REGULAR BOARD MEETING Santa Rosa City Schools February 14, 2018 6:00PM 4:30 p.m. - Closed Session
6:00 p.m. - Open Session
Santa Rosa City Hall - City Council Chambers
100 Santa Rosa Avenue, Santa Rosa
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The meeting was called to order at 4:30 p.m. |
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Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)). |
None. |
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The Board entered closed session to discuss the items on the closed session agenda. |
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The meeting reconvened at 6:04 p.m. |
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President Klose led the Pledge of Allegiance. |
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Accept the recommendation of the panel with respect to the following stipulated expulsion Resolutions: 2017/18-05, 2017/18-11 and 2017/18-12. Passed with a motion by Bill Carle and a second by Frank Pugh. |
Yes Evelyn Anderson. Yes Bill Carle. Yes Laurie Fong. Yes Jenni Klose. Yes Ron Kristof. Yes Frank Pugh. Yes Ed Sheffield.
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Director Anderson will abstain from E-11. |
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Director Carle will pull E-6 for further comment. |
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The Board will consider approval of the minutes from the January 24, 2018, Regular Board Meeting.
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Approve the minutes from the January 24, 2018, Regular Board Meeting. Passed with a motion by Bill Carle and a second by Frank Pugh. |
Yes Evelyn Anderson. Yes Bill Carle. Yes Laurie Fong. Abstain Jenni Klose. Abstain Ron Kristof. Yes Frank Pugh. Yes Ed Sheffield.
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Minutes 01-24-18
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Araceli Godinez (Brook Hill Elementary School) Valeria Jiminez Lopez (Cook Middle School) Aliya Patterson-Burch (Santa Rosa Charter School for the Arts) Lucy Yang (Maria Carrillo High School) |
Director Carle presented the following student of the month awards: Araceli Godinez (Brook Hill Elementary School) Valeria Jiminez Lopez (Cook Middle School) Aliya Patterson-Burch (Santa Rosa Charter School for the Arts) Lucy Yang (Maria Carrillo High School) |
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A representative from each of these schools' parent organizations will present an update to the Board: Brook Hill Elementary School Cook Middle School Santa Rosa Charter School for the Arts Maria Carrillo High School
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A representative from each of these schools' parent organizations presented an update to the Board: Brook Hill Elementary School Cook Middle School Santa Rosa Charter School for the Arts Maria Carrillo High School |
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This is an opportunity for members of the public to speak to the board on non-agenda items. Comments on items that are on the agenda will take place during the discussion on that agenda item. Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)). |
The following individuals addressed the Board: -Michaele Morales (CCLA) -Celeste Palmer (Climate change resolution) -Carrie Charlton (CCLA) |
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A report was given by SRTA President, Will Lyon. |
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A report was given by CSEA President, Tammy Afonso. |
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Superintendent Kitamura gave a report. |
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President Klose gave a report. |
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A report was given by Director Pugh. |
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All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately. |
Approve items E-2 through E-5 and E-7 through E-10. Passed with a motion by Bill Carle and a second by Frank Pugh. |
Yes Evelyn Anderson. Yes Bill Carle. Yes Laurie Fong. Yes Jenni Klose. Yes Ron Kristof. Yes Frank Pugh. Yes Ed Sheffield.
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Approve item E-6. Passed with a motion by Bill Carle and a second by Ron Kristof. |
Yes Evelyn Anderson. Yes Bill Carle. Yes Laurie Fong. Yes Jenni Klose. Yes Ron Kristof. Yes Frank Pugh. Yes Ed Sheffield.
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Approve item E-11. Passed with a motion by Bill Carle and a second by Ron Kristof. |
Abstain Evelyn Anderson. Yes Bill Carle. Yes Laurie Fong. Yes Jenni Klose. Yes Ron Kristof. Yes Frank Pugh. Yes Ed Sheffield.
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The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120. |
There were no absences to approve. |
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Jason A. Lea, Assistant Superintendent |
The Board will consider approval of the personnel transactions submitted. |
Staff is presenting Personnel Transaction items for Board approval. |
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Approved by vote on consent agenda. |
Personnel Transactions Staff Report
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André R. Bell, Assistant Superintendent |
The Board will consider approval of the vendor warrants submitted. The attached warrant register lists all vendors for the period January 12, 2018 through February 1, 2018 for a total of $5,549,219.18. |
Staff is presenting the Warrant Register List for Board Approval. Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor: Check Number | Vendor | Amount | Fund Source | Purpose | 304762 | Santa Rosa City Schools | $150,000.00 | Self Insurance Dental Fund | Dental Insurance | 304778 | Anova Education & Behavior | $156,976.02 | Special Education | Special Education Services | 304793 | Kaiser Foundation Health | $364,725.05 | General Fund | Employee Health Insurance | 304796 | KBA Docusys Inc. | $238,311.18 | General Fund | Copier Leases/Maintenance | 304865 | Boys & Girls Club of Central Sonoma County | $112,041.83 | Base Fund 01 & Resource 610 (ASES) | After School Education & Safety (ASES) | 304986 | T&R Communications Inc. | $155,390.14 | Fund 21 (Bond Measures) | Bond Measures I & L - Technology Infrastructure Cabling | 305119 | Carr's Construction Serv. Inc. | $112,913.76 | Fund 21 (Bond Measures) | Piner's Lighting Project | 305205 | T&R Communications Inc | $223,171.39 | Fund 21 (Bond Measure) | Bond Measure I & L - Technology Infrastructure Cabling | 305228 | California's Valued Trust | $346,747.65 | General Fund | Classified Employee Health Insurance | 305236 | DecoTech Systems | $347,414.45 | General Fund | Chromebooks/Carts | 305264 | Rincon Valley Union School District | $463,260.00 | General Fund | 17/18 Non Public School Fees |
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(Current) Warrants - January 12, 2018 through February 1, 2018 = $5,549,219.18. (Total 17/18 Fiscal Year) Warrants - July 1, 2017 through February 1, 2018 = $49,429,358.34. |
Approved by vote on consent agenda. |
Warrant Register List
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André R. Bell, Assistant Superintendent |
The Board will consider approval of the donations and gifts submitted. |
Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.
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Donations received since January 24, 2018 = $44,515.96. District-wide donations year to date = $1,212,448.11. |
Approved by vote on consent agenda. |
Donation/Gift Detail Donations Year to Date by Site
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André R. Bell, Assistant Superintendent |
The Board will consider approval of the contracts submitted. |
Staff is submitting requests from various schools and departments to approve individual contracts to provide specified services. Memorandums of Understanding (MOU's) are also submitted for approval but may or may not have a financial cost to the district. For fiscal and learning impacts, see the attached summary sheet. |
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Total value of contracts = $170,725.00 Total value of Memorandums of Understanding (MOU's) for contributions to Santa Rosa City Schools = $720,000 |
Approved by vote on consent agenda. |
Contracts 2.14.2018 Summary of Contracts 2.14.2018
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Rick Edson, Chief Technology/Bond Officer; Mike Braff, Director |
The Board will consider approval of the design proposal by AXIA Architects for the construction of an additional restroom at Proctor Terrace Elementary. |
Purpose: Proctor Terrace Elementary currently has only one (1) student restroom facility, which does not meet the needs of the site based on enrollment. This project is to add a second restroom facility for students at Proctor Terrace Elementary.
Consideration: After analysis and discussion with the site and architect, a 12' X 40' restroom building hosting male, female, and staff restrooms is in this proposal. This structure would be placed on the back half of the campus to accommodate students and staff. Assumptions in the proposal: - Existing site utilities are adjacent to the modular location and properly sized.
- Modifications to the existing fire alarm systems or power beyond basic connections to service are not needed.
If either assumption is incorrect, the design fee may need to be amended based on the increase to the scope of work to accommodate these services prior to bidding. Board Policy: None Education Code: None. Previous Board History: On December 20th, 2017 (Item F-4), the Board was updated on this project during the Bond Program Update. |
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$53,680.00 - Measure L Bond Funded |
Approved by vote on consent agenda. |
AXIA Design Proposal for Proctor Terrace Restroom Building
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Jason A. Lea, Assistant Superintendent |
The Board will consider approval of the proposed 2017-2018 Student Internship Agreement between Santa Rosa City Schools and Alliant International University's California School of Education. |
This agreement contains all of the requirements requested by the SRCS District. The SRCS frequently has a need for student teachers and counselors. This agreement will provide us with access to potential candidates to fill district vacancies. |
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Approved by vote on consent agenda. |
Student Internship Agreement with Alliant
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Jason A. Lea, Assistant Superintendent |
The Board will consider approval of the proposed two-year (2017-2018 and 2018-2019) Student Internship Agreement between Santa Rosa City Schools and Dominican University of California. |
This agreement contains all of the requirements requested by the SRCS District. The SRCS frequently has a need for student teachers and counselors. This agreement will provide us with access to potential candidates to fill district vacancies. |
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Approved by vote on consent agenda. |
Student Internship Agreement with Dominican University
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Jason A. Lea, Assistant Superintendent |
The Board will consider approval of Resolution 2017/18-031 recommending the issuance of a credential based Eminence in the subject of Chemistry to Dr. Adrienne Larocque. |
Purpose As part of the Eminence Credential application process, the Governing Board must approve a resolution in accordance with Ed Code section 44262 recommending to the Commission On Teacher Credentialing (CTC) the issuance of a credential based on Eminence for individuals being recognized as eminent beyond the boundaries of his or her community, demonstrating advanced degrees and contributions in their field and acknowledged by his or her peers as “beyond the norm” in specific endeavors.
Considerations Dr. Larocque has a Ph.D. in Geological Sciences and an international reputation as a research geochemist. As an Associate professor at the University of Manitoba, Canada, she taught undergraduate and graduate courses in Geochemistry. Since 2015, Dr. Larocque has been teaching Earth Science to high school freshmen in the district. A Chemistry credential would allow her to bring theoretical knowledge, practical understanding, and real-world experience into the classroom for more senior students. Our students would benefit from her scientific expertise and her familiarity with requirements for success in college studies and careers in science. The Eminence Credential application process was conducted and approved previously in October of 2014. Once approved by the CTC the additional authorizations are on the same five-year renewal cycle. Ed Code EC 44262 Board Policy BP 4112.2
Previous Board History October 22, 2014 July 27, 2016
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Approved by vote on consent agenda. |
Appendix I Appendix II Appendix III Appendix IV Appendix V Recommendation for Person of Eminence Resolution to Recommend Eminence
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Rick Edson, Chief Technology/Bond Officer; Mike Braff, Director |
The Board will consider approval for the purchase of (1) 12' X 40' Boys / Staff / Girls Restroom Building from Enviroplex for the Proctor Terrace Campus on the Las Lomitas Elementary District Piggy Back. |
Purpose: Proctor Terrace Elementary currently has only one (1) student restroom facility, which does not meet the needs of the site based on enrollment. This project is to add a second restroom facility for students at Proctor Terrace Elementary.
Consideration: After analysis and discussion with the site and architect, a 12' X 40' restroom building hosting male, female, and staff restrooms is in this proposal. This structure would be placed on the back half of the campus to accommodate students and staff. With the overall demand for modular buildings throughout the state skyrocketing, the most efficient way to procure and install this restroom in a timely manner is through the use of the Los Lomitas Piggy-Back contract. Staff has analyzed this proposal and determined that the pricing is fair and competitive. Board Policy: There is no board policy associated with this item. Education Code: There is no Education Code associated for this item. Previous Board History: On January 24, 2018, (Item E-6) the Board approved the use of the Los Lomitas Piggy-Back contract for the acquisition of portable classroom buildings at Hidden Valley Elementary. On December 20, 2017 (Item F-4), the Board was updated on this project during the Bond Program Update. |
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$173,909.87 - Measure L Bond Funded |
Approved by vote on consent agenda. |
1. Enviroplex Restroom Proposal 2. Las Lomitas Piggyback Contract
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Dr. Anna-Maria Guzman, Assistant Superintendent |
The Board will consider approval of the Field Trip Request form for Maria Carrillo High School Jazz Choir and Song Birds to participate in the Jeju Fire Festival in Jeju, South Korea March 6-13, 2018. |
Purpose The Board is being asked to approve the Field Trip Request form for Maria Carrillo High School Jazz Choir and Song Birds to participate in the Jeju Fire Festival in Jeju, South Korea March 6-13, 2018
Considerations The students will benefit from cultural experiences and have the opportunity to learn from and collaborate with peers and music professionals. They will also gain skills in presentation and performance. Board Policy BP 6153.1 School Sponsored Extended Field Trips Education Code EC Section 35330 - 35332 ARTICLE 13. Excursions and Field Trips [35330 - 35332]
Previous Board History March 9, 2016 (Item E-9) Maria Carrillo High School Jazz Choir Field Trip to New York City
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This will be subsidized through donations and performances, including transportation, lodging, and associated trip costs. |
Approved by vote on consent agenda. |
MCHS Field Trip Itinerary MCHS Field Trip Letter of Intent to Jeju, South Korea MCHS Field Trip Request to Jeju, South Korea
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Diann Kitamura, Superintendent |
The Governing Board will convene a public hearing to receive public testimony concerning proposed trustee voting area plans associated with the District's transition to a by-trustee area election system. Based on feedback received from the community, three additional maps have been introduced. The Board is seeking feedback from the community of these proposed maps. A final public hearing will be held at our next regular board meeting on February 28, after which time the Board will vote on a final map. The proposed trustee voting area maps are attached hereto and available for viewing at the District Office and on the district website. |
Consideration In 2002, the California legislature enacted the California Voting Rights Act ("CVRA"), which prohibits the use of at-large elections of governing board members for a school district if it "impairs the ability of a protected class to elect candidates of its choice or its ability to influence the outcome of an election…." (Elections Code § 14027, emphasis added.) Under the CVRA, the only election system that provides an accepted “safe harbor” from a potential CVRA claim is a “by-trustee area” election system. Under a “by-trustee area” election system, a school district is divided into separate trustee areas and one governing board member is elected by the registered voters in that particular trustee area, rather than the community at-large. The Santa Rosa City Schools currently employs an “at-large” election system for the purposes of electing Governing Board members. The Santa Rosa City Schools ("District") and the Governing Board, cognizant of numerous schools districts and other public agencies throughout the state that have been targeted by private law firms for alleged violations of the CVRA, expended substantial time and effort researching, investigating, and analyzing the CVRA and the potential transition into a "by-trustee" area election system. The District has been examining these issues going back to last year. Further, after taking into consideration its reduced operating revenues and need for fiscal responsibility and retaining legal counsel and a specialized demographer to assist the Governing Board, it is believed that the best course of action for the District is to initiate its transition into a "by-trustee" area election system for future Governing Board elections. In addition to initiating this transition, Education Code sections 33050-33053 authorizes the State Board of Education to waive the voter approval requirement to transition, which could reduce the costs and risks associated with the District’s transition to a “by-trustee area” election system. Board Policy None Education Code None Previous Board History Previous Public Hearings have been held at Regular Board Meetings on October 11, 2017, October 25, 2017, and November 1, 2017. The District further conducted three community meetings on November 29, 2017 (Rincon Valley M.S.), December 6, 2017 (Pine H.S.), December 13, 2017 (Steele Lane Elementary School), January 9, 2018 (District Office) and January 17, 2018 (District Office) |
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The public hearing was opened at 7:16 p.m. Mike Von der Porten addressed the Board during the public hearing. After hearing the comments, the public hearing was closed at 6:20 p.m.
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Scenario 1 Scenario 2 Scenario 3 Scenario 4-New
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Diann Kitamura, Superintendent |
The Board will hold a public hearing pursuant to Education Code section 33050 on the submission of a general waiver request to the State Board of Education pertaining to the requirements in the Education Code that a change in the District's election system from an "at large" election system to a "by-trustee area" election system be presented the electorate of the District. Speakers will be given two minutes to make comments on this matter. As part of the public hearing, members of the public may submit comments on the proposal to submit a waiver request to the State Board of Education pertaining to the requirements in the Education Code that a change in the District’s election system from an “at large” election system to a “by-trustee area” election system be presented to the electorate of the District. |
Consideration
On August 9, 2017, the Governing Board ("Board") of the Santa Rosa City Schools ("District") passed Resolution No. 2017/18-002 initiating the process for the District to transition from an "at-large" election system to a "by-trustee area" election system commencing with the 2018 Board elections. Although Education Code section 5020 normally requires a resolution approved by the local county committee on school district organization authorizing a change in the method of electing governing board members be submitted to the electorate for its approval at the District’s next regular election, the State Board of Education is authorized to waive section 5020(a) and portions of sections 5019, 5021, and 5030 of the Education Code related to such election requirement. In passing Resolution No. 2017/18-002, the Board expressed its intention to seek a waiver of the ballot requirement from the State Board of Education as permitted under Education Code sections 33050-33053. By seeking a waiver from the election requirement, the District will make sure the new by-trustee area election system is implemented by the 2018 Governing Board election, thereby reducing the risk of any potential liability to the District under the California Voting Rights Act (“CVRA”), in addition to reducing costs for the District associated with placing an item on the ballot. Board Policy
None Education Code None Previous Board History August 9, 2017 (Item F-5) |
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The public hearing was opened at 7:21 p.m. There were no public comments. The public hearing was closed at 7:20 p.m. A presentation was given by the district demographer on the proposed maps. |
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Diann Kitamura, Superintendent |
Adopt Resolution No. 17/18-030 authorizing the submission of a general waiver request to be approved by the State Board of Education concerning the District’s transition to a by-trustee area election system following the opening and closing of a public hearing. |
Consideration
On August 9, 2017, Board passed a Resolution initiating the process for the District to transition from an "at-large" election system to a "by-trustee area" election system commencing with the 2018 Board elections. Although Education Code section 5020 normally requires a resolution approved by the local county committee on school district organization authorizing a change in the method of electing governing board members be submitted to the electorate for its approval at the District’s next regular election, the State Board of Education is authorized to waive section 5020(a) and portions of sections 5019, 5021, and 5030 of the Education Code related to such election requirement. In passing the Resolution, the Board expressed its intention to seek a waiver of the ballot requirement from the State Board of Education as permitted under Education Code sections 33050-33053. By seeking this waiver from the election requirement, the District will ensure the new by-trustee area election system is implemented by the 2018 Governing Board election, thereby reducing the risk of any potential liability to the District under the California Voting Rights Act (“CVRA”), in addition to reducing costs for the District associated with placing an item on the ballot. Board Policy
None Education Code None Previous Board History August 9, 2017 (Item F-5) |
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Adopt Resolution No. 17/18-030 authorizing the submission of a general waiver request to be approved by the State Board of Education concerning the District’s transition to a by-trustee area election system following the opening and closing of a public hearing. Passed with a motion by Ron Kristof and a second by Bill Carle. |
Yes Evelyn Anderson. Yes Bill Carle. Yes Laurie Fong. Yes Jenni Klose. Yes Ron Kristof. Yes Frank Pugh. Yes Ed Sheffield.
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Resolution
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Jason A. Lea, Assistant Superintendent |
The Board will conduct a legally-required public hearing on the proposed California School Employees Association Chapter 75 (CSEA 75) and Santa Rosa City Schools (SRCS) collective bargaining topics for the upcoming 2017-2018 negotiations. |
Consideration CSEA 75 and SRCS have a contract that expires October 31, 2018. The openers for a new three-year contract have been submitted by CSEA 75 and SRCS. Pursuant to Government Code 3540 et. seq. and Board Policy 4143.3, the public will be informed of the proposals and will have the opportunity to express itself regarding the proposals. Following the public hearing, the Board will consider approving the proposed contract reopeners for 2017-2018 in the next item on this agenda.
Board Policy
4143.3 (see attachment)
Education Code None Government Code 3540 Previous Board History April 27, 2016, Board Agenda Item E-9
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The public hearing was opened at 7:31 p.m. There were no public comments. The public hearing was closed at 7:31 p.m. |
BP 4143.1 Public Notice Government Code 3547-3547.5
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Jason A. Lea, Assistant Superintendent |
The Board will consider approval of the California School Employees Association Chapter 75 and Santa Rosa City Schools' “sunshine” proposal for contract reopeners for the 2017-2018 of which said proposals will be addressed through the meet-and-greet negotiation process. |
Purpose To begin contract negotiations with an employee group, both the employee association and the District must inform the Board and public on the topics of the upcoming negotiations. Considerations The Board needs to consider the impact of negotiations on the educational program provided to the students of Santa Rosa City Schools. Board Policy BP 4143.1 Government Code Section 3547 Previous Board History 2015 Board Action
2017 Board Action
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Approve the California School Employees Association Chapter 75 and Santa Rosa City Schools' “sunshine” proposal for contract reopeners for the 2017-2018 of which said proposals will be addressed through the meet-and-greet negotiation process. Passed with a motion by Ron Kristof and a second by Frank Pugh. |
Yes Evelyn Anderson. Yes Bill Carle. Yes Laurie Fong. Yes Jenni Klose. Yes Ron Kristof. Yes Frank Pugh. Yes Ed Sheffield.
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CSEA 75 Proposals SRCS Reopeners for CSEA 75
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Andre Bell, Assistant Superintendent |
The Board will review the Superintendent's and Budget Advisory Committee's recommendations for budget solutions as a part of the Fiscal Stabilization Plan which is required as a part of the 2017-18 2nd Interim report. |
Purpose
The 2017-18 1st Interim report included unspecified expenditure reductions in 2018-19 of $5M in the Multi-Year Projection (MYP) that allowed Santa Rosa City Schools to self-certify as qualified. The Sonoma County Office of Education accepted our qualified certification under the condition that our 2017-18 2nd Interim report replaces the unspecified expenditure reductions with specific budget solutions in 2018-19. In preparation for the 2017-18 2nd Interim report that is due by March 15, 2018, and in order to meet the Sonoma County Office of Education condition, a draft Fiscal Stabilization Plan identifying possible specific budget solutions has been prepared for discussion. Considerations Since the 2017-18 1st Interim report, a collective bargaining agreement has been reached with the Santa Rosa Teachers Association (SRTA) and the January 2018 Governor’s Budget Proposal has been released with updated education budget projections. These changes will be included in the 2017-18 2nd Interim report which will impact the 2018-19 budget solutions amount required by the Sonoma County Office of Education. The updated Multi-Year Projection (MYP) now includes the 2017-18 1st Interim report information and these additional items outlined above. The adjusted projected total amount of budget solutions needed in 2018-19 is now $6,237,878. The Fiscal Stabilization Plan is comprised of items from the attached Possible Budget Solutions for Fiscal Year 2018-19 document. The Possible Budget Solutions are the recommendations on behalf of the Budget Advisory Committee and the Superintendent. About the Budget Advisory Committee In response to community feedback received last year and the district’s desire to be transparent in the creation of the budget, a Budget Advisory Committee (BAC) was formed to identify possible budget solutions. The BAC process was guided by the Budget Development Calendar and the Budget Advisory Purpose documents. Input, feedback, and questions were gathered from district departments, staff, the District Advisory Committee (DAC), a Town Hall Meeting, and sites visits.
About the Town Hall Meeting On February 1, 2018 a Town Hall Meeting was held to review the committee’s work on these possible solutions. During the Town Hall Meeting, input and feedback was received resulting in the creation of the Frequently Asked Questions (FAQs) document. The Budget Advisory Committee reviewed each question and answer of the FAQs and provided additional feedback and suggestions. Comments and additional solutions were also submitted to myquestions@srcs.k12.ca.us that were also addressed by the BAC. Board Policy BP 3100 Education Code/Legislation AB 1200 Previous Board History On December 20, 2017, the Board approved the FY17/18 1st Interim report, which showed a structural deficit of $5M in 2018-19, and were formally notified by the Sonoma County Office of Education of the need for a fiscal stabilization plan with FY17/18 2nd Interim Report. On January 24, 2018, the Board was provided an updated budget forecast after the release of the Governor’s January Budget Proposal for 2018-19 and was informed of the impacts this and the recent SRTA collective bargaining agreement has on the projected budget deficit amount. Links: December 20, 2017 January 24, 2018
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The Board reviewed and discussed the Superintendent's and Budget Advisory Committee's recommendations for budget solutions as a part of the Fiscal Stabilization Plan which is required as a part of the 2017-18 2nd Interim report. |
2017/18 Draft Fiscal Stabilization Plan for 2nd Interim BAC Meeting Agenda 2.8.2018 Budget Advisory Committee Invitation Letter Budget Advisory Committee Purpose-Parameters Budget Development Calendar for 2018-19 Frequently Asked Questions - Possible Budget Solution Multi Year Projection Budget
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Dr. Anna-Maria Guzman, Assistant Superintendent |
The Board will be presented with the district's recommendation on the Pivot Charter Petition. |
The Pivot program K-12 is designed to utilize an online curriculum coupled with resource center offerings that allow students to work at their own pace, receive immediate online tutoring, and participate in small group instruction classes and tutorials with CA credentialed teachers. Pivot Charter submitted its first Petition to Santa Rosa City Schools on September 13, 2017, and it was denied on November 15, 2017. Pivot Charter resubmitted their Petition on December 20, 2017. A public hearing was held on January 10, 2018. Purpose
The presentation by staff, our legal team and the charter consultant provides a synopsis of the overview matrix conducted on the Pivot charter and recommendations by staff on the authorization of the charter. Outcomes
After review of the Pivot re-submission charter document, staff recommends again that the Board does not authorize Pivot Charter. A governing board may deny a petition to form a charter school if it makes written findings to support any of the following under Education Code § 47605(b): (1) The charter school presents an unsound educational program for the pupils to be enrolled in the charter school; (2) The petitioners are demonstrably unlikely to successfully implement the program outlined in the petition; (3) The petition does not contain the [required] number of signatures; (4) The petition does not contain an affirmation of each of the conditions described in subdivision [Education Code §§47605](d); (5) The petition does not contain reasonably comprehensive descriptions of all of the [criteria outlined in Education Code §§47605(b)(5)(A)-(O).]; and (6) The petition does not contain a declaration of whether or not the charter school shall be deemed the exclusive public employer of the employees of the charter school for purposes of [Government Code § 3540 (the Rodda Act, the State’s collective bargaining law for school employees.).]” The findings of the review: 1. The Petition Contains an Unsound Educational Program (Education Code § 47605(b)(1)). 2. Petitioners are Demonstrably Unlikely to Successfully Implement the Program Outlined in the Petition (Education Code § 47605(b)(2)). 3. The Petition Fails to Contain a Reasonably Comprehensive Description of all 15 Required Elements outlined in Education Code § 47605(b). (Education Code § 47605(b) (5)(A)-(O)). Consultation
As part of the petition process, each Department: Human Resources, Bussiness Services, Curriculum and Instruction, Student and Family Engagement reviewed the petition. The petition was also vetted through legal and the charter consultant. Out of the 22 findings brought forward by the district at the last submission, Pivot Charter only resolved 5 of the findings. Previous Board Activity Public Hearing 10/25/17 Action on Pivot Charter 11/15/17 Public Hearing 1/10/18 |
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Pivot Charter is an independent charter, meaning the funds for Santa Rosa City School students choosing this charter go directly to the Roads Education Organization, the nonprofit organization that operates the Pivot charter schools. |
Accept staff recommendation to not authorize the Pivot Charter petition. Passed with a motion by Frank Pugh and a second by Bill Carle. |
Yes Evelyn Anderson. Yes Bill Carle. Yes Laurie Fong. Yes Jenni Klose. Yes Ron Kristof. Yes Frank Pugh. Yes Ed Sheffield.
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Charter Document Power Point Red lined Charter Resolution and Findings
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Andre Bell, Assistant Superintendent of Business Services |
The Board will consider acceptance of the independent audit report for the combined Santa Rosa Elementary and High School districts. The report has been completed by the firm Chavan & Associates, LLP for the fiscal year ending June 30, 2017. |
Purpose Independent audits are conducted each year and presented to the Board of Education for acceptance. By March 15 each year, in response to any findings included in the report, SRCS is required to submit to the Sonoma County Office of Education a Certification of Corrective Action that is adopted by the Board in response to the findings. This year’s audit report completion was impacted by the October fires. The auditors were scheduled to perform their final site visit for this audit starting on October 9, 2017. Due to the fires, this had to be rescheduled for the last week in November 2017. Subsequently, through the Sonoma County Office of Education, we received an extension for submission of this report to the Sonoma County Superintendent of Schools, the State Department of Education, and the State Controller's Office through January 31, 2018. The Sonoma County Office of Education confirmed the Board could take action at this meeting as a result of the delays caused by the October fires. Considerations The following are some areas of focus from the audit: - The auditors opinion on the financial statements is unmodified (no exceptions).
- The opinion letter related to federal awards is unmodified for the first time in two years.
- The District met and exceeded the required minimum fund balance reserves in the general fund (8.5% versus 3%).
- Although the opinion letters were not modified, the report issued 6 findings for items that were considered to be significant deficiencies or material weaknesses on pages 96-99.
- The report includes one audit adjustment to the building fund of $2 million for expenditures related to services provided on or before June 30, 2017, that was paid in July, August or September of 2017 and were not recorded as a liability and expenditure. Note that this has no impact on fund balance by the end of June 30, 2018.
Board Policy BP 3460
Education Code Ed Code 41020: As required by Education Code 41020, the audit report was filed with the Sonoma County Superintendent of School, the State Department of Education, and the State Controller's Office. Previous Board History On September 13, 2017, the Board approved the Unaudited Actual Financial Report for 2016-17 On January 25, 2017, the Board approved the 2015-16 Independent Audit Report
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Accept the independent audit report for the combined Santa Rosa Elementary and High School districts. The report has been completed by the firm Chavan & Associates, LLP for the fiscal year ending June 30, 2017. Passed with a motion by Bill Carle and a second by Ed Sheffield. |
Yes Evelyn Anderson. Yes Bill Carle. Yes Laurie Fong. Yes Jenni Klose. Yes Ron Kristof. Yes Frank Pugh. Yes Ed Sheffield.
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2016-17 SRCS Annual Financial Audit Report
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André R. Bell, Assistant Superintendent |
The Board will consider approval of the J-13A Waivers which will go the State of California to recover ADA for fire closure days. |
Purpose On October 8, 2017 the Tubbs, Atlas, and multiple other fires began burning which caused all Santa Rosa City School closures on Monday October 9, 2017. On Monday October 9, 2017 Governor Brown and the State of California signed into order a State of Emergency for Sonoma County due to the fires. The emergency closure allows for the SRCS to submit this J-13A Form to the California Department of Education to receive state Average Daily Attendance (ADA) funding for the closed days and obtain credit for instructional time for the days that would have been regularly offered on those days. Considerations SRCS, working with SCOE and along with many of the Districts in the County, will be processing a second set of J-13A Waivers for Section C: Material Decrease later in the year. These Schools were closed from October 9, 2017 to October 26, 2017: Biella, Brook Hill, Burbank, Hidden Valley, Lehman, Lincoln, Monroe, Proctor Terrace, Steele Lane, Santa Rosa Accelerated Charter, Rincon Valley Middle, Maria Carrillo High, and Piner High. These Schools were closed from October 9, 2017 to October 27, 2017: Comstock Middle/Cesar Chavez Language Academy, Elsie Allen High, Ridgway High, Santa Rosa French American Charter, Santa Rosa Middle School, Lewis Preschool, Cook Middle School, Montgomery High, Santa Rosa Charter for the Arts, Santa Rosa High, and Slater Middle School. Board Policy None Education Code None Previous Board History None |
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Approve the J-13A Waivers which will go the State of California to recover ADA for fire closure days. Passed with a motion by Bill Carle and a second by Ron Kristof. |
Yes Evelyn Anderson. Yes Bill Carle. Yes Laurie Fong. Yes Jenni Klose. Yes Ron Kristof. Yes Frank Pugh. Yes Ed Sheffield.
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SRCS Elementary - Charter Schools - J13A Form SRCS Elementary J-13A Form SRCS High - Charter School - J13A Form SRCS High J13A Form
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Board of Education |
The Board will consider approval of a one year extension to the Superintendent contract. |
Purpose To approve a one-year extension to the term of the Superintendent's contract. Consideration The Board ratified the current Superintendent contract by action taken at its regular Board meeting on May 11, 2016. The existing Superintendent contract contains a three year term, which expires June 30, 2019. Pursuant to paragraph 55, the Board, in its sole discretion, will annually consider a one-year extension to the term of the contract providing that the Board has determined that the Superintendent's performance has been satisfactory or better. The Superintendent evaluation was completed and performance was deemed satisfactory or better. As a result, by contract, the Board will consider a one-year extension to June 30, 2020. Board Policy
None Education Code None Previous Board History None
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Approve a one-year extension to the Superintendent contract. Passed with a motion by Frank Pugh and a second by Bill Carle. |
Yes Evelyn Anderson. Yes Bill Carle. Yes Laurie Fong. Yes Jenni Klose. No Ron Kristof. Yes Frank Pugh. Yes Ed Sheffield.
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Superintendent Contract
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These items are presented for informational purposes only. |
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Steve Mizera, Assistant Superintendent |
Annually, The California Department of Education (CDE) reviews the progress of special education students in school districts across the state. The Performance Indicator Review (PIR) outlines strengths and areas of growth required by each district. |
Purpose: The California Department of Education, for purposes of Special Education compliance and monitoring, reviewed data from years (2014-2016) to determine each local educational agency’s performance on each of the State Performance Plan Indicators (SPPIs). Based on this information, the CDE determined and scheduled both Santa Rosa Elementary and Secondary Districts to participate in the 2016-2017 Performance Indicator Review (PIR).
The PIR focuses on the following SPPIs: SPPI 1: Graduation Four Year Rate SPPI 2: Dropout Four Year Rate SPPI 3: Statewide Assessments: SPPI 4: Suspension and Expulsion, Overall SPPI 5: Least Restrictive Environment SPPI 6: Parent Involvement SPPI 7: Post-Secondary outcomes
Considerations: The PIR team followed the criteria set forth by the CDE analyzing the following: Root Causes Strategies to address root causes Specific improvement activities used to address the strategies Required resources Names and role(s) of person(s) responsible for carrying out activities Dates by which the activities will be initiated Methods and standards used to measure progress.
The PIR Team continues to identify the root causes of this disparity and stratification of opportunity as the result of the tracking of students with disabilities into non-Common Core courses as a default. These data points have been presented to working groups within the Special Services Department, union officials and previously to the Board. Board Policy: None
Education Code: Section 56205(a)(14) and Section 56195.7(c)(6) Previous Board History: April 22, 2015, F-2 Special Ed. Indicator | Target | SRCS 15-16 | SRCS 14-15 | Graduation Rate | 67.5% | 56% | 62.2% | Drop Out Rate | Less than 13.73% | 14.09% | 18.34% | H.S. ELA Achievement | 95% | 89.9% | NA | H. S. ELA Participation | 13.09% | 8.6% | NA | H.S. Math Achievement | 95% | 89.6% | NA | H.S. Math Participation | 12% | 4.11% | NA | H.S. % of Special Ed. students who spent more than 80% of the time in General Education Classes | Greater than 49.2% | 26.45% | 25.5% | H.S % of Special Ed. Students who are in general ed. Classrooms less than 40% | Less than 24.6% | 23.27% | 23.1% | H.S. % of Students placed in Separate Schools | Less than 4.4% | 9.06% | 7.9% | Elementary ELA Achievement | 13.9% | 12.35% | NA | Elementary ELA Participation | 95% | 96.79% | NA | Elementary Math Achievement | 12% | 7.9% | NA | Elementary Math Participation | 95% | 96.79% | NA | Elementary % of Special Ed. students who spent more than 80% of the time in General Education Classes | Greater than 49.2% | 59.43% | 61.1% | Elementary % of Special Ed. Students who are in general ed. Classrooms less than 40% | Less than 27.10% | 27.10% | 27.7% | Elementary % of Students placed in Separate Schools | Less than 4.4% | 2.36% | 2.1% |
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Moving Beyond Tracking-Article SRCS 16-17 Elementary PIR SRCS 16-17 High School PIR
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Dr. Anna-Maria Guzman, Assistant Superintendent |
Since 2010, a number of states across the nation have adopted the same standards for English and math. These standards are called the Common Core State Standards (CCSS). Having the same standards helps all students get an equal education, even if they change schools or move to a different state. Teachers, parents, and education experts designed the standards to prepare students for success in college and the workplace.
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The Common Core State Standards for all disciplines are the culmination of an extended, broad-based effort to fulfill the charge issued by the states to create the next generation of standards in kindergarten to grade 12. They were created to help ensure that all students are literate and college and career ready no later than the end of high school. California colleges recognize the criteria, and the goals of the “a-g” subject requirements for freshman admission are consistent with the goals underlying California’s Common Core State Standards (CCSS). Purpose:
To ensure all Santa Rosa City School student are provided with equitable access to educational programs that are Common Core State Standards aligned. Considerations: -Meeting the goals of the LCAP -Monitoring student progress on the California State Dashboard -Ensuring that color, language, special education, and socioeconomic status are not the predictor of student outcomes Board Policy:
BP 6011 Academic Standards
Previous Board History:
Dashboard Update January 10: Update on California Dashboard
CAASP/SBAC
September 28, 2016: Report of Smarter Balanced Assessment Consortium/California Assessment of Student Performance and Progress (SBAC/CAASPP) scores for Santa Rosa City Schools.
LCAP November 15, 2017: The Board will be updated with the LCAP timeline and progress on the local indicators for the California Dashboard. The Dashboard contains reports that display the performance of local educational agencies (LEAs), schools, and student groups on a set of state and local measures to assist in identifying strengths, weaknesses, and areas in need of improvement. |
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Moving Beyond Tracking SRCS Data a-g Support Letter regarding CCSS and a-g UC and the Common Core
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The meeting was adjourned at 9:18 p.m. |
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Present | Evelyn Anderson |
Present | Bill Carle |
Present | Laurie Fong |
Present | Jenni Klose |
Absent | Ron Kristof |
Present | Frank Pugh |
Present | Ed Sheffield |
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