(Government Code 54957)

Title: Superintendent's Evaluation

(Education Code 54957) 

Title: Assistant Superintendents' Contracts

(Government Code 54956.95(a))

Existing Litigation

Number of Cases: One (1)

Case Name: Tillman

The Board of Trustees shall vote on the anticipated litigation: Claim 2016/2017 - #3.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 31.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 29.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 19.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 26.

The Board of Trustees received one (1) letter from the Stanislaus County Office of County Clerk Lee Lundrigan regarding the impact of Elections Code § 14050-14057 on UDEL/Odd Year Elections.

The budget for the Sylvan Reconstruction Project includes a 5% contingency ($300,000) for unforeseen conditions during construction.  I have approved changes in the amount of $94,533 and expect to have changes on Phases III and IV in the amount of $107,006, leaving a balance of $98,461. 

It is my recommendation to expend all available contingency funds for additional improvements to the school.  On the attached document, I have listed improvement items (wish list) that have been requested by stakeholders. 

Requested is Board of Trustees input and direction on the wish list which totals $274,822.  Please recall that a movable wall was designed and bid, but due to budget constraints we did not accept the alternate, but it is an addition that is strongly desired by the staff at Sylvan Elementary.  A decision on the addition of the movable wall is needed by the onset of Phase III.  We anticipate that Phase III will begin about January 30, 2017.  The two (2) classrooms affected are included in Phase III.  

Recommendation: 

1. Accept Items 1 and 2 on the wish list and re-evaluate additional requests upon completion of Phase III. (Note:  Phase IV includes the MPR, staff work room, staff restrooms, the office and site work).    
2. Discuss at the January 10, 2017, Board meeting (Agenda Item:  Facilities Update).
3. Formal action at the January 31, 2017, Board meeting. 

It is recommended the Board of Trustees adopt Resolution 2016/2017 - #16, recognizing February 6 - 10, 2017, as "National School Counseling Week".

It is recommended the Board of Trustees approve the Employment Agreement with Yvonne Perez, to serve as the District's Assistant Superintendent of Business Services for the period commencing July 1, 2017, and ending June 30, 2018.

The Employment Agreement for Yvonne Perez was reviewed with the Board of Trustees in Closed Session on January 10, 2017.  Attached is the Employment Contract for the period July 1, 2017, to June 30, 2018, for review and approval.

It is recommended the Board of Trustees approve the Employment Agreement with Laura Wharff, to serve as the District's Assistant Superintendent of Curriculum and Instruction for the period commencing July 1, 2017, and ending June 30, 2018.

The Employment Agreement for Laura Wharff was reviewed with the Board of Trustees in Closed Session on January 10, 2017.  Attached is the Employment Contract for the period July 1, 2017, to June 30, 2018, for review and approval.

It is recommended the Board of Trustees approve the Employment Agreement with Sharon Roddick, to serve as the District's Assistant Superintendent of Human Resources for the period commencing July 1, 2017, and ending June 30, 2018.

The Employment Agreement for Sharon Roddick was reviewed with the Board of Trustees in Closed Session on January 10, 2017.  Attached is the Employment Contract for the period July 1, 2017, to June 30, 2018, for review and approval.

It is recommended that Board of Trustees approve the minutes of the December 6, 2016, Regular Board Meeting.

Staff recommends the acceptance of the Quarterly Report on Williams Complaints, Subject Area of Complaints, and Resolution of Complaints for quarter ending December 31, 2016. 

Effective January 1, 2005, pursuant to the Williams vs. State of California litigation settlement and as defined in Education Code 35186, Sylvan Union School District posted in every classroom a statement that students have the right to sufficient textbooks and instructional materials, that school facilities are clean, safe, and maintained in good repair and that there are no teacher vacancies or teacher misassignments.  Summaries of complaints must be publicly reported to the Board on a quarterly basis at a regularly scheduled meeting and forwarded to the County Superintendent of Schools. 

As of December 31, 2016, Sylvan Union School District has not received any complaints. 

It is recommended the Board of Trustees accept the Quarterly Report on Williams Complaints, Subject Area of Complaints, and Resolution of Complaints for the Quarter Ending December 31, 2016.

None

The employment agreement between the Board of Trustees and the Superintendent states in Section VII: "Professional Growth of Superintendent: DISTRICT shall permit a reasonable amount of release time for SUPERINTENDENT to attend such matters and shall pay in accordance with BOARD policy, necessary travel, registration and other DISTRICT related expenses with prior BOARD approval.  Only professional growth activities with prior BOARD approval shall receive reimbursement."

Based on the above contractual language, the recommendation to approve Mrs. Hendricks' attendance at the workshop/conference stated below is being brought forward to the Board of Trustees for approval.

The Breakthrough Coach
San Rafael, CA
February 27-28, 2017

It is recommended the Board of Trustees approve the superintendent's attendance at The Breakthrough Coach in February 2017.

$1,300

Students and staff benefit from business partnerships within our community.

It is recommended that the Board of Trustees approve district membership to the Modesto Chamber of Commerce for the period of January 1, 2017, to January 31, 2018.

$250.00 annually

1. The donation of $850.00 in Scholastic Bucks from Crossroads PTA to Crossroads Elementary School for the purchase of new library books.

2. The donation of $248.46 from Ryan Gutierrez to Crossroads Elementary School.

3. The donation of $200.00 from Leslie Kazas to Woodrow Elementary School for Mrs. Sanderson's and Mrs. Bergman's class.