Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Name of case(s) to be discussed:
1) Kanihan v. SRCS

President Klose will administer the Oath of Office to Student Board Member, Luke Mott. 

The Board will consider approval of the minutes from the August 23, 2017, Regular Board Meeting.

The Board will consider approval of the minutes from the August 30, 2017, Special Board Meeting.

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period 8/12/2017 through 8/31/2017 for a total of $6,232,525.46. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

(Current) Warrants - August 12, 2017 through August 31, 2017 = $6,232,525.46.
(Total 16/17 Fiscal Year) Warrants - July 1, 2017 through August 31, 2017 = $18,455,316.14.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since August 23, 2017 = $867.55.
District-wide donations year to date = $23,678.91.

 The Board will consider approval of the contracts submitted.

Staff is submitting requests from various schools and departments to hire individual contracts or consulting firms to provide specified services.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $570,350.67

The Board will consider approval of the proposed 2017-2018 Student Internship Agreement between Santa Rosa City Schools and Grand Canyon University.

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student teachers and counselors.  This agreement will provide us with access to potential candidates to fill district vacancies.

The Board will consider approval of a Provisional Internship Permit (PIP) application to the State of California Commission on Teacher Credentialing (CTC) for Diane T. Spieth.

This Provisional Internship Permit (PIP) will allow the district to fill a .80 FTE Mathmatics teaching position at the Herbert Slater Middle School for the 2017-2018 school year.  PIPs are not renewable and are issued on a one time basis per applicant in any credential subject area. Ms. Spieth is currently enrolled in a credentialed program.  This teaching position has been posted on EdJoin, Facebook and job fairs since March 11, 2017.

The Board will consider approval of the transition of Lawrence Cook Middle School from a Title I Targeted Assistance School to a Title I Schoolwide program.

Lawrence Cook Middle School has developed a comprehensive plan within their Single Plan for Student
Achievement (SPSA) documents and received approval from their School Site Council (see minutes for
documentation of approval) to transition from a Title I Targeted Assistance School to a Title I
Schoolwide Program.  Income guidelines and requirements are met through feeder school patterns.
Details in their SPSA addresses the necessary components as defined in [Section 1114(b)(1)(B-J) of
Title I of ESEA] in order to be categorized as a Title I Schoolwide Program.

A school that operates as a schoolwide program is able to take advantage of numerous benefits,
including:

•  Serving all students: A school operating a schoolwide program does not need to identify particular
students as eligible to participate. (ESEA section 1114(a)(2)(A)(i)).
•  Consolidating Federal, State, and local funds: A school operating a schoolwide program may consolidate Federal, State, and local education funds to better address the needs of students in the school. (ESEA section 1114(a)(1),(3)).

Santa Rosa High School, Piner High School, and Montgomery High School all went through the same process last year and this year and due to the board's consent of their application, they are now operating as a school wide program.  Lawrence Cook will be the second of our middle schools to become schoolwide in order to best serve all of our students with Title I funding.

The following are the current Schoolwide Title 1 sites in our District:

Elementary                        Middle                                High School

Biella                                   Comstock                           Elsie Allen

Brook Hill                                                                        Montgomery

Burbank                                                                           Piner High

CCLA                                                                               Santa Rosa High

Lehman                                                                                                                                                      

Lincoln

Monroe

Steele Lane        

17/18 Total Elementary Title I Preliminary Allocation of Funds: $496,784
17/18 Total Secondary Title I Preliminary Allocation of Funds: $1,134,976
17/18 Lawrence Cook Title I Preliminary Allocation $111,825

The Board will consider approval of SRCS continued participation in the Mandated Block Grant program.

Prior to the 2012-13 fiscal year, SRCS filed claims for mandated cost activities annually. However, the State has suspended and deferred payments on mandates for many years, periodically funding small portions of the total due to school districts.

The State established a Mandate Block Grant (MBG) Program in 2012-13 allowing School Districts and Charter Schools to elect to participate in the Block Grant in lieu of filing individual claims. The State’s enacted 2016 budget includes funding for the Block Grant and also an amount of funding for prior year claims, regardless of whether Districts filed claims. The MBG funds are unrestricted in use. The estimated funding rate fpr 2017-18 is $30.34 for Grades K-8, $58.25 for Grades 9-12, and $15.90 for Charter School Grades K-8.

The Mandate Block Grant covers 47 mandates. These are required activities that school districts and other agencies must perform. Prior to the implementation of the block grant, districts submitted claims for each individual mandate. As the state had funding, the mandates were paid. A sampling of the mandates includes:

Charter School I - IV

Child Abuse and Neglect Reporting

Collective Bargaining

Graduation Requirements

Immunization Records

Interdistrict Attendance Permits

Williams Case Implementation I - III

Estimated Block Grant funding for 2017-18 is $110,612 for the Elementary District $608,188 for the High School District and $18,491.70 for the Charter Schools.

As part of the transition to a by-trustee area election system by the Santa Rosa City Schools ("District"), the District’s Governing Board will hold a public hearing to receive community comments and public testimony concerning the composition of potential trustee voting areas.  This public hearing is being held to allow public input in advance of the preparation and presentation of draft trustee voting area plans.  

The Board will receive a summary of the general data and highlights of each of the 2017 Summer Extended Learning Programs.

Summer Extended Learning Programs are a critical component of our learning plan for students in grades Kinder Academy through twelfth grade. For elementary and middle school students, extended learning opportunities help students to build and maintain their academic skills, provides opportunities to use technology, and includes project-based learning to enrich their educational experience and prepare them for the next level in their education.

These opportunities are the basis for the Maker Camp and the Mike Hauser/Making Opportunities Via Education (MOVE) programs. While the Maker Camp provides the opportunity to utilize the Four C's (Creativity, Collaboration, Communication, Critical Thinking) in a Project-Based Learning environment, the Mike Hauser/MOVE Academy provides students the opportunity to build on these same skills and earn high school credits. This effort is created to help transition 8th-grade students into the highs school atmosphere.

The emphasis for high school students continues to allow students to get on course for graduation. The summer program teachers have created an engaging and challenging curriculum to prepare students to do well when they return to their comprehensive campuses in 2017/2018 school year. Through Cyber High students were able to complete credits for graduation and others were able to access courses such as Geometry to be on course to complete university entrance requirements. In addition, an Accelerated Algebra I course was offered at Elsie Allen, allowing students who took the course in summer to begin their freshman year in an advanced math course. There has been and will continue to be a priority outreach to English Language Learners, Low Income and Foster Youth students in order to support them in building the skills necessary to be college and career-ready.

Next steps for the Summer of 2018

Expand enrichment opportunities for middle and high school students

Develop a Coding course, including professional development for teachers 

Explore ways to track summer program enrollment for all students

Create a program to develop leadership skills within current staff

 Additional Extended Year Opportunities, K-12

Migrant Ed/MEAP Tutorial Programs

Site based after school tutorial

Student Activity Workers after school programs

Elevate Academy

Community Partnerships with Mike Hauser/ Making Opportunities Via Education

Santa Rosa Metro Chamber, 180 Studios, American Ag Credit, Boomerang Plus,  Charles Schwab, Costeaux’s Bakery, CUneXus, EAHS Culinary Class, Endologix, Henderson Architect, Kaiser, Keysight Technologies,La Tortilla Factory, Medtronic, Northrom Gummman,Pacific Coast Air Museum, PG&E, Signarama,So Co Water Agency, Summit Engineering, Sutter, TLCD ARCHITECTURE, Viavi Solution, Sonoma State University

Previous Board Activity

8/24/16, 9/9/15, 8/27/14, 8/28/13, 3/13/13

Funding for 2017 Extended Learning Programs was previously approved by the Board on June 22, 2016. Funding for 2018 Extended Learning Programs was approved through LCAP on June 28, 2017.

Mr. Chad Barksdale, Director of the West County Transport will present a review of bus services provided by West County Transportation Agency.

In October of 2015, the SRCS School Board approved joining the West County Transportation Agency (WCTA) effective in July of 2016. The 2016-17 school year was the first year of service. The 2016-17 transition has presented numerous transportation difficulties for our students and families. This presentation will highlight the brief history of entering into the contract, key data behind the concerns, and the costs associated with the WCTA contract.

Summary of Previous Board Activity

October 22, 2014:  The Board received information regarding the state of Transportation in the District

May 27, 2015:  The Board approved the hiring of PTI to conduct a comprehensive transportation survey

August 27, 2015: The Board received a copy of the Transportation Study from PTI

September 23, 2015:  The Board received a transportation update and overview of the Transportation Ad Hoc Committee meetings

October 14, 2015: The Board approved a resolution to join West County Transportation JPA and terminate the contract with First Student.

December 14, 2016: The Board received a transportation update.

August 23, 2017: The Board received a transportation update. Representatives from WCTA will present a transportation update on SRCS students and families at the September 13, 2017, board meeting. They will also address concerns raised by the transportation users.

In 2015-2016 the cost of services to First Student was $6,487,627. For 2016-2017 the first year cost for services for WCTA was $6,487,627. For the 2017-18 the cost of services for West County Transportation Agency is projected to be $ 6,066,813.  This includes general education and Special Education busing but does not include field trips. 

The Board will consider acceptance of the Measure I and L annual reports. These reports are for the 2016 calendar year. 

The Citizens' Oversight Committees for Measure I and L are submitting their reports for review. These annual reports are for the 2016 calendar year. Representatives from both the Measure I and L  Citizens' Oversight Committees will present the reports to the Board. 

In forthcoming years, this report will be presented between March and April. 

Role of the Citizens' Oversight Committee:

• Ensure bond revenues are expended only for construction, reconstruction, rehabilitation, or replacement of school facilities.
• Inform the public concerning expenditure of bond proceeds
• Review annual performance audit
• Review annual financial audit
• Inspection of school facilities & grounds to ensure expenditures are for listed projects
• Review District efforts to maximize bond revenues through implementation of cost containment measures:
  • Professional fees
  • Site preparation
  • Joint use of facilities
  • Design deficiencies
  • Reusable facilities plans
• Provide an annual progress report to the Board and the public
• Provide final report to the Board and the public at the completion of all projects
• Review deferred maintenance reports and plans

The Board is being presented with the revised Elementary District Local Control Accountability Plan (LCAP). The Sonoma County Office of  Education (SCOE) requested Santa Rosa City Schools Elementary district revise some areas of the LCAP which has been completed.  SCOE has approved the revisions and the revised LCAP is being brought back to the Board for approval. 

The Local Control Funding Formula (LCFF) is the funding formula for the state of California (Education Code section 52060 and 52066). The LCFF identifies eight state priorities that school district must address in their Local Control Accountability Plan (LCAP).  Education Code 52060 states that the adoption of the Local Control Accountability Plan by the governing board of the school district will be effective for three years and be updated on or before July 1 of each year.

On June 28, 2017, the Santa Rosa City School Board took action and approved the 2017-2018 LCAP. The LCAP is being brought back to the Board with minor revisions based on the Sonoma County Office of Education's review. 

The revisions were within these three areas:

1. Adherence to State Board of Education (SBE) Template.  The LCAP or annual update to the LCAP adheres to the template adopted by the SBE pursuant to Education Code Section 52064 

2. Sufficient Expenditures in Budget to Implement LCAP.   The budget for the applicable fiscal year adopted by the governing board of the school district includes expenditures sufficient to implement the specific actions and strategies included in the district’s board-adopted LCAP, based on the projections of the costs included in the plan.

 3. Adherence to SBE Expenditure Regulations.   The LCAP or annual update to the plan adheres to the expenditure requirements adopted pursuant to Education Code Section 42238.07, and Title 5, California Code of Regulations, Sections 15494-15497.5 for funds apportioned on the basis of the number and concentration of unduplicated pupils pursuant to Sections 42238.02 and 42238.03. 

Previous Board Activity

The Board received information about the LCAP development and went through the approval process at previous Board Meetings on 4/23/14, 5/14/14, 5/28/14, 6/25/14, 10/8/14, 2/11/15, 5/27/15, 6/10/15, 6/24/15, 10/15/15, 5/11/16, 5/25/16, 6/8/16, 9/14/16, 10/12/16, 4/19/17, 5/25/17, 6/14/17, 6/28/17

The proposed LCAP for Elementary comprises $7,562,447 in Supplemental and Concentration Funds for 2017-2018.

The Board is being presented with the revised Secondary District Local Control Accountability Plan (LCAP) for approval.  The Sonoma County Office of Education requested revisions to the Secondary LCAP which were completed and approved. 

The Local Control Funding Formula (LCFF) is the funding formula for the state of California (Education Code section 52060 and 52066). The LCFF identifies eight state priorities that school district must address in their Local Control Accountability Plan (LCAP).  Education Code 52060 states that the adoption of the Local Control Accountability Plan by the governing board of the school district will be effective for three years and be updated on or before July 1 of each year.

On June 28, 2017, the Santa Rosa City School Board took action and approved the 2017-2018 LCAP. The LCAP is being brought back to the Board with revisions based on the Sonoma County Office of Education's (SCOE) review.   

The revisions were within these three areas:

1. Adherence to State Board of Education (SBE) Template.   The LCAP or annual update to the LCAP adheres to the template adopted by the SBE pursuant to Education Code Section 52064 

2. Sufficient Expenditures in Budget to Implement LCAP.   The budget for the applicable fiscal year adopted by the governing board of the school district includes expenditures sufficient to implement the specific actions and strategies included in the district’s board-adopted LCAP, based on the projections of the costs included in the plan.

 3. Adherence to SBE Expenditure Regulations.   The LCAP or annual update to the plan adheres to the expenditure requirements adopted pursuant to Education Code Section 42238.07, and Title 5, California Code of Regulations, Sections 15494-15497.5 for funds apportioned on the basis of the number and concentration of unduplicated pupils pursuant to Sections 42238.02 and 42238.03. 

Previous Board Activity

4/23/14, 5/14/14, 5/28/14, 6/25/14, 10/8/14, 2/11/15, 5/27/15, 6/10/15, 6/24/15, 10/15/15, 5/11/16, 5/25/16, 6/8/16, 9/14/16, 10/12/16, 4/19/17, 5/25/17, 6/14/17, 6/28/17

The proposed LCAP for Secondary comprises $8,115,055 in Supplemental funds for the 2017-2018 school year.

The Board will consider approving the 2016-17 report of unaudited revenues, expenditures and ending balances, known as the Unaudited Actuals, adopting the revised appropriations limit (GANN Limit) for 2016-17 and the projected appropriations limit for the 2017-18 year.

The exhibit material contains actual figures for 2016-17 for all funds, in both the state-required and District formats. Differences between previously estimated figures and actual are discussed in the report.  

The District budget will be revised to reflect enrollment and staffing for the First Interim Report.

The Board will consider the award of the bid for the Piner High School Stadium Lighting Project. 

As the only SRCS High School without stadium lighting, the school site and District have been working together with input from stakeholder groups including site administration, coaches, parents, and the community in preparation for the project.

The project is currently in the bidding process with bids due on Tuesday, September 12, 2017 at 2:00 PM. Review of submitted bids will happen immediately and the results will be shared with the Board of Education and presented at the Board meeting on Wednesday, September 13, 2017. 

Bid Documents can be viewed on the SRCS website: http://srcs.link/pinerlights

This project consists of:

•  Stadium Lighting which includes:

  (6) Musco Light Standards consisting of

  (20) Lights on each the Home and Visitors side 

• PA system and speakers which includes:

  (4) PA Speakers mounted on the poles on the home side.

  (10) PA speakers mounted on the sound wall on the visitor’s side.  

• Sound wall – Required by Environmental Impact Report (EIR). It is roughly 688 feet of sound wall on the east side of the field and 317 feet on the north end of the field totaling 1,005 feet.

• Site improvements: Driven by the American Disabilities Act, include repair of the existing sidewalk on the south side of the tennis courts leading to the stadium. 

Steps Taken:

• 1st Advertisement 8/9/17
• 2nd Advertisement   8/26/17
• Mandatory Pre-bid Walk 8/28/17
• Bid RFI's due: 8/31/17
• Addendum issued: 9/7/17
• Bid opening: 9/12/17
• Bid Award: 9/13/17
• Notice of Intent to Award: 9/14/17
• Notice to Proceed: 9/25/17
• Completion Date:  1/9/18

Previous Board Activity

• September 14, 2016 Board Approved Piner High School Stadium Lighting Project.

Financial Impact To Be Determined - Measure I Bond Project

Bids for the Piner High School Stadium Lights Project are due on Tuesday, September 12, 2017 at 2:00 PM. Review of submitted bids will happen immediately and the results will be shared with the Board of Education and presented at the Board meeting on Wednesday, September 13, 2017. 

The Board will consider approval of Resolution 2017/18-009 to adopt a debt management policy.  

As of January 1, 2017, all California public agencies that issue debt are required to adopt a debt management policy.  A school district issuing general obligation bonds qualifies. 

The debt management policy should address the following: i) the purposes for which the debt proceeds may be used, ii) the types of debt that may be issued, iii) the relationship between the debt and the issuer's capital improvement program, iv) the issuer’s policy goals and v) the internal control procedures to ensure that the proceeds of the debt will be directed to the intended use.

Bond counsel has reviewed and approved the debt management policy submitted for consideration and the debt management policy must be in place in order to sell the refunding bonds approved on August 23, 2017.

The Board will consider approval of Board Policies 3000 through 3600.

The Santa Rosa City Schools board policy is in need of major updating.  For the past year, CSBA has been assisting in the review and update of all the district's policies.  As part of this ongoing effort, the Board will be reviewing the policies by sections.  Once the policies have been approved, they will be sent to CSBA for completion and upload to the online board policy system, Gamut Online.  

These items are presented for informational purposes only.

Attached for the Board is the ImPACT Concussion Data for the 2016-17 school year including sports tested and costs associated with those tests in staff time and supplies.

The attachment includes concussion testing data for 2016-17, specifically, number of baseline tests, invalid tests and post -injury tests per high school.

The total cost to the District per year for the Concussion Baseline Testing program including supplies and staff wages is $224,850.80