(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Sharon Roddick
 Employee Organizations: All Groups

(Education Code 54957) 

Title: Administrative Assignments

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 47.

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 25.

Staff has received two (2) items of written communication.  The first is a Notice of Preparation and Initial Study for the Crossroads West Specific Plan from the City of Riverbank, Development Services Department.  The second item is from Elizabeth King, Stanislaus County Clerk of the Board of Supervisors regarding requests from Keyes Union School District, Turlock Unified School District, and the Riverbank Unified School District to move their elections to even-numbered years.

Each year, staff prepares Budget Assumptions to provide a framework within which the annual budget is developed.  This document is based on current fiscal information and reflects the most current information available regarding the state budget.  Budget Assumptions are primarily revenue and expenditure estimates which staff puts together in order to compile the budget.

The most difficult part about developing budgets for schools is that actual revenue is not known until after the fiscal year has ended.  Therefore, districts have to estimate what they think their revenue will be for the budget year.  Assumptions are the underlying factors used as the basis to develop the budget.  Assumptions vary from year to year depending on such things as enrollment changes and the proposed state budget.  It is quite common to revise the assumptions utilized during the budget development process as new information becomes available.

The assumptions presented herein are based on the current economic information available.  These assumptions will be updated and revised accordingly prior to the adoption of the 2017-18 budget in June.

Budget assumptions can vary considerably depending on the economic situation and the direction outlined in the Governor’s budget proposal.   Approval of this updated document will help ensure that the 2017-18 budget is prepared in a manner consistent with Board Policies and the parameters set forth in the state budget.

The District's draft Communication Plan is being presented to the Board of Trustees.  The next step will be to convene a committee to review and analyze communication plan documents.  Staff will bring more information regarding the progress of the communication plan at a later date.

With both the Building Fund (Fund 21) and the Deferred Maintenance Fund (Fund 14) balances fully expended on the Sylvan Reconstruction Project, there are currently three (3) sources of funds available for capital outlay and repair purposes for the district.  Attached is the list of appropriate funds that must be utilized for only capital outlay type purposes (facilities, equipment > $5,000).   (See Capital Outlay Funds Recap.)

Over the last year, maintenance staff have worked to complete projects approved by the Board of Trustees in 2016.  All projects are not yet complete, but many will be completed by June 30, 2017.  Projects not completed will be carried over to the 2017-18 fiscal year budget.

Currently, we have $9.3 million of projects identified, with an anticipated budget for new projects of approximately $1 million.  The Maintenance Department and I have reviewed the project list and identified high priority projects to be considered for funding for the 2017-18 fiscal year. (See FY 2017-18 Capital Outlay Plan Draft.)

Staff will seek approval of the 2017-18 Capital Outlay Plan at the April 11, 2017, Board meeting to move forward with budgeting the plan.  Once the plan is approved, we will move forward with scheduling the projects.  Competitive pricing on all projects will be obtained and staff will request approval for each project before awarding contracts for work exceeding $45,000.

See attached:

FY 2016-17 Capital Outlay Plan Update

FY 2017-18 Capital Outlay Plan Draft

System Replacement Schedule as of March 2017

The Board of Trustees will review the 2017-18 Capital Outlay Plan Draft

Routine Repair and Maintenance:  $996,800

During the 2016-17 Budget Planning, the Board of Trustees approved an on-going annual allocation of $50,000 to support the instrumental music programs (grades 5-8).  Funds were designated to be used to purchase, maintain, or lease instruments.  In consultation with music teachers and evaluating the status of instrument inventory at each site, the following multiple year plan to replace instruments at each school was developed.

2016-17: Sylvan and C.F. Brown Elementary

2017-18: Somerset and Ustach Middle School

2018-19: Woodrow, Orchard, and Freedom Elementary

2019-20: Standiford, Sherwood, and Stockard Coffee Elementary

2020-21: Mary Ann Sanders Elementary, Crossroads Elementary, and Savage Middle School

Instruments were ordered during the summer for both Sylvan and C.F. Brown.  Because there is a lead time on instruments, we learned that it is necessary to order the instruments before the summer in order to receive all instruments by August 1.  Somerset and Ustach Middle Schools are scheduled to purchase instruments for the 2017-18 school year.  The following quotes were received:

Ingram & Brauns Musik Shoppe $49,768.53

Gottschalk Music Center $50,203.52

Brasswind Woodwind Company $68,110.36

Ingram & Brauns Musik Shoppe provided the low cost quote (see attached) and has agreed to a delivery date after July 1, to align with the district’s new fiscal year.

Staff recommends purchase of musical instruments through Ingram & Brauns Musik Shoppe for $49,768.53 for Somerset and Ustach Middle Schools.  

It is recommended the Board of Trustees approve the purchase of musical instruments through Ingram & Brauns Musik Shoppe for Somerset and Ustach Middle Schools.

The Board of Trustees to approve the purchase of musical instruments through Ingram & Brauns Musik Shoppe for Somerset and Ustach Middle Schools.

General Fund LCFF Supplemental Resource:  $49,768.53

The Board of Trustees was given a "preview" of these updated policies at the February 21, 2017, Regular Board meeting.  A "second reading" was conducted by staff and the Board of Trustees on March 7, 2017, Regular Board meeting.  This is a final reading/adoption for these policy updates.

Staff recommends the Board of Trustees adopt the first section (pages 1-224) of 2016 Board Policy updates/minor revisions.

It is recommended that the Board of Trustees adopt the first section (pages 1-224) of 2016 Board Policy updates/minor revisions.

The Stanislaus County Office of Education offers a number of services to area school districts.  As a result, those districts have the opportunity to contract for these services annually.  For the 2017-2018 year the Sylvan Union School District is requesting services for media streaming, mail delivery, internet services, information technology (human resources and business services programs), audiological services and teacher and administrator induction. 

Attached is the agreement with projected costs for the specified services needed in 2017-2018.  Also provided is a comparison of these costs for the past year.  Actual cost for the audiological services is determined by the number of students screened, which is available at the end of the school year. Teacher and administrator induction fees are charged in December based on the actual number of teachers enrolled in the program.

Staff has determined with the current number of devices in the District to solicit quotes for web filtering from other vendors.  Web filtering services are a component of the internet services, therefore at this time the 2017-2018 year price listed is for internet access only.  Staff will bring additional web filtering information to the Board of Trustees at a later date.

All costs are as follows: 

Staff recommends the approval of the 2017-2018 Master Agreement with the Stanislaus County Office of Education for the following services; media streaming, mail delivery, internet services, information technology services (business services), audiological services, teacher, and administrator induction.

The Board of Trustees to approve the 2017-2018 Master Agreement with the Stanislaus County Office of Education for various services. 

$299,364.75

It is recommended that Board of Trustees approve the minutes of the March 7, 2017, Regular Board Meeting.

1. The donation of $10.00 from YourCause to Freedom Elementary School for school recognition and supplies.

2. The donation of $20,273.88 from Freedom PTA to Freedom Elementary School for the purchase of sixty-six (66) Chromebooks for students.

3. The donation of $170.00 from Amanpreet and Ranjita Basi to Sherwood Elementary School for Mrs. Olsen's class field trip to McHenry Bowl.

4. The donation of $20.00 from YourCause to Stockard Coffee School for school recognition and supplies.

5. The donation of $550.00 from Woodrow PTA to Woodrow Elementary School for the purchase of playground equipment.