Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Jose Garcia (Abraham Lincoln Elementary School)
Kayla Del Rosario (Herbert Slater Middle School)
Eva Nelson-Livous (Santa Rosa High School)

Paola Lopez (Abraham Lincoln Elementary School)
Emily Albert and Amalia Bejar Sanchez (Herbert Slater Middle School)
Lynn Valentine (Santa Rosa High School)

Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to three minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6).

The Board will consider approval of the absence of Board Member(s), if necessary, due to illness, jury duty, or due to a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period 1/13/17 through 1/26/17 for a total of $2,083,519.58. 

Staff is presenting the following Fiscal Services’ items for Board Approval:

1.  Warrant Register Summary
2.  Warrant Register List

The financially significant vendor warrants include:

Warrants for the period January 13, 2017 through January 26, 2017 total $2,083,519.58. Total warrants paid from July 1, 2016 through January 26, 2017 for the District total $38,563,399.51.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since the last Board report on January 25, 2017 is $19,926.23. This brings the year to date total for donations District-wide to $305,637.75.

 The Board will consider approval of the contracts submitted.

Staff is submitting requests from various schools and departments to hire individual contracts or consulting firms to provide specified services.  For fiscal and learning impacts, see the attached summary sheet.

The Board will consider approval of the proposed 2016-2017 instructional agreement between the Santa Rosa City School Districts and Sonoma County Office of Education’s (SCOE) Career Technical Education (CTE).

This agreement for instructional services outlines the responsibilities and associated costs of the CTE sections SCOE CTE is funding at Maria Carrillo High School. Exihibit A of the agreement identifies the number of sections funded; the teachers assigned to those sections, the CTE equivalent FTE those sections represent, and the cost SCOE CTE is agreeing to pay for the district contracted teachers for the 2016-2017 school year.

The Board will consider approval of the transition of Piner High School and Santa Rosa High School from a Title I Targeted Assistance School to a Title I Schoolwide program.

A school that operates as a schoolwide program is able to take advantage of numerous benefits, including: 

• Serving all students:A school operating a schoolwide program does not need to identify particular students as eligible to participate. (ESEA section 1114(a)(2)(A)(i)).
• Consolidating Federal, State, and local funds: A school operating a schoolwide program may consolidate Federal, State, and local education funds to better address the needs of students in the school. (ESEA section 1114(a)(1),(3)).

The Board will consider amending the original contract with PBK to provide engineering and design services for Summer 2017 roof replacement funded through the Measure I and L Bond program.

On May 9, 2016, SRCS entered into contract with PBK for preliminary District-wide roofing assessments and cost estimates for future projects. The preliminary assessment identified over $35,000,000 of roofing needs throughout the District.   

The current proposal from PBK lists design and engineering service costs for nine (9) sites. At this time, five sites encompassing 6 roofing projects are being brought forward for consideration. The six (6) projects represent the dollar amount of projects that can reasonably be completed over the summer. Amending the contract to include this initial work also provides discounts to each project representative of the original assessment cost by PBK.   

Selected School Roofing Projects

The District is recommending approximately $7,800,000 for Summer 2017 roofing projects. The following school sites were selected based on overall condition of roofs and determined to be the greatest needed.  

With approval, design and construction documents will be finalized for release for public bidding. After bid completion, projects contracts will be brought back to the Board for approval.  

Please note: Construction Management services for roofing projects will be brought forward at the February 22, 2017 meeting.

Total Financial impact will be determined after receiving and awarding bids. For the projects brought forward, the estimates for engineering and design are as follows:

Measure I = $246,375

Measure L = $261,875

Williams Funding = $17,250

Total = $525,500

Final costs will be determined after competitive bidding.

The Board will consider approval of Resolution 2016-17/041 designating the Assistant Superintendent of Human Resources for the representative and alternate to RESIG's insurance group's Joint Powers Board.

There is an Executive Committee vacancy on the Joint Powers Board due to the resignation and departure of the Assistant Superintendent of Business Services.  It has been recommended that our district's Assistant Superintendent of Human Resources be designated to this position to continue the support and commitment to our local Joint Powers.

The Board of Education will conduct a legally required public hearing on the Kids Street charter renewal.

Kids Street Charter provides provide children and families living in crisis, a caring, supportive educational community to call home. Within the community the children’s emotional, social, psychological and educational needs are met. This school offers the community a healthy, functioning family structure where children feel safe, secure and loved and are now ready to take on the challenge of education.

Previous Board Activity

April 14, 1999 School Board approved initial Kids Street Charter
June 12, 2002 School Board a 5 year renewal
March 28, 2007 School Board approved a 5 year charter renewal
May 23, 20112 School Board approved a 5 year charter renewal
October 22, 2014 Material Revision to add 7th and 8th grade 

Prior to the acceptance of the formal action on the renewal of a charter petition, the Board of Education must hold a public hearing per California Education Code(EC) Section 47605.

The Board will hear a discussion regarding the district's Budget Round Table meetings.

On August 24, 2016, the Board approved a process under which a Fiscal Recovery plan would be developed. This committee and plan have been changed to the Fiscal Stabilization Committee and Plan.  A key element of the Fiscal Stabilization Plan was the creation of an Ad Hoc Stabilization Plan Committee and the development of the plan as a requirement for the 2nd Interim Budget.  The plan and the 2nd Interim Budget are to be submitted to the Sonoma County Office of Education in March. 

The committee met on 9/21, 9/27 and 10/20 to develop a worksheet of general areas where possible reductions could be made and revenue added.  Utilizing this worksheet, the Cabinet along with Interim Chief Business Officer and Interim Executive Director of Fiscal engaged in "Our Best Thinking" about possible solutions to resolve the budget challenges.  The worksheet of "Our Best Thinking" was presented to the Fiscal Stabilization Committee on February 2, 2017, for questions, feedback and ideas.  It was also presented to the District English Language Advisory Committee (DELAC) following the Fiscal Stabilization Committee meeting.

Cabinet will continue to share "Our Best Thinking" document at upcoming meetings for staff, students, parents and community members to provide input to "Our Best Thinking".  The dates, times and locations are listed below.  An email address for questions or feedback has also been made available: myquestions@srcs.k12.ca.us

Thursday, February 9 at 4:00pm - Budget Round Table, Montgomery High School 
Thursday, February 9 at 6:00pm - District Advisory Committee (DAC) Meeting, Ridgway High School
Tuesday, February 14 at 5:00pm - Stakeholder Unity Network (SUN) Meeting, Ridgway High School 

The Board of Trustees will be presented with the work of the SOLL (Supporting Our Language Learners)  Counselors. They will have a greater understanding of their role and responsibilities and the positive impact they are having on our English Learner population. 

Santa Rosa City Schools has approximately 16,000 students, about 4,000 of those students are English Learners. In 2015-2016, approximately 84% of those English Learners were identified by the state as Long Term English Learners, which by definition means these students have been in the CA educational system for six years or more and have remained at the same CELDT level for two consecutive years or longer. To address this need, SOLL Counselor positions, previously identified as Bilingual LCAP Counselors, were created for the purpose of identifying and meeting the English Learners' needs to help them meet the reclassification criteria, and ultimately, be prepared for college or career. 

None at this time. The Board approved the 2016-17 LCAP which included these counseling positions.

The Board will hear an update on the curriculum activities and professional development that has occurred to strengthen our math and science programs, K-12.

The adoption in recent years of both the California State Standards for Mathematics as well as the Next Generation Science Standards. prompted an emphasis on curriculum changes that align to these new standards.  At all levels, K-12, efforts are being made to address these new standards and support growth in student achievement both in mathematics and science.  As reflected in the most recent Smarter Balanced Assessment scores, a majority of Santa Rosa City Schools students are not meeting the math standards as outlined on this assessment.   The efforts to collaboratively review and adopt new curriculum and support staff with professional development in these areas has been and will continue to be an important part of the work we do together in support of teaching and learning in our district. 

Previous Board Activity

Elementary

        Math:   June 25, 2014 CCSS Mathematics Transition 2014-2018

        NGSS:  February 24, 2016 Update on new Science Standards

Secondary

        Math:  February 25, 2015 California Math and Science Partnership Grant-

                    Project Make the Way

                    February 10, 2016 Mathematics Update for Grades 7-12

        NGSS: February 24, 2016 Update on new Science Standards

Professional development costs are reflected in the LCAP.

With the assistance of CSBA, and as part of the ongoing effort to update district policies, district staff is presenting to the Board, the draft packet of the Board Bylaws (9000 Series) for review.  

Included is a CSBA Update Guidesheet which describes the recommended changes to the bylaws.  

To refer to our current Board Bylaws, please use this link: GAMUT Online-SRCS