Staff is presenting the following Fiscal Services’ items for Board Approval:

1.  Warrant Register Summary

2.  Warrant Register List

The financially significant vendor warrants include:

Over the last year, SRCS has engaged in several initiatives to ensure network and Internet resources are available and operational for both staff and student use.  

Phase I, approved on September 9, 2015, immediately addressed connectivity needs by replacing the old and unreliable wireless access points with enterprise class devices.  As presented to the Board, at the time this phase was approved, typical wireless coverage at a school site was similar to attachment 3.  At the completion of Phase I, typical wireless coverage at a school site was similar to attachment 4.  

Phase II, approved on February 10, 2016, was the build out of our network infrastructure to ensure scalability and operability to meet our technology needs of today as well as prepare for future needs. This Phase, currently in progress, includes:

• Core router upgrades (District Office)
• Router and switch upgrades (All sites)
• Security - Firewalls
• Security - Threat assessment and mitigation
• Server Resources
• Mobile Device Management (MDM)
• Network Management Tools
• Phone system
• Training and Support

As part of Phase II, the build out and completion of our wireless network was originally included.  Days before the February Board meeting, a new upgraded product line was announced.  At that time, as we communicated to the Board, we made the decision to wait for the new product line to be readily available for procurement before moving on with this portion of the project. 

The attached quote and statement of work, will allow the District to have the necessary devices to complete the wireless network at each campus.  At the completion, typical coverage at every school site will be similar to attachment 4. This will complete the installation in classrooms, common areas, and outside areas (e.g. playgrounds and fields).  

Using the DGI - CMAS contract for this purchase allows us to receive exceptionally good pricing. As discussed previously, CMAS sets the ceiling for product price in the pre-negotiated contract. Through this process, SRCS was able to get an average 20% below the CMAS price and 55% off of list price for this equipment.

Staff has determined that the pricing from DGI through their CMAS contract for this project is fair, reasonable, and competitive and meets the needs of SRCS.

The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to school districts.

The Spring release (formerly Part I) of the ConApp, documents participation in these programs and provides assurances that the district will comply with the legal requirements of each program.  Program entitlements are determined by formulas contained in the laws that created the programs. The 2016 Spring release (Part I) is due June 30, 2016 and included 2015/16 Expenditure Reports and 2016/17 Application for funding.

The Winter release (formerly Part II) of the ConApp contains the district entitlements for each funded program.  Out of each state and federal program entitlement, districts allocate funds for indirect costs of administration, for programs operated by the district office, and for programs operated at schools.

For the 2016/17 school year, the Consolidated Application will be reviewed by the District English Learner Advisory Committee (DELAC).

Legal assurances must be submitted with the Consolidated Application.  By submitting these assurances, the LEA agrees to adhere to all state and federal statutes, regulations, program plans and applications appropriate to several federal programs under which categorical funds are made available.  The LEA must comply with all nondiscriminatory regulations, including those associated with age, gender and disabilities. 

Failure to submit the Consolidated Application disqualifies districts from participating in the programs covered by the application.  In 2015/2016, the Consolidated Application represented $3,057,009 in Title I federal funds, $576,037 in Title II federal funds, and $401,951 in Title III funds.

Consolidated Application funds are used at the elementary level to support supplemental classified and certificated staff. At the secondary level, funds from the Consolidated Application provide numerous student support and intervention sections.

There are no impact to Facilities.

Summer Extended Learning Programs are a critical component of our learning plan for students in grades Kinder Academy through twelfth grade.  For elementary and middle school students, extended learning opportunities help them to build and maintain their academic skills, provides opportunities to use technology and includes project-based learning to enrich their educational experience and prepare them for the next level in their education. 

These opportunities are the basis for the Maker Camp and MOVE Academy programs.  While the Maker Camp provides students the opportunity to utilize the Four C’s (Creativity, Collaboration, Communication, Critical Thinking) in a Project-Based Learning environment, the MOVE Academy gives incoming 9th grade students the opportunity to build on these same skills and earn high school credits.  This effort is created to help transition 8th grade students into the high school atmosphere.

The emphasis for high school students continues to be credit recovery to allow students to get on track for graduation.  Through Cyber High students were able to complete credits for graduation and other students were able to access curriculum such as geometry to move ahead in their course sequences. In addition, an Accelerated Algebra I course was offered at Elsie Allen High School, allowing students who took the course in summer to begin their freshman year in an advanced math course.There has been and will continue to be a priority outreach to English Language Learners, Low Income and Foster Youth students in order to support them in building the skills necessary to be college and career-ready.

District staff, QKA, and Counterpoint Construction Services will present an update of the construction progress for the Santa Rosa Charter School for the Arts modernization project.

Key Dates:

• 6/11/15 - Bid Opening
• 6/24/15 - Board approved contract with Midstate Construction
• 7/27/15 - Notice to Proceed was filed
• 7/27/16 - Original scheduled completion date
• 10/21/16 - Current scheduled completion date

 Construction Status Reports:

• Building A (Admin) - Completing interior finishes; exterior work complete
• Building B (Music, Dance, Drama) - Installing interior cabinetry, finishes and
  equipment; exterior construction mostly complete
• Building C (2-Story Classroom) - Window and door installation complete,
  siding and trim installation being completed; interior mechanical and
  electrical installation underway, finish installation beginning; elevator shaft
  construction underway.
• Playground Area - Play structure selection

For Board members interested in touring the Santa Rosa Charter School for Arts campus during construction, please contact Rick Edson to set up times based on your schedule and availability. 

The Board approved the contract with Illuminate Education for DnA (Data and Analytics 2016/2017 implementation) and iSi (Illuminate Student Information, 2017/2018 implementation) on June 22, 2016 moving us closer to the goal of easy access to student data. During the 2016/2017 school year, DnA will be implemented fully. At the start of the 2017/2018 school year, Illuminate Education will be fully implemented with both the DnA and iSi with full integration through the Illuminate Education platform.

DnA is the replacement for OARS, the previous test data analysis software. In May of 2016, OARS was purchased by Illuminate Education coincidental to SRCS’s selection of Illuminate Education as our next data analysis and student information system. During the 2016/2017 school year, we will focus on fully implementing DnA while we work on the background data migration to bring on board iSi for the Fall of 2017/2018. 

Benefits for SRCS teachers and staff:

Conduct and receive results from any kind of assessment.

• Create, upload, scan, add, and administer assessments 
• Immediately receive results and use data for flexible grouping of students,
• Use instant formative feedback mid-lesson to ascertain lesson plan success to inform next steps
• Seamlessly align any teacher or district-created test with state content standards

Track progress and intervene accordingly with easy reports.

• Quickly run pre-built or custom reports
• Compare data sets and subgroups of students with demographic filters
• Easy-to-read graphs and visuals to identify trends and inform instruction

Data in a single, secure, centralized place -- anytime, anywhere.

• Securely access, input, and analyze data from any computer with internet access to immediately inform instruction
• Automatically load data from various sources for analysis
• Produce reports that are structured to encourage proper analysis and the ability to create custom reports
• Examine any cross-sectional slice of data to compare any subgroup to set appropriate goals

During IAT 2016, there were 35 sessions of DnA training offered geared towards teachers. Those sessions were well attended and well received. 7 of those sessions were aligned with faster paced users and went either deeper into the features or covered more features depending on the group in attendance. The remaining 28 sessions were a more general coverage. Staff will be surveyed specifically regarding what they would like to see in future DnA trainings during the 2016/2017 school year.

DnA is operational and will have a complete data set in September. iSi will be fully operational for the first day of the 2017/2018 school year with various components being used in the second half of the 2016/2017 school year during the master scheduling cycle. Below is an estimated timeline for the dual implementation of DnA and iSi.

Fiscal 2016/2017:

• Illuminate Education iSi $0
• Illuminate Education DnA $98,802 

Fiscal 2017/2018:

• Illuminate Education iSi $131,736
• Illuminate Education DnA $98,802 

Fiscal 2018/2019:

• Illuminate Education iSi $65,868
• Illuminate Education DnA $98,802

After the implementation year for iSi ($65,868 one-time cost), there is negligible additional expense for the combined products. After implementation, the cost for SIS will decrease and the cost of data analytics will increase providing the District with far more robust student information and data analytic tools. This project will be funded through General Fund and State and Federal Funds in the same manner as our current student information system and data analytics software solution. 

In June when the 2016-17 budget and the budget for the following two (2) fiscal years was presented all three (3) budgets showed that SRCS has a structural deficit. In addition, the multi-year projections showed an ending fund balance in 2018-19 which cannot support the 3% reserve for Economic Uncertainties as required by law. It was indicated that SCOE would require a fiscal recovery plan be submitted with SRCS’s first interim report in 2016-17. Multi-Year Fiscal planning is the first step in the development a Fiscal Recovery plan.

SRCS is proposing a process under which the Fiscal Recovery plan will be developed. The Recovery Plan will be the road map for addressing the structural deficit, and current fiscal realities. Board approval and subsequent implementation of the plan will allow the district to maintain financial sustainability. A key element of the Fiscal Plan is the creation of an Ad Hoc Fiscal Recovery Plan committee. The membership and roles of this committee are detailed in the attached documentation.

The process will be inclusive and transparent. One of the tools the committee will use is a Fiscal Recovery worksheet that will be used to list ideas for potential increases in revenue and reductions to expenditures. All items will receive a thorough review by the committee.  A draft plan including findings and recommendations is scheduled for submission to the Board for approval on November 9, 2016.

The Board will consider approval of Resolution No. 2016-17/008 recognizing September 15 to October 15, 2016, as Hispanic Heritage Month.

The  Board is being presented with the WASC (Western Accreditation of Schools and Colleges) Visiting Committee Determination letters for Elsie Allen High School, Maria Carrillo High School, Montgomery High School, Piner High School, Santa Rosa High School and Ridgway Continuation High School.

The letter states  that each site was reaffirmed through the end of the six-year cycle ending in June 2019.

Ridgway Continuation High and Santa Rosa High schools accreditation is contingent upon the submission of a follow-up progress report that focuses on the areas of concern identified in the visiting committee's report. These are due to ACS WASC office by June 1, 2017. 

Maria Carrillo High school is reaffirmed with a required Progress Report and one-day Special Progress Visit during the next school year.