Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

The Board will consider approval of the minutes from the September 20, 2017, Special Board Meeting.

The Board will consider approval of the minutes from the September 27, 2017, Regular Board Meeting.

Director Kristof will present the following student of the month awards:
Naomi Ruiz-Hernandez (Helen Lehman Elementary School)
Emily Richter (Rincon Valley Middle School)
Grayson Ponce (Piner High School)

Parent organization updated will be given by:
Evelia Benavides and Cindy Belmontes (Helen Lehman Elementary School
Shaina Stovel and Ananda Sweet (Rincon Valley Middle School)
Mary Alyce Cringely (Santa Rosa Accelerated Charter School)
Christine Snyder (Piner High School)

The Governing Board will convene a public hearing to receive public testimony concerning proposed trustee voting area plans associated with the District's transition to a by-trustee area election system. The proposed trustee voting area maps are available for viewing at District school sites and on the district website. 

A public hearing will be held pursuant to Education Code section 33050 on the submission of a general waiver request to be approved by the State Board of Education to waive section 5020(a) and portions of sections 5019, 5021, and 5030 of the Education Code. 

On August 9, 2017, the District’s Governing Board adopted a resolution to initiate the transition from an “at-large” to a “by-trustee area” election system for the election of Governing Board members beginning in 2018.  Such a step was taken in order to remove any potential District liability under the California Voting Rights Act (“Act”). Additionally, the decision was made in the interests of fiscal responsibility due to the fact that a claim under the Act can expose the District to significant attorneys’ fees.

In that Resolution, the Board included a statement of intent to seek a waiver of certain requirements from the State Board of Education.  Specifically, the District plans to seek a waiver of Education Code Section 5020 and portions of Sections 5019, 5021, and 5030, pertaining to the requirement that a proposal to change to a by-trustee area system be submitted to a vote of the electorate once approved by the local County Committee on School District Organization.  Not only will obtaining a waiver from the ballot requirement save the District costs associated with placing the item on the ballot, but the waiver also ensures the implementation of the new voting system for the next Governing Board elections, thus making sure the District is in compliance with the Act as quickly as possible.  

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period 9/15/17 through 9/28/17 for a total of $2,340,727.76. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

(Current) Warrants - September 15, 2017 through September 28, 2017
= $2,340,727.76.
(Total 16/17 Fiscal Year) Warrants - July 1, 2017 through September 28, 2017
= $23,961,940.42.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since September 27, 2017 = $14,258.83.
District-wide donations year to date = $57,506.82.

 The Board will consider approval of the contracts submitted.

Staff is submitting requests from various schools and departments to hire individual contracts or consulting firms to provide specified services.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $157,273.00

The Board will consider the indefinite suspension of board committees.

The Board had a study session led by California School Board Association (CSBA) consultant Luann Rivera on September 20, 2017 regarding the attributes and concerns of board committees. The Board members indicated at that study session that they would prefer to suspend the current board committees, such as TADCOM, Executive, Facilities, and the Green Team but keep in place the current Board Policy 9130 which allows the Board to create committees as needed.

The Board will consider approval of Resolution No. 2017-18/017 for textbooks and/or instructional materials sufficiency.  (Education Code 60119)  The Williams vs. State of California settlement (August 13, 2004) requires that the public hearing and certification of textbooks or instructional materials occur within the first eight weeks of each school year.

The Board will receive information on the formulation of a district/community committee called Football 2020. The committee will take an in-depth look at the current state of football across the state and nation and advise the Superintendent and School Board on what High School football will look like in Santa Rosa City Schools in the year 2020.

Purpose: Santa Rosa City Schools has been a leader in concussion testing and management. As information regarding football safety concerns becomes more prominent, it is our goal to examine football and our practices related to the sport through this committee.

Actions: The charge of this committee is to explore the state of High School football across California and the nation regarding what practice rules, concussion protocols, and technology exists, as well as alternative regulations and playing structures and other ideas yet to be listed.

Outcomes:  The goal of the committee is to provide "2020" clarity,  vision and findings to the Superintendent and Board. This committee does not presuppose an outcome but instead, wants to find the way forward that is best for our students.

Consultation:  District staff met with SRTA leadership regarding the creation of the committee on 10/3/17. Consulted with Russ Petrich, District Atheltic Consultant on 10/4/17. Those consulted with are in support of the development of this committee.

Previous Board Activity - September 13, 2017

Purpose

The Board of Education will receive information on the Local Control Accountability Plan (LCAP) implementation and the plans for gathering feedback from stakeholders. The input gathered provides the ability for sites to collect data about their Single Plan for Student Achievement (SPSA) which aligns to the LCAP, at the same time.  The coherence this creates in the LCAP, and SPSA along with opportunities to engage more parents, staff, and students in the feedback process will enhance any modification needed when revising the SPSA's and LCAP for 2017-2018.

The Board of Education will also receive information about the new state-adopted rubrics tied to California's new accountability and continuous improvement system. At the core of the new system are the eight priority areas for school districts and charter schools outlined in LCFF statue.  The new accountability system, grounded in the concept that local educational agencies (LEAs) and institutions will make a continuous improvement on multiple measures that define a quality public education.This report is to ensure our stakeholders are current on issues related to assessment, data, and accountability in the LCAP.

The district and sites will be making adjustments to adhere to both the rubrics and new accountability system as they work with stakeholders to inform changes to site SPSA's and district LCAP. 

Considerations

Consultation:  Sonoma County Office of Education LCAP support forum for data and assessment networking 9/27/17

Policy and Education Code

Board Policy 0460  Philosophy, Goals, Objectives and Comprehensive Plans: 

The Board shall adopt a districtwide local control and accountability plan (LCAP), following the template that addresses the state priorities in Education Code 52060 and any local priorities adopted by the Board. The LCAP shall be updated on or before July 1 of each year and, like the district, budget shall cover the next fiscal year and subsequent two fiscal years. The LCAP shall focus on improving outcomes for all students, particularly those who are "unduplicated students" and other underperforming students.  Unduplicated students include students who are eligible for free or reduced-price meals, English learners, and foster youth and are counted only once for purposes of the local control funding formula. 

Ed Code: 52060 

(a) On or before July 1, 2014, the governing board of each school district shall adopt a local control and accountability plan using a template adopted by the state board. (b) A local control and accountability plan adopted by the governing board of a school district shall be effective for a period of three years, and shall be updated on or before July 1 of each year. (c) A local control and accountability plan adopted by the governing board of a school district shall include, for the school district and each school within the school district, ...

 Ed code 52060 b(1-8)

(1) The degree to which the teachers of the school district are appropriately assigned in accordance with Section 44258.9, and fully credentialed in the subject areas,... and school facilities are maintained in good repair,...(2) Implementation of the academic content and performance standards adopted by the state board, including how the programs and services will enable English learners to access the common core academic content standards, for purposes of gaining academic content knowledge and English language proficiency.(3) Parental involvement, including efforts the school district, makes to seek parent input in making decisions for the school district and each individual schoolsite and including how the school district will promote parental participation in programs for unduplicated pupils and individuals with exceptional needs.(4) Pupil achievement,...(5) Pupil engagement,... :(6) School climate,... (7) The extent to which pupils have access to, and are enrolled in, a broad course of study that includes all of the subject areas, as applicable,...(8) Pupil outcomes, if available,...

Ed Code: 42238.07.(1) Require a school district, county office of education, or charter school to increase or improve services for unduplicated pupils in proportion to the increase in funds apportioned by the number and concentration of unduplicated pupils in the school district, county office of education, or charter school. 

Previous Board History

 April 12, 2017, Board Meeting  F.5. (Discussion) The California School Dashboard Update

The Board will receive an update on the numbers of students participating in an international exchange program.

Purpose 

The Board will receive information regarding our international exchange student programs in Santa Rosa City Schools. The information provided will show numbers of students over the last six school years (2012/2013 to present) leaving Santa Rosa City Schools for another country, and those students we are receiving in our school district from other countries.

Actions

Not applicable as this is a discussion item.

Outcomes

Develop a better tracking system for exchange students

Increase communications between student, family, host family, and school

Meet with all exchange students before, during, and at the end of their time with Santa Rosa City Schools

Link to information on Exchange Programs

Consultation

Student and Family Engagement: 9/18/17, 10/2/17

Site Principals and Vice Principals: 9/21/17, 10/2/17

Registrars: 9/27/17

Data, Testing, and Assessment Services: 9/21/17,9/28/17

United States Department of State: 9/27/17, 10/3/17

Rotary Club: 10/2/17, 10/3/17 

Board Policy/ Administrative Regulation

BP 6145.6 International Exchange

Previous Board Activity

Board Meeting 3/23/2005

Special Presentation by David Poulsen on the Maria Carrillo High School Cheerleaders trip to Bukjeju, South Korea

These items are presented for informational purposes only.

The Board will receive the quarterly report on SRCS Williams Uniform Complaints for the period beginning July 1 and ending September 30, 2017.  The District files with the Sonoma County Office of Education a quarterly report on Williams Uniform Complaints listing the number of complaints that have been resolved, and the number of complaints remain unsolved.  The attached quarterly report on Williams Uniform Complaints is presented for your information only.

During the quarter of July 1 - September 30, 2017,  the district received sixteen (16) Williams Uniform Complaints regarding facility conditions.  Following the Williams Uniform Complaint procedures, the District investigated the allegations and immediately addressed the concerns.

On August 30, 2017, one complaint was brought forth by two teachers at Maria Carrillo High School alleging that fire extinguisher residue was not properly cleaned after students inappropriately used the fire extinguisher to vandalize their classroom. A maintenance clean-up crew was at the site on Saturday, September 2, 2017 to clean-up and air out the classroom with the fire extinguisher residue and resolved the matter.

Between September 1 through 22, 2017, we received fourteen complaints related to classroom temperatures exceeding 80 degrees and site air conditioners not working / not existing at Montgomery and Santa Rosa High Schools.  One complaint related to Santa Rosa High Schools classroom not equipped with air conditioning and the restroom not cleaned properly.

Maintenance and Operations, as well as, HVAC contractors worked diligently to fix the existing air conditioning units.  The classrooms that were not already equipped with air conditioning had portable air conditioners installed. The District will upgrade the HVAC systems using Bond funds as a long term solution for this issue. Custodial staff was notified and addressed the concerns in regards to properly cleaning the restrooms.