Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

The Board will consider approval of the minutes from the April 19, 2017, Special Board Meeting.

The Board will consider approval of the minutes from the April 26, 2017, Regular Board Meeting.

Marbella Flores (James Monroe Elementary School)
Braulio Olivares-Lopez (Montgomery High School)

No report will be given for James Monroe Elementary School
Vikki Ausiello (Montgomery High School)
Robin Swinth (Santa Rosa Accelerated Charter School)

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to three minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period 4/14/17 through 4/28/17 for a total of $1,906,885.27. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current) - April 14, 2017 through April 28, 2017 = $1,906,885.27
Warrants (Total 16/17 Fiscal Year) - July 1, 2016 through April 28, 2017 = $55,463,802.78

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since April 26, 2017 = $41,652.03
District-wide donations year to date = $452,300.90

 The Board will consider approval of the contracts submitted.

Staff is submitting requests from various schools and departments to hire individual contracts or consulting firms to provide specified services.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $97,650

The Board will consider approval of the Local Approval of a Short-Term Waiver with the State of California Commission on Teacher Credentialing for Richard Whitman.

This short-term waiver will enable the teacher at Santa Rosa High School to continue teaching Spanish under the requirements for initial issuance of the Provisional Internship Permit.  Without the waiver, the District will need to put a substitute teacher into the classroom for the remainder of the 2016-2017 school year.

The Board is being asked to approve the Field Trip Request Form for Santa Rosa High School Science Club to participate in the National Sea Perch Competition in Atlanta, Georgia, May 18 - 21, 2017.

The Santa Rosa High School Sea Perch Team (a subset of the Science Club) placed second at the Regional's sponsored by the US Navy in February at West Valley College.  They succeeded in building an underwater Remote Operated Vehicle (ROV) using what they learned in science with engineering concepts, problem-solving, teamwork, and technical applications as they scored the second top team in the whole competition. This earned them an invitation to the National Sea Perch Finals Challenge in Atlanta Georgia on May 19 and 20. 

The team consists of 6 Santa Rosa High School students.  Advisor Paul Booker will supervise the trip. They are flying there on 5/18/17 and returning on 5/21/17. This is the first opportunity for the Science Club to prove they can compete at this level.

The estimated cost of the trip is $5800.  This includes airfare, food/lodging, and registration fees and rental car.
The Santa Rosa High School foundation has pledged $4300, and the remaining cost will be covered Santa Rosa High School. 

The Board will consider adoption of Resolution No. 2016-17/057 which authorizes Diann Kitamura, Superintendent, Rick Edson, Chief Technology / Bond Officer, and Michael Braff, Director of Facilities to submit and sign necessary documents for the School Facilities Program. 

District Administration intends to file applications for funding under the School Facility Program (commencing with Section 17070.10 et. Seq., of the Education Code) as provided in Senate Bill 50.

A condition of processing the various applications under the School Facility Program will be a resolution in support of those applications from the City of Santa Rosa Elementary School District Board of Trustees and signatures of the District Administration.

The Board of Trustees is in support of the above applications under the School Facilities Program and individuals authorized to sign all documents and papers associated with the applications for funding, listed as follows: Diann Kitamura, Superintendent; Rick Edson, Chief Technology / Bond Officer; and Michael Braff, Director of Facilities.

The Board will consider adoption of Resolution No. 2016-17/058 which authorizes Diann Kitamura, Superintendent, Rick Edson, Chief Technology / Bond Officer, and Michael Braff, Director of Facilities to submit and sign necessary documents for the School Facilities Program. 

District Administration intends to file applications for funding under the School Facility Program (commencing with Section 17070.10 et. Seq., of the Education Code) as provided in Senate Bill 50.

A condition of processing the various applications under the School Facility Program will be a resolution in support of those applications from the City of Santa Rosa High School District Board of Trustees and signatures of the District Administration.

The Board of Trustees is in support of the above applications under the School Facilities Program and individuals authorized to sign all documents and papers associated with the applications for funding, listed as follows: Diann Kitamura, Superintendent; Rick Edson, Chief Technology / Bond Officer; and Michael Braff, Director of Facilities.

Approval of the California Interscholastic Federation (CIF) Representatives to the North Bay and Sonoma County Leagues for 2017-2018.

Please Note: On the attached “Designation of California Interscholastic Federation (CIF) Representatives to League”, per CIF, Site Principals, Assistant Principals, and Athletic Directors are listed by title rather than name in case the site representative is unable to attend a meeting and a substitute representative must attend in their place.

Maria Carrillo High School, Montgomery High School, and Santa Rosa High School fall under North Bay League.  Elsie Allen High School and Piner High School are in the Sonoma County League. Even though Elsie Allen High School and Piner High School are in a different league, they still fall under the CIF umbrella, which requires them to name a representative.

Previous Board Activity 

May 25, 2016: CIF report approved for the SRCS 2016-17 CIF representatives
May 27, 2015: Board approved the 2015-16 CIF representatives.

The Board will consider approval of Resolution 2016-17/059 Authorization of Personnel to Sign Orders on District Funds.

This will authorize, empower, and update the signatories for District banking. This resolution authorizes Kathleen M. Eik, District Accountant, to sign orders for the payment of lawful expenses of the District on funds of the District.

The English Learner Master Plan Task Force will provide the Board with the rationale for revising the district's English Learner Master Plan, an update on the work completed thus far, and the expected timeline for completing the plan.

More than a quarter of Santa Rosa City Schools' students are English Learners and approximately 50% are Long-Term English Learners meaning they have been in American schools for 6 years or longer. These students are not making adequate gains in their English language acquisition and continue to struggle academically.

The English Learner Master Plan will focus on helping Santa Rosa City Schools staff to support our English Learners to meet the California Standards so that they graduate college and career ready, which is in alignment with LCAP Goal 1. The Plan will also support our English Learner families so that they may work collaboratively to ensure students meet their full academic, social-emotional and economic potential, which is in alignment with LCAP Goal 2.

 Previous Board Activity

On October 12, 2016, the Board received and English Learner and English Learner Master Plan Update where English Learner data and actions implemented to support English Learners were shared.

On February 8, 2017,  the Board heard about the work of the Supporting Our Language Learners (SOLL) Counselors and their impact thus far on helping to support and reclassify English Learners.

The Board will receive an update on the alternative education programs in the secondary schools.

The 2016/2017 school year has been a time of change for the alternative education programs at the secondary schools. The 8th Grade Bridge Academy is in its second year of operation, and the three small necessary schools, Mesa at Santa Rosa High, Grace at Piner High, and Midrose at Elsie Allen High, were incorporated into the comprehensive campus where they were co-located.

As part of the transition, students who were enrolled in one of the Small Necessary Schools will be able to earn a diploma with 180 credits until June 2018. After which time, the 180 credit diploma will only be offered at Ridgway High School.

Throughout the year, staff at both the middle and high school level have been meeting and discussing how to best improve student outcomes and meet the District LCAP goals of graduating students who are college and career ready, while increasing the wellness and engagement of the students in these programs.

The Bridge Academy staff analyzed the outcomes of their students how that they have progressed to high school. While students are making progress in the 8th grade Bridge Academy, it is clear there is a need for a stronger transitional program once these students enter 9th grade.

Santa Rosa, Piner, and Elsie Allen High Schools are revamping their existing programs (Grace, Midrose, and Mesa), and  Montgomery and Maria Carillo High Schools are developing alternative education programs for their sites. The evidenced informed practices regarding keeping students in their neighborhood and engaged with their school community are important elements of our alternative education programs.  

The Alternative Education Committee will continue to meet to address all alternative options grades, 7-12. There will be increased articulation between middle and high schools to ensure that all students in an alternative program will meet both the LCAP goals and have the opportunity to attend post-secondary training and/or enter the work world earning a liveable wage.

Summary of Previous Board Activity:

Board reports on June 24, 2015, October 28, 2015, and May 11, 2016

All costs associated with Alternative Education Programs are embedded into the District LCAP.

The Board will receive information on the status of the Piner High School Stadium Lighting Project. This project is a Measure I funded project. 

As part of the Board approved Measure I Bond Projects, the Piner High School Stadium Field Lighting Project consists of the following:

• Stadium Lighting
• PA System and Speakers
• Sound Wall – Required by Environmental Impact Report (EIR)
• Site Improvement including paving (ADA Requirement) and landscaping.

Current Status

• On April 26, 2017, The Board approved Musco Lighting for this project
• Cost Estimates are completed 
• Construction Documents are nearly completed and due by May 23, 2017
• Submission to the Division of State Architects (DSA)  is scheduled for May 24, 2017
• Tentative date range for DSA approval is July 12 – 16, 2017
• Bid Schedule for the project:
  • 1^st Advertisement – June 6
  • 2^nd Advertisement – June 13
  • Pre-Bid Job Walk – June 15
  • Bids Due – June 27
    • Please note: Award of contract cannot occur until DSA has approved plans

Once plans are approved by DSA and the contract is awarded, the estimated time to complete this project is 3 months. 

Summary of Previous Board Activity:

September 14, 2016 - Approved Piner Stadium Lights as a Measure I Bond Project
August 10, 2016 - Information provided as part of Measure I bond update
June 22, 2016 - Architect approved for the project
May 11, 2016 - Information on the project
January 13, 2016 - Board approved issuance of RFP for Engineering Services
September 9, 2015 - Board approved issuance of RFP for purchase and installation of stadium lights
July 22, 2015 - Board received information regarding high school stadium lights at district high school

Estimated Total Project Cost - $2,200,000. This is a  Measure I funded project. 

The Board will consider approval of a resolution to close the independent charter school, Abraxis.

On April 22, 2017, the Board of Directors for Abraxis Charter School and R House Residential Treatment unanimously voted to close both programs.  As this is an independent charter, the Santa Rosa City School Board must take action on the Resolution of Surrender.

Previous Board Activity

January 11, 2017, Notice of Violation

December 14, 2016, Abraxis Charter School Material Revision approved

October 26, 2016 (Public Hearing) Abraxis Charter School Material Revision

April 12, 2013, Renewal of Charter 

May 28, 2008, Board held a Public Hearing and approved the Abraxis Charter School renewal for a term of five years commencing July 1, 2008, through June 30, 2013.

February 13, 2008, Board held a Public Hearing and approved the material revision/modification request from Abraxis Charter School establishing a second Abraxis Charter School location located at 175B Pythian Road

January 12, 2005, Board held a Public Hearing on the proposed Abraxis Charter School.

There is no financial impact.

The Board will consider approval of a county-wide foster youth transportation agreement.  The federal Every Student Succeeds Act (“ESSA”), requires all school districts in Sonoma County and the Sonoma County Family, Youth, and Children’s Services Division (“FYC”) to develop an agreement on foster youth transportation. Attached for Board approval is a negotiated Inter-agency agreement that was developed between Schools and College Legal Services and the Sonoma County Family, Youth, and children's Services Division. 

The transportation costs associated with Foster Youth students may include transporting students from a Licensed Children's Institute ( LCI) such as Valley of the Moon but can also include having a foster youth remain at their original school but require the district of residence pay for this transportation. The modes of transportation may include but not limited to: Public transportation, altering or adding a school bus route, mileage reimbursement for parents or students or other contracted transportation providers. The details of these arrangements though established by ESSA were not explicit. It was left to individual school districts to work out the nuances within their jurisdiction. Santa Rosa City Schools is the district of residence for secondary students at the Valley of the Moon. There are frequently students being transported from Valley of the Moon to our Secondary schools.

Previous to the change in ESSA, costs for this transportation were assumed by the county agency. Now a model of "shared" funding is required to be worked out by the parties. The agreement is a model Inter-agency agreement that is being approved by all Sonoma school districts during the month of May. This agreement has been reviewed by legal staff outside of Schools and College Legal Services and is recommended for approval. 

There is no previous Board activity on this item. This is agreement is based on new state legislation. 

The financial impact is unclear because this is a new shared funding model. We currently have 79 foster youth students. Based on the agreement we would only be obligated for a small fraction of that number. We believe that number to be between 8-15 students per year. Our estimated costs will be between $6,000 - $10,000 per year. 

The Board will consider approval of Board Bylaw 9220 - Board of Education Elections.

At the April 12, 2017, board meeting, the Board approved the 9000 series with the exception of Board Bylaw 9220.  It was requested that this policy be brought back for further discussion and approval.  

These items are presented for informational purposes only.

The Board will receive the Sonoma County Office of Education School Visitation report for the third quarterly report for fiscal year 2016-2017 as required  by Education Code 1240(c)(2)(G) pursuant to the Williams Settlement.

This report presents that no visits or reviews were conducted this quarter for the period ending April 2017.