(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Sharon Roddick
 Employee Organizations: All Groups

(Education Code 54957) 

Title: Administrative Assignments

(Government Code 54956.95) Number of Cases: One (1), Case Name: Tillman

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 37.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 35.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 36.

The Board of Trustees to receive the 2016 Board Policy update packet/binder for review before the second reading scheduled for the March 7, 2017, Regular Board Meeting and the final adoption at the March 21, 2017, Regular Board Meeting. 

The Board of Trustees received the attached letter from the Stanislaus County Office of County Clerk Recorder on February 14, 2017.  The letter indicates their findings regarding the District's voter participation and general information about SB 415 and the new law EC 14056.  The deadline to submit changes to the Board of Supervisors on scheduled election and a Resolution to change elections for governing board members from odd-numbered years to even-numbered years is Sunday, March 12, 2017.

Also attached for review is a letter received from the Stanislaus County Clerk of the Board of Supervisors regarding Ceres Unified School District, Patterson Unified School District, and the Empire School District requests to move to even-numbered year elections. 

Staff recommends review and the enforcement of the current policy as it has been successful in open enrollment process.

Attached is information for the Orchard Elementary HVAC Replacement System. 

A project start date is estimated to begin the first week of September, with the project ending May 2018.

Project Cost Estimate is based on equivalent type work at Sylvan Elementary:

Construction without fire alarm:  $1,664,978

Fire Alarm Upgrade:  $280,000

Architect Fees:  $133,800

Fire Alarm Design Fees:  $30,000 (mostly electrical design)

Total Estimated Project Cost:  $2,108,778

 Over budget $108,778

 Total Estimated Project Cost with No Fire Alarm:  $1,798,778

The Board of Trustees will discuss the Orchard Elementary HVAC Redesign and Upgrade, and be provided time to ask questions regarding facilities.

The Board of Trustees to review and vote for two candidates, or write-in candidates, to be submitted to the California School Boards Association (CSBA) on or before March 15, 2017.

The California School Boards Association (CSBA) has notified the District there will be an election of representatives to CSBA's Delegate Assembly.  The ballot contains the name of two individuals nominated by member boards in this region.  Attached is the biographical sketches for all nominated individuals. This ballot must be submitted to CSBA on or before March 15, 2017. 

>John P. Walker (Modesto City Schools)

> Paul Wallace (Newman-Crowslanding USD)

There is also a write-in candidate provision.  Attached is the biographical sketch for Cynthia (Cyndi) Lindsey (Sylvan USD), should the Board approve to select Cynthia Lindsey as a write-in candidate. 

It is recommended the Board of Trustees vote in the 2017 CSBA Delegate Assembly Election for Region 8-C.

The Calendar Committee reconvened after the last Board meeting on January 31, 2017, to discuss revisions to the proposed 2017-2018 School Year Calendar.  The Committee continues to support the attached calendar as originally proposed.

Staff recommends the Board of Trustees approve the proposed 2017-2018 School Year Calendar.

Seeking approval for the 2017-2018 School Year Calendar.

This change order is comprised of items listed on the attachment. 

This change order will affect the contract as follows: 

$         6,083,000.00

$              51,410.00

$         6,134,410.00

$            103,251.00

$         6,237,661.00

Reason for Change Order: See detail of change order.

Staff recommends the approval of Change Order No. 2 with Boyer Construction in the amount of $103,251 for the Sylvan Reconstruction Project.

The Board of Trustees will consider approval of Change Order No. 2 with Boyer Construction in the amount of $103,251 for the Sylvan Reconstruction Project.

Deferred Maintenance:  $53,251

Donation:  $50,000

Total: $103,251

For the 2016/17 fiscal year, $50,000 was set aside from the Routine Repair and Maintenance Budget to purchase one (1) new utility truck to replace a truck that was twenty (20) years old and in very poor shape, but still in use.   Staff recently became aware of a local dealer who has several used utility type trucks for sale.  The Maintenance Department also has another utility van that is twenty-two (22) years old and in very poor shape as well.  Funds are available and budgeted.  Approval is requested to purchase two (2) used trucks from Economy Auto Sales in Riverbank to replace the following trucks in our fleet.

1. 1997 Chevy 2500- This truck has 119,539 miles on it which is the most in the fleet. The vehicle is experiencing frequent break downs, and both the engine, the body of the truck and the interior are in very poor condition.

1. 1995 Chevy 1 ton utility van- This van has 70,194 miles on it and the vehicle is not safe. The van’s engine is not working properly and the body of the van is rusting all the way through.  This vehicle is in very poor condition.

Attached is a price comparison of similar used trucks for sale with alternate dealers.  The replaced trucks will be obsoleted and sold on the Public Surplus Website pending Board approval.

Staff recommends approval to purchase two (2) used trucks from Economy Auto Sales.  Purchase price will be negotiated, but will not exceed $35,590 plus fees and taxes.

The Board of Trustees will consider approval of request to purchase two (2) used trucks from Economy Auto Sales.

Routine Repair and Maintenance:  Not to Exceed $36,590 plus dealer fees and taxes.

This is an agreement with Sylvan Educators Association (SEA) to accept up to fourteen (14) years of teaching experience for purposes of initial salary placement for new hires.  In the teacher shortage environment, being able to attract experienced teachers as well as those new to the profession is a recruiting asset.  The Board of Trustees approved this same agreement for last year's hiring season, which enabled the District to hire three (3) experienced teachers with over ten (10) years of experience.

Staff recommends the Board of Trustees approve the attached MOU with SEA to increase years of experience for initial salary placement.

Seeking approval of the attached MOU with SEA to increase years of experience for initial salary placement.

It is recommended the Board of Trustees adopt Resolution 2016/2017 - #17, in recognition of the District's School Health Services and Nursing staff.

It is recommended that Board of Trustees approve the minutes of the January 31, 2017, Special Board Meeting and January 31, 2017, Regular Board Meeting.

It is recommended the Board of Trustees ratify the Portrait Agreement for Standiford Elementary with Shoob Photography for the 2017-2018 school year.

It is recommended the Board of Trustees ratify the Portrait Agreement for Standiford Elementary with Shoob Photography for the 2017-2018 school year.

1. The donation of gloves for Safety Patrol valued at $60.00 from Zachary Andersen to Crossroads Elementary School for Safety Patrol members during cold days.

2. The donation of $10.00 from YourCause Corporate Employee Giving Programs to Freedom Elementary School for school recognition and supplies.

3. The donation of $3,360.00 from Freedom PTA to Freedom Elementary for the drinking fountain installation. 

4. The donation of $20.00 from YourCause Corporate Employee Giving Programs to Stockard Coffee Elementary School for school recognition and supplies.