Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Discussion on CDE Case No. 2018-020880.

The Board will consider approval of the minutes from the March 14, 2018, Regular Board Meeting.

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period March 3, 2018, through March 15, 2018, for a total of $3,174,802.41. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

(Current) Warrants - March 3, 2018 through March 15, 2018 = $3,174,802.41.
(Total 17/18 Fiscal Year) Warrants - July 1, 2017 through March 15, 2018 = $58,149,604.85.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since March 15, 2018 = $40,706.63.
District-wide donations year to date = $1,336,973.49.

Approved by vote on consent agenda.

 The Board will consider approval of the contracts submitted.

Staff is submitting requests from various schools and departments to hire individual contracts or consulting firms to provide specified services.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $220,878.00

The Board will consider approval of the high school graduation assignments for 2018.

As part of their liaison assignments, the Board Members attend the high school site's graduation ceremonies to to formally accept the graduating class on behalf of the Board of Education.

The Board will consider approving a Request For Proposal (RFP) seeking a qualified provider to operate the After School Education and Safety (ASES) Programs for the 2018/19 school year for Brook Hill, Burbank, Lincoln, Lehman, James Monroe, Biella and Steele Lane Elementary Schools and for Hilliard Comstock and Lawrence Cook Middle Schools.

Purpose

To initiate a Request for Proposal process to obtain bids for an After School Program Provider to provide the ASES program at Abraham Lincoln, Albert Biella, Brook Hill, Helen Lehman, James Monroe, Luther Burbank and Steele Lane Elementary Schools and at Hilliard Comstock and Lawrence Cook Middle Schools.

The RFP process allows for better use of grant funds through a competitive process that is aimed to improve service to students and families at a lower cost.

Considerations

Santa Rosa City Schools has operated an After School Education and Safety (ASES) Program at one or more school sites since the creation of the program in 2002.

The proposed RFP seeks to identify a qualified agency to provide implementation, with fidelity, of the specific certified assurances as stated in the ASES Grant and to provide services to students at each of the schools for the 2018/19 school year.  Students participating in the after-school programs are involved in individual and small group tutorial, and computer-based skills programs, academic enrichment activities, and physical recreation.  All programs are provided at no cost to the families of Santa Rosa, and each student is provided with a nutritious snack daily.  Currently, the ASES program serves an average 700+ students. 

Agencies wishing to be considered as an ASES provider will develop proposals which align with the goals and objectives of the ASES grant and Santa Rosa City Schools.

To be eligible for consideration, agencies must have experience in serving students who attend schools with high concentration of economically disadvantaged students.

The Estimated timeline for the RFP is:

March 28, 2018 Board approval to release RFP

April 16, 2018 RFP release date

May 4, 2018 Proposal due date

May 7-11, 2018 Proposal evaluation period

Mary 23, 2018   Proposal approval date 

Board Policy

AR 5148.2

Education Code

California EC sections 8482–8484.6

Previous Board Activity

December 14, 2011

March 28, 2012 

Grant Funded/$1,131,038.18

The Board will consider approval of the 2017-2018 Agricultural Career Technical Education Incentive Specialized Grant application for Santa Rosa High School. 

Purpose

Approval of the 2017-2018 Agricultural Career Technical Education Incentive Specialized Grant application for Santa Rosa High School in the total amount of $10,000.

Consideration

The Agricultural Career Technical Education Incentive Grant supplies a major source of funding for the Agriculture Programs in the District. The grant program also offers Agriculture Departments the opportunity to apply for specialized funding to support projects that are unique in nature.

The original grant deadline was November 15, 2017. However, additional funding has become available and Santa Rosa High School was notified by the California Department of Education that they could submit an application to assist with fire recovery efforts.

Board Policy

None

Education Code

None

Previous Board History

June 28, 2017(Item E-10)

Santa Rosa City Schools is applying for $10,000 in grant funding for the Santa Rosa High School Agriculture Program. There is a matching funds requirement and the funding received from insurance can be used as the match.  

The Board will consider approval for the Purchase of (6) Stewart Signs "TekStar LED Full Color Electronic Sign". We also are requesting that the Board approve this vendor / brand as the District standard to maintain consistency and uniformity for the remainder of the campuses that need to be completed.  

Purpose

The installation of new Marquees will bring the school sites to modern day standards by providing the ability to relay current news and provide up-to-date messages to the public from the administrator’s desk. Additionally, district wide messages can sent to all electronic message board with the approval of a single vendor standard. 

These Marquees will provide site identity and can be used as a safety/communication tool to inform staff, students, parents, and community 

Consideration

Three quotes were received, and Stewart Signs was selected with the best product and lowest price. Staff recommends that this vendor and type of sign become the district standard for uniformity.

The negotiated price for these signs are as follows:

Single sided sign/marquee:    $8,578.00

Double sided sign/marquee:  $12,406.00 

The site installation package will be bid separately once final placement is determined with site administrators.

Board Policy

There is no Board Policy associated with this item.

Education Code

There is no Education Code associated with this item.

Previous Board History

At the December 20, 2017 (Item F-5) Board Meeting, staff presented the installation of new marquees at six sites: Herbert Slater Middle, James Monroe Elementary, Albert Biella Elementary, Helen Lehman Elementary, Abraham Lincoln Elementary and Lawrence Cook Middle. As discussed, the signs will be multi-color electronic LED on stands, with the school name and logo at the top, and room for 3 lines of text on the bottom. 

• Cook Middle School will be brought forward at a future meeting
  

Measure I Funded: $12,406

• Slater Middle School

Measure L Funded: $34,312

• Monroe Elementary
• Biella Elementary
• Lehman Elementary
• Lincoln Elementary

Total: $46,718.00

Since 2010, a number of states across the nation have adopted the same standards for English and math. These standards are called the Common Core State Standards (CCSS). Having the same standards helps all students get an equal education, even if they change schools or move to a different state. Teachers, parents, and education experts designed the standards to prepare students for success in college and the workplace. By providing students the same entry point when they begin high school, we allow for equitable access for students.

The Common Core State Standards for all disciplines are the culmination of an extended, broad-based effort to fulfill the charge issued by the states to create the next generation of standards in kindergarten to grade 12. They were created to help ensure that all students are literate and college and career ready no later than the end of high school.

California colleges recognize the criteria, and the goals of the “a-g” subject requirements for freshman admission are consistent with the goals underlying California’s Common Core State Standards (CCSS).

Purpose

To ensure all Santa Rosa City School student are provided with equitable access to educational programs that are Common Core State Standards aligned. 

Considerations

-The disparity of students who are college and career ready in Santa Rosa City Schools are not equal amongst subgroups.

-Our data shows our percentage of students who are meeting the a-g requirements are trending down, while the state and county are trending up.

-Ensuring that color, language, special education, and socioeconomic status are not the predictor of student outcomes

-Meeting the goals of the SRCS Strategic plan and LCAP

-Monitoring student progress on the California State Dashboard

-The Majority Report:

This study provides an extensive look at how the state’s largest ethnic group is faring at every level of California’s education system. The report finds that while the over 3 million Latino students in K-12 schools are the majority of California’s 6.2 million K-12 population, and nearly 1 million Latino students are in California’s public colleges and universities, these students continue to face troubling inequities from early learning through higher education. California’s Latino students:

• Attend the nation’s most segregated schools;

• Are often tracked away from college-preparatory coursework;

• Are sometimes perceived as less academically capable than their White or Asian peers; and

• Are less likely to feel connected to their school environment;

• Are more likely to be required to take remedial courses at colleges and universities.

• BP 6142.91

Board Policy

BP 6011 Academic Standards

Previous Board History

The Board will conduct a public hearing on the material revision of Kids Street Charter.

Purpose  

This hearing gives the public and Board of Education the opportunity to ask questions about the proposed changed to the charter.

Outcomes

As this is a material revision, the approval vote will be the same meeting. 

Consultation

As part of the petition process, the charter was reviewed by the district and Stephanie Farland from Charter Authorizers.

Previous Board Activity

Kids Street is an independent charter, meaning the funds for Santa Rosa City School students choosing this charter goes to the charter.

The Board is being presented with a material revision to the Kids Street Charter.

Kids Street Charter provides provide children and families living in crisis, a caring, supportive educational community to call home. Within the community, the children’s emotional, social, psychological and educational needs are met. This school offers the community a healthy, functioning family structure where children feel safe, secure and loved and are now ready to take on the challenge of education.

Purpose  

Kids Street Charter wants to amend their charter document serving students from K-8 to a K-6. This is primarily due to lack of enrollment in 7th and 8th grade.

Outcomes

After review of the charter, staff recommends that the Board supports this material revision.

Consultation

As part of the petition process, the charter was reviewed by the district and the charter consultant.

Previous Board Activity

Kids Street is an independent charter, meaning the funds for Santa Rosa City School students choosing this charter goes to the charter.

The Board will receive information regarding sample Board Policies from other California School Districts, and legal and RESIG’s recommendations regarding the use of Unmanned Aircraft Systems (UAS)/drones by Santa Rosa City Schools’ staff and students on District grounds. Upon review of sample policies and consultation with RESIG and legal, District staff will be presenting a policy for first reading. 

Purpose

First Reading: Board Policy 3515

To consider a Board Policy for the use of  Unmanned Aircraft Systems (UAS)/drones by Santa Rosa City Schools’ staff and students on District grounds.

Consideration

C&I Career Pathways and Business Services staff have met with Piner High School Teacher Kurt Kruger and Principal Tim Zalunardo about incorporating drone technology into Piner High School’s Geospatial Technology Pathway. As per Mr. Kruger, “Geospatial Technology (GIS) uses aerial imagery for background base files in their GIS maps. The use of a drone would allow us to create our own base-map imagery to use in ArcMap. Remote Sensing is used extensively in GIS. The Phantom 3 Pro is a Remote Sensing Platform that extends and enhances our GIS capabilities.”

Currently, the District does not have Board Policy pertaining to the use of UAS’s/drones. Upon receiving the initial request from Mr. Kruger, District staff consulted with legal counsel and RESIG regarding the potential use of drones both by staff and students on District property.

While there is no exclusion written in RESIG’s current policy, upon review of the request, RESIG provided a list of possible liability issues related to drone ownership and use including; piloting error, inadequate training, drone accidents, trespassing, inappropriate use, maintenance and storage, privacy breach and FAA regulatory violations.

Legal counsel provided two recommendations: 1) prohibit drone use 2) case-by-case permitting process

On May 4, 2016, a memorandum was issued by the Federal Aviation Administration regarding Educational Use of Unmanned Aircraft Systems (UAS). The memo addressed the use of unmanned aircraft for recreational purposes at educational institutions and community-sponsored events; and student use of unmanned aircraft in furtherance of receiving instruction at accredited educational institutions. The memo concluded that “UAS’s may be used to conduct demonstrations at schools or other community-sponsored events provided that the person operating the aircraft is (1) not compensated, or (2) any compensation received is neither directly or incidentally related to that person’s operation of the aircraft at such events.” In addition the memo stated that, “Students that operate model aircraft in connection with fulfilling an accredited educational institution’s curricula lawfully may conduct model aircraft operations for hobby and recreational purposes pursuant to section 336 of the FAA Modernization and Reform Act (FMRA), provided they do not receive compensation, directly or incidentally, arising from or related to such operations.” The memo further clarified staff participation in the operation of UAS’s in that they “may assist students with their model aircraft operations under FMRA section 336, provided that the operations are used to teach such curricula to students enrolled in those courses and the staff member’s participation is limited to de minimis participation in the students’ UAS operations.”

Recognizing the educational impacts of the use of drones, District staff is recommending the use of drones on a case-by-case permitting process. 

CSBA does not have a sample policy regarding use of UAS’s/drones, however, several school Districts in California, including Desert Sands USD, Las Virgenes USD and Corona-Norco USD, have all adopted similar Unmanned Aircraft Systems/Drones Board Policies. Las Virgenes USD’s Board Policy, Administrative Regulation, and Request/Use Form were reviewed by legal counsel. Legal's response was that all documents were fairly comprehensive and had little or minor revisions. 

Board Policy

N/A

Education Code 

N/A

Previous Board History

N/A

The Board will consider approval of the Corrective Action for the 2016-17 Audit Findings.

Purpose

School districts are subject to an external audit of their prior year financial statement and district business operations. Each year an audit firm audits the district and applies regulatory information contained in the Audit Guide. These audits are a look at the past year’s fiscal operations and may contain material findings that must be addressed in the subsequent year. 

Consideration

On February 14, 2018, the Board approved Chavan & Associates Certified Public Accountants 2016/17 Santa Rosa City Schools Audit Report that contained six findings.

By April 1 (this year due to the fires we received an extension) we must submit our Certification of Corrective Action together with each Audit Finding Corrective Action Form and corresponding documentation to our Sonoma County Office of Education.

The 2016-17 Audit Report included six findings and in each case, the District agreed with the auditor's recommendation and will implement policies and procedures during the fiscal year 2017-18 to address the causes of the condition(s) noted in accordance the Auditor's recommendation.

Board Policy

BP 3460

Education Code

Ed Code 41020:  As required by Education Code 41020, the audit report was filed with the Sonoma County Superintendent of School, the State Department of Education, and the State Controller's Office.

Previous Board History

February 14, 2018, F.8. Acceptance of the 2016-17 Independent Audit Report 

September 13, 2017, F.7. Approval of the 2016/17 Unaudited Actuals Report 

January 25, 2017, F.9. Acceptance of the 2015-16 Independent Audit Report 

These items are presented for informational purposes only.