Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Name of case(s) to be discussed:
1) Office of Administrative Hearing (OAH) No. 2018020880

The Board will consider approval of the minutes from the April 11, 2018, Regular Board Meeting.

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

Approve all personnel transactions submitted.

Approved by vote on consent agenda.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period April 2, 2018, through April 12, 2018, for a total of $2,537,330.81. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

(Current) Warrants - April 2, 2018, through April 12, 2018 = $2,537,330.81.
(Total 17/18 Fiscal Year) Warrants - July 1, 2017, through April 12, 2018 = $63,656,232.61.

Approve all vendor warrants submitted.

Approved by vote on consent agenda.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since April 12, 2018 = $728,834.47.
District-wide donations year to date = $2,098,059.32.

Approve all donations and gifts submitted. 

Approved by vote on consent agenda.

 The Board will consider approval of the contracts submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors, or consulting firms. For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $112,505.00

Approve all contracts submitted.

The Board will consider approval of the contract with Schoolzilla, a cloud-based data visualization platform. 

Purpose

Schoolzilla software will provide a cloud-based dashboard accessing real-time data on many of the district’s most important metrics including LCAP, CAASPP, SAT, AP, enrollment, attendance, and more.

Considerations

Overall Goal:
Providing real-time, accurate, visual, and relevant data to decision makers is an important aspect of the decision-making process. SRCS is ready for this next step in data use. Schoolzilla allows for real-time data visualization on the district’s most important metrics (e.g. LCAP, CAASPP, SAT, AP, enrollment, attendance, and truancy). Using Schoolzilla, SRCS' data will be checked for quality, available for review in a timely manner, presented in a visually appealing method, is explorable (you can drill down into it), and provides a single location to quickly monitor our key metrics. Schoolzilla is highly customizable to accommodate our current requirements and can grow to meet our future needs as accurate data is used to the benefit of our students. 

With many sources of relevant data, Schoolzilla will be used as a complementary product to compile and synthesize data for analysis through visualization. Schoolzilla will integrate into our student information system (Illuminate), use data provided by the California Department of Education specifically for SRCS, and from other sources.   

SRCS applied for and received a grant from Schoolzilla worth $25,000 usable towards implementation costs. The Schoolzilla grant covers the implementation costs related to year 1.

After initial data implementation, Schoolzilla will first be available to District Administrators to use as a data tool. 

From Schoolzillla’s informational brochure:

• Align your team & track your progress in real-time:
  • Clearly define success for your schools with configurable goals
  • Use state accountability-aligned indicators to keep progress in context
  • See results by student group to identify what is working and how to best support all students
    
    
• Make data-informed decisions that improve outcomes:
  • Strengthen your cabinet meetings with holistic data on all of your most important goals
  • Drill down to the school or student level within three clicks so you can quickly investigate hypotheses and target resources for impact
  • Enable school leaders to track their results in real- time and make data-informed decisions that drive continuous improvement
    
    
• Show results with visuals anyone can understand:
  • Showcase your progress with interactive district report profiles that highlight growth trends over time
  • Engage parents with holistic student profile reports that highlight the strengths, development areas, and overall progress of their child

Board Policy

n/a

Education Code

n/a

Previous Board History

n/a

Year 1 (2018/19): $87,291 - LCAP Funded Goal 1 & 2
Year 2 (2019/20): $87,291 - LCAP Funded Goal 1 & 2
The cost of implementation, $25,000, will be offset by the grant award.

Approve the contract with Schoolzilla.

The Board will consider approval of a contract with Verdant Energy Electric, the subcontractor to Longroad Energy (SRCS Solar Vendor), to proceed with work that was originally included in the 2018 Roofing and HVAC Summer Projects for Elsie Allen High and Maria Carrillo High.

Purpose

Originally, Matrix HG, Inc. who is contracted for the HVAC and roofing projects at Elsie Allen High and Maria Carrillo during the summer of 2018 subcontracted Verdant Electric Energy to remove solar roof panels during construction and replace them when the roof work is completed.  

Consideration

As noted above, this work stems from an item in the Elsie Allen High and Maria Carillo High Roofing & HVAC Sumer Project scope of work, whereby the contractor was required to remove the solar panels or, to work around them, where possible.  After discussions with the contractors, Matrix and Longroad Energy, it became apparent that the District should contract directly with Longroad Energy’s subcontractor – Verdant Electric Energy. Longroad prefers an independent contract directly with Verdant Electric Energy as they're preferred sub-contractor

It was agreed that the District would contract directly with Verdant rather than have them subcontract to Matrix HG, Inc. In doing so, the District will realize savings in the amount of $40,217.

A deductive change order will be issued to Matrix HG, Inc. in the amount of $309,327 removing solar panel work. With approval, a contract will be issued to Longroad Energy in the amount of $269,110.00.  The District will realize an overall cost savings of $40,217.00.

Board Policy:

n/a

Education Code:

n/a

Previous Board History:

March 14, 2018 (Item F-5, F-6): The Board approved bids for the 2018 Summer Roofing and HVAC Projects at Elsie Allen High and Maria Carrillo High which included allowances for solar panel removal and subsequent installation.

There will be no cost impact with this work.  The District will realize significant savings by having the solar energy company provide the work originally designated to the bidder, Matrix HG, Inc. 

Total savings:  ($40,217.00) CREDIT.

Approve the contract with Verdant Energy Electric, the subcontractor to Longroad Energy (SRCS Solar Vendor), to proceed with work that was originally included in the 2018 Roofing and HVAC Summer Projects for Elsie Allen High and Maria Carrillo High.

The Board will consider approval of the Migrant Education District Service Agreement (DSA) for 2018/19.

Purpose

The District Service Agreement (DSA) is the application by which districts apply for sub-grant funding through the Butte County Office of Education/Migrant Education division which is authorized by the California Department of Education (CDE) to award the funding. 

Considerations

The goal of the Migrant Education Program is to ensure that Migrant Education students meet the same challenging academic standards that all children are expected to meet. The service agreement will provide approximately 500, TK-12 eligible Migrant students and their families with supplemental services such as after school tutorials, summer school, and parent leadership training and support. In addition, a Migrant Education Teacher on Special Assignment (TOSA) oversees the program to provide direct support to staff and families. Each program is expected to submit a detailed end of year evaluation report which includes attendance and pre and post test results.

Board Policy

BP 6175-Migrant Education

Education Code

CA ED CODE-Migrant Education

Previous Board Activity

May 28, 2014 Item E-5  
June 24, 2015 Item E-7
June 8, 2016 Item E-9  
April 26, 2017 Item F-4

This amount covers all costs associated with the program including staff. There is no impact on the General Fund.

Approve the service agreement for the 2018/19 Migrant Education Program.

The Board will consider adoption of Board Policy 6146.1 and 6146.4: These newly updated graduation requirements reflect a-g designation in all core disciplines.

Purpose

The Board of Education will consider adoption of updated BP 6146.1 and 6146.4 regarding graduation requirements.

To ensure all Santa Rosa City School student are provided with equitable access to educational programs that are Common Core State Standards aligned.

Consideration

• The proposed graduation requirement change to align with a-g requirements would begin with next year’s 9th graders (class of 2022).

• The proposed graduation requirement change to align with a-g requirements would begin with next year’s 9th graders (class of 2022).

• Current 9-11th-grade students would fall under the current graduation requirements.

• Changes in RSP for 7th grade will begin in 2019-20, adding a grade per year.  Providing staff with training and preparing parents for this transition that would take place during the 2018-19 school year.  

• With a policy change, implementation of a-g courses for next year’s 9th graders may require support for a total of 18 sections changing from regular/survey to an a-g section. This number did change from 21 to 18 with further clarification from Maria Carillo:

• 77% of core courses at our comprehensive high schools are already a-g designated.

• To achieve 77% of core courses being a-g, high school teachers and principals have worked together for the past five years to shift their regular/survey courses to a-g.

Public Input

The district provided a survey for all Santa Rosa City School staff to take and provide feedback with support ideas to implement a-g graduation requirements. 

DELAC and the EL Master Plan Committee have requested a-g courses be the minimum offerings during their public meetings for three years.  The District Advisory Committee was presented with the a-g completion rates of our students and also expressed great concern about the current practice of having non-college preparatory classes in the core subject areas. 

DELAC parents provided a list of implementation ideas to the district to support teachers and students through the transition.

Presentations to the public at SCOE, SELPA and at various meetings in the district and community regarding the a-g completion rates of our students provided the district feedback with concerns about the inequitable access to college and career preparation.

Implementation Considerations

-Collaborate with DELAC, Distract Advisory Committee (DAC), SRTA, CSEA, and site administration representatives to create an implementation plan

-Provide training to teachers to develop co-teaching models

-Provide training on differentiated instruction models

-Explore at American Sign Language (ASL) to meet  Language Other than English (LOTE) requirement

-Bilingual Instructional Assistants

-Embedded intervention and support within the school day

-Strengthen and increase AVID

-Mentors, internships, and apprenticeships

-Community volunteers tutoring and mentoring within the school day

-Community funded mentor and volunteer coordinator

-Comprehensive College and Career Counseling Plan

-Frequent parent information meetings 

-Longer hours for College and Career Centers

-Implementation of attendance specialists to monitor and assist with attendance

-Extended after-school tutoring with transportation

-On-line tutoring opportunities accessible to meet students' schedule 

-A computer check out system for students

Board Policy

BP 6146.1 Graduation Requirements

Education Code

Ed Code 51228

Previous Board History

March 28 Board Meeting
April 11 Board Meeting

Adopt Board Policies 6146.1 and 6146.4: updated graduation requirements

The Board will consider approval of the permanent relocation of the Cesar Chavez Language Academy (CCLA) to the Cook Middle School Campus beginning in the 2019/20 school year.  

Purpose

As previously presented, the Cesar Chavez Language Academy (CCLA) is rapidly outgrowing their current facility. District Staff presented three possible scenarios for consideration. After taking into consideration many factors, staff is recommending the move of CCLA to the Cook Middle School Campus. 

Approval of this item will start the planning process in order to successfully move the school to begin serving students at the new location for the 2019/20 school year. 

To ensure success, SRCS will:

• Schedule Staff and Parent meetings to communicate the process and needed planning
• Create a transition committee consisting of stakeholders including teachers, administrators, and parents of both school sites 
• Prepare a detailed timeline to present to the Board and to the community
• Prepare renderings to show accommodations for all grade-levels/students
• Prepare information on the proposed organization of the campus
• Prepare updated Charter documents for the new location
• Regularly update the Board and Community on progress

Consideration

The Board received information on three (3) possible options to provide a permanent location for CCLA at the April 11th Board meeting. As noted in the presentation, CCLA is scheduled to become a TK-8 school at the start of the 2020/21 school year. As it currently sits, the Comstock Campus does not have room to support projected enrollment for both sites.  
 

Cesar Chavez Language Academy (CCLA)

District Staff has presented the CCLA information to the following groups:

• CCLA Staff
• Comstock Middle Staff
• CCLA/Comstock Parents
• Cook Middle Staff
• Cook Middle Parents

About CCLA:

• Established 2013
• Opened: August 2013
• On Schedule to become TK-8: 2020/21 School Year

As outlined in the presentation, there is a commonality between both Administration and CCLA Staff/Parents:

CCLA has become a successful dual-immersion charter school that has met the requirements for enrollment and the implementation of the program. Both groups would like the school to continue to grow into the TK-8 campus as planned and approved through their charter. There is a desire to keep the campus on the west side of the District while providing the needed amenities that at TK-8 campus would require. The new site would be inclusive and welcome neighborhood children at the middle school level without being part of the immersion program. The current site can accommodate growth for the 2018/19 school year.

As the site currently sits, there are many challenges that CCLA faces:

• Site Capacity – Projected enrollment for both sites exceeds current capacity
• Drop-off/Parking – Issues with access
• Restroom Facilities – Limited facilities impact the CCLA campus now
• General Use Areas (e.g. Library, Multi-Purpose Room, Cafeteria)
• Play Areas – Accessible grass and general use areas

The Board is presented with the following three (3) possible options:

Please note: The following options are in no particular order.

1. Combine Comstock Middle School and CCLA (TK-8 – One School)
   
   
   1. Site Capacity
      
      As outlined on slides 7 and 8 in the presentation, projected enrollment exceeds the capacity of the site. The increased enrollment would require eight (8) additional classrooms on the campus.
      
      
   2. Preliminary Estimates
      
      
      1. Option 1a: Install modular or “portable” classrooms to accommodate growth
         1. Eight (8) modular classroom: $3,000,000
         2. Additional Site Work: $1,000,000
            
            
      2. Option 1b: Add two (2) story classroom building per Facilities Master Plan
         1. Ten (10) classroom building: $9,000,000 (2014 Estimate)
         2. Additional site work: $500,000 - $750,000
         3. The building would not be available for the 19/20 school year
            
            
   3. Potential Issues
      
      Increasing school size would still present issue with lack of grass/recreational area. Parking and pick-up/drop-off could be an issue. Combining schools could result in a loss of enrollment at the middle school grades.
      
      
2. Relocate CCLA to Cook Middle School (TK-8 – One School)
   
   
   1. Site Capacity
      
      As outlined on slides 14 and 15 in the presentation, projected enrollment is below the site capacity. There would not be a need for additional classrooms.
      
      
   2. Preliminary Estimates
      
      
      1. Site work including classroom preparation for TK-3: $500,000 - $750,000
      2. Construction of Front Campus Play/Grass Area (Outlined in Red/Slide 16): $800,000
         
         
   3. Potential Issues
      
      Without the addition of a front campus play area there would be a lack of grass/recreational area for younger students. Moving school could result in loss of enrollment at both the elementary and middle school grades.
      
      
3. Relocate CCLA to the Lewis Campus
   
   
   1. Site Capacity
      
      As outlined on slides 20 and 21 in the presentation, projected enrollment exceeds the capacity of the site. The increased enrollment would require eight (8) additional classrooms on the campus.
      
      
   2. Preliminary Estimates
      
      
      1. Install eight (8) modular or “portable” classrooms to accommodate growth: $3,000,000
      2. Additional Site Work: $1,000,000
         
         
   3. Potential Issues
      
      There is a lack of grass/play area on the campus. Parking and pick-up/drop-off could present issues. Lot size may not accommodate additional portables and provide play area. Moving the school could result in a loss of enrollment.

The estimated cost to move CCLA to the Cook Middle School Campus is $1,550,000.

Approve the move of Cesar Chavez Language Academy to the Cook Middle School Campus beginning in the 2019/20 school year. 

The Board will consider the acceptance of the Enrollment Projection Study conducted by Cooperative Strategies.

Purpose

As presented at the April 11, 2018 Board meeting, staff is bringing the Enrollment Projection Study for acceptance.  The Enrollment Projection study will be used for planning purposes including budget development. 

Larry Ferchaw, Partner-Cooperative Strategies, will be present at the meeting to answer questions or explain the methodology. 

Considerations

Prior to the Sonoma County wildfires in October 2017, Santa Rosa City Schools was experiencing declining enrollment. The devastation of these fires, with the significant residential losses, will negatively affect enrollment throughout our schools. With the uncertainty that will come in the next several years, SRCS contracted with Cooperative Strategies to conduct an enrollment projection report taking into account our existing declining enrollment trend as well as the potential impact from the wildfires.

Since school year 2000/2001, the enrollment of the School District has decreased by 1,830 students, with an average annual decrease of approximately 108 students per year over that period. The study looks at estimated growth or decline of the student population over the next ten (10) years ("Study Period"),

In the school year 2017/2018, the enrollment of Santa Rosa City Schools was 16,256 students as of October and 15,917 students as of February due to the impact of the October wildfires and the destruction of thousands of homes and displacement of residents within the School District. At the time the projections were prepared, the enrollment of the School District was 16,154 students. Based on the information contained in the Study, the enrollment of the School District is expected to continue to decline through the end of the Study Period

As is the case with any long-term projection of student enrollment, the School District should keep in mind that the Study is a living document based on information gathered during the fourth quarter of 2017 and the first quarter of 2018. Due to October wildfires and the rebuilding process as well as to normal fluctuations in population, changes in residential development, unforeseen economic conditions, and alterations in School District enrollment policy, adjustments to this Study will be necessary as fluctuations in population, economy, and the housing market takes place over the Study Period.

While the Study’s mission is to provide future student enrollment projections, it is also valuable to analyze historical and current trends. The following is an outline of the Study’s five (5) subsequent sections: 

• Section II reviews the historical enrollment trends of the School District.
  
  
• Section III identifies the current attendance boundaries and Study Area Zones of the School District
  
  
• Section IV provides the inputs and methodologies used to project the number of students in the
  School District over the Study Period. This section includes a discussion of cohort survival factors, birth rates, and the method used to project future student enrollment.
  
  
• Section V projects the districtwide enrollment for the School District over the Study Period for each school by attendance area.
  
  
• Section VI summarizes the findings of the Study.

Board Policy

n/a

Education Code

n/a

Previous Board History

April 11, 2018 (Item F-3) Draft Enrollment Projections 
February 10, 2016 (Item F-3): Initial Enrollment Projections for 2016-17
January 14, 2015 (Item G-1): Enrollment Projections for 2015-16

Accept the Enrollment Projection Study by Cooperative Strategies. 

The Board will consider adoption of Santa Rosa City Schools Board Policy 3515 Use of Unmanned Aircraft Systems (UAS)/Drones on District Grounds. 

Purpose 

Second Reading: Board Policy 3515

To consider the adoption of Board Policy 3515 for the use of Unmanned Aircraft Systems (UAS)/drones by Santa Rosa City Schools' staff and students on District grounds. 

Consideration

C&I Career Pathways and Business Services staff have met with Piner High School Teacher Kurt Kruger and Principal Tim Zalunardo about incorporating drone technology into Piner High School’s Geospatial Technology Pathway. As per Mr. Kruger, “Geospatial Technology (GIS) uses aerial imagery for background base files in their GIS maps. The use of a drone would allow us to create our own base-map imagery to use in ArcMap. Remote Sensing is used extensively in GIS. The Phantom 3 Pro is a Remote Sensing Platform that extends and enhances our GIS capabilities.”

Currently, the District does not have Board Policy pertaining to the use of UAS’s/drones. Upon receiving the initial request from Mr. Kruger, District staff consulted with legal counsel and RESIG regarding the potential use of drones both by staff and students on District property.

While there is no exclusion written in RESIG’s current policy, upon review of the request, RESIG provided a list of possible liability issues related to drone ownership and use including; piloting error, inadequate training, drone accidents, trespassing, inappropriate use, maintenance and storage, privacy breach and FAA regulatory violations.

Legal counsel provided two recommendations: 1) prohibit drone use 2) case-by-case permitting process

On May 4, 2016, a memorandum was issued by the Federal Aviation Administration regarding Educational Use of Unmanned Aircraft Systems (UAS). The memo addressed the use of unmanned aircraft for recreational purposes at educational institutions and community-sponsored events; and student use of unmanned aircraft in furtherance of receiving instruction at accredited educational institutions. The memo concluded that “UAS’s may be used to conduct demonstrations at schools or other community-sponsored events provided that the person operating the aircraft is (1) not compensated, or (2) any compensation received is neither directly or incidentally related to that person’s operation of the aircraft at such events.” In addition the memo stated that, “Students that operate model aircraft in connection with fulfilling an accredited educational institution’s curricula lawfully may conduct model aircraft operations for hobby and recreational purposes pursuant to section 336 of the FAA Modernization and Reform Act (FMRA), provided they do not receive compensation, directly or incidentally, arising from or related to such operations.” The memo further clarified staff participation in the operation of UAS’s in that they “may assist students with their model aircraft operations under FMRA section 336, provided that the operations are used to teach such curricula to students enrolled in those courses and the staff member’s participation is limited to de minimis participation in the students’ UAS operations.”

Recognizing the educational impacts of the use of drones, District staff is recommending the use of drones on a case-by-case permitting process. 

CSBA does not have a sample policy regarding use of UAS’s/drones, however, several school Districts in California, including Desert Sands USD, Las Virgenes USD and Corona-Norco USD, have all adopted similar Unmanned Aircraft Systems/Drones Board Policies. Las Virgenes USD’s Board Policy, Administrative Regulation, and Request/Use Form were reviewed by legal counsel. Legal's response was that all documents were fairly comprehensive and had little or minor revisions. 

Board Policy

N/A 

Education Code 

N/A

Previous Board History 

March 28, 2018 (Item F4): First Reading 

Adopt Santa Rosa City Schools Board Policy 3515 Use of Unmanned Aircraft Systems (UAS)/Drones on District Grounds. 

The Board will consider adoption of Resolution 2017/8-060 recognizing May 7 through 11, 2018 as Teacher Appreciation Week.

Purpose

The important contribution that teachers make to students is recognized officially this week as part of Teacher Appreciation Week. 

Consideration

Teachers are responsible for educating and encouraging students to become the next generation of inventors, entrepreneurs, public officials, first responders, professionals, and service providers so that our community continues to grow and flourish.  Teachers help build the country’s future by providing quality education to all students.  Teachers, counselors, nurses, librarians, psychologists and speech and language pathologists and other certificated staff continue to contribute to the well-being of our local community and the entire state.  During Teacher Appreciation Week, we urge all schools, centers, departments, parents, businesses, governmental and community agencies and the entire community to participate in the celebration of the significant role teachers play in shaping the lives of our students and the future of our great nation.  

Previous Board History

April 26, 2017 (Item F-1)

Adopt Resolution 2017/18-060 recognizing May 7-11, 2018 as Teacher Appreciation Week.  

The Board will consider adoption of Resolution 2017/18-061 recognizing Substitute Teacher Appreciation Week.  

Purpose

National Substitute Teacher Appreciation Week is five days dedicated to the hundreds of thousands of wonderful individuals that fill in for permanent teachers every day in the United States. This week is meant to be celebrated in conjunction with Teacher Appreciation Week.  The dates coincide with the first full week in May. 

Consideration

Classroom teachers will, on occasion, be absent, we recognize the continuity substitute teachers bring to our students’ learning environment and educational agenda.  Maintaining the usual level of discipline and tranquility in the classroom is crucial to every student, and substitute teachers do not face an easy task each time they must replace a classroom teacher.  Every substitute teacher must be very flexible in order to adapt to different teaching styles and planning, as well as command the respect of the young people he or she may be teaching on a given day.  

Previous Board History

April 26, 2017 (Item F-1)

Adopt Resolution 2017/18-061 recognizing May 7-11, 2018 as Substitute Teacher Appreciation Week. 

The Board will consider adoption of Resolution 2017/18-059 recognizing May 9, 2018, as National School Nurse Day.  

Purpose

Since 1972, National School Nurse Day has been set aside to recognize school nurses and was established to foster a better understanding of the role of school nurses in the educational setting. 

Consideration

School nurses advocate for students’ health and safety at district and state policy levels.  Students with chronic and acute health conditions can have their health needs met at school because of their school nurse’s clinical assessment, judgment, and planning. 

School nurses optimize student health and learning every day of the year. But, on National School Nurse Day, we take special time to celebrate and recognize the contributions that school nurses are making to the health and learning of our nation’s 50 million children. 

SRCS School Nurses: 

Previous Board History

April 26, 2017 (Item F-1)

Adopt Resolution 2017/18-059 recognizing May 9, 2018, as National School Nurse Day.  

The Board will consider approval of Resolution 2017/18-058 for an exemption to the Separation-From-Service requirement pursuant to Education Code Section 24214.5 or 26812 for a retiree, Mark W. KIick.

Purpose

Due to the natural disaster, there is a need for additional administrative staff to support the new work related to fire recovery.  If approved, this request for a Separation-From-Service will allow the District to fill a critically needed position by a retired member, Mark Klick.

Considerations

After initial assessments post wildfires, there became a demonstrated need for additional administrative support to handle day to day tasks relating to fire relief. This included meeting with various city, county, state and federal agencies to determine the safety of our sites, apply for relief funds, and work with various insurance agencies. The increased work-load was significant enough to find a suitable person to fill this position. 

When asked to take on this task, Mr. Klick was near retirement and agreed to fill this role. In February, Mr. Klick officially retired from Santa Rosa City Schools. 

There are requirements for requesting an exemption from the annual post-retirement earnings limit to assist schools that are in financial or academic distress. Approving this resolution will allow Mr. Klick to finish the administrative work related to the fire recovery.  

Board Policy

 AR 4317.14 Postretirement Employment

Education Code

CA Ed Code 24214.5
CA Ed Code 26812

Previous Board History

n/a

Approve Resolution 2017/18-058 for an exemption to the Separation-From-Service requirement pursuant to Education Code Section 24214.5 or 26812 for retiree, Mark W. KIick.

The Board will consider approval of Resolution 2017-18/062 to allow the administration to proceed with the issuance and sale of the High School District’s third and fourth series of general obligation bonds under the 2014 election to finance capital improvements for the High School District in an amount not to exceed $70,000,000.

Purpose

On behalf of the City of Santa Rosa High School District, staff desires to issue the third and fourth series of the authorized bonds in an amount not to exceed $70,000,000. The bonds will be repaid from a tax to be levied on the taxable property within the boundaries of the High School District. Costs of issuing the bonds will be paid from the proceeds of the bonds and not from the general fund of Santa Rosa City Schools.

Considerations

At the November 4, 2014 election, the High School District received authorization from the voters within the High School District to issue $175,000,000 aggregate principal amount of general obligation bonds. The proceeds of the bonds will be used to finance certain capital improvements for the High School District in accordance with the Project List approved by the voters at the election.  

This issuance will allow the continuation of Bond Projects to provide "warm, safe, and dry" school facilities. 

Due to our "Qualified" status at the second interim report, the issuance of Series C and D General Obligation Bonds must be coordinated and sold through a Bond Purchase Agreement with Sonoma County. The Bond Purchase Agreement is included for review. The Board of Supervisors for Sonoma County will take action on the agreement in May pending SRCS Board approval. 

An updated project plan will be presented to the Board with the next Facilities/Bond Update - Summer 2018.

Board Policy 

BP 7214

Education Code 

ED 15100

ED 15146

Previous Board History 

October 12, 2016 (Item F-5): The Board authorized Series B for Measure I
December 9, 2015 (Item F-7): The Board authorized Series A for Measure I

Approve Resolution 2017-18/062 for the issuance of the High School District General Obligations Bonds Series C and D.  

The Board will consider approval of Resolution 2017-18/063 to allow the administration to proceed with the issuance and sale of the Elementary School District’s fourth and fifth series of general obligation bonds under the 2014 election to finance capital improvements for the Elementary School District in an amount not to exceed $13,000,000.

Purpose

On behalf of the City of Santa Rosa Elementary School District, staff desires to issue the third and fourth series of the authorized bonds in an amount not to exceed $13,000,000. The bonds will be repaid from a tax to be levied on the taxable property within the boundaries of the Elementary School District. Costs of issuing the bonds will be paid from the proceeds of the bonds and not from the general fund of Santa Rosa City Schools.

Considerations

At the November 4, 2014 election, the Elementary School District received authorization from the voters within the Elementary School District to issue $54,000,000 aggregate principal amount of general obligation bonds. The proceeds of the bonds will be used to finance certain capital improvements for the Elementary School District in accordance with the Project List approved by the voters at the election.  

This issuance will allow the continuation of Bond Projects to provide "warm, safe, and dry" school facilities. 

Due to our "Qualified" status at the second interim report, the issuance of Series D and E General Obligation Bonds must be coordinated and sold through a Bond Purchase Agreement with Sonoma County. The Bond Purchase Agreement is included for review. The Board of Supervisors for Sonoma County will take action on the agreement in May pending SRCS Board approval. 

An updated project plan will be presented to the Board with the next Facilities/Bond Update - Summer 2018.

Board Policy

BP 7214

Education Code 

ED 15100

EC 15146

Previous Board History

Approve Resolution 2017/18-063 for the issuance of the Elementary School District General Obligations Bonds Series D and E. 

The Board will consider approval of Resolution 2017-18/064 declaring emergency and authorizing the contract with Matrix HG, Inc. to install new HVAC controls for 90 classrooms at Montgomery High School. 

Purpose

The existing HVAC control equipment has failed at Montgomery High School, and due to the age of the system, only used parts can be obtained if available. Due to the time-sensitive nature of this work, staff is requesting that this purchase is considered an emergency item for approval consideration allowing this work to be completed immediately. 

This item provides equipment and installation of new controls into 90 classrooms at Montgomery High School and would bring back the system to working order. 

Consideration

As noted, since the existing failed system is aged, only used and unreliable parts are available.  The District has no alternative than to immediately abandon the failed equipment and install new.  Staff notes that this work would have been part of the Summer 2019 Roofing/HVAC project at Montgomery High School. These classroom controls will be used now and with the new units being installed during Summer 2019. Installing the new control equipment now will result in cost savings from price increases in the future, and labor costs to limp the control system through the 18/19 school year before replacement.

Board Policy:

BP 3312

Education Code:

Public Contract Code Section: 20113

Previous Board History:

n/a

$364,464.00 - Measure I Funded

Approve Resolution 2017-18/064 declaring emergency and authorizing contract with Matrix HG, Inc. for the replacement of temperature controls without advertising for bids.

These items are presented for informational purposes only.

The Board will receive the quarterly report on SRCS Williams Uniform Complaints for the period beginning January 1 and ending March 31, 2018.  The District files with the Sonoma County Office of Education a quarterly report on Williams Uniform Complaints listing the number of complaints that have been resolved, and the number of complaints remaining unresolved.  The attached quarterly report on Williams Uniform Complaints is presented for your information only.

During the quarter of January 1 - March 31, 2018, the district received a total of six (6) Williams Uniform Complaints regarding facility conditions.  Following the Williams Uniform Complaint procedures, the District investigated the allegations and immediately addressed the concerns.

There were three Williams complaints that were related to faulty ignition controllers and pilot issues associated with the classroom heating systems at Herbert Slater Middle School and Maria Carrillo High School. Maintenance and Operations installed new controls and ignition switches in each of the three classrooms and they are now fully functional. There were no emergency or urgent threats to the health or safety of students or staff.

The district also received three Williams complaints posing no violations of the temperature of the classrooms and no emergency or urgent threats to the health or safety of the students or staff at Montgomery High. Although the HVAC/AC units were working properly, the teachers wanted more control of the programmed thermostat system. The district requested courtesy site visits from the M&O to each of the classrooms to assist in operating the thermostat efficiently. It was not necessary to replace any equipment.

The investigation of these Williams Complaints has now been closed. The district appreciates that these complaints have been brought to our attention to assist us in improving our facilities to better serve our students and staff.