Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Albert Biella Elementary School: Julie Bui 
Lawrence Cook Middle School:  Hawk Gallardo 
Maria Carrillo High School:  Spencer Netherda

Albert Biella Elementary School: Mary Bertling
Lawrence Cook Middle School:  Emily Humphrey
Maria Carrillo High School:  Tia Gavin

In celebration of the California Week of the School Administrator (Oct. 9-15), SRCS would like to thank our administrators for their hard work and dedication to delivering a quality education to students.  We appreciate all that they do to serve the youth of Santa Rosa City Schools. Their leadership reaches beyond our school sites and into the many communities SRCS serves as we strive, together, to provide every student an education that prepares them for college, career and life.  We want to thank these dedicated professionals for everything they do this week, and each and every day.  

Beverly Jones - Abraham Lincoln Elementary School
Aida Diaz - Albert Biella Elementary School
Guadalupe Perez-Cook - Brook Hill Elementary School
Alisa Haley - Helen Lehman Elementary School
Elizabeth Newman - Hidden Valley Elementary School and Hidden Valley Satellite
Michelle Smith - James Monroe Elementary School
Julian Szot - Luther Burbank Elementary School
Kathleen Olmsted - Proctor Terrace Elementary School
Dan Noble - Steele Lane Elementary School
Rebekah Rocha - Cesar Chavez Language Academy
Paul Gaudreau - Santa Rosa Charter School for the Arts
Richard Johnstone - Santa Rosa French-American Charter School
Ed Navarro - Rincon Valley Middle School and Santa Rosa Accelerated Charter School
Matt Pollack - Lawrence Cook Middle School and Hope Academy
Laura Hendrickson - Hilliard Comstock Middle School
Tom Fierro - Santa Rosa Middle School
Shellie Cunningham - Herbert Slater Middle School
Gabriel Albavera - Ridgway High School
Mary Gail Stablein - Elsie Allen High School
Vicki Zands - Maria Carrillo High School
Randy Burbank - Montgomery High School
Tim Zalunardo - Piner High School
Brad Coscarelli - Santa Rosa High School 

Please join us at our next board meeting as we recognize our Vice Principals and Assistant Principals.  

Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to three minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6).

President Jeye will give a report on the Teacher Advisory Committee meeting held September 20, 2016.  
Next Teacher Advisory Committee meeting: 10/18/16

The Board will consider approval of the absence of Board Member(s), if necessary, due to illness, jury duty, or due to a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

 The Board will consider approval of the personnel transactions submitted. 

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period 9/20/16 through 9/29/16 for a total of $2,481,834.83. 

Staff is presenting the following Fiscal Services’ items for Board Approval:
1.  Warrant Register Summary 
2.  Warrant Register List

The financially significant vendor warrants include:

Warrants for the period of September 20, 2016 through September 29, 2016 total $2,481,834.83. Total warrants paid from July 1, 2016 through September 29, 2016 for the District total $16,932,276.24.

 The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since the last Board report on 9/28/16 is $68,256.20. This brings the year to date total for donations District-wide to $159,078.68.

The Board will consider approval of the contracts submitted.

Staff is submitting requests from various schools and departments to hire individual contracts or consulting firms to provide specified services.

The Board will consider approval of Construction Change Order #06 for the Santa Rosa Charter for the Arts Modernization Project.

Per Board Policy 7115 approved on March 16, 2016, this proposed change order is being brought to the Board for approval.  

The following list of items are numbered in continuation of previously approved Construction Change Orders #01 - #05.

These items are for directed work to finish construction of the site. As noted in Item 45 and 47, these were SRCS requested items that were excluded from the original scope of work. Due to the nature of the work in Item 45 and the impact on existing construction, approval of this item is warranted for the general contractor. Item 47, as stated, was rescinded to reduce scope for the general contractor to accelerated completion of the site. The remaining work of Item 47 will be completed after construction has finished at the site.  

Item 43: This item relates to the additional labor, materials and equipment required for the changes directed by the response to the ASI 12R1. This item was created as a result of the requested ceiling tile not being available in the color black. The contractor was directed to paint the ceiling tiles. Cost: $ 1,957 

Item 45: This item relates to the additional labor, materials and equipment required for the additions of a 16 and 12 foot learning walls per RFP 14. The new cabinetry is in lieu of wall mounted white boards. The new cabinets will accommodate the district provided flat screen displays. Cost: $16,411 

Item 46: This item relates to the additional labor, materials and equipment required for the infrastructure for future Theatrical Lighting Control Switch per RFI #125. Also included in this item is the time required by the electrical contractor to investigate old electrical wires that were discovered to verify they were abandoned and safe. Cost: $ 1,292 

Item 47: This item includes the additional labor, materials and equipment required to install the infrastructure that was needed to complete RFP 20. RFP 20 was district requested additional camera and wireless access point locations. RFP 20 was rescinded, but not before the electrical contractor had installed some of the added infrastructure that was going to delay construction. Cost $2,362

Item 48: This item includes the additional cost for the material change of the Fabric Wrapped Tackboards that are located in Building A except the RSP Classroom. This item relates to ASI 27. Cost: $2,568 

Item 49: This item relates to the additional labor, materials and equipment required to provide separate light switching at Corridor B103 as directed by AR177. Cost: $476 

Item 50: This item relates to the additional labor, materials and equipment required to provide an additional exit sign as directed by AR 209 at the new stage door at the existing Building D. Original plan did not include an exit sign at the new door. Cost: $889 

Item 52: This item relates to a contractor purchased ball wall that is noted in the plans to be owner furnished and contractor installed. The contractor did not mark up the cost of the wall and was directed to proceed with the purchase to save time. Cost: $5,700 

 $31,655.00 - Measure L Bond Program and State Bond Program. 50/50 Split

The Board of Education will receive information on the Local Control Accountability Plan (LCAP) implementation and the plans for gathering feedback from stakeholders. The feedback gathered provides the ability for sites to gather data about their Single Plan for Student Achievement (SPSA) which is aligned to the LCAP, at the same time.  The coherence this creates in the LCAP and SPSA along with opportunities to engage more parents, staff and students in the feedback process will enhance any modification needed when revising the SPSA's and LCAP for 2017-2018.

The Board of Education will also receive information about the new state-adopted rubrics tied to California's new accountability and continuous improvement system. At the core of the new system are the eight priority areas for school districts and charter schools set forth in LCFF statue.  The initial phase of the new accountability system, grounded in the concept that local educational agencies (LEAs) and schools will make continuous improvement on multiple measures that define a quality public education. As the rubrics and the template are new this year, the State Board of Education has stated that they will continue to evolve and be refined over time.  

Also taken into consideration in the review of SRCS' LCAPs is a Uniform Complaint initiated by Public Advocates in August of 2016.  The requested changes to the LCAP's were made and approved by the Board on September 14, 2016.

The district and sites will be making adjustments to adhere to both the rubrics and new accountability system as they work with stakeholders to inform changes to site SPSA's and district LCAP.  

The fiscal impact is encompassed within the LCAP.

 The Board of Education will receive an update regarding the English Learner Programs and Latino students.

It is imperative English Learners (ELs) learn English quickly enough and fluently enough to participate in academic work, and like all children, learn grade level mathematics, reading/language arts, social studies, and science. To do that, we must first understand who makes up our ELs, how they are identified as such, how many we have in the district and how many of them are successfully meeting the reclassification criteria to access academic work.

The Board of Education will receive information about the identification process for English Learners (ELs), the current EL demographics including reclassification rates for ELs and Long Term English Learners (LTELs), SBAC data report and will receive an update regarding EL programs and the English Learner Master Plan Task Force work. 

The fiscal and staffing impact is encompassed within the LCAP as part of the development of an English Learner Master Plan.

The Board will receive information on a proposed classroom and site safety device that includes emergency notification capabilities with flashers for the deaf and hard of hearing, two-way classroom intercom, classroom and campus speakers, bells, and district synchronized clocks. 

As outlined in the Facilities Master Plan (FMP) and the FMP Implementation Plan, campus and classroom safety was identified as a priority at all sites.  In coordination with our infrastructure project, replacing our existing intercom and clocks with a solution that provides increased functionality for communication to our classrooms, offices, and outdoor areas at every SRCS' site is an important first step to address our security and safety needs.  

The IP based emergency notification/ speaker / intercom / bell/ clock device is an upgrade of both features and functionality when compared to our older existing singular use intercom and clock system. The new system will have the ability to send emergency notifications to a classroom, entire site or all of Santa Rosa City Schools as warranted. This systems will also integrate with our data network and phone system that will be installed through our Bond Infrastructure Project.

These new devices will address several areas of need throughout SRCS including:

Safety:

• Configurable flashers to notify deaf and hard of hearing staff and students
  • 3 individually controlled colored flashers to signify different types of announcements/messages
• Two-Way Intercom
• Scrolling text messaging for announcements and alerts
• Ability to make campus wide announcements from any phone once new system is installed. 

Operability:

• Internet Protocol (IP) based solution works over our data network
• New phone system will work with and complement intercom and emergency alerts - Announcement can be made from any phone rather than a single location generally in the front office. 
• One system for sites, classrooms, and outdoor areas for ease of management and maintenance

 This project will be brought forward at a future Board meeting for approval. 

This project will be funded by Measure I and L. Costs for this project will be identified when this item is brought to the Board for approval. 

The Board will consider approval of Resolution 2016-17/020 to allow the administration to proceed with the issuance and sale of the Elementary School District’s third series of general obligation bonds under the 2014 election to finance capital improvements for the Elementary School District.

At the November 4, 2014 election, the Elementary School District received authorization from the voters within the Elementary School District to issue $54,000,000 aggregate principal amount of general obligation bonds. The proceeds of the bonds will be used to finance certain capital improvements for the Elementary School District in accordance with the Project List approved by the voters at the election.  On February 25, 2016, the Elementary School District issued the first and second series of bonds under the 2014 election in the amount of $9,500,000.

The Elementary School District now desires to issue a third series of the authorized bonds in an amount not to exceed $15,000,000. The bonds will be repaid from a tax to be levied on the taxable property within the boundaries of the Elementary School District. Costs of issuing the bonds will be paid from the proceeds of the bonds and not from the general fund of Santa Rosa City Schools.

July 23, 2014 - Resolution No, 2014/15-002 Elementary School District called election and requested County to consolidate with Statewide election

February 25, 2015  - District certified election results

November 18, 2016 – Resolution No. 2015/16-037 Elementary School District approved issuance of first and second series of bonds under 2014 election

The Board will consider approval of Resolution 2016-17/021 to allow the administration to proceed with the issuance and sale of the High School District’s second series of general obligation bonds under the 2014 election to finance capital improvements for the High School District.

At the November 4, 2014 election, the High School District received authorization from the voters within the High School District to issue $175,000,000 aggregate principal amount of general obligation bonds. The proceeds of the bonds will be used to finance certain capital improvements for the High School District in accordance with the Project List approved by the voters at the election.  On February 25, 2016, the High School District issued the first series of bonds under the 2014 election in the amount of $12,165,000.

The High School District now desires to issue a second series of the authorized bonds in an amount not to exceed $50,000,000. The bonds will be repaid from a tax to be levied on the taxable property within the boundaries of the High School District. Costs of issuing the bonds will be paid from the proceeds of the bonds and not from the general fund of Santa Rosa City Schools.

July 23, 2014- Resolution No, 2014/15-003 High School District called election and requested County to consolidate with Statewide election

February 25, 2015  - District certified election results

November 18, 2016 – Resolution No. 2015/16-036 High School District approved issuance of first series of bonds under 2014 election

The Board will consider approval of Board Policy and Administrative Regulation 5117: Inter District Agreements. 

Based upon CSBA recommendations and modified to conform with changes made to the "Open Enrollment" and "intradistrict" permit policy on May 25, 2016,  these revision are needed to align the two policies. These revisions clarify priorities for permit requests from families outside the Santa Rosa City Schools Boundaries. They bring clarity to the requirements for acceptance and revocation to include students with acceptable:

• Grades,  (2.0 G.P.A.)
• Attendance (90%) and,
• Behaviors, (No Suspensions, Repeated disruptive behaviors) 

These revisions also synchronize both application windows to allow district resident families to have first priority. The window for accepting "Interdistrict" permit requests will be in February and March. This is after "Open Enrollment" and district residents have been placed. 

As a reminder, the new timelines  for Open Enrollment begins soon. They are as follows:

Open Enrollment Timeline and Notification Efforts 

• Window Opens October 1 – November 18:
• Online Apps only
• Computers available at SAFE
•  Mailing over 12,000 Post Card notices
• Direct Letter to 6th & 8th grade families
• Flyers for Principal Newsletters
• Phone Dialer to all SRCS families

The Board last made revisions to this policy on November 9, 2011.

The Board will consider approval of Resolution No. 2016-17/019 recognizing November 2016 as American Indian Heritage Month.  

American Indian Heritage Month is a time to celebrate rich and diverse cultures, traditions, and histories and to acknowledge the important contributions of Native people. It is also an opportune time to educate the general public about tribes, to raise a general awareness about the unique challenges Native people have faced both historically and in the present, and the ways in which tribal citizens have worked to conquer these challenges.

Information provided about the Sonoma SELPA Non-Public Schools (NPS) and Non-Public Agencies (NPA) rate increases.

The Sonoma Special Education Local Plan Area (SELPA) is the agency that is responsible for distributing special education funds from the state to local school districts. One of the functions of the SELPA is or organize and facilitate non-public schools (NPS) and non-public agencies (NPA) for school districts. The SELPA approves rates for these NPS and NPAs. Districts then contract with the schools and agencies at the agreed rates for services they cannot provide.

Rate increases by non-public school and non-public agencies will mean increased Special Education costs which will have an impact on "Base" school funds. The impact will be based on each Individual Education Plan developed.