Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

The Board will consider approval of the minutes from the July 26, 2017, Regular Board Meeting.

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period 7/15/17 through 8/1/17 for a total of $5,017,616.96. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

(Current) Warrants - July 15, 2017 through August 1, 2017 = $5,017,616.96.
(Total 16/17 Fiscal Year) Warrants - July 1, 2017  through August 1, 2017 = $9,063,649.96.

 The Board will consider approval of the contracts submitted.

Staff is submitting requests from various schools and departments to hire individual contracts or consulting firms to provide specified services.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $155,000

The Board will consider approval of the BorderLan proposal for iBoss Security Appliance for content filtering and internet security.  

iBoss Enterprise Web Filter is a content filtering solution Santa Rosa City Schools currently deploys to enforce The Children’s Internet Protection Act (CIPA) compliance across all devices throughout the district network.

The current solution was dimensioned for the maximum Internet bandwidth (1GBs) at the time of its implementation and it has proven to be robust, feature rich, easy to manage and with very responsive and effective support.

With the Board's approval of a new 5GBs Internet connection through the E-Rate program and a future upgrade to 5GBs of the current Internet connection through SCOE, Santa Rosa City Schools needs to upgrade its content filtering capabilities to take advantage of 10 times the previous bandwidth available split over the 2 load balanced internet connections.

This proposal includes a 5 year lease agreement of 2 x 5GBs capable iBoss Enterprise Web Filters along with 5 years core features subscription under the PEPPM contract for competitive pricing.

Aside from the necessary higher 5GBs processing power, the 2 new devices offer enhanced versions of core services previously deployed (URL Filtering Through Categories, HTTPS/SSL Filtering Through Categories, URL Filtering By Domain Name or URL Pattern, Web Search Keyword Blocking, SafeSearch Enforcement, Custom Blocking Options, Domain Extension Restriction, File Extension Protection, Bandwidth Shaping for computer testing – e.g. SBAC testing) along with new features like support for one-to-one computing initiatives and a more powerful reporter.

The lease agreement offers timely hardware upgrades as they become available along with the necessary software updates.

$127,666.32 for 5 years of service. Measure I (70%), Measure L (30%)

The Board will consider approval of the proposed 2017-2018 Student Internship Agreement between Santa Rosa City Schools and the University of San Francisco.

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies.

The Board will consider approval of the proposed 2017-2018 Student Internship Agreement between Santa Rosa City Schools and Humboldt State University.

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies.

The Board will consider approval of a Speech-Language Pathologist Services (SLH) Variable Term Waiver Request to the State of California Commission on Teacher Credentialing (CTC) for Anna Catherine Lundborg.

This Variable Term Waiver will allow the district to fill a Speech & Language Pathologist, grades K-12 position in Special Services for the 2017-2018 school year with hiring Anna Catherine Lundborg, who is currently enrolled in a CTE credential program. 

The Board will consider approval of a Speech-Language Pathologist Services (SLH) Variable Term Waiver Request to the State of California Commission on Teacher Credentialing (CTC) for Catherine Clare Walters.

This Variable Term Waiver will allow the district to fill a Speech & Language Pathologist, grades K-12 position in Special Services for the 2017-2018 school year with hiring Catherine Clare Walters, who is currently enrolled in a CTE credential program.

The Board will consider approval of the San Gabriel Valley Food Services Co-Op Piggyback Offer. 

Gold Star Foods currently has a "piggyback" for both the Frozen and Refrigerated Foods and Fresh and Processed Produce to the district for the 2017–2018 school year with the San Gabriel Valley Food Co-Op. The administration is asking for Board approval to use the piggyback for the same services provide to San Gabriel Valley Food Co-Op.

The fiscal impact will reflect expected savings of current produce of 2% overall for fresh fruits and vegetables. Current CNS budget for 2017-18 is $800,000.00 

The Board will consider approving the disposal of excess warehouse food inventory.   

We have several years of overstock purchases of food product that has expired and no longer safe for consumption. The First in First Out (FIFO) and Hazardous Analysis Critical Control Points (HACCP) process are in effect for food safety.  

No expected fiscal impact, only food safety control is recommended. 

The Board will consider approval of Resolution 2017/18-001 regarding the determination of the use of the Education Protection Account (EPA) funds for the 2016/17 fiscal year.  

The language in Proposition 30, the Schools and Local Public Safety Protection Act of 2012, requires revenues generated from Proposition 30 be deposited into a newly created state account called the Education Protection Account (EPA).  The State's rationale for creating the new EPA account is transparency.  School districts, county offices of education, and charter schools will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding.  a corresponding reduction is made to a local education agency's (LEA) state aid equal to the amount of their EPA entitlement. 

Although the funds are not additional funds to the District, Proposition 30 transfers tax revenues to the EPA and requires that each K-14 LEA determine how the funds are spent, approve the expenditure plan during a public meeting, and publish the accounting on its website.  A copy of each of the expenditure plans is attached.  

For the 2016/17 fiscal year, the EPA revenues are estimated as follows: 

• Santa Rosa Elementary School District $1,825,341
• Santa Rosa High School District $2,709,275
• Hope Academy $1,344
• Santa Rosa French-American Charter School $340,244
• Cesar Chavez Language Academy $44,864
• Santa Rosa Charter School for the Arts $284,056
• Santa Rosa Accelerated Charter School $24,926

Because the EPA funds do not represent additional funds to the district, there is no fiscal impact.  If EPA funds are not expended in accordance with the requirements of Proposition 30, civil or criminal penalties could be incurred.  

The Board will receive information on the status of Illuminate Education's Student Information System implementation in preparation for the start of the 2017-18 school year. 

Illuminate iSi

On August 1, 2017 Santa Rosa City Schools began using Illuminate Education iSi as our new student information system. Illuminate Education’s iSi replaces eSchoolPLUS.

Illuminate's Student Information (iSi) System is ready for use on the first day of school. Staff/Teachers can enroll new students, schedule new students, and take attendance.

Training materials for teachers to use the system for attendance and grading have been created and distributed. Site Administrators have been asked to review the attendance training video and instructions with teachers upon their return for the school year. 

Key milestones of Implementation

• Data integrity checks

• Cleansing of data for consistency and accuracy

• Initial transcript data uploaded

• Attendance data uploaded 

• Health Data uploaded

• Additional core data and updates to already transferred data is ongoing

• Implementation Subcommittees to continue meeting in the coming months.

• Trainer-of-Trainer training's have taken place. These training's were well attended by classified staff from the District Office and school sites.

Next Steps in alignment with Illuminate Education’s best practices

• Continued Data Migration including recreation or identification of key SRCS data reports

• Initial Training and Support Continues

• Google hangout with iSi staff for key site staff at start of school: ESOMs, Registrars, Counseling secretaries, IT staff

• Attendance procedures and training for key staff will be provided by Jeri Wenger who has created our new attendance manual to ensure that SRCS is in compliance with all applicable State laws

• The important take-away from Illuminate Education’s best practices is training must be ongoing. This is the same request that was highlighted throughout the selection process. The process for training after the initial implementation will be determined with the help and recommendation of the Implementation Subcommittees.

• eSchoolPLUS is available for users needing historical records and as a backup to validate transcripts as needed. All data in eSchoolPLUS is for historical use only. No new data will be input exclusively into eSchoolPLUS. eSchoolPLUS will be decommissioned permanently during the 17-18 school year.

An up-to-date timeline and implementation details are available on the SRCS website. The link for Illuminate Education SIS Implementation is located on the SRCS homepage.

An up-to-date certificated training timeline are available on the SRCS website. This link for the Public Facing SRCS-iSi-Teacher Training Schedule will take you directly to the list of certificated trainings.

The Board will consider approval of the elementary, middle and high schools’ Single Plan for Student Achievement (SPSA) for the 2017-18 school year.

Each year, school sites are required to develop/and or revise their school plans. California Education Code requires that a School Site Council (SSC) develop the Single Plan for Student Achievement (SPSA) along with any applicable school advisory committee. The SSC’s responsibilities include:

• approving the plan,
• recommending it to the local governing board for approval,
• monitoring its implementation, and
• evaluating the effectiveness of the planned activities at least annually.

The SPSA is the blueprint to improve the academic performance of all students.  School districts must assure that the SSCs have developed and have an approved the SPSA for each school participating in programs that are funded through the Consolidated Application.

The SSC is developed at each school with a representation of staff and parents. The SSC meets during the school year to provide feedback to the site administration as they monitor their SPSA goals.

During this 2016-2017 school year, these SPSAs were presented by the Principals to their peers during the Principals Interim Review which provided another level of feedback. The SPSAs are a connection not only to the new funding system, the Local Control Funding Formula (LCFF) and the Local Control Accountability Plan (LCAP), Title I funding, but also to site allocated LCAP funds with greater resources for English Learners, Foster Youth and Low Income students.

The SPSA plans brought forward in this report are in a constant cycle of revision. The 2017-2018  SSCs, with input from English Learner Advisory Committee (ELAC), may make revisions to this plan and thus require some SPSAs to come back again to the School Board at a future meeting.

Funding to school sites for the SPSA has not been reduced despite the budget reductions elsewhere
in the District. 

 Title I funds are supplemental funds used to support students who are at risk of failing to meet academic standards. Title I total preliminary allocations are:

• Elementary Schools $496,784:  Biella, Brook Hill, Burbank, Lincoln, Monroe, Steele Lane, Lehman

• Secondary Schools $1,134,976:  Cook, Comstock, Slater, Rincon Valley & Santa Rosa, Elsie Allen, Maria Carrillo, Montgomery, Piner, Ridgway, Santa Rosa
  

LCFF funds are used to support students who are either: Low Income, English Learners or Foster/Homeless Youth: The LCFF allocations are:

• Elementary Schools $1,694,730: Biella, Brook Hill, Burbank, Lincoln, Monroe, Hidden Valley & Satellite, Steele Lane and Lehman.

• Secondary Schools $1,685,674: Cook, Comstock, Slater, Rincon Valley & Santa Rosa Middle, Elsie Allen, Maria Carrillo, Montgomery, Piner, Ridgway, Santa Rosa High.
  

The Board will consider adoption of the English Learner Master Plan.  

This English Learner Master Plan differs from previous plans by going above and beyond what is required by law to ensure our English Learners graduate college and career ready. The plan outlines our legal obligations for English Learners, but also lays out a new vision of instructional programs. These programs build on our students' assets and combine powerful content learning with language development guided by Common Core State Standards, Next Generation Science Standards, the English Language Development Standards (ELD), and the English Language Arts and ELD Framework.  

More than a quarter of Santa Rosa City Schools' students are English Learners and approximately 50% are Long-Term English Learners meaning they have been in American schools for 6 years or longer. These students are not making adequate gains in their English language acquisition and continue to struggle academically.

The English Learner Master Plan will focus on helping Santa Rosa City Schools staff to support our English Learners to meet the California Standards so that they graduate college and career ready, which is in alignment with LCAP Goal 1. The Plan will also support our English Learner families so that they may work collaboratively to ensure students meet their full academic, social-emotional and economic potential, which is in alignment with LCAP Goal 2.

Santa Rosa City Schools adopted the current English Learner Master Plan on June 9, 2010. Much has changed in the world of education. We now have Common Core California Standards for English Language Arts, English Language Development, Common Core California Standards for Math, Next Generation Science Standards, a new Framework for English Language Arts and English Language Development.

The Department of Justice, Office of Civil Rights and the U.S. Department of Education have provided districts with many resources to ensure that English Learners' civil rights are met through equity, access, and rigor in the school setting. We have used those resources to guide the development of this plan. 

Previous Board Activity

On October 12, 2016, the Board received and English Learner and English Learner Master Plan Update where English Learner data and actions implemented to support English Learners were shared.

On February 8, 2017, the Board heard about the work of the Supporting Our Language Learners (SOLL) Counselors and their impact thus far on helping to support and reclassify English Learners.

On May 10, 2017, the Board heard an update on the EL Master Plan.

On June 28, 2017, the Board received the EL Master Plan Draft and Executive Summary.

The budget to implement this plan is embedded in the District's LCAP.

The Board will consider approval of the KYA Services LLC Proposal utilizing Wiseburn School District Piggyback Contract for the Maria Carrillo Athletic Stadium Track and Field Project.

As the only SRCS high school without a synthetic turf field in the stadium, the school site and District have been working together with input from site administration and coaches, parents, and the community to replace the existing natural field with new synthetic turf and resurface the track. 

This project includes a complete renovation of the existing track and field facilities at MCHS including a new synthetic turf football/soccer field and new all-weather track surface including new long jump/triple jump pits with resurfaced runways, and a new vault box and resurfaced runway for the pole vault. Due to elevation changes for the new synthetic field, new throwing circles and landing zone for the shot put, and new throwing circle and cage for the discus are included in this project.

Additionally, during the initial design phase of the project, extensive accessibility improvements were included and approved by the Division of State Architect to meet current American with Disabilities Act (ADA) requirements. ADA Work Includes (Highlighted in dark grey on the MCHS Map):

• Non-compliant areas will be replaced with new concrete paving conforming to state required guidelines.
  • Asphalt walkway between the gym and the stadium
  • Asphalt walkways around the stadium all have grades in excess of current ADA requirements.
  • Parking lot spaces for handicap access

The concrete curbs around the track and field will be replaced to raise the track grade around the outside perimeter to enhance the track drainage in compliance with NFHS standards and conform to the new concrete stadium paving. A new layer of asphalt will be added to the track prior to the new all-weather surface which will be a polyurethane bound impermeable base mat with structural spray finish. This will make the track eligible to host championship track meets.

The new synthetic turf field will have a permeable base system consisting of a combination shock pad/drainage tile placed on a layer of permeable aggregate base rock to provide efficient field drainage while also providing shock absorbing capability for increased safety. The permeable base system also includes provisions for some temporary storage of storm-water. Quick coupler hose connections will be provided around the field perimeter to allow easy access to water for cleanup and maintenance.

Electric power and PA/communications system connections at key locations around the track and field are also included along with a new flagpole to be located near the scoreboard.

Staff is submitting for approval the KYA Services LLC Proposal utilizing the Wiseburn School District (Hawthorne, CA) "piggyback" contract. Public Contract Code Section 20118 provides authority to a governing board to authorize cooperative procurement directly from the awarded vendor for identical items at the same predetermined & pre-negotiated lowest price. This gives the District the advantage of very low, set pricing without going to bid. Six other school districts installed twelve fields by taking advantage of this piggyback method of contracting.

Steps taken:

• Contacted and met with site stakeholders to discuss stadium needs (new Artificial-turf / Track).
1. May 15, 2017 – Met with site stakeholders
2. May 25, 2017 – Met with site stakeholders – Vendor Presentations
1. Contacted all major turf suppliers and set up presentations for the committee. Act-Global, Sprint-Turf, Astro-Turf, & Field Turf. Act-Global, Sprint-Turf, and Astro-Turf presented to the committee
2. After the presentations, the committee reviewed and discussed various products and came to a unanimous decision – Act-Global through KAYA Group.
3. June 21, 2017 – Final Review Meeting with stakeholders after DSA Project Approval

Previous Board Activity

September 14, 2016 – Board Approved MCHS Turf Field and Track

$4,545,626.15 - Measure I Bond Project

The Board will consider approval of Resolution 2017/18-002 to Initiate a transition to a by-trustee area election system commencing with the 2018 governing board election and statement of intent to seek a waiver of the election requirement from the State Board of Education.

In 2002, the California legislature enacted the California Voting Rights Act ("CVRA"), which prohibits the use of at-large elections of governing board members for a school district if it "impairs the ability of a protected class to elect candidates of its choice or its ability to influence the outcome of an election…."  (Elections Code § 14027, emphasis added.)  Under the CVRA, the only election system that provides an accepted “safe harbor” from a potential CVRA claim is a “by-trustee area” election system.  Under a “by-trustee area” election system, a school district is divided into separate trustee areas and one governing board member is elected by the registered voters in that particular trustee area, rather than the community at-large.  The Santa Rosa City Schools currently employs an “at-large” election system for the purposes of electing Governing Board members.

The Santa Rosa City Schools ("District") and the Governing Board, cognizant of numerous schools districts and other public agencies throughout the state that have been targeted by private law firms for alleged violations of the CVRA, expended substantial time and effort researching, investigating, and analyzing the CVRA and the potential transition into a "by-trustee" area election system.  The District has been examining these issues going back to last year.  Further, after taking into consideration its reduced operating revenues and need for fiscal responsibility and retaining legal counsel and a specialized demographer to assist the Governing Board, it is believed that the best course of action for the District is to initiate its transition into a "by-trustee" area election system for future Governing Board elections.  In addition to initiating this transition, Education Code sections 33050-33053 authorizes the State Board of Education to waive the voter approval requirement to transition, which could reduce the costs and risks associated with the District’s transition to a “by-trustee area” election system. 

The Board will consider approval of Board Policies 5000 through 5148.3.

The Santa Rosa City Schools board policy is in need of major updating.  For the past year, CSBA has been assisting in the review and update of all the district's policies.  As part of this ongoing effort, the Board will be reviewing the policies by sections.  Once the policies have been approved, they will be sent to CSBA for completion and upload to the online board policy system, Gamut Online.  

These items are presented for informational purposes only.

The Board will receive the Sonoma County Office of  Education School Visitation report for the fourth quarterly report for the fiscal year 2016-2017 as required by Education Code 1240(c)(2)(G) pursuant to the Williams Settlement.

This report presents that no visits or reviews were conducted this quarter for the period ending July 2017.