Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

The Board will consider approval of the minutes from the March 28, 2018, Regular Board Meeting.

Awards for Student of the Month and Certificated/Classified Employees of the Month will be presented for the following schools:   

James Monroe Elementary School
Santa Rosa Middle School
Montgomery High School

School site parent/teacher organization updates will be presented by the following schools:  

James Monroe Elementary School
Santa Rosa Middle School
Montgomery High School

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Superintendent recommends approval of these items.

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

Approved by vote on consent agenda.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period March 16, 2018 through March 30, 2018 for a total of $2,969,296.95. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

(Current) Warrants - March 16, 2018 through March 30, 2018 = $2,969,296.95.
(Total 17/18 Fiscal Year) Warrants - July 1, 2017 through March 30, 2018  = $61,118,901.80.

Approved by vote on consent agenda.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since March 28, 2018 = $32,251.36.
District-wide donations year to date = $1,369,224.85.

Approved by vote on consent agenda.

The Board will consider approval of the contracts as submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors, or consulting firms. For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $282,438.64

The Board will consider approval of DGI's CMAS contract to purchase and install Uninterruptable Power Supplies.  

Professional services for:
DGI-CMAS Quote #14308 $3,899.10 ALES (Labor Only)
DGI-CMAS Quote #14309 $3,411.71 ABES (Labor Only)
DGI-CMAS Quote #14310 $4,393.59 BHES (Labor Only)
DGI-CMAS Quote #14314 $3,899.10 HLES (Labor Only)
DGI-CMAS Quote #14316 $4,633.74 HVES (Labor Only)
DGI-CMAS Quote #14325 $2,196.79 PTES (Labor Only)
DGI-CMAS Quote #14330 $2,684.18 SLES (Labor Only)
DGI-CMAS Quote #14315 $4,967.00 HSMS (Labor Only)
DGI-CMAS Quote #14318 $4,232.37 HCMS/CCLA (Labor Only)
DGI-CMAS Quote #14327 $5,128.23 RVMS/SRACS (Labor Only)
DGI-CMAS Quote #14329 $4,880.98 SRMS (Labor Only)
DGI-CMAS Quote #14312 $10,743.83 EAHS (Labor Only)
DGI-CMAS Quote #14313 $3,171.57 SRFACS (Labor Only)
DGI-CMAS Quote #14324 $9,041.53 PHS (Labor Only)
DGI-CMAS Quote #14326 $5,361.26 RHS (Labor Only)
DGI-CMAS Quote #14311 $5,135.33 DO (Labor Only)


Site approval:
DGI-CMAS Quote #14323 $41,245.14 MHS (Equipment and Labor)
DGI-CMAS Quote #14328 $58,691.00 SRHS (Equipment and Labor)
DGI-CMAS Quote #15694 $6,355.30 Data Center (Equipment and Labor)

Total / measure:

$128,501.54- Measure I – Technology Bond Program

  $55,570.21- Measure L – Technology Bond Program

Total:

$184,071.75 - Technology Bond Program Funded

Approved by vote on consent agenda.

The classification of Mental Health Clinical Supervisor is a new job classification created to hire and manage clinical interns in the soon to be opened Santa Rosa Integrated Wellness Center. The position is designed to also supervise clinical interns throughout the District and is considered a Classified Supervisory position due to managing and evaluating employees that are non-certificated.

Purpose

This new position to the classified service is based on the growing need to develop in-house clinical counseling support services. The position will work under the Student and Family Services Department and will lead the clinical teams to be housed at the Integrated Wellness Center at the Lewis Campus. The integrated Wellness Center will be utilized to provide services to students and families after school hours and during the summer. As the position develops, this supervisory position will also supervise and manage clinical interns in an expanding program to provide in-house clinical services for school sites.

Considerations

The position is grant funded initially for use in the Integrated Wellness Center.  Due to the expanded need for counseling support services for students and families due to the fire, this position is needed to provide this support outside of school hours. This position is on the Classified Supervisory Schedule to accommodate supervising interns that non certificated Licensed Clinical Social Workers (LCSW) interns.

The position does not exist in any school in Sonoma County School. It has been modeled from some non-school based positions such as Social Advocates for Youth and  Sonoma County Behavior Health. In consultation with these agencies, this job is important and relevant to the work that is needed in Santa Rosa City Schools under LCAP goal two. 

In the future, Student and Family Services expect to hire our own LCSW interns and eventually employees. These hires will reduce our need for outside clinical vendors and provide equivalent services at a potentially lower cost.  The timing of this position may be opportune due to the future reductions in Behavioral Mental Health Services provided by Sonoma County. As our services grow, there may be an opportunity to hire County employees for these positions.

Board Policy

BP 4140 Bargaining Units

BP 4200 Classified Personnel 

Education Code

None

Previous Board History

 None

The salary associated with this position was developed from models in the private sector and Sonoma County's Behavioral Health division. the annual salary is placed at $ 61,459 and with all benefits included will be budgeted cost of $ 76,824.

 This funding was secured from the various grants Santa Rosa City Schools has received to support fire victims. Based on current grant allocations, this position can be funded from the grant for at least two years without any contribution from the general fund or other funding sources.

Approved by vote on consent agenda.

The Board will consider approval of the revised classified job description for Family Mentor which was approved by a vote of the Members of CSEA 75 on January 12, 2018.  We currently have a total of 3.25 (F.T.E.) Family Mentor positions. 

Purpose

The previous job description for Attendance Specialist/ Community Worker which was approved by the Board on December 20, 2017, has been rescinded and replaced by the Family Mentor job description.  
Human Resources recommends the approval of the revised classified job description for Family Mentor which is represented by CSEA 75.

 Consideration

 As a standard process in Santa Rosa City Schools, job classifications are analyzed for utility and effectiveness in meeting the needs of students and staff. 

CSEA 75 has reviewed and ratified this classification.

Board Policy

BP 4211 Recruitment and Selection 

Ed Code 45109 Employment

Previous Board History

5/28/2008 Revision of Family Mentor Job Description

Approved by vote on consent agenda.

The Board will consider approval of Resolution 2017-18/055 to declare miscellaneous items as obsolete and of insufficient value and authorize staff to sell and/or dispose of the items. 

Purpose

The items identified in the Disposal of Obsolete Miscellaneous Equipment document have been predominantly used for instructional applications and have been declared by SRHS staff as of no use, damaged and/or of no value. 

Consideration

The trucks and equipment were previously used by students for programs at Santa Rosa High School. Staff has determined that these items have no value and should be disposed. Approval of this item will allow pickup and disposal of this equipment.

Board Policy 

BP 3270 Sale and Disposal of Books, Equipment and Supplies

Education Code

Ed Code 17546 Sale of Personal Property 

Previous Board History

This is a routine Board item. The last two Disposal of Obsolete agenda items were brought to the Board for approval on:

December 20, 2017 (Item E-10)
June 14, 2017 (Item E-7)

Vehicles will be picked up by a local salvage yard at no cost.  

Woodshop equipment will be scrapped at no cost. 

Approved by vote on consent agenda.

The Board will consider approval of Resolution 2017/18-056 Authorization of Personnel to Sign Orders on District Funds.

This will authorize, empower, and update the signatories for District banking. This resolution authorizes Richard W. Edson, II, Assistant Superintendent Business Services, to sign orders for the payment of lawful expenses of the District on funds of the District.

The Board will receive information regarding the updated BP 6146.1 and 6146.4. These new policies update the graduation requirements to provide a-g in all core disciplines with provisions to include students in Special Education.

Purpose

The Board of Education will be presented with an updated BP 6146.1 and 6146.4 regarding graduation requirements.

To ensure all Santa Rosa City School student are provided with equitable access to educational programs that are Common Core State Standards aligned.

Consideration

The disparity of students who are college and career ready in Santa Rosa City Schools are not equal amongst subgroups.

-Our data shows the percentage of students who are meeting the a-g requirements are trending down, while the state and county are trending up.

-Ensuring that race, ethnicity, language, special education, and socioeconomic status are not the predictor of student outcomes

-Meeting the goals of the SRCS Strategic plan and LCAP

-Monitoring student progress on the California State Dashboard

-Special Education Resource Students show disparate expectations when compared to neighboring districts

-Providing Special Education students with a more flexible graduation model as allowed through an Individual Education Program (IEP).

Public Input

DELAC and the EL Master Plan Committee have requested a-g courses be the minimum offerings during their public meetings for three years.  The District Advisory Committee was presented with the a-g completion rates of our students and also expressed great concern about the current practice of having non-college preparatory classes in the core subject areas. 

Presentations to the public at SCOE, SELPA and at various meetings in the district and community regarding the a-g completion rates of our students provided the district feedback with concerns about the inequitable access to college and career preparation.

Implementation Considerations

-Collaborate with DELAC, Distract Advisory Committee (DAC), SRTA, CSEA, and site administration representatives to create an implementation plan

-Provide training to teachers to develop co-teaching models

-Provide training on differentiated instruction models

-Explore at American Sign Language (ASL) to meet  Language Other than English (LOTE) requirement

-Bilingual Instructional Assistants

-Embedded intervention and support within the school day

-Strengthen and increase AVID

-Mentors, internships, and apprenticeships

-Community volunteers tutoring and mentoring within the school day

-Community funded mentor and volunteer coordinator

-Comprehensive College and Career Counseling Plan

-Frequent parent information meetings 

-Longer hours for College and Career Centers

-Implementation of attendance specialists to monitor and assist with attendance

-Extended after-school tutoring with transportation

-On-line tutoring opportunities accessible to meet students' schedule 

-Computer check out system for students

Board Policy

BP 6146.1 Graduation Requirements

Education Code

Ed Code 51228

Previous Board History

March 28 Board Meeting

The Board will receive information on possible solutions to provide a permanent campus for the Cesar Chavez Language Academy (CCLA)  and information about Hidden Valley Elementary and Satellite campuses. 

Purpose

The Board will receive information on three (3) possible options to provide a permanent location for Cesar Chavez Language Academy (CCLA). As noted in the presentation, CCLA is scheduled to become a TK-8 school at the start of the 2020/21 school year. As it currently sits, the Comstock Campus does not have room to support projected enrollment for both sites.  

With the tragic loss of the Hidden Valley Elementary School Satellite Campus due to wildfires, the Board is presented with projected enrollment numbers to discuss the future of the Main and Satellite Campuses.

Consideration

Cesar Chavez Language Academy (CCLA)

District Staff has presented the CCLA information to the following groups:

• CCLA Staff
• Comstock Middle Staff
• CCLA/Comstock Parents
• Cook Middle Staff
• Cook Middle Parents

About CCLA:

• Established 2013
• Opened: August 2013
• On Schedule to become TK-8: 2020/21 School Year

As outlined in the presentation, there is a commonality between both Administration and CCLA Staff/Parents:

CCLA has become a successful dual-immersion charter school that has met the requirements for enrollment and the implementation of the program. Both groups would like the school to continue to grow into the TK-8 campus as planned and approved through their charter. There is a desire to keep the campus on the west side of the District while providing the needed amenities that at TK-8 campus would require. The new site would be inclusive and welcome neighborhood children at the middle school level without being part of the immersion program. The current site can accommodate growth for the 2018/19 school year.

As the site currently sits, there are many challenges that CCLA faces:

• Site Capacity – Projected enrollment for both sites exceeds current capacity
• Drop-off/Parking – Issues with access
• Restroom Facilities – Limited facilities impact the CCLA campus now
• General Use Areas (e.g. Library, Multi-Purpose Room, Cafeteria)
• Play Areas – Accessible grass and general use areas

The Board is presented with the following three (3) possible options:

Please note: The following options are in no particular order.

1. Combine Comstock Middle School and CCLA (TK-8 – One School)
   
   
   1. Site Capacity
      
      As outlined on slides 7 and 8 in the presentation, projected enrollment exceeds the capacity of the site. The increased enrollment would require eight (8) additional classrooms on the campus.
      
      
   2. Preliminary Estimates
      
      
      1. Option 1a: Install modular or “portable” classrooms to accommodate growth
         1. Eight (8) modular classroom: $3,000,000
         2. Additional Site Work: $1,000,000
            
            
      2. Option 1b: Add two (2) story classroom building per Facilities Master Plan
         1. Ten (10) classroom building: $9,000,000 (2014 Estimate)
         2. Additional site work: $500,000 - $750,000
         3. The building would not be available for the 19/20 school year
            
            
   3. Potential Issues
      
      Increasing school size would still present issue with lack of grass/recreational area. Parking and pick-up/drop-off could be an issue. Combining schools could result in a loss of enrollment at the middle school grades.
      
      
2. Relocate CCLA to Cook Middle School (TK-8 – One School)
   
   
   1. Site Capacity
      
      As outlined on slides 14 and 15 in the presentation, projected enrollment is below the site capacity. There would not be a need for additional classrooms.
      
      
   2. Preliminary Estimates
      
      
      1. Site work including classroom preparation for TK-3: $500,000 - $750,000
      2. Construction of Front Campus Play/Grass Area (Outlined in Red/Slide 16): $800,000
         
         
   3. Potential Issues
      
      Without the addition of a front campus play area there would be a lack of grass/recreational area for younger students. Moving school could result in loss of enrollment at both the elementary and middle school grades.
      
      
3. Relocate CCLA to the Lewis Campus
   
   
   1. Site Capacity
      
      As outlined on slides 20 and 21 in the presentation, projected enrollment exceeds the capacity of the site. The increased enrollment would require eight (8) additional classrooms on the campus.
      
      
   2. Preliminary Estimates
      
      
      1. Install eight (8) modular or “portable” classrooms to accommodate growth: $3,000,000
      2. Additional Site Work: $1,000,000
         
         
   3. Potential Issues
      
      There is a lack of grass/play area on the campus. Parking and pick-up/drop-off could present issues. Lot size may not accommodate additional portables and provide play area. Moving the school could result in a loss of enrollment.

Hidden Valley Elementary School

The Board is presented with information regarding projected enrollment for Hidden Valley Elementary. These numbers include students that would attend both campuses – Main and Satellite. As well documented, Hidden Valley Elementary Satellite was lost during the wildfires of 2017. Students from the Satellite were relocated to temporary classroom facilities at the Main Campus.

The enrollment loss due to fire is a moving target. Unfortunately, SRCS and the greater Santa Rosa community will deal with this tragedy for years to come. Many of our SRCS families are still figuring out how to manage this loss and in many cases have already decided to move out of the area. We anticipate that more students will move this summer. 

The table below shows projected enrollment for the next three years. At the time of the demographic study, an educated calculation was used to project possible fire enrollment loss. Since that time, SRCS, through the roll-over and enrollment process, projects 510 students for the 2018/19 school year. This represents a loss of 99 students compared to projections before the wildfires. 

With the projected decrease in enrollment, Hidden Valley Elementary Main Campus can accommodate all students. The Main Campus is receiving 3 modular classrooms, Summer 2018, to give teachers a classroom who were displaced and are now teaching in common or shared space areas. 

District Staff has met with Keysight. Keysight is still interested in a facility on their property, and they also understand the challenges that the District is going through. Keysight is going to conduct an employee survey on the likelihood of possible future enrollment at Hidden Valley Elementary.  

District Staff has met with HVES staff and is in the process of scheduling a parent information meeting. A written communication is being prepared to send to Hidden Valley Elementary families during the week of April 9. 

The Satellite Campus has been cleared of all debris and the water/ground testing is free of all contaminants. District Staff is currently working with our insurance company on a settlement. 

The Board will receive information about the Enrollment Projection Study conducted by Cooperative Strategies.

Purpose

Prior to the Sonoma County wildfires in October 2017, Santa Rosa City Schools was experiencing declining enrollment. The devastation of these fires, with the significant residential losses, will negatively affect enrollment throughout our schools. With the uncertainty that will come in the next several years, SRCS contracted with Cooperative Strategies to conduct an enrollment projection report taking into account our existing declining enrollment trend as well as the potential impact from the wildfires.

Larry Ferchaw, Partner-Cooperative Strategies, will present initial findings of the study. 

District Administration is still in the process of analyzing the report in coordination with Cooperative Strategies. The Final Enrollment Projection Study will be presented to the Board as an action item at the April 25, 2018 meeting. 

Considerations

Since school year 2000/2001, the enrollment of the School District has decreased by 1,830 students, with an average annual decrease of approximately 108 students per year over that period. The study looks at estimated growth or decline of the student population over the next ten (10) years ("Study Period"),

In the school year 2017/2018, the enrollment of Santa Rosa City Schools was 16,256 students as of October and 15,917 students as of February due to the impact of the October wildfires and the destruction of thousands of homes and displacement of residents within the School District. At the time the projections were prepared, the enrollment of the School District was 16,154 students. Based on the information contained in the Study, the enrollment of the School District is expected to continue to decline through the end of the Study Period

As is the case with any long-term projection of student enrollment, the School District should keep in mind that the Study is a living document based on information gathered during the fourth quarter of 2017 and the first quarter of 2018. Due to October wildfires and the rebuilding process as well as to normal fluctuations in population, changes in residential development, unforeseen economic conditions, and alterations in School District enrollment policy, adjustments to this Study will be necessary as fluctuations in population, economy, and the housing market takes place over the Study Period.

While the Study’s mission is to provide future student enrollment projections, it is also valuable to analyze historical and current trends. The following is an outline of the Study’s five (5) subsequent sections: 

• Section II reviews the historical enrollment trends of the School District.
  
  
• Section III identifies the current attendance boundaries and Study Area Zones of the School District
  
  
• Section IV provides the inputs and methodologies used to project the number of students in the
  School District over the Study Period. This section includes a discussion of cohort survival factors, birth rates, and the method used to project future student enrollment.
  
  
• Section V projects the districtwide enrollment for the School District over the Study Period for each school by attendance area.
  
  
• Section VI summarizes the findings of the Study.

Board Policy

None

Education Code

None

Previous Board History

February 10, 2016 (Item F-3): Initial Enrollment Projections for 2016-17

January 14, 2015 (Item G-1): Enrollment Projections for 2015-16

The Board will receive an update on Career Technical Education programs.

Purpose

The Board will receive an update on the Career Technical Education (CTE) programs, which will include District CTE Advisory Committee outcomes, post-secondary partnerships, a-g approved CTE courses, Career Technical Student Organizations, industry partnerships, integrated curriculum development, and data related to CTE program offerings.

Consideration

Santa Rosa City Schools offers a variety of CTE programs to ensure that students are meeting the workforce needs of local and regional employers, to support relevant and meaningful learning experiences for students, and to prepare students for post-secondary education and careers.

Board Policy

Board Policy 6178 – Instruction, Career Technical Education

Education Code

N/A

Previous Board History

January 25, 2017(Item F-7)

The Board will receive information on the feasibility of a parcel tax. 

Purpose 

With an uncertain outlook on future education funding and lack of adequate funding now, Santa Rosa City Schools is exploring additional methods to provide financial resources to continue to fund needed programs and services throughout our elementary and high school districts. A parcel tax is one tool that can help address funding shortfalls by providing financial resources to support programs and services such as academic programs and support, Career Technical Education (CTE), maintaining small class sizes, offering competitive compensation to attract and retain the best teachers.

The discussion will center around the feasibility of a parcel tax and what an approved parcel tax could provide.  

Consideration

Charles Heath, a Partner at TBWB Strategies, will present information about the parcel tax measures, one of the only options for California school districts to generate locally controlled revenue to fund teaching and instructional programs. TBWB has provided strategy and communication consulting services to over 100 California school districts on successful parcel tax measures. They maintain a success rate of over 90%. Mr. Heath will present the process and strategies that other school districts in Sonoma County and around the state have used to secure successful parcel tax measures at the difficult 66.7% passage threshold. Mr. Heath will also share election timing options and recommended next steps if the Board were to decide to pursue an evaluation of the feasibility of parcel tax funding for SRCS.

Board Policy

None

Education Code

None

Previous Board History

None

The Board will consider approval of TBWB Strategies to provide parcel tax feasibility consulting for a possible ballot measure in November 2018.

Purpose 

SRCS seeks assistance evaluating the electoral feasibly of a parcel tax measure, developing ballot measure(s) and implementing a public outreach and communications program to raise awareness of the funding needs.

Consideration

TBWB has experience in over 200 successful public finance ballot measures that have raised billions of dollars in voter-approved revenue for public programs, services, and facilities across California. TBWB provides Parcel Tax ballot measure electoral feasibility, public outreach, and communication consulting services.

Previously, TBWB assisted Santa Rosa City Schools with the passage of Measure I and L in November 2014. 

Staff is recommending a Hybrid Survey of 600 Santa Rosa City Schools' Voters at 18-min. Cost: $30,150. 

Board Policy

None

Education Code

None

Previous Board History

April 23, 2014 - The Board approved TBWB Strategies to provide election consultation services for a possible general obligation bond election (Measure I and L)

$30,150 - General Fund

The Superintendent recommends approval of the contract with TBWB to perform a parcel tax feasibility study. 

The Board will consider adoption of Santa Rosa City Schools Board Policy 3515 Use of Unmanned Aircraft Systems (UAS)/Drones on District Grounds. 

Purpose 

Second Reading: Board Policy 3515

To consider the adoption of Board Policy 3515 for the use of Unmanned Aircraft Systems (UAS)/drones by Santa Rosa City Schools' staff and students on District grounds. 

Consideration

C&I Career Pathways and Business Services staff have met with Piner High School Teacher Kurt Kruger and Principal Tim Zalunardo about incorporating drone technology into Piner High School’s Geospatial Technology Pathway. As per Mr. Kruger, “Geospatial Technology (GIS) uses aerial imagery for background base files in their GIS maps. The use of a drone would allow us to create our own base-map imagery to use in ArcMap. Remote Sensing is used extensively in GIS. The Phantom 3 Pro is a Remote Sensing Platform that extends and enhances our GIS capabilities.”

Currently, the District does not have Board Policy pertaining to the use of UAS’s/drones. Upon receiving the initial request from Mr. Kruger, District staff consulted with legal counsel and RESIG regarding the potential use of drones both by staff and students on District property.

While there is no exclusion written in RESIG’s current policy, upon review of the request, RESIG provided a list of possible liability issues related to drone ownership and use including; piloting error, inadequate training, drone accidents, trespassing, inappropriate use, maintenance and storage, privacy breach and FAA regulatory violations.

Legal counsel provided two recommendations: 1) prohibit drone use 2) case-by-case permitting process

On May 4, 2016, a memorandum was issued by the Federal Aviation Administration regarding Educational Use of Unmanned Aircraft Systems (UAS). The memo addressed the use of unmanned aircraft for recreational purposes at educational institutions and community-sponsored events; and student use of unmanned aircraft in furtherance of receiving instruction at accredited educational institutions. The memo concluded that “UAS’s may be used to conduct demonstrations at schools or other community-sponsored events provided that the person operating the aircraft is (1) not compensated, or (2) any compensation received is neither directly or incidentally related to that person’s operation of the aircraft at such events.” In addition the memo stated that, “Students that operate model aircraft in connection with fulfilling an accredited educational institution’s curricula lawfully may conduct model aircraft operations for hobby and recreational purposes pursuant to section 336 of the FAA Modernization and Reform Act (FMRA), provided they do not receive compensation, directly or incidentally, arising from or related to such operations.” The memo further clarified staff participation in the operation of UAS’s in that they “may assist students with their model aircraft operations under FMRA section 336, provided that the operations are used to teach such curricula to students enrolled in those courses and the staff member’s participation is limited to de minimis participation in the students’ UAS operations.”

Recognizing the educational impacts of the use of drones, District staff is recommending the use of drones on a case-by-case permitting process. 

CSBA does not have a sample policy regarding use of UAS’s/drones, however, several school Districts in California, including Desert Sands USD, Las Virgenes USD and Corona-Norco USD, have all adopted similar Unmanned Aircraft Systems/Drones Board Policies. Las Virgenes USD’s Board Policy, Administrative Regulation, and Request/Use Form were reviewed by legal counsel. Legal's response was that all documents were fairly comprehensive and had little or minor revisions. 

Board Policy

N/A 

Education Code 

N/A

Previous Board History 

March 28, 2018 (Item F4): First Reading 

The Superintendent recommends approval of this board policy.

These items are presented for informational purposes only.

Comcast has reached out to Santa Rosa City Schools to participate in their annual "Comcast Cares" day. This is a day for Comcast employees from across Northern California to volunteer to clean up and beautify their community. This year they have chosen two projects: Santa Rosa High School field preparation for Graduation and "groundbreaking" activities for the new Integrated Wellness Center at the Lewis Campus.

Purpose

"Comcast Cares" has requested to assist Santa Rosa City Schools as we rebuild our community. Comcast expects to gather over 300 employees to work at two locations on April 21, 2018: Santa Rosa High School and the Lewis campus.

Considerations

Santa Rosa High School was chosen because of its strong parent support program to integrate with the Comcast employees. The task is to help prepare the field for the Santa Rosa High School graduation ceremonies because the Junior College is unavailable this year. The volunteers will do general clean-up and landscape beautification.

The Integrated Wellness Center at the Lewis Campus was chosen because of the strong commitment of Santa Rosa City Schools to support the fire victims both in and out of our District. This Integrated Wellness Center is based on grant funding requests to help create supports for the emotional health of our fire victims, provide access to their medical needs, and provide academic support to students. The volunteers will be painting and landscaping at the site.  Comcast will be using this day of volunteering as a "groundbreaking" ceremony for the first phase of the work with the Integrated Wellness Center being with the goal of being ready to open this summer.

These beautification days are planned on April 21 in coordination with Earth Day. In cooperation with our Classified Union CSEA 75, these agreements are developed to allow volunteers to perform work but under the oversight of district employees so as not to create more work for the Maintenance and Operations Staff.

Board Policy

BP 1240

Santa Rosa City Schools will donate their in-kind services to help prepare for the volunteers. This preparation will amount to no more than 40 hours of overtime from the Maintenance and Operations staff. Those funds will come from other grant funding for the project.