The Board previously authorized staff to enter into negotiations for a Guaranteed Maximum Price (GMP) with Bothman.  Those negotiations are nearing completion.  The next step is for the SRCS Board to award the Lease-Leaseback Agreements for the Project to Bothman.  This is in accordance with Education Code Section 17406, which sets forth a process where a negotiated Guaranteed Maximum Price (“GMP”) is finalized after the Lease-Leaseback Agreements are awarded.  The final Lease-Leaseback Agreements, including GMP, will be brought to the Board for approval at an upcoming meeting of the SRCS Board. 

No financial impact at this time, pending final determination of Guaranteed Maximum Price (GMP).

Approve Resolution #1744, supporting Award of Lease-Leaseback Agreements with Robert A. Bothman Construction for the San Rafael High School Stadium project. 

Minutes are taken of all Board meetings as record of all actions taken by the Board. The attached minutes are being recommended for approval. 

Approval of the minutes of the Regular Board Meeting of April 17, 2017.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

The Board is presented with a revised Collective Bargaining agreement with SRTA for review and recommended approval. 

The San Rafael Teachers Association and San Rafael City Schools both agreed on the revisions to the attached Collective Bargaining Agreement, which incorporates the language changes of the tentative agreements entered into during the past couple years.

This Collective Bargaining Agreement is effective July 1, 2014 – June 30, 2017.

Approval of revised Collective Bargaining Agreement.

Presentation of the revised job description for Athletic Director (Certificated)

The Athletic Director provides overall leadership and coordination of the various interscholastic sports in the athletic program.

This position is recommended for placement on the High School Teacher Certificated Salary Schedule.

Presentation of the new job description for Teacher on Special Assignment (TOSA), Pre K-3 Initiatives (Certificated)

The P3 TOSA job description outlines the expectations for the work being done at our three school sites. The job description defines how the P3 TOSA will support the schools working with the Marin Community Foundation.

This position is recommended for placement on the Elementary Certificated Salary Schedule.

Approval of the new job description for Teacher on Special Assignment, Pre K-3 Initiatives (Certificated).

Presentation of the new job description for Supervisor of Pupil Management, Business Services (Classified).

Due to the resignation of the Budget Manager, staff recommend realigning duties of this position and this position primary duties will be as indicated in this job description.

This position is recommended for placement at Range 4 on the Classified Management Salary Schedule, split between both the Elementary and High School Districts.

The fiscal savings of this position will be estimated at over $40,000 per year. A future recommendation will be brought forward to the Board to utilize this savings to add one FTE of clerical duties to reduce the overtime of existing staff and provide additional support to effectively enroll students, and allow the department to complete all tasks required by regulatory compliance and education code. 

Approval for the new job description for Supervisor of Pupil Management, Business Services (Classified).

The teachers involved are responsible for the development, planning and implementation of the curriculum. They are to facilitate dialogue and host a capstone event in which students will share their own social biography.

Approval of the new job description for Teacher for “Social Biographers” After School Program (Certificated)

The Board will review and consider approval to dispose of the obsolete equipment and textbooks.

BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS  Davidson Middle School and TLHS  have determined that the following equipment/textbooks are obsolete.

COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district.

Approval of the disposal of obsolete equipment and textbooks.

The Board is presented with a contract Between San Rafael City Schools and STLR Corp. dba Ryalnd School Business Consulting for review and recommended approval.

BACKGROUND: Ryland School Business Consulting will provide general financial planning and business services to San Rafael City Schools, which may include but are not limited to the following: business office assistance and training; budget development; interim reporting; year-end closing of the books; general financial analysis as needed for negotiations; charter school petition evaluation and fiscal viability analysis; documentation of procedures; development of financial strategies and analysis related to growth or decline;recommendations for board policy; preparation or review of short-term and long-term cash flow schedules. 

A majority of these services are for 2017-18 Budget Development as a result of the vacancy of the Budget Manager position

The term of this contract are for services through June 30, 2017.

Service contract attached: Exhibit A

The cost of these additional contract services not to exceed $14,000 within the term of the contract. 

Cost split 65% ESD 35% HSD

01-0000-0-5840.00-0000-7200-700-000-000

The Board is presented with signature resolutions for review and recommended approval.

BACKGROUND:
Education Code Sections 42630 to 42633 allow the members of the Governing Board of each district to authorize officers or employees to sign orders and other documents on behalf of the Governing Board for the current fiscal year. This authorization must be approved annually.

CURRENT CONSIDERATIONS:

This agenda item presents for Board approval of the following authorized signatories, per the attached items:

This resolution authorizes the employees whose name and specimen signature appear on the “Authorization to sign on Behalf of the Governing Board” forms attached, to sign documents indicated with a “yes” (on the attached Resolution) on behalf of the Governing Board of the San Rafael City Schools. This authorization includes both the Elementary and High School Districts during the period of July 1, 2017, through June 30, 2018

COST/FUNDING SOURCE:
None

Approval of the resolutions. 

BACKGROUND:
The Act is legislation that was enacted in 1983 to help promote “uniformity of the cost accounting standards and bidding procedures on construction work performed or contracted by public entities in the state.” Section 22001.  The Act is a voluntary program that is available to all public entities in the State but it only applies to those public agencies that have “opted in” to the provisions set forth by the Act.  The entirety of the Act is found at Sections 22000-22045.

The Act allows for public project work in the amount of $45,000 or less to be performed by the public agency’s force account, by negotiated contract, or by purchase order. Section 22032(a).  Public projects in the amount of $175,000 or less can use the informal bidding procedures set forth in the Act in Section 22032(b).  Public projects at a cost of more than $175,000 shall use formal bidding procedures to let the contract pursuant PCC Section 22032(c). 

Benefits of the program include:

1. Increased force account limit
2. Informal bidding for projects that are $175,000 or less which do not require advertising.
3. Reduces the number of formal bids.
4. Expedited contracting for small projects.

Many participants laud the program because it gives them more leeway in the execution of public works projects; has sped up the awards process; has improved the timeliness of the project completion; has eliminated considerable red tape and cumbersome paperwork relative to advertising and filing of reports, and has simplified administration.  Many agencies have encountered only minimal challenges with the accounting requirements and the overhead portion.  Moreover, where required, the adjustment was relatively simple; most of the required procedures were already actually in place, so there was no noticeable change in the existing operations.  The Standard Accounting Codes Structure will satisfy the reporting requirements when used properly. 

None

Approval of Resolution # 1743 California Uniform Public Construction Cost Accounting Act 

The Board is presented with an agreement for legal services, for recommended approval. 

BACKGROUND:
Different law firms have different areas of specialization and expertise, and the district works to select the firm whose area of expertise are in keeping with the needs of the district.  Orbach, Huff, Suarez, & Henderson will provide legal advice for some contract related work and legal services for the underground fuel tank remediation project at the corporation yard.

CURRENT CONSIDERATIONS:  
This agenda items presents for Board approval a renewal of this contract including a fee schedule for legal services for the fiscal year 2016-2017 on an "as-needed" basis.  The Agreement for Professional Services with Orbach, Huff, Suarez, & Henderson is attached and the fee schedule is included with the agreement.

COST/FUNDING SOURCE:
Because of its public mission and it being a privilege to perform services for the district, they will discount their regular rates and charge a maximum of $275 per hour; senior counsel/of counsel/senior associates at a rate of $255 per hour; associates at a rate of $245 per hour; paralegals at a rate of $155 per hour: and clerks rate of $55 per hour.

Hourly Professional Rates                Hourly Rates for SRCS
Partners        $395-$445 per hour           $275  per hour
Associates    $295-$355 per hour           $245 per hour
Paralegals    $150                                  $155 per hour                

Other costs such as communication advice, travel time, postage and copying will be charged on an actual and necessary basis.   

SACS Code: 01-0000-0-5929.00-0000-XXXX-700-000-000

Approval of the agreement.

The Board is presented with a Certified Athletic Trainer Agreement for recommended approval. 

In 2014-15, the District piloted an Athletic Trainer program for SRHS with Marin General Hospital in order to provide students with support in order to reduce the number and severity of injuries.  This year, the District will be partnering with Marin General Hospital to provide an Athletic Trainer for San Rafael High School, Terra Linda High School and San Rafael City Schools.  The Athletic trainer will evaluate injuries, concussion testing and assist in the rehabilitation of athletics who get injured.

The Athletic Trainer will keep records on all athletic injuries and report directly to the Hospital's Wellness Programs and will also help develop emergency procedures.

COST/FUNDING SOURCE: The fees during the term of this agreement will not exceed $46,000 for San Rafael High School and Terra Linda High School.  The rate of pay is $30 per hour for weekday and $40 per hour for weekends.

The Athletic Boosters from both high schools will be funding 50% of the cost. 

SACS Code: 01-0000-0-5840.00-1130-4200-XXX-000-000

                     01-9772-0-5840.00-1130-4200-XXX-000-000

Approval of the agreement. 

This agenda item presents a grant budget for the grant award for Education for Homeless Children and Youth in the amount of $78,760.00 from July1, 2016 through June 30, 2017 which includes an agreement for mentoring and academic services in partnership with 10,000 Degrees. 

BACKGROUND:

SRCS received Education for Homeless Children and Youth Program (EHCY) grant funding from 2009 to 2012. Since the 2012-2013 school year, without continued EHCY grant funding for the district's McKinney-Vento program, SRCS has been able to continue to identify and serve large numbers of homeless students. SRCS has also maintained strong relationships with community agencies that serve homeless students and their families. However, the loss of EHCY funding in 2012 has led to several key gaps in program infrastructure, services, and collaboration with community partners.

Research shows that youth experiencing homelessness suffer poor academic outcomes and benefit from personalized interventions and support. With the additional EHCY funding for the 2016-2017 academic year, SRCS envisions a systematic, collaborative process in which regular collaboration with community partners and the provision of supplemental resources benefit homeless youth and families in the community. In this effort, SRCS can efficiently leverage counseling, academic support and other services offered by community partners in order to assist homeless students in attaining academic stability and subject matter mastery. This will be accomplished through a partnership with 10,000 Degrees in which SRCS will fund mentoring services and academic support for targeted students (Exhibit B: MOU for Summer Services and 2017-2018 services, pending receipt of 2017-2018 funding).   

Approval of the grant budget including MOU with 10,000 Degrees for mentoring and academic services for the Education for Homeless Children and Youth.

This item presents AVID College Readiness Systems Services and Products for the High School and Elementary Districts for the School Year 2017-2018, for Board review and recommended approval. 

Background Information: AVID Secondary: AVID is a college readiness system designed to increase the number of students who enroll in, and are successful, in four-year colleges. The AVID College Readiness System (ACRS) incorporates three distinct components:  AVID Elementary, AVID Secondary (Academic Elective) and AVID for Higher Education. Each component addresses the specific needs of students to help bridge the path from elementary school through higher education completion.  AVID ensures that it is on the cutting edge relative to instructional strategies, support and training, and all curriculum is common core aligned.

AVID Model:  The AVID model requires that each district has a District Director at the secondary and elementary levels. At the secondary level, each site is also required to have a Site Coordinator (Designated teacher/coordinator).  The District Director oversees the program, certification and data process, and submissions along with providing support to the schools and their teams.  This position requires a two-year training program through AVID for each district. Whether there are one or two different people serving in these roles, the AVID required training is the same. Two-years for each position. These two positions are required and essential to the success and integrity of the program. 

CURRENT CONSIDERATION:  The AVID secondary model has been in place for over 17 years while expanding to now include electives at all grade levels at both San Rafael and Terra Linda High Schools. The high schools continue to expand each year and will again increase AVID enrollment for next year to include more sections at the high schools. Both schools continue to work toward expanding AVID to a schoolwide system in collaboration with the core academic program. 

There are currently two Site Coordinators (Teacher/coordinator) in the secondary program, one at each high school.  There is currently one District Director (DD) serving to support elementary and a Director to serve secondary. 

Objectives:  AVID is a program that supports the outcome that all students are college ready upon graduation, and have the skills to be successful throughout college. Davidson Middle School AVID model is the same as the secondary and includes the AVID elective. Mandates and costs are the same as those of the high schools.

Exhibit A - AVID Standard Terms and Conditions

Funding to be from General Funds (LCFF)
01-0000-0-5860.00-1511-2110-700-240-000
Estimated cost for Avid District Leadership, Weekly Subscription, and Membership

Elementary School District                                   $7,137
High School District                                              $8,636

Elementary and High School District Totals:         $15,773

Approval of AVID College Readiness Systems Services and Products for the High School and Elementary Districts for the School Year 2017-2018.

This item presents the contract for software from Apex Learning for 2017-2018, for recommended approval.

BACKGROUND: In March, 2010, the Secondary Curriculum Advisory Council discussed the need for a credit recovery program at the three high schools. The Curriculum Council researched and teachers piloted several programs and Apex Learning was identified as the preferred option for students who needed specific courses for graduation as well as for students who needed credit recovery. 

As part of the program, Apex Learning will provide unlimited phone support during the program implementation.

CURRENT CONSIDERATIONS: This agenda item presents for Board approval the contract with Apex Learning for software licensing and training. The 2017-2018 license will be for 150 student users.

(Exhibit A)

The cost implications for these services are $15,000. Funding is within the high school district funds:

General Fund  01-0000-0-4307.00-1511-1110-700-240-000

Approval of the Apex contract for 2017-2018.

This item presents a proposal and contract agreement between San Rafael City Schools and Instructure, Inc., for Canvas Learning Management System (LMS) services for 2017-2018 school year, for review and recommended approval.

Background: Designed specifically for K-12 teachers and students, Canvas is an easy-to-use, cloud-based learning management system (LMS) that connects all the digital tools and resources teachers use into one simple place. It integrates seamlessly with hundreds of apps, empowering teachers and students with countless tools to make teaching and learning easier and more fun.

Mobile Access - Engage students in learning anytime, anywhere and support 1:1 and other technology initiatives both in and outside the classroom.

SpeedGrader - Grading is a breeze and takes half the time. With SpeedGrader for iPad, even grading on-the-go is easy.

Student View - Teachers can preview assignments and other course elements as students see them.

Selective Release - Defines course, curriculum and certification paths, including pre-test and post-test assessment tracks.

Parent Co-enrollment - Connect parents to students’ courses automatically—giving them the insight to help their students be successful.

State Standards - Let Canvas help you make every step of the state standards process easier, from achieving to measuring to reporting.

Professional Learning - Teachers teach in Canvas, so why not learn? In Canvas, teachers can share resources across classes and across schools, pursue additional training and master the craft of teaching. Plus, using Canvas is a breeze for both teachers and administrators—so more time can be spent learning.

Current Consideration: It is the purpose of this Independent Contract Agreement for Services is to specify the purchase of the Learning Management System from INSTRUCTURE, which includes Canvas (LMS) K-12 Subscription, Tier 1 Support (faculty only), Canvas Subscription Training (annual unlimited), and Standard Implementation for the 2017-2018 school year. Exhibit A

Cost of Learning Management System not to exceed $21,091 to be paid from LCFF funds.

Approval of the proposal and contract agreement between San Rafael City Schools and Instructure, Inc., for Canvas Learning Management System (LMS) services for 2017-2018 school year. 

This item presents for Board approval the High School District California Interscholastic Federation Representatives and Alternate Designees to the League for 2017-2018.

BACKGROUND:  Board Policy 6145.2 states:

"The Board maintains membership in the California Interscholastic Federation (CIF) and the Marin County Athletic League (MCAL) and requires that interscholastic athletic activities be conducted according to CIF and MCAL rules, regulations and policies, except as the Board may direct otherwise.  High School principals shall represent the High School District on the MCAL Board of Managers.  The CIF/MCAL representatives shall report periodically to the Board to ensure that the goals and aims of the District are accurately represented."

CURRENT CONSIDERATIONS:  This agenda item presents for Board approval the selection of regular and alternate designees for CIF Representative to League meetings for San Rafael and Terra Linda High Schools.  CIF stipulations note "If the designated representative is not available for a given league meeting, an alternate designee of the district governing board may be sent in his/her place. League representatives from public schools and private schools must be designated representatives of the school's governing boards in order to be eligible to serve on section and state governance bodies."

The following recommendations are being made for regular representatives and alternate designees as the school's league representative:

San Rafael High School: Regular Representative: Glenn Dennis, Principal, Alternate Designee: TBD, Athletic Director
 

Terra Linda High School:  Regular Representative: Katy Dunlap, Principal, Alternate Designee: Steve Farbstein, Athletic Director

District: Kevin Kerr, Director, 6-12 Teaching and Learning

Approval of the High School District California Interscholastic Federation Representatives and Alternate Designees to the League for 2017-2018.

This item presents an overnight field trip for San Rafael High School Cheer Team participation at the United Spirit Association Cheer Camp in Santa Clara from July 21-23, 2017, for recommended approval.

BACKGROUND: Board Policy requires approval of all school sponsored overnight field trips as follows: Administrative Regulation 6153-Study Trips, Excursions and Travel to Activities states:

"All school-sponsored study trips, excursions, and activity travel must have school-level written administrative approval."

"Overnight and out-of-state study school-sponsored trips must be approved by the Board of Education."

CURRENT CONSIDERATIONS: This agenda item presents for Board consideration a request for approximately 50 San Rafael High School students to attend cheer camp under the supervision of San Rafael High School cheer coach, Shawna Hoch and five additional adult chaperones. The staff at the camp also provide additional chaperones. Students will travel to Santa Clara Hyatt Regency with their parents or charter bus.They will leave SRHS on July 21, 2017 at 8:00a.m. and return at approximately 5:00p.m. in the afternoon of July 23, 2017.

Students will be staying at the Santa Clara Hyatt Regency. All students are required to have their own medical insurance in order to participate in the camp. All students will have their own bed and no water activities will be allowed.

Objective: This trip offers opportunities for developing team unity and strengthening athletic skills.

Cost of this trip is estimated at  $22,500.

There is no financial implication to the district. Cost will be covered by fundraising and parent funds. No student will be excluded from participation because of lack of funds.

Approval of the overnight field trip for San Rafael High School Cheer Team participation at the United Spirit Association Cheer Camp in Santa Clara from July 21-23, 2017.

The Board is presented with a  proposal and contract agreement, for review and recommended approval.        

BACKGROUND:

School Facility Consultants (SFC) is a full-service company that assists school districts, local agencies, architects, and developers in all aspects of school facility planning and financing.  SFC works with school districts to maximize new construction and modernization funding through the State Allocation Board (SAB) process.   SFC staff is available to work with the California Department of Education (CDE) on the new school site and plan approvals.  Since 1985, SFC has successfully assisted more than 200 school districts to obtain billions of dollars in state funding for school construction and modernization.

The Capital Facilities staff has been working with School Facility Consultants for the last several years in obtaining modernization funding and assisting San Rafael City Schools in the completion of our Proposition 51 eligibility.  The District and SFC have maintained an effective partnership with successful completion of the eligibility and application process for Modernization.  In addition, the District will be working with SFC on the application for eligibility for new construction funding at the State.

School Facilities Consultants believes that the District may be eligible for new construction funds under the State program. These funds could be used to replace portable classrooms and construct new buildings on existing sites through new Proposition 51 funding.

CURRENT CONSIDERATIONS: 

The application process for eligibility for both modernization and new construction funding from the State is complicated, time-consuming and challenging. School Facility Consultants has the knowledge and expertise to assist districts in navigating the forms and procedures as well as working with architects and district Capital Facilities Team to maximize funding eligibility. 

This proposal is for SFC to provide the San Rafael Elementary School District assistance in gathering the appropriate information, preparing the forms necessary for determining the maximum eligibility for state funding of new school construction and for submission of all paperwork.  In addition, SFC will monitor State Allocation Board (SAB) and Office of Public School Construction (OPSC) legislative committees on issues that may affect school district applications.

FINANCIAL IMPLICATIONS:

The proposal for services fee is on a time and materials basis with a not-to-exceed amount of $20,000.   

SACS Code:     01-0000-0-5840.00-0000-8200-700-000-000 split between both Districts

Approval of proposal and contract agreement.

The Board is presented with the SRTA's Proposal for Negotiations for 2017-2018, for recommended acceptance.

Government Code 3547 requires: "All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."

This agenda item presents for Board and public review and/or comment, the San Rafael Teachers Association (SRTA) proposal for negotiations with the San Rafael Elementary District for the 2017-2018 school year.

A copy of the proposal from SRTA to SRCS is attached as Exhibit A.

Acceptance of the proposal of negotiations interests for the 2017-2018 school year from San Rafael Teachers Association (SRTA).

Approval of San Rafael Elementary School District's Proposal for Negotiation interests with the San Rafael Teachers Association (SRTA) for the 2017-2018 school year.

Government Code 3547 requires: "All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."

This agenda item presents for Board discussion and public review and/or comment, the proposal from the San Rafael Elementary District to open negotiations with the San Rafael Teachers Association (SRTA) for the 2017-2018 school year.

A copy of the proposal from the San Rafael Elementary District is attached as Exhibit A.

Approval of the San Rafael Elementary District's proposal for negotiation interests with the San Rafael Teachers Association (SRTA) for the 2017-2018 school year.

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

CURRENT CONSIDERATIONS: 

This agenda item presents the donations from the sources listed above, for recommended Board acceptance.

COST/FUNDING SOURCE: Total of donations: $85.00       

Acceptance of the donations.

This item presents the Board and the public with the opportunity to review the first reading of revisions to board policy and administrative regulation 5148.2 Before/After School Programs. The second reading and recommended board adoption will be brought to the next meeting.

Background: Policy and regulation updated to reflect NEW LAW (AB 2615, 2016) which permits districts to charge a family fee for participation in an ASES, 21st CCLC, or ASSETs program, as long as the fee is waived or reduced for low-income families and, effective July 1, 2017, the fee is not charged for a homeless or foster youth. Policy also links program content with goals in the district's LCAP, and includes material formerly in AR related to priorities for establishing district programs consistent with state and federal priorities for funding programs. Regulation also reflects provisions of AB 2615 which require first priority for enrollment, beginning July 1, 2017, to be given to students identified as homeless or foster youth and require ASSETs programs to provide for access to computers and technology.

Exhibit A: Board Policy 5148.2, Before/After School Programs

Exhibit B: Administrative Regulation 5148.2, Before/After School Programs

There will be no financial impact to the district.

This item presents to the Board and the public the opportunity to review the first reading of revisions to board policy and administrative regulation 6174 Education for English Learners. The second reading and recommended board adoption will be brought to the next meeting.

Background: Due to substantial policy and regulation changes this item presents the previously board approved on January 25, 2016, as strikethrough and the new changes underlined in the revised policy and administrative regulations. Exhibit deleted as districts no longer need a sample form for the parental exception waiver.

Policy and regulation substantially revised to reflect NEW LAW (Proposition 58) which  authorizes parents/guardians to select a language acquisition program that best suits their child and eliminates the requirement for parents/guardians to request a waiver from the district if they want to enroll their child in a program other than a structured English immersion program. Policy reflects provisions of Proposition 58 that require districts to (1) offer, at a minimum, a structured English immersion program; (2) seek parent/guardian and community input on language acquisition programs during development of the district's LCAP; and (3) to the extent possible, offer a language acquisition program requested by parents/guardians of 30 or more students at a school or 20 or more students in any grade level at the school. Policy and regulation also reflect revisions in Title III English learner programs, including renumbering of accountability requirements and changes in the required parental notification, pursuant to the Every Student Succeeds Act. Title of policy and regulation updated to reflect current terminology. Exhibit deleted as districts no longer need a sample form for the parental exception waiver.

Exhibit A - Revisions to Board Policy 6174, Education for English Learners

Exhibit B- Revisions to Administrative Regulations 6174, Education for English Learners

Exhibit C- Board approved January 25, 2016 Board Policy 6174, Education for English Learners

Exhibit D- Board approved January 25, 3026 Administrative Regulations 6174, Education for English Learners

The Board is presented with new revisions based on recent changes to the law, to Board Policy and Administrative Regulation 1312.3 UCP, and Administrative Regulation 5145.3 Nondiscrimination/Harassment, for a first reading with a request to waive  the second reading and approve.

BACKGROUND:
Board Policy and Administrative Regulation 1312.3 - Uniform Complaint Procedures is being recommended for updates to reflect new law (AB 2306, 2016) which authorizes the use of uniform complaint procedures for complaints alleging noncompliance with requirements related to course credit transfer and exemption from local graduation requirements for former juvenile court school students. The regulation also references new law (SB 1375, 2016) which requires districts, on or before July 1, 2017, to post information relating to Title IX, including specified information about complaint procedures, on their web sites. The revisions also include recommended language from CDE staff as part of the Federal Program monitoring process.

Administrative Regulation 5145.3 - Nondiscrimination/Harassment is also being brought back for a recommended revision to reflect the new law (SB 1375, 2016) which requires districts and schools to post specified Title IX information on their web sites by July 1, 2017. The regulation also explains the limited impact in California of the February 22, 2017 federal action to rescind earlier guidance regarding transgender students' use of sex-segregated facilities in accordance with their gender identity. 

CURRENT CONSIDERATION: Staff are requesting the Board waive the second reading and approve these timely updates so the District can be in compliance prior to July 1, and so the most current revisions can be included in the 2017-18 Parental Annual Notice that is currently under preparation. All the revisions presented are based on recommended language from the California School Boards Association (CSBA) and the Federal Program Monitoring process. 

None. 

Waive the second reading and approve revised Board Policy and Administrative Regulation 1312.3, and revised Administrative Regulation 5145.3