(Government Code 54956.95) Number of Cases: One

Case Name: Tillman

(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Sharon Roddick
 Employee Organizations: All Groups

(Education Code 54957) 

Title: Administrative Assignments

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 39.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 41.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 42.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 44.

The Board of Trustees received one (1) letter from Stanislaus County Office of Education (SCOE) regarding the District's First Interim Report for fiscal year 2016-17.

At the February 21, 2017, Regular Board meeting, the Board of Trustees was given a "preview" and received policy binders for these updated policies.  The Board of Trustees agreed to review the updated board policies in two sections.  The first section for "review" are board policies/administrative regulations on pages 1-224.  The Board of Trustees and staff will review policies listed on pages 1-224 for the "second reading" at the March 7, 2017, Board meeting and final reading/adoption at the March 21, 2017, Regular Board meeting.

The Board of Trustees and staff to conduct a "second reading" of the policy updates and minor revisions from January through December 2016.

District requested Architect Services are needed to design additional scope of work for the Sylvan Elementary Reconstruction Project.  Per the contract, any additional design work will be billed at an hourly rate by SKW & Associates.  SKW & Associates has submitted an estimated fee proposal in the amount of $5,800 to redesign the placement of the HVAC closet, teaching space for Rooms 51 and 52, and to add a door to the current storage/walk-in cooler freezer area of the kitchen. 

The existing walk-in cooler is very inefficient and will be replaced by food services with a movable commercial type refrigerator.  The walk-in freezer is not functioning properly and is no longer used.

The added design cost will be deducted from the existing contingency budget.

See attached proposal.

Staff recommends approval of the proposal from SKW & Associates to increase architect fees in the amount of $5,800 to design additional scope of work for the Sylvan Elementary Reconstruction Project.

The Board of Trustees to consider approval of SKW & Associates' proposal to increase architect fees in the amount of $5,800 to design additional scope of work for the Sylvan Elementary Reconstruction Project.

Facilities Improvements (Resource 9225):  $5,800 from funds already allocated to the project

The interim report provides a financial update of the District’s current General Fund budget.  The General Fund contains the District’s central operational budget while other funds are designed for special purposes.  Projected revenue and expenditures are comprised of the State’s adopted budget and approved modifications to that budget.

On January 10, 2017, the Governor released his 2017-2018 budget proposal reporting recent state revenue has indicated that the "tide has begun to turn" and "the trajectory of general fund revenue growth" has declined from estimates used by the administration when the 2016-2017 budget was enacted.  As a result, the state faces a deficit of $2 billion unless corrective action is taken.  Thus, the governor proposed several adjustments, including an adjustment in the Proposition 98 spending guarantee from 2015-16 through 2017-2018. The proposal provided for an increase of $744 million in Local Control Funding Formula (LCFF) gap funding over current levels.  This increase is sufficient to cover the growth in the statewide LCFF target due to the 1.48% statutory COLA yet is a significant reduction from the $2.2 billion projected in June 2016.

Full implementation of the LCFF is still anticipated to be completed by 2020-2021.  The following are the LCFF gap funding percentages:

2016-2017 = 55.28%
2017-2018 = 23.67%
2018-2019 = 53.85%
2019-2020 = 68.94%

Please note that the 2017-2018 gap percentage has dropped significantly since first interim from 72.99% to only 23.67%. It is projected that the increase in LCFF revenue will be considerably less in 2017-2018 than in previous years.

The approved operating budget on the interim report is the year-end projection and is based on district operations for the period of July 1, 2016, through January 31, 2017.  Included with the report is the state-adopted Criteria and Standards Review.  In this section, the District’s projections are reviewed for positive cash and fund balances.  Issues that may potentially impact the budget are also considered as they relate to the District’s ability to maintain a healthy operating budget.  The review takes into account situations such as negotiations. As of January 31, 2017, negotiations are in progress with both Sylvan Educators Association (SEA) and California School Employees Association (CSEA).

All funds are projected to have a positive fund balance for the year ending June 2017.  The Second Interim projections for the General Fund establish a positive cash balance with an ending fund balance of $16,104,808, of which $1,907,911 is considered Restricted sources and $14,196,896 is Unrestricted sources.   Within the Unrestricted sources, $2,559,340 is for the 3% reserve, $10,200,556 is unappropriated, and $1,427,000 assigned for a specific use or purpose.

PLEASE SEE ATTACHED REPORTS

The Board of Trustees is presented budget revisions by major object codes. The major object codes categorize the types of revenue or expenditure.  Special items within this summary have previously come before the Board of Trustees in one manner or another.  The items may have been presented separately with a request to place them in the budget, or the State budget adoption may have necessitated changes in the budget which were presented to the Board subsequent to the state adoption.  Personnel changes affect the District’s budget as individuals leave or change positions and new personnel are hired; salary and benefit budget lines require revision.  Students in a special education program also have an impact on the budget as they enter the district and are placed in a program.  In addition, funds that were not expended in the previous year require the expenditure budget along with the revenue to be brought forward to the current year. Summaries for funds with no adjustments in the current period are not included.

It is recommended the Board of Trustees approve budget revisions covering the period of December 1, 2016, through February 28, 2017.

The Board of Trustees to approve budget revisions as presented.

Christy White Associates provided the low cost three (3) year proposal beginning in the 2014-2015 school year.  They performed excellent audit services during the past two (2) fiscal years.  Staff recommends extending the Christy White Associates Audit Services proposal for a third year to perform the 2016-2017 Financial Audit and the 2016-2017 Measure A Bond Performance Audit.

Staff recommends approval of the contract with Christy White Associates to perform the 2016-2017 Financial Audit and the 2016-2017 Measure A Bond Performance Audit.

The Board of Trustees to consider approval of the contract with Christy White Associates to perform the 2016-2017 Financial Audit and the 2016-2017 Measure A Bond Performance Audit.

General Fund:  $25,410 (2016-17 Financial Audit)

                           $3,165 (2016-17 Measure A Bond Performance Audit)

         Total:       $28,575

Stanislaus Partners in Education (SPIE) is a local organization which promotes school and business partnerships.

It is recommended the Board of Trustees ratify the membership renewal for Stanislaus Partners in Education (SPIE) for the 2017-2018 school year.

Based on projected P-2, 7787 ADA x .35 = $2,725.45 (Decrease of $27.30 from prior year)

Williams & Associates has assisted the District with various Office of Public School Construction programs and general facilities-related matters since 2004.  The District’s previous contract was for fiscal years 2008-2010 at the billing rate of $164.00 per hour.  Williams & Associates is not raising their rate.

Approval of this agreement will allow the District to consult with Williams & Associates regarding school facilities issues.

It is recommended the Board of Trustees approve the School Facilities Consultant Agreement with Williams & Associates for school facilities issues in 2017-2018.

Developer Fees:  $164.00/hour  'Should not exceed $5,000'

It is recommended the Board of Trustees adopt Resolution 2016/2017 - #18 recognizing March 2017 as Arts Education Month.

It is recommended that Board of Trustees approve the minutes of the February 21, 2017, Regular Board meeting.

The Board of Trustees to review and approve the 2016-2017 School Safety Plan for all schools in the Sylvan Union School District per Board Policy and Administrative Regulation 0450.

The Board of Trustees to review and approve the 2016-2017 School Safety Plans for all schools in the Sylvan Union School District per Board Policy and Administrative Regulation 0450.

Each site has submitted an updated comprehensive School Safety Plan for the Board of Trustees to review and approve.  Regular "practice drills" are conducted at sites with revisions made from information gathered in these drills.  Staff also participates and contributes to trainings held on school safety.  The Safety Committee is currently revising the Safety Plans to make them more relevant and meaningful.

It is recommended the Board of Trustees approve the School Safety Plans per Board Policy and Administrative Regulation 0450.

Staff has reviewed the funding amounts and has allocated them according to state and federal requirements.  Submission of this document to the California Department of Education (CDE) will ensure that the District receives these funds.

The Board of Trustees to approve the 2016-2017 Consolidated Application for Funding Categorical Aide Programs (Winter).

The dollar amount of state and federal program funding will be listed on the Consolidated Application (Winter).

1. The donation of $139.00 from Lifetouch National School Studios to Standiord Elementary School.

2. The donation of $180.00 from Standiford PTSA to Standiford Elementary School for the 5th grade classroom visits by Great Valley Museum.

3. The donation of patriotic wristbands and sentence strips in the value of $614.13 from Hands on Educational Supply to Standiford Elementary for teacher and students.